2021-01 Concourse A & Terminal Improvements Program w \III= "": _. ' , Kevin Madok, CPA
£t i , s
Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: June 3, 2021
TO: Beth Leto, Business Manager
Airports
FROM: Sally M. Abrams, D.C. '
SUBJECT: May 19th BOCC Meeting
Attached for your handling;ire the following items:
ItemJ2,McFarland Johnson Task Order 2021-03 in the amount of$379,950.00 for
construction administration and resident inspection services for the FRO Access Road project at
the Key West International Airport; to be funded by Passenger Facility Charge Fund 406 (PFC
#17).
Item J5, Task Order#1 with McFarland-Johnson, Inc. in the amount of$748,000.00
-for program validation and preliminary engineering services for the Key West International
Airport Concourse A and Terminal Improvements Program. The Task Order is funded by FDOT
Grant G1P09, Airport Operating Fund 404 and/or Passenger Facility Charge Fund 406 (PFC
#19).
Should you have any questions, please feel free to contact me at ext. 3550. Thank you.
- cc County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
Exhibit A
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
KEY WEST INTERNATIONAL AIRPORT CONCOURSE 'A' &TERMINAL IMPROVEMENTS
PROGRAM
•
TASK ORDER FORM
Effective Date Upon Execution Task Order No. TIP 2021-01 .
404-630205-530490-
Client Project No. GAKDI49-530310 Engineer Project No. 18811.01 .
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc.
("Consultant"), dated April 21,2021 ("Agreement"). The Agreement is incorporated herein and forms an
integral part of this Task Order.
Services Authorized:
Client authorizes Consultant to perform the Engineering Services described in Appendix A attached hereto
and incorporated herein, which Appendix A is marked with the above noted Task Order No. and consists
of twenty-three(23)page(s).
Pricing
N/A Time and Expense per Agreement and Exhibit B to the Agreement.
X Firm Lump Sum Price of$748,000
N/A Other(Describe): SaNRO FAM NEV
Schedule P
Services may commence on upon execution. ASS NIl'ATTORNEY
Date 5/4/21
Services will cease by 180 days.
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK,CLERK OF MONROE COW - a• 1 £
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Page 1 of 1
APPENDIX A
SCOPE OF SERVICES
FOR
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
CONCOURSE A AND TERMINAL IMPROVEMENTS PROGRAM
TASK ORDER#1
FOR
PROGRAM VALIDATION AND PRELIMINARY ENGINEERING SERVICES
PROJECT DESCRIPTION
This project consists of a concourse expansion and renovations to the existing building. The proposed addition is
comprised of a new second-level "Concourse A" with a total of 48,802 square feet, including space for
gates/holdrooms, circulation, concessions, restrooms, and support areas. A new extended passenger bridge located
post-security will connect the existing landside terminal building with the new Concourse A.The new Concourse is
a single-story concrete structure that is supported by piers to align with the second level of the existing Terminal and
is open below for airside operations.
Below the new concourse is an additional baggage make up area and equipment, airline ramp spaces, and ramp
equipment storage areas.The existing landside terminal building will be renovated and improved to accommodate an
expanded security checkpoint with 4 lanes and added support spaces at the existing restaurant location. It will also
provide passengers with direct access to the lower-level baggage claim area.
At the existing ground level concourse,there is a planned baggage-claim expansion to support the increased baggage
operations comprising a total of 11,800 square feet.A new rental car facility area and baggage service offices will be
provided within the ground level expanded baggage claim hall. In addition,airline ramp level support offices will be
centralized at the ground-level.
McFarland Johnson (CONSULTANT) has been retained by Monroe County (COUNTY) to provide program
validation,engineering design and construction administration and inspection services for a terminal expansion at the
Key West International Airport(AIRPORT),all as further described in this document. CONSULTANT has partnered
with Mead &Hunt Inc. (ARCHITECT) and Atkins North America (ATKINS), in addition to other subconsultants
saving minor roles.This task order(Task Order I)includes program validation and preliminary engineering services
for the terminal program. The program validation services will be based on the Jacobs Project Management Co.
(JACOBS) Concourse A Schematic Design Narrative Report (dated 10/19/2020) and the 15% Schematic Design
drawings(dated 6/17/2020).
SCOPE OF WORK
The CONSULTANT shall provide the following professional services under this scope of work as related to the above
described project including an existing building Light Detection and Ranging(LIDAR)laser scan,development of an
existing Building Information Model (BIM) model, the preparation of a topographic survey, subsurface utility
investigation,geotechnical investigation,code analysis,sustainability review,and a program verification of the Jacobs
programmatic documents including: site/civil, special systems, architectural, security/IT, mechanical, electrical,
PSO TIP 2021-01
plumbing, fire protection and structural systems. The project will be completed with funding provided through a
Florida Department of Transportation(FDOT)grant and local airport funds.
A. ADMINISTRATION/PROJECT MANAGEMENT/STAKEHOLDER ENGAGEMENT
The following items of work shall be completed under the Administration/Project Management task:
A. The coordination with the COUNTY & AIRPORT staff, key stakeholders, and associated utility
company personnel regarding owned and/or operated facilities that may be impacted by the project.
B. Procurement and coordination with the subconsultants and special services such as topographical
survey and mapping, subsurface investigations and geotechnical report, architectural code review
services, LIDAR scanning, BIM model development, and programmatic verification services
necessary for completion of the work to be done under this contract.This includes the preparation of
the necessary subcontract documents,negotiation,and/or bid solicitation and award as required.
C. Coordinate, attend and lead an anticipated week-long series of project kickoff and coordination
meetings with COUNTY, AIRPORT, JACOBS, airline representatives and other key
stakeholders, and up to six (6) weekly meetings with the AIRPORT and/or Monroe County
planning and building department representatives to facilitate coordination and project reviews.
