Item P3 } P.3
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: P.3
Agenda Item Summary #3173
BULK ITEM: No DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
NA
AGENDA ITEM WORDING: Authorization to rescind agenda item Q-6 approved at the April 21
BOCC meeting; and approve the revised Amendment No. 1 to revenue Grant Agreement SD0011
from the Florida Department of Environmental Protection (FDEP) to reduce the grant by $4,340;
such grant is to fund the permitting of a culvert for canal 475 on Geiger Key and the Design and
Permitting of an organic removal and backfill for Canal 84 as part of the County's canal restoration
program.
ITEM BACKGROUND: This item is to first rescind item Q6 from the April BOCC agenda which
was approval to reduce the $100,000 FDEP revenue grant 4 SDO11 by $1860 to a final grant amount
of$98,140. It was originally anticipated that the design, permitting and full procurement of the two
restoration projects could be completed within the grant timeline. However, there is not enough time
to issue the two project solicitations, have selection committees select potential vendors, and award
the projects. Therefore the grant tasks were modified to remove those tasks.
This item secondly approves a revised amendment to reduce the $100,000 FDEP grant SDO11 by
$4,340 to a final grant amount of$95,660. An additional task of bid award was removed.
Grant work must be completed by June 30, 2021.
PREVIOUS RELEVANT BOCC ACTION:
April 15, 2020: Authorize entering in a revenue Grant Agreement SDO09 from the Florida
Department of Environmental Protection (FDEP) for $50,000 to fund the design of a culvert for
canal 475 on Geiger Key as part of the County's canal restoration program.
October 21, 2020: Authorization to enter into revenue Grant Agreement SD0011 from the Florida
Department of Environmental Protection (FDEP) for $100,000 to fund the permitting and
procurement of a culvert for canal 475 on Geiger Key and the Design, Permitting and Procurement
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of an organic removal and backfill for Canal 84 as part of the County's canal restoration program.
April 21, 2021: Authorization to enter into Amendment 1 to revenue Grant Agreement SD0011 from
the Florida Department of Environmental Protection (FDEP) to reduce the grant by $1,860; such
grant is to fund the permitting and procurement of a culvert for canal 475 on Geiger Key and the
Design, Permitting and Procurement of an organic removal and backfill for Canal 84 as part of the
County's canal restoration program.
CONTRACT/AGREEMENT CHANGES:
Revised Deliverables and $4340 reduction in grant amount
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
SDO11 Grant Amendment 1 Grant Work Plan 3-A - Rev 1
FINANCIAL IMPACT:
Effective Date: Upon execution by all parties Expiration Date: June 30, 2021
Dollar Value of Grant Amendment: ($4,340.00)
Total Revised Dollar Value of Grant: $95,660 Total Cost to County: None
Current Year Portion: $95,660. Budgeted: Not Applicable
Source of Funds: DEP CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: Construction Costs
Revenue Producing: Yes If yes, amount: $95,660
Grant: Yes
County Match: No
Insurance Required: Yes Insurance Required by DEP from County
Additional Details:
REVIEWED BY:
Rhonda Haag Completed 04/30/2021 8:16 AM
Pedro Mercado Completed 04/30/2021 8:40 AM
Purchasing Completed 04/30/2021 8:42 AM
Budget and Finance Completed 04/30/2021 9:19 AM
Maria Slavik Completed 04/30/2021 9:31 AM
Liz Yongue Completed 05/03/2021 4:00 PM
Board of County Commissioners Pending 05/19/2021 9:00 AM
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AMENDMENT NO. 1
TO AGREEMENT NO. SDO11
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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This Amendment to Agreement No. SDO11 (Agreement)is made by and between the Department of
Environmental Protection(Department), an agency of the State of Florida, and Monroe County Board of County
Commissioners, 1111 12'Street Suite 408, Key West,FL 33040 (Grantee), on the date last signed below. �
WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Canal 484 Rock
Harbor Canal Organic Removal and Backfilling Design,Permitting and Procurement Restoration Project and Canal 4475
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Culvert Restoration Permitting and Procurement Project effective 10/23/2020; LO
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WHEREAS, the parties wish to amend the Agreement as set forth herein.
NOW THEREFORE, the parties agree as follows:
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1) The total amount of funding of the Agreement is decreased to $95,660.00 (was $100,000).
2) Attachment 3, Grant Work Plan,is hereby deleted in its entirety and replaced with Attachment 3-A, Revised Grant
Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references in the c�
Agreement to Attachment 3 shall hereinafter refer to Attachment 3-A, Revised Grant Work Plan.
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3) All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistencies may
appear between the Agreement and this Amendment, the provisions of this Amendment shall control. a.
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The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives >
to sign it on the dates indicated below.
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Monroe County Board of County Commissioners Florida Department of
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Environmental Protection
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By: By:
Date: Date:
LIST OF ATTACHMENTS/EXHIBITS INCLUDED AS PART OF THIS AMENDMENT:
Specify Tyne Letter/Number Description
Attachment 3-A Revised Grant Work Plan
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STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
GRANT WORK PLAN
DEP AGREEMENT NO.: SDOII
ATTACHMENT 3-A
PROJECT TITLE: Monroe County Canal 484 Rock Harbor Canal Organic Removal and Backfilling Design, co
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Permitting and Procurement Restoration Project and Canal 4475 Culvert Restoration Permitting and Procurement Project. -a
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PROJECT LOCATION: The Project will be located in two canals:
Canal 484 (Figure 1) located in the Rock Harbor neighborhood, which is located within the unincorporated area of Key Largo,
Monroe County,Florida. Project coordinates are latitude 25' 2'42.51"N and longitude-80029'17.27"W. c-
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Canal 4475(Figure 2)located in the Tamarac Park neighborhood,which is located within the Geiger Key area of Monroe County,
Florida. Project coordinates are latitude 24034'44.65"N and longitude- 81039'20.28"W.
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Figure 1 —Canal 4 84
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Figure 2 —Canal 4475 >
PROJECT BACKGROUND: The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine ,
Sanctuary identified impaired water quality in residential canals as a priority for corrective action. Canal restoration is an
important and vital step in the County's continued dedication to improve the overall quality of our nearshore waters and will have
a positive impact on the canal's property values. c'
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In 2013, Monroe County (Grantee) completed a comprehensive Canal Management Master Plan (CMMP) in
order to provide a framework to identify,prioritize and correct water quality impairments within the entire FloridaCIO
Keys canal network. In total, out of 502 canals, 171 canals received a Good water quality classification, but 180 0
received only a Fair classification, and 131 received the lowest Poor classification. Canals receiving a Poor
classification were scored and ranked using specific canal attributes in order to provide a list of high priority u
canals which were suitable for consideration of various public works restoration projects. Much work has been E
completed in restoring these Poor canals however additional management and planning is required to continue 5
the program including coordinating with the Department of Economic Opportunity on the implementation of the
Canal Work Program, attending meetings with stakeholders and preparing grants for execution of the projects.
Canal 484 in Key Largo was identified as a Poor canal that is filled with organic sediment, has deep pockets,
lacks oxygen, and is in need of a restoration.
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Canal 4475 Design was completed in FY20 using FDEP Agreement No. SD009. The design involved the
evaluation of a culvert to allow the incoming tide to flush the stagnant portions of the canal. The dimensions and
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locations of the culvert was finalized during this phase to ensure adequate flushing was achieved to improve the
water quality within the canal.
The goal of the proposed improvements is to restore the impaired waters of the canal, and to increase the dissolved oxygen
levels to meet State 62-302 Class III marine water quality standards. M
PROJECT DESCRIPTION: Much work has been accomplished by Monroe County in implementing seven
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canal restoration projects that included air curtains, culverts, organic removal, and backfilling. t�
The proposed restoration of Canal 484 involves organic removal to dispose of the degraded seaweed that has
accumulated in the back end of the canal and backfilling to raise the canal bottom to 6 feet below the Mean Sea
Level, which is the optimum depth to allow for tidal flow in and out of the canal. E
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The proposed restoration of Canal 4475 involves the installation of a 24" x 38" reinforced concrete elliptical LO
culvert with manatee grates between the dead-end canals to restore the flushing and increase the dissolved oxygen
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within the canal systems.