2. PROGRAM VALIDATION
A. CONSULTANT will lead the programmatic review of the aforementioned JACOBS 15%drawings
and Schematic Report, and coordinate with ARCHITECT and ATKINS, in addition to additional
subconsultants, as required. A review of the proposed mechanical, electrical, plumbing, fire
protection, structural, site/civil, architectural, and interiors will take place, with a concentration on
code requirements and analysis, applicability of suggested systems, preliminary sizes of proposed
spaces,and a review of life safety issues will take place.
B. CONSULTANT will coordinate with ATKINS and AIRPORT to complete a LIDAR laser scan of
the existing terminal building, to develop a BIM model for the existing building, and perform a
programmatic validation review of the proposed site/civil,stonnwater,utilities,and special systems.
A more detailed description of the ATKINS scope of work can be found in Attachment A.
C. CONSULTANT will coordinate with ARCHITECT and AIRPORT to perform a programmatic
validation review of proposed architectural, interiors, sustainability aspects, NM coordination,
lighting aesthetic design, security screening checkpoint design, and quality assurance/agency
coordination. A more detailed description of the ARCHITECT's scope of work can be found in
Attachment B.
D. Complete an investigation to gather the necessary data for design of project.The investigation will
-------- consist of a review of the existing data such as survey information,geotechnical data,as-built utility
drawings and terminal construction drawings and other existing data, as it is readily available, in
addition to on-site review of existing building systems.
E. Conduct a topographic and boundary field survey of the proposed project's property.The field work
will include survey documentation of project features including pavement edges,drainage features,
Key west International Airport
Concourse A and Terminal Improvements Program 45 McFarland Johnson
Task Order I—Program Validation and Preliminary Engineering Services
Scope of Services 2
PSO TIP 2021-01
lighting, signage and grading within the project limits as well as boundary survey information and
obtaining the Property Record Card from the County all as further described in the
SURVEY/SUBSURFACE UTILITY section.
F. Obtain the necessary soils investigation data,including borings,as well as field and laboratory testing
to identify existing soil conditions and subsurface characteristics. The sub-consultant will provide a
geotechnical report with site preparation requirements and recommended foundation types, all as
further described in the GEOTECHNICAL section.
G. Complete draft Program Validation Report summarizing the findings of the review,code analysis,
geotechnical data,survey and recommended next steps and submit to the AIRPORT.
H. Schedule and conduct a meeting with the AIRPORT,JACOBS,and other stakeholders to present the
findings of the Program Validation Report results. After the meeting and receipt of comments from
the AIRPORT,CONSULTANT will revise the Program Validation Report and resubmit report to
AIRPORT for final approval.Up to two rounds of revisions are included.
I. Submit finalized Program Validation Report to AIRPORT and COUNTY in preparation for the
primary design phase work(to be included in forthcoming Task Order#2).
3. CODE ANALYSIS
A. Prepare a list of applicable codes,standards and regulations that apply to the design of the project.
B. Prepare a preliminary fire protection/life safety code analysis report for the project detailing the
applicable code requirements based on the applicable codes and standards. The code analysis report
will address the following fire protection/life safety features:
• Applicable codes and standards
• Occupancy classifications
• Building height/area limitations
• Construction type and fire resistance ratings
• Fire resistance rated separations(fire walls,occupancy separations,and smoke barriers)
• Floor opening protection
• Automatic fire sprinkler systems,standpipe systems,and portable fire extinguishers
• Fire detection/alarrn systems
• Smoke control
• Interior finishes
• Means of egress
• Emergency and standby power
• Elevator functions(pertaining to fire protection/life safety).
• Submit the fire protection/life safety code analysis report to the CONSULTANT for review.
• Review and comment on the preliminary code analysis drawing prepared by CONSULTANT.
Present findings at one(l)virtual meeting with CONSULTANT and AIRPORT.
Key West International Airport Concourse A and Terminal Improvements Program Sk> McFarland Johnson
Task Order I—Program Validation and Preliminary Engineering Services
Scope of Services 3
NO TIP 2021-01
4. GEOTECHNICAL
A. The scope of work will consist of:
• Eleven(II) Standard Penetration Test(SPT)boring to a depth of 30 feet;
• Two(2)SPT borings to a depth of 60 feet for the pedestrian bridge;
• Nine(9)pavement cores;
• Nine(9)auger borings to 10 feet depth below pavement cores
• Nine(9)Dynamic Cone Penetrometer(DCP)borings below base in paved areas;
• Two(2)auger borings to 6 feet depth;
• Two(2)Constant Head permeability tests to a depth of 15 feet per SFWMD method;
• Two(2)Modified Proctor per ASTM D1557;
• Four(4)CBR tests per ASTM D 1883;
• One(1)meeting;
• Laboratory Testing;
• A report will be issued that contains the exploration data, pavement core data and photos,
permeability test results,laboratory test results,a discussion of the site and subsurface conditions,
geotechnical recommendations for foundation design, and a discussion of construction
considerations.
5. SURVEY/SUBSURFACE UTILITY
Topographical Survey Requirements:
A. Project Limits-The approximate project limits are described by solid red line in Figure I below.
The scope of work will consist of:
• Establish horizontal and vertical control as necessary to meet the project objective.
• Perform full topographic survey of the area outlined in Figure 1 below,made a part hereof and
incorporated herein by reference.
• The survey will locate visible surface improvements,including,but without limitation to
pavements,hardscape surfaces,utility fixtures,manholes,(with rim elevations)and drainage
structures(with rim elevations). For catch basins and manholes:Identify each corner and the
center of the cover.
• Acquire spot elevations at 100-foot grid intervals on ground surfaces,(including high and low
points)within non-paved areas.
• Locate visible surface indications of NAVAIDS and signs within the Project Area.
• All paved areas will be collected using conventional survey methods.This will include the
following components:
• Pavement joint patterns where visible.
• Paint stripes.
• Outer edges of drop inlets.
• Lights and related fixtures.
• Building outlines.
• Elevations will be collected at 100-foot intervals the along pavement surfaces.
• Locate concrete slabs.
• Obtain cross-sections at 100-foot intervals along pavement areas,using conventional surveying
Key West International Airport
Concourse A and Terminal Improvements Program `4> McFarland Johnson
Task Order I—Program Validation and Preliminary Engineering Services
Scope of Services 4
NO TIP 2021-01
• instruments to perform quality control on Digital Terrain Model(DTM).
• Incorporate benchmarks(minimum of 3 spaced throughout the project area)into the survey
effort.These benchmarks are to be used by the contractor's surveyor to avoid discrepancies in
elevations later.
B. Deliverables will consist of files in electronic format in C3D and include the following:
• Digital Terrain Models(DTM's)and 2D drawing depicting collected features.
• TIN surface on paved areas.This will be built with triangle solutions no greater than 50 feet in
length.As part of the deliverables,ASCII files of points surveyed will be submitted as points
described by number(#),North,East,Elevation and Description for primary control points.
SUE Survey Requirements
A. Development of the new facilities will directly impact the existing underground utilities that are
within the immediate vicinity of the proposed development.Some of the existing underground
utilities will need to be relocated or adjusted.In order o identify conflicts between existing
underground utilities and the proposed development,subsurface exploration is needed.The purpose
of this Subsurface Exploration is to measure the horizontal and vertical locations of existing
underground utilities.
B. Deliverables-The utilities marked by surface and subsurface investigations will be surveyed and
included in the overall utility survey file. Drawings to include the AutoCAD and PDF electronic
formats.
C. The scope of work includes the following tasks:
Task I —Subsurface Exploration-Subsurface Utility Survey
• Complete a subsurface investigation to quality Level C(per CUASCE Standard 38-02),to
establish the horizontal location of all private and public utility lines generally within the
approximate limits as shown within the solid red and green lines in Figure 1.
• Subsurface investigation may include ground penetrating radar and probing of utility lines.
• Utility lines to include,but not limited to,existing water lines,sanitary sewer lines,gas lines,
electrical power lines,storm sewer lines,fiber optic or other existing,identifiable utilities in
the general area.
Task 2-Record Drawing Research—Quality Level D
• Conduct utility Records research for entire site.
• Collect and review applicable utility owner records.
• Develop utility composite drawings on aerial photographs or other acceptable drawings.
Task 3-Designation and Marking—Quality Level B
• Begin performing quality Level B services after a review of the quality Level D drawings.
• The scope of these services includes designating/marking the utilities which can be detected
using quality Level B techniques.These will be marked on the Level D drawings within the
approximate limits as shown within the solid green line in Figure 1.
• The utilities will be marked at maximum 50-foot intervals and at changes in direction.
• Water lines,force mains and other utilities,that cannot be toned,may be located using ground
Key West International Airport
Concourse A and Terminal Improvements Program 1, McFarland Johnson
Task Order I-Program Validation and Preliminary Engineering Services
Scope of Services 5
PSO TIP 2021-01
penetrating radar and will be marked as quality Level B.When the ground penetrating radar is
not effective,these utilities will be marked and noted as quality Level D.
• Gravity sewer and storm drainage lines will be field marked as required to confine flow
direction and pipe location if connectivity cannot be determined by record or visible evidence.
This will be noted upon the drawings.
• Each utility run will be marked and numbered with the appropriate survey code.Field
sketches and related information will be provided to the survey team for location and QA/QC
checking.
Task 4-Test Holes-Quality Level A(Up to 10)
• Quality Level A involves the use of nondestructive digging equipment at critical points to
determine the precise horizontal and vertical position of underground utilities,as well as the
type,size,condition,material,and other characteristics.
Assumptions:
• Hose bib lines,irrigation lines and other such small non-detectable utilities will not be located.
• The subsurface utility survey includes contacting and coordinating with the applicable public
and private utility companies to have their utility lines located and marked.
• Depths of existing FAA utilities are not included in the sub-surface investigation.
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Key West International Airport
Concourse A and Terminal Improvements Program �> McFarland Johnson
Task Order I—Program Validation and Preliminary Engineering Services
Scope of Services 6
PSO TIP 2021-01
DESIGN ASSUMPTIONS
This contract provides services only through the program verification phase and preliminary
design services as described above. A contract will be executed for the remainder of the design
phase.
PROPOSED SCHEDULE OF COMPLETION
The CONSULTANT agrees to complete the work under this phase of the Agreement in a manner satisfactory to the
SPONSOR within 6 months after receiving an executed copy of this contract from the SPONSOR accompanied by a
resolution from its governing body authorizing said execution or within such extended periods as agreed to by the
SPONSOR.Schedule breakdown below:
• Notice to Proceed:
• Stakeholder Kickoff Meetings(2 week): NTP+2 weeks
• Program Verification(4 weeks): NTP+6 weeks
• Final Review and Mtg(2 weeks): NTP+ 8 weeks
End Scope of Services
Key West International Airport
Concourse A and Terminal Improvements Program McFarland Johnson
Task Order I—Program Validation and Preliminary Engineering Services
Scope of Services 7
ATKINS
Member a the seo-ravennGroup
Attachment A
Concourse A and Terminal Improvements Program
Scope of Services
Site/Civil Consultation Services
Key West International Airport
Key West, Florida
Scope of Services
The Program Validation phase will evaluate and identity specific elements of the Project for a
technically and economically sound project. The development of the Program Validation will be in
coordination with the Owner, PM and CMaR for their input.The Consultant will not be responsible
for quantity take-offs or cost estimates, as these will be the responsibility of the CMaR.
Site Civil/Stormwater/Utilities
In the following section, the Consultant shall validate the program set forth in the Concourse A
Schematic Design Narrative Report, dated October 19'h, 2020, and the Concourse A Schematic
Design 15% Plans, dated June 17h, 2020.
It being understood and agreed that there will be no substantial changes from the Project
description,space,layout, or functionality set out 15%documents or permits, except as expressly
authorized by Owner in writing.To that end,the design objectives and constraints, space,capacity
and performance requirements, flexibility and expendability, and any budgetary limitations shall
be as described in the 15% Concept Documents as may be amended by Owner accepted
changes submitted by Consultant in this validation phase.