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TASK:
Task #1: Canal#84 Data Collection/Processing T_
Task Description: The Grantee will subcontract the work to a qualified and licensed consultant, selected through
the Grantee's procurement process. The Grantee shall prepare and solicit bids utilizing a bid package in U)
accordance with state and federal laws and this Agreement. Included in this task are pre-bid meeting(s)in response
to bid questions. The consultant will collect approximately nine (9) soil cores to characterize the sediment
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composition in the project area. The sediment cores will be classified in the field using the Unified Soil uJ
Classification System (USCS), including apparent grain size distribution, apparent organic content. and apparent
plasticity. >
Soil samples will be collected from the sediment cores for laboratory testing to determine disposal options. The
tests will be performed by a State National Environmental Laboratory Accreditation Conference (NELAC)
certified laboratory. DEP has previously indicated that the following tests are required:
• Organochlorine Pesticides and PCBs by 8081 /8082 0
• Chlorinated Herbicides by 8151
• 8 RCRA Metals by 6010/7471 2
• Copper by 6010 0
• Polynuclear Aromatic Hydrocarbons (PAHs)by 8270 low level
• Total Recoverable Petroleum Hydrocarbons (TRPH)by FL-PRO
• TCLP metals
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Additionally, physical testing of one composite sample will be performed by the consultant's Geotechnical Lab
and will consist of the following:
• Organic Content by ASTM D-297 4
• Grain size distribution by ASTM D-422
• 200 Mesh Sieve Distribution by ASTM D-1140
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In order to select the appropriate polymer for dewatering, the consultant will collect 5 gallons of sediment and 5
gallons of canal water for bench scale testing, with the bench scale testing to be completed by two separate
polymer manufacturers.
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The bench scale testing will select the most appropriate polymer using a jar test, followed by simulation of .L
dewatering rates and final percent solids for a mechanical and passive dewatering application.
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The consultant will conduct one bathymetric and topographic survey for the affected canal area and surrounding
structures within the project boundary. The bathymetric surveys will be carried out utilizing a survey- grade GPS
unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will C
be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations
sufficient to develop a digital elevation model. The topographic data will be acquired using traditional survey E
methodologies for the road, existing utilities, private property, and any other significant structure within the a.
project boundary. Jurisdictional wetland lines and associated water elevations will be determined as required for
permitting. Topographic and bathymetric maps will be prepared for design and permitting of the project. The
survey and subsequent work will be relative to the North American Datum of 1983/2007 Adjustment(NAD83/07)
and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS)
and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. 0
Surveying and mapping services associated with this assignment will conform with the applicable requirements ,
of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule
Chapter 5J-17, Standards of Practice,pursuant to Chapter 472, Florida Statutes.
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The consultant shall conduct a determination of the boundaries of jurisdictional waters of the U.S., including
wetlands, on the subject site as required for permitting. Wetlands will be defined using the Routine on - Site c.
Determination method as described in the 1987 United States Army Corps of Engineers (USACE) Corps of uJ
Engineers Wetlands Delineation Manual or the Delineation of the Landward Extent of Wetlands and Surface
Waters [Florida Department of Environmental Protection (FDEP), Chapter 62.340, F.A.C]. Both protocols use a >
series of tests to address three characteristics of wetlands, including the presence/absence of hydrophytic
vegetation, wetland hydrology, and hydric soils. Prior to the site visit, Consultant will research and assemble �t
available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify
potential waters of the U.S.,wetlands and streams. Consultant will then conduct the field visit to characterize the
delineated wetlands. Delineation includes on-site determination, marking in the field with a handheld GPS unit
(sub-meter accuracy), and flagging of the aerial extent of each wetland (if any). If any wetlands are identified,
then a Uniform Mitigation Assessment Method(UMAM)form will be completed.In conjunction with the wetland
delineation, a threatened and endangered species survey as required in an Environmental Resource Permit(ERP)
for the proposed action. Consultant scientist permitted by the Florida Keys National Marine Sanctuary (FKNMS)
will conduct an in-water survey of the benthos to determine the presence of sensitive aquatic resources (i.e.
seagrasses, corals, or sponges)within the immediate area of the project E
The consultant will conduct an engineering site visit to determine the site conditions, such as seawall conditions, E
existing utilities, and construction staging areas within the project boundary.