• The Consultant's Project Manager and respective design leaders will coordinate with
agencies having jurisdiction and subconsultant firms as necessary to complete the project
validation. The Consultant's Project Manager and respective design leaders will
participate in telephone calls and Microsoft Teams, WebEx or similar web conferences
with the Owner, PM, and CMAR as reasonably required to accomplish the tasks and
objectives of this phase. All communications between Consultant and CMAR will be
through the PM.
• The Consultant will collect, review, compile, and summarize available data related to the
Project. The Consultant will review the Owner's files and records to determine relevant
information for the Owner to provide, such as the airport master plan, airport layout plan,
pavement evaluation reports, aerial photogrammetry, survey data, previous design plans
as-builts, specifications, and geotechnical investigation report. The Consultant shall
provide a written summary and assessment of this available relevant data to the Owner at
the end of the validation phase.
ATKINS ///
Member of the SNC•Lavalin Group
• The Consultant shall attend one (1) pre-design meeting with the Owner, PM, CMAR, and
any appropriate stakeholder representatives at the Airport. The purpose of the meeting
will be to review the 15% Design Documents, any existing permits, project schedule, and
other criteria regarding the requirements for the Project. The PM will be responsible for
preparing the agenda and documentation of meeting minutes.
• The Engineer shall request the collection of additional information as deemed required to
finalize the design effort. The following requested information includes, but is not limited
to:
1. Hydrant Flow Tests near both the east and west ends of the landside terminal.
2. Detailed design draw-down tests and audits of Pump Stations "K" & "L" to
determine the capacity and general conditions of the stations.
3. Sub-surface Utility Exploration (SUE) survey for utility mapping of buried water and
sanitary lines and other utilities as deemed necessary for the design of the project.
Collected data and information shall be included or incorporated into to the design
deliverables as appropriate.
Site Visit for Utilities Evaluation and Testing - The Engineer shall conduct an in-person
site visit for the following:
1. Visual inspection of the visible portions of the existing water system.
2. Observe hydrant flow tests at the existing hydrants by others.
3. Observations of the draw-down tests of the existing pump stations.
4. Inspection of the general conditions of the existing pump stations.
• The Consultant will research manufacturers and perform code research for the PBB's with
an intent of verifying if glass boarding bridges can be utilized.
• Permitting Pre-Application Meetings — The Consultant shall attend a meeting with the
appropriate utility, environmental and stormwater drainage agencies to ascertain design
review and/or permitting requirements. The Engineer shall record the meeting minutes.
Following this meeting, the Consultant shall develop all exhibits, calculations, reports,
applications, etc. necessary to provide the information required to approve and issue a
permit for all improvements defined in the Project. The Owner shall be responsible for
providing all permit application fees. It is anticipated that stormwater permitting for the
Project will be exempted through the SFWMD. Sanitary sewer will likely be permitted
through both City of Key West and Florida Department of Environmental Protection
(FDEP).Water permitting if required would be through permitted through the Florida Keys
Aqueduct Authority (FKAA) and FDEP.
• The Consultant will complete a Program Validation Report that will include any
discrepancies or gaps found in the 15%Conceptual Documents. Graphics or exhibits will
be provided as necessary.
• The Consultant shall conduct an in-house quality control review of the Program Validation
submittal prior to submittal to the Airport in accordance with the Consultant QC Plan.
ATKINS
Member o the snc-Lavaun croup
• The Engineer shall compile, submit, and distribute to the PM electronic (PDF) and two (2)
hardcopies of the Program Validation Report. Documents will be provided as half size
(11"x17") drawings and letter size (8.5"x11") reports.
• The Consultant shall attend one (1) meeting at the Airport with the Airport Representative
and other appropriate persons to review the Program Validation submittal. The PM will
compile all comments from the Owner, CMAR, and their own review into one electronic
document for the Engineer's response.The Owner and the PM shall provide any additional
written comments to the Consultant within two weeks of the design review meeting.
• The following are basic assumptions:
o Airport will provide escort for inside the terminal and/or ramp access as needed for
design/planning services.
o Any Tenant/Properties/Lease agreement coordination to be provided
by the Airport.
o Survey data and electronic drawing files from Jacobs' previous 15% Concourse
A Schematic Design will be provided by the Airport and utilized.
Special Systems
The Consultant will evaluate the Telecommunication existing conditions as described in
Schematic A Design Narrative Report Dated October 19, 2020 and prepared by Jacobs. Included
with this verification scope is a visit to the airport in order to verify the condition, layout and
characteristics of telecommunication cable systems in the Main Telecommunications Room (214)
which houses the active electronic networking equipment and that service serves the various
airport systems including:
• Flight Information Display Systems (FIDS/BIDS/GIDS)
• Airport Administrative Networks as Applicable
• Public Address (PA) Systems
• Distributed Wi-Fi access systems
• CCTV
• Radio
• TV/Cable
The Consultant will verify the condition, layout, and characteristics of telecommunication cable
systems in the Telecommunications Room (116) which provides connectivity to the airline
podiums at gates, Customs, Operations, and the Aircraft Rescue and Firefighting (ARFF) facility.
The Consultant will write a report which will include our findings and recommendations, current
design of the room, and existing condition photographs.The Consultant will send the report to the
project manager for distribution.
LIDAR Scan
Laser Scanning and Point Cloud Documentation of visible existing as-built features at Key West
International Airport, Florida (EYW).
ATKINS
Member or the srvo-cavawGroup
This project will consist of High Definition Scanning (HDS) laser scanning survey of the first floor,
roof areas, and ground level areas of the main terminal, including the second floor of the existing
terminal in which expansion will be taking place.
Project Limits
The project limits are more fully described in Figure 1 and Figure 2 shown below.
Scope of Services
1. Establish horizontal site control which will be relative to Florida East Zone NAD 83 State
Plane coordinates referenced to FDOT FPRN CORS stations. Vertical datum will be based
on the site monumentation and will be differentially leveled to ensure accuracy.