The consultant will prepare and distribute via certified mail a notification letter to all property owners on the canal
discussing the proposed restoration and attend one (1) neighborhood public meeting to discuss the proposed
proj ect. v)
Contact will be made with select property owner(s) for initial determination of approval for staging area
use/equipment placement. If verbal approval for staging/equipment area use is obtained, an access
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agreement/easement will be prepared for approval by Monroe County and signatures will be obtained from the
property owner.
Deliverables: An electronic copy of the Bathymetric and Topographic Survey, Engineering and Ecological S
Reports. Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public notice of
advertisement for the bid; 2) electronic access to all inquiries, questions, and comments regarding the bid
documents; 3) electronic copy of bid package; 4) written notice of selected contractor; 5) electronic copy of
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executed subcontract(s)provided prior to submitting any invoices for the subcontracted work; and(6) copy of the
property owners' notification letter, public meeting announcement, and any staging/equipment area use
agreements.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet E
the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the a.
Department's Grant Manager of all deliverables under this task the Grantee may proceed with payment request 12
submittal.
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables. 0
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Task Budget: Allowable budget categories and costs for this task include Engineering design and access
coordination in the amount of$30,000.00.
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Task Start and End Dates: Start—execution date; End—06/30/2021 2
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Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by,
the task end date.
Task #2: Canal #84 Desi2 ,
Task Description: The Consultant will prepare preliminary design plans and technical specifications for the
project. The preliminary design plans will consist of an existing site plan, proposed site plan, proposed grading
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plans, erosion and sediment control plans, and construction details.
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Consultant will coordinate and hold pre-application permitting meetings with the South Florida Water
Management District(SFWMD), USACE, County, and FKNMS using the preliminary design plans. Consultant
will prepare meeting minutes and provide to the County.
Consultant will update the plans and specifications in response to regulatory agency comments. Consultant will E
prepare final design plans,technical specifications, and engineer's construction cost estimate for project. The final 2
design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment E
control plans, cut/fill analysis and construction details.
Consultant will review plans for the resident-owned air curtain and make modifications as necessary for the air
curtain to meet the County's needs.
Deliverables: An electronic copy of the final design, including professional certification as applicable, submitted
to the Department's Grant Manager.
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Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet
the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the
Department's Grant Manager of all deliverables under this task the Grantee may proceed with payment request
submittal.
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables.
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Task Budget: Allowable budget categories and costs for this task include Engineering design in the amount of
$25,000.00.
Task Start and End Dates: Start—execution date; End—06/30/2021 CL
Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, F
the task end date.
Task #3: Canal #84 Permitting
Task Description: The Consultant will incorporate comments received during the pre-application meetings to ,
complete and submit local, state, and federal permit applications as required, using the final design plans. Permit
applications will be submitted to the following agencies:
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• SFWMD
• USACE CL
• FKNMS
• Monroe County W
The Consultant will respond to Requests for Additional Information for each permit application. If impacts to ,
wetlands or benthic resources are identified, the Consultant will coordinate appropriate mitigation either onsite �t
or through the purchase of mitigation credits.
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Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to the -�,e
Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related 0
correspondence or documentation.
Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that
it meets the specifications in the Grant Work Plan and this task description and provide any comments to the
Grantee for incorporation. Upon review and written acceptance of the list of all issued permits by the E
Department's Grant Manager,the Grantee may proceed with payment request submittal for costs associated with 2
permitting.
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Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables.
Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount
of$12,500.00.
Task Start and End Dates: Start—execution date; End—06/30/2021
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Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by,
the task end date.
Task #4: Canal#84 Support in Procurement of a Construction Contractor
Task Description: Upon completion of the Construction Documents,the Consultant will assist Monroe County,
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who will be procuring the construction of the restoration, with the necessary procurement documents and
meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a
contractor for the construction of the restoration:
• Prepare a Request for Proposal Package for Monroe County review which will include the 100% E
Construction documents completed by Consultant. CL
• Respond to applicable Proposers' Requests for Information (RFPs) and assist in the preparation of 12
Addenda, including revising the Request for Proposal Documents, as required.