2. The Consultant will set secondary control points throughout the terminal, roof, and
specified areas on the periphery of the project limits to accurately capture and control site
elements.
3. A combination of conventional survey techniques and HDS will be used to collect as-built
data in the areas of interest. HDS will also be utilized throughout the project area, including
inside the terminal to capture 3D point cloud data.
4. The final deliverables will consist of a registered three dimensional point cloud in a (.E57)
file format for areas outlined in the project limits that include portions of the terminal and
concourses, roof and ground level areas where expansion will be taking place.
Survey Control Standards and Provenance
1. Horizontal control will be referenced to the North American Datum 1983/2011 Adjustment
(NAD83/11).
2. Vertical control will be based on the North American Vertical Datum of 1988 (NAVD88).
3. Vertical accuracies will be within 0.02 foot for hardscape surfaces and 0.1 foot for natural
ground surfaces.
4. GEOID 18 will be applied to any orthometric heights derived from GPS observations.
Qualifications
1. The Consultant is prepared to work at nights or weekends to keep impacts to the facility
to a minimum. However, this estimate is based on having uninterrupted access for the
- duration of the project, based on 8 hours per day. Although every effort will be made to
work within this time frame, there may be times when high volumes of air traffic during
holidays may curtail accessibility to the project area which may impact scheduling.
2. It is assumed that the client will assist obtaining all required security access and
clearances for the Consultant staff if so required.
3. This proposal is limited to topographic survey and does not includes the placing of property
lines or right of way lines.
ATKINS ////
Member ol Hip SNOLavalin Group
4. Record Data: Client shall provide a list of known utilities and any drawings, as-builts or
other source of information that may help in the location of said utilities
5. The Consultant will not access confined spaces. If confined spaces need to be accessed
for locating purposes, then the client will be notified, and further arrangements will be
made for said access. Additional fees may be applicable.
6. The intent of this survey is to provide design engineers and architects with a fully rendered
point cloud. No data will be extracted by the Consultant's surveyors.
7. Exclusions and Assumptions: This work is a design survey and not a boundary survey,
right of way survey, topographic survey, or any other kind of survey beyond what was
listed on the scope of services.
8. Prior to the field campaign, it will be necessary for senior surveyor and crew chief to do a
site visit, in order to develop workflow and communication with Airport staff,to make sure
that filed activities have a minimum impact to the airport operation.
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BIM Modeling:
1. Build a 200/300 LOD level BIM model from the following available information:
a. Jacobs '15% DRAWING SET' documents dated 06/17/2020. These drawings are
in pdf and ACAD format and contain the best data record of the older building (bag
claim & hold rooms). Note that these drawings are limited in the amount of
information contained and a field visit for field verification and photo documentation
will be required.
b. Jacobs drawing set entitled '15% DRAWING SET' documents dated 06/17/2020.
These drawings are in pdf and ACAD format and two-dimensional data on the New
Terminal Building.
c. URS drawing set entitled 'New Terminal Building, 'Concrete Deck & Site Utilities
Package' dated 04/30/2006. This set of construction documents contains
structural, architectural and civil information only. These drawings are the design
drawings for the New Terminal Building. These drawings will not be used for the
older building (bag claim & hold rooms) as the construction documents do not
match existing conditions.
d. A field visit will be conducted to obtain photographs and critical dimensions to
enhance the accuracy of the BIM Model.
e. A LIDAR Scan will be completed of areas effected by anticipated construction and
will be utilized to cross reference the model built from construction documents and
field verification.
I. Model will comply to BIM Standards articulated in the Mead& Hunt BIM Execution
Plan.
ATKINS
Member of NeSNGLaeellnOmup
2. Exclusions:
a. Areas not affected by anticipated construction will be built off of available
information contained in the URS construction documents, the 15% Jacobs
bridging documents and field visits and will not contain the degree of information
reflected in areas intended for construction.
b. Areas above existing ceilings will not be scanned, and the BIM model will rely on
the URS construction documents and the Jacobs 15/ bridging documents.
c. Mechanical, Electrical, Plumbing, Fire Protection, Security and IT construction
documents were not provided and will not be reflected in the BIM Model except for
information that can be obtained from the LIDAR scan.
d. Floor finish will be per information collected in LIDAR scan and articulated to the
extent data is available otherwise will be assumed the same across floors. Doors,
windows, finishes will not be ID'd.
e. Ceiling finish will be per information collected in LIDAR scan and articulated to the
extent data is available otherwise will be assumed the same across ceilings.
f. Door types will be common type of all the spaces with different sizes indicated.
g. Structural Columns, Roofs& Beams will be as per URS drawings and to the extent
they are defined in the LIDAR model.
h. Signage will be defined to the extent it is reflected in the LIDAR model.
i. Furniture, fixtures, equipment will not be shown.
j. Details will not be developed. Level 200 model.
k. Ducts, suspended lights, etc. will be articulate the extent they are shown on the
LIDAR model. Above ceiling or hidden areas will not be articulated
Attachment "B"
Scope of Services for
Professional Consultation Design Services
Task Order 1 —Program Validation
Key West International Airport
Key West, Florida
CONCOURSE A AND TERMINAL IMPROVEMENTS PROGRAM
Scope of Services
Mead & Hunt Inc., (Consultant) will provide design analysis services for Architectural, Interiors,
Sustainability Assistance, BIM Coordination, Lighting Aesthetic Design,and Security Screening Checkpoint
Design, and Quality Assurance/Agency Coordination services for the proposed Key West International
(EYW)Concourse A and Terminal improvements as a Consultant to McFarland Johnson Inc(Client).
Abbreviations for personnel referenced herein are as follows: Quality Assurance Lead (QA), Architectural
Lead(AL), Lead Project Architect(LP) Project Architect(PA), Interior Designer(ID), BIM Coordinator(BC),
Lighting Designer (LD) and Security Lead (SL). Additional support staff assisting these personnel will be
involved as required.
The professional services shall be provided by the Consultant in a continuous design process to include
the following tasks:
1. Quality Assurance, Agency Coordination, and Project Administration
Upon notice to proceed, this phase will include the following items: Assist Client in the development of the
written Project Management Plan (PMP) prepared by Client and Jacobs in coordination with CMaR, before
work can begin to guide execution and management of the project tasks and deliverables.
Agency Coordination Services: Assist Client with identifying relevant Federal, State, and local codes,
regulations, and ordinances prior to beginning design and consistently review design plans for compliance
with these regulations. This high level of dedicated QA review will be supported by key staff that have
working relationships with the Federal Aviation Administration(FAA),Orlando Airports District Office(ADO),
Southern Region and headquarters offices, as well as the Florida Department of Transportation (FDOT)
District 6 and central Office, and other state agencies to facilitate coordination and communication of
regulatory challenges that may arise.
Page 1 of 8 Mead &Hunt, Inc.
2021 0430 EYW Key West Scope of Services-Task 1
Project Administration: This task provides project administration and coordination throughout the course of
this project and will involve communicating project progress and issues with the Client, coordinating the
team's activities, coordinating the design with the CMaR, providing oversight and quality control, checking
documents, organizing project information, administering invoices, and managing the project budget.
Consultant's Project Administrative Services include:
• Establishing project scope and fee.
• Prepare,coordinate and update project work plans and tasks.
• Prepare, coordinate and update project work schedule.
• Coordination with Client and other consultant's services.
• Conduct internal team coordination meetings.
• Set up and monitor project invoicing and accounting.
• Manage project budget and resources.
2. Programming Verification/Gap Analysis
Upon notice to proceed,the Programming Verification phase will affirm the overall goals of the project and
establish and confirm the program requirements compared to the overall design already established by the
project's Preliminary Design Documents (Identified by Jacobs' Project Number E9Y37945 15% Drawing
Set, dated 06/17/2020). This phase will include the following items:
General Tasks
• Perform field investigations to support the established design:
o Review of the Client furnished Site survey (topographic, utilities, existing improvements)
o Field verification of materials and spot checking of measurements/scanning of existing
terminal building at interface by Atkins.
• Review Owner's record documentation of existing systems and other available data pertinent to
the terminal improvements and the new concourse.
• Observe and review Owner's listing of actual products, materials and finishes used in existing
terminal.
• Review Owner's data, affirm and refine goals, intent, and provisions of the Preliminary Design
Documents. Review applicable planning and design standards for required spaces.
• Review established space program requirements:
o Assess and affirm size, location, systems, and configuration requirements for individual
spaces:
• Coordination with Client for Passenger Boarding Bridge and fixed walkway
configurations.
• ADA compliance
• Gate locations
• Hold Rooms
• Seating capacity
• Podiums
• Displays and technology
Page 2 of 8 Mead & Hunt, Inc.
2021 0430 EYW Key West Scope of Services-Task 1
• Specialty Areas
• Pet relief area
• Mother's lounge
• Children's play area
• Waste materials management areas (trash rooms, chutes, etc.)
• Toilet Rooms/Family Toilet Rooms
• Design for Checkpoint and associated Security/TSA support spaces
• Concessions/vending
• Support Areas/Equipment Rooms
• Access elements
• Egress requirements
• Vertical circulation stairs&elevators
• Mechanical Penthouse
• Storage areas
• Coordination with Client for their ground operations layouts/configurations.
• Airline Ground Support Equipment(GSE)vehicle storage
• Exterior storage areas
• Vehicle passageways
• Airport vehicle parking
• Ground boarding provisions
• Identify solar control measures for natural lighting provisions of Concourse A.
o Sun shading/glare control
• Assist Code Consultant with identifying critical building code impacts (architectural, and interior
design) and ADA requirements.
o Coordinate with relevant governmental regulatory agencies for initial guidance.
o Review code assumptions and emergency responders needs.
• Coordinate with Concessions Planning and Wayfinding consultant services for incorporation of their
comments into the gap analysis documentation.
• Review of Preliminary Design Documents for proposed materials with a focus on cost-
effectiveness, sustainability, constructability, regional availability longevity and maintenance.
• Coordinate with Concessions Planning consultant services for coordination of waste diversion
elements and space needs.
• Sustainability services
o Confirm and establish sustainability goals and initiatives strategies for the project.
o Using the FDOT Airport Sustainability Guidebook and the Sustainable Airport Manual as
a framework, review current interdisciplinary design to identify compliance with Manual.
o Develop strategies for energy use and cost reduction - review passive strategies(building
envelope, glazing, roof, insulation, natural daylighting).
o Review energy model by Client.
• Lighting Aesthetic Design
o Review Airport Lighting standards
o Review Airport Lighting Control system design.
Page 3 of 8 Mead &Hunt, Inc.
2021 0430 EYW Key West Scope of Services-Task 1
• Review proposed Security Screening Checkpoint (SSCP) design with TSA national and local to
validate layout, proposed equipment, support spaces, and future growth potential.
• Review and identify construction phasing considerations with CMaR and Program Manager.
o Identify systems and components critical to construction phasing.
• BIM Coordination: Utilizing the Owner's current CAD files of the proposed new concourse and
acceptable BIM Model of existing scanned facilities prepared by Atkins. develop base model and
drawings of project building areas.
o In coordination with the Client, create BIM Execution plan to be used by Client and all other
consultants for use during the design phases of the work,updating the plan for each phase.
• Set project BIM standards and transfer protocols
• Assist in setting views and establishing visualization and modeling expectations
for renderings (if renderings are required/desired).
• Set up and manage BIM file structures throughout the project.
• Assist in establishing BIM/CAD management plan.
• Plan for multiple discipline drawing files.
• Plan for multi-level/multi-area plan sheets.
• Plan for multi-phased plan sheets.
• Plan for multiple bid package files.
• Establish and manage protocols for BIM/CAD file sharing and updates with
project team members.