• Attend a Pre-Proposal Conference and prepare meeting minutes.
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Deliverables: Completed bidding as evidenced by: 1) Electronic copy of public notice of advertisement for the
bid; 2) electronic access to all inquiries, questions, and comments regarding the bid documents; and 3) electronic
copy of bid package.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet
the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the
Department's Grant Manager of all deliverables under this task, the Grantee may proceed with payment request w
submittal_
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables.
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Task Budget: Allowable budget categories and costs for this task include support in procurement of a
construction contractor in the amount of$9,070.00. CL
Task Start and End Dates: Start—execution date; End—06/30/2021 c
Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by,
the task end date.
Task #5: Canal #475 Permitting
Task Description: The Consultant will incorporate comments received during the pre-application meetings to
complete and submit local, state, and federal permit applications as required, using the final design plans. Permit
applications will be submitted to the following agencies:
• SFWMD
• USACE
• FKNMS
• Monroe County m
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The Consultant will respond to Requests for Additional Information for each permit application. If impacts to
wetlands or benthic resources are identified, the Consultant will coordinate appropriate mitigation either onsite
or through the purchase of mitigation credits.
Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to they
Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related
correspondence or documentation.
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Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that
it meets the specifications in the Grant Work Plan and this task description, and provide any comments to the C
Grantee for incorporation. Upon review and written acceptance of the list of all issued permits by the
Department's Grant Manager,the Grantee may proceed with payment request submittal for costs associated with E
permitting. a.
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Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables.
Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount 0
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of$12,500.00. ,
Task Start and End Dates: Start—execution date; End—06/30/2021
Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by,
the task end date. c.
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Task #6: Canal #475 Support in Procurement of a Construction Contractor >
Task Description: Upon completion of the Construction Documents,the Consultant will assist Monroe County,
who will be procuring the construction of the restoration, with the necessary procurement documents and �t
meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a
contractor for the construction of the restoration:
a.
• Prepare a Request for Proposal Package for Monroe County review which will include the 100% c
Construction documents completed by Consultant.
Deliverables:Electronic copy of bid package including scope of work,technical specifications,bid schedule, and
permits.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet r-
the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the E
Department's Grant Manager of all deliverables under this task, the Grantee may proceed with payment request
submittal_ 2
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of
the task and Department approval of all associated task deliverables. U)
Task Budget: Allowable budget categories and costs for this task include support in procurement of a
construction contractor in the amount of$6,590.00.
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Task Start and End Dates: Start—execution date; End—06/30/2021
Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, S
the task end date. 2)
PROJECT TIMELINE: The tasks must be completed by the corresponding task end date and all deliverables
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must be received by the designated due date.
Task/ Deliverable
Task Start Task End
Deliverabl Task or Deliverable Title Date Date DueDate/'
e No. Frequency E
Canal 484 Data Execution CL
1 Collection/Processin date 06/30/2021 06/30/2021 LO
2 Canal 484 Design Exedc�teion 06/30/2021 06/30/2021
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3 Canal 484 Permitting Execution 06/30/2021 06/30/2021 c
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Canal 484 Support in Procurement Execution 1,
4 of a Construction Contractor date 06/30/2021 06/30/2021
5 Canal 4475 Permitting Execution 06/30/2021 06/30/2021
date
Canal 4475 Support in Procurement Execution
6 of a Construction Contractor date 06/30/2021 06/30/2021CL
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BUDGET DETAIL BY TASK:
Task No. Budget Category Budget Amount c�
1 Contractual Services $30,000.00 L
Total for Task: $30,000.00
2 Contractual Services $25,000.00 c
Total for Task: $25,000.00
3 Contractual Services $12,500.00
Total for Task: $12,500.00
4 Contractual Services $9,070.00
Total for Task: $9,07000
5 Contractual Services $12,500.00
Total for Task: $12,500.00
6 Contractual Services $6,590.00
Total for Task: $6,59000
PROJECT BUDGET SUMMARY: Cost reimbursable grant funding must not exceed the category totals for
the project as indicated below.
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Category Totals Grant Funding,Not to Exceed„$
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Contractual Services Total $95,660.00
Total: $95,660.00
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