• Coordinate with Client and CMaR needs for Construction Model
• Note: It is not expected the Owner will utilize the Consultants BIM Model for
Facilities Management.
o Coordinate with the creation of the initial architectural BIM model of existing from PDF
record drawings and scanning by Atkins
• Coordinate digital field scanning parameters and format with design team
• Client to provide badged escort during digital field scanning and
verification.
• Compare digital field scan model with the BIM model to identify any discrepancies
in architectural model.
• Field verify discrepancies identified by scanning to be performed by each
discipline.
• Update BIM model to rectify discrepancies to be performed by each discipline.
o Establish and maintain drawing sheet extents,title blocks and key plan.
o Assist in developing initial drawing lists.
o Assist in creating initial drawing sheet files.
• Develop schematic level architectural BIM model and schematic level drawings of new concourse
and terminal improvements based on Atkins provided model of existing conditions, and Jacobs
15% Preliminary Design Documents.
o Coordination with Client for Aircraft parking and Passenger Boarding Bridge plan.
o Spatial layouts for each level.
o Building design layout.
Page 4 of 8 Mead &Hunt, Inc.
2021 0430 EVw Key West Scope of Services-Task 1
Meetings
• Initial Week Meetings:
o Program Verification Kickoff meeting:
• One (1) program verification session at the Airport with the Owner and Jacobs, to
kick-off the project and confirm the building program, project requirements, FF&E
requirements, space needs,design standards,code requirements, building quality,
building system requirements, building equipment list and budget goals.
• Anticipated attendees: Design Team(QA, AL, LP, PA).
o Owner user groups meeting:
• One (1) program verification meeting with Owner's user groups, to verify scope,
review design concerns, discuss updated needs, priorities and preferences of
users to consider in design and phasing.
• Anticipated attendees: Design Team (QA, AL, LP, PA).
o Concessions/vendors meeting with consultant:
• One(1)program verification meeting with concessions/vendor representatives and
Concessions consultant, to discuss updated needs, priorities, and preferences to
consider allotted concessions/vendor shelled areas,storage,delivery,and phasing
process.
• Anticipated attendees: Design Team (AL, LP,).
o Security/TSA meeting:
• One(1)program verification meeting with TSA representatives,to discuss updated
needs, priorities, and preferences to consider in design and phasing.
• Anticipated attendees: Design Team (LP, PA)
o Airlines meeting:
• One (1) program verification meeting with Airlines representatives, to discuss
updated needs, priorities, and preferences to consider in design and phasing.
• Anticipated attendees: Design Team (AL, LP, PA, ).
• Follow-Up Review Meeting
o One (1) half-day session at the Airport with the Owner, Client, CMaR, and Jacobs, to
review identified gaps from our analysis with Users, Concessions, Security and Airlines,of
the building program, project requirements, FF&E requirements, space needs, design
standards, code requirements, building quality, building system requirements, and budget
goals.
• Anticipated attendees: Design Team (QA, AL, LP).
• Final Resolution Meeting
o One (1) half-day session at the Airport with the Owner, Client, CMaR, and Jacobs, to
finalize agreed upon identified gaps from our analysis with Users, Concessions, Security
and Airlines, of the building program, project requirements, FF&E requirements, space
needs, design standards, code requirements, building quality, building system
requirements, building equipment list and budget goals.
• Anticipated attendees: Design Team (QA,AL, LP).
Page 5 of 8 Mead&Hunt, Inc.
2021 0430 ETW Key West Scope of Servces•Task 1
Deliverables
Programming Verification and Gap Analysis phase deliverables submitted for Client review and approval
will include the following:
• Programming Verification with Summary of Airport directives and decisions.
• BIM Execution Plan
• Title sheets with preliminary sheet indexes.
• Preliminary Sustainability Report
• SSCP Space Planning Design Narrative
• Preliminary code analysis drawing in coordination with code consultant.
• Architectural BIM Model and schematic level drawings of Concourse A, based upon the
Preliminary Design Documents, including connection to existing concourse/terminal.
Owner's and Client's review comments will be incorporated into the subsequent task order's documents.
Owner changes affecting project scope, schedule or budget will be reviewed with Client regarding potential
contract modifications.
Deliverables to the Client will include one (1) electronic copy in PDF format for incorporation into the
submittal to the Owner.
Responsibilities of Client
Consultant's Scope of Services and Compensation are based on the Owner performing or providing the
following:
• A designated representative with complete authority to transmit instructions and information,
receive information, interpret policy, and define decisions from Owner in a timely manner.
• Scheduling, coordination, leading, and documentation of all meetings, including minutes.
• Provide escorting/access to the project site's sterile areas and AOA for Consultant's team
members.
• Available data, drawings, and information related to the project including as-built drawings of the
existing facility.
• Review of draft plans and specifications within three business days of receipt(unless otherwise
noted above).
• Protection of Mead & Hunt-supplied digital information or data, if any,from contamination,
misuse, or changes.
• Coordination of related preconstruction support services by the Owner Program Manager, and
CMaR.
Items Not Included in the Task Order 1 Scope of Services
The following items are excluded from this agreement:
• Updating of the Preliminary Design Documents
• Schematic Design
• Design Development
• Construction Documents
Page 6 of 8 Mead &Hunt, Inc.
2021 0430 EYW Key Wesi Scope of Services-Task 1
• Bidding Assistance
• Construction Administration
• Environmental documentation, reviews, submittals, or related support (SEPAm NEPA, CEQA,
CATEX) (by BOA)
• Stormwater management assessments (none anticipated)
• Wetland mitigation
• Property surveys
• Property plan sheet
• Traffic or noise studies
• Air Services Consulting, projections or studies
• ATCT line-of-site obstruction surveys/studies
• ALP or AGIS updates
• Overall funding analysis/grant management
• FAA submittals and coordination other than those specifically noted
• Threat assessments
• Hazardous materials investigation or mitigation efforts. If hazardous materials are found in the
work, the Owner shall contract separately to mitigate and/or have them removed.
• Fees associated with AHJ review submittals other than those specifically listed.
• Submittals or presentations to Boards, Local neighborhood groups, Plan Commissions or other
agencies beyond those specifically listed.
• Permitting services or fees other than those specifically noted.
• Planning Department, Building Official,other agency or utility reviews, meetings or permits beyond
those noted.
• Inventory of Owner's existing furniture,fixtures and equipment.
• Exploration of upgrades beyond those identified herein
• Utility service upgrades or site utility redesign beyond those noted.
• Utility company fees for new service(s)
• Evaluation or design of upgrades to existing central heating/chiller plant or related mains
• Evaluation or design of full upgrades or replacement of current technology systems
• Tenant-owned or operated technology systems
• Design of new electrical service panels, switch gear, transformers or generators for existing
terminal
• Power Quality, Coordination or Arc-flash Study of existing terminal
• Design of Security system, information technology,fire alarm, or other technology systems
equipment
= Design of new head-end fire protection equipment
• Design or review of concessions tenant buildouts
• Redesign due to changes in Owner directives established in previous stages of design.
• Printing, binding, or mailing of bid documents to bidders (documents will be posted electronically)
unless noted otherwise in scope
• The cost to re-design and re-bid the project in the event the project bids exceed project budget.
• Contractor negotiations after bidding
Page 7 of 8 Mead & Hunt, Inc.
2021 0430 EYW Key West Scope of Services-Task 1
• Mechanical engineering services for acoustical analysis, commissioning, energy modeling, intake
air entrainment analysis, and life cycle cost analysis
• Landscape design (none anticipated)
• Custom furniture or fixture design
• Artwork or Arts program implementation aside from review.
• Phone equipment and devices (desktop equip)
• IT/IS workstations
• Vending equipment
• Planters, interior plantings except for providing the same stand-alone planters as existing.
• Miscellaneous movable furnishings (receptacles, supply carts, movable shelving, etc.)
• Maintenance or shop equipment
• Study or design of a Central Communications/Ops Center
• Photovoltaic systems for new or existing terminal building roofs(separate project)
• Lighting upgrades in existing terminal, except in the terminal improvement area
• Design of lightning protection systems for new or existing building
• Design services for LEED or other formal sustainability certifications, commissioning, detailed
energy modeling or detailed life-cycle cost analysis
• Loading dock and related access provisions
• Roadway, curbside, sidewalk or canopy design west of blast wall and perimeter fence.
• DBE participation in design services
• Value Engineering exercises
▪ Separate bid packages beyond those noted,or segregation of work on drawings for funding
categories.
• Password protected SSI document distribution per CFR 1542.
• Extensive field investigations and measurements to verify existing conditions.
Project Schedule
From the date of Owner's official notice to proceed, it is anticipated that the project design phases will be
completed within the following timeframes:
• Task 1 —Program Verification and Gap Analysis 5 weeks
Project schedule will be affirmed after notice to proceed.
End of Attachment B
Page 8 of 8 Mead &Hunt, Inc.
2021 0430 EYW Key West Scope of Services-Task 1
EXHIBIT B
EYW Task Order#1—Major Tasks&Associated Cost
Description Cost
Task 1 Project Management $ 32,000
Stakeholder Coordination $ 12,000
TASK 2 Existing Building LIDAR Scan $ 60,000
TASK 3 Building Information Modeling(BIM) $ 88,000
TASK 4 Program Validation
Civil/Drainage/Utilities $ 58,000
Special Systems $ 8,300
Architecture/Interiors $ 208,700
Sustainability $ 28,000
Security/IT/AV $ 26,000
M/E/P/FP $ 52,000
Structural $ 30,000
Geotechnical $ 83,000
Survey/Sub-Surface $ 45,000
Code Analysis $ 17,000
Task Order#1 Total $ 748,000
i- ..t MCFAJOH-01 HI ISHM
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PRODUCER f,,g4KOT Michael Burns
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Binghamton,NY 13901 INSURER(S]AFFORDING COVERAGE NAIC11
INSURER A:National Fire Insurance Co of Hartford 20478 _..
INSURED INSURERS Continental Insurance Company 35289
McFarland Johnson,Inc. INSURER C Valley Forge Insurance Company 20508
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-- - ADDL SUER I POLICYEFF POLICYEXP - -
ILATYPE OF INSURANCE INND WVD POLICY NUMBER IMAIDD/YYYYI IMMIDOMYYYI LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE b 1,000000
- -.1 CLAIMS-MADE I.XI OCCUR X X 6056803227 1/1/2021 1/1/2022 DPREMSES(ER occonenrel b 100000
MED FXP LA_y. a Eamon} $ 15,000
—- -- - Approved Risk Managem Bnt 1,000,000
•��,�/� � / �c+ PERSONAL 9 ADv INJURY $
GENL AGGREGATE LIMIT APPLIES PER /2I.z41 - .L._ J GENERAL AGGREGATE $ 2,000,000
POLICY X Ta I XI LOC 1-26-2021 PRODUCTS.COMPIOP AGG.-$_. 2,000,000
OTHER $
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X ANY AUTO X K 6056803213 1/1/2021 1/112022 _BODILY INJURY(Per person) $. .
OWNED
ONLY SCHEDULED BODILY INJURY(Per acadeny S
X NIITOS ONLY X AUTOS ONLYY II Perac PROPERTY DAMAGE -.. $
$
10,000,000
B X EXCESSlA LNB X OCCUR EACH OCCURRENCE $
uAB CLAIMS-MADE X X 6056803244 i112021 11112022 AGGREGATE $ 10,000,000
DSD X RETENTION10,000 s
C WORKERS COMPENSATION " X I STATUTE I.. I ERH
AND EMPLOYERS'LIABILITY WC656803230 1/1/2021 1/1/2022 1,000,000
ANY PROPRETSIR PARTNEEEXECUTIVE YIN ,NIA X EL EACH ACCIDENT $ _
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lies, yle NH) E.L DISEASE-EA b
II yea descnbeN under _ E.L.DISEASE-Pouev UNIT y 1,000,000
DESCRIPTION OF OPERATIONS below
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