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Roof Phase II 05/19/2021 ww, l 10, Kevin Madok, CPA * ``, Clerk of the Circuit Court& Comptroller—Monroe County, Florida DATE: June 3, 2021 TO: Thomas Henry L' Project Management FROM: Sally M. Abrams, D.C. SUBJECT: May 19th BOCC Meeting Attached is an electronic copy of item C6, Task Order with Bender& Associates in the amount of$72,428.00 for design and construction drawings for East Martello Roof Phase II, funded via a TDC grant, for your handling. Should you have any questions, please feel free to contact me at extension 3550. cc: Breanne Erickson County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. FOR EAST MARTELLO ROOF PHASE II In accordance with the Agreement for Professional Architectural and Engineering Services,made and entered into on December 19,2018 between MONROE COUNTY,("County")and BENDER &ASSOCIATES ARCHITECTS,P.A.,("Consultant"),where professional services are allowed if construction costs do not exceed$4,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed$600,000.00("Agreement"), as provided in Subsection 287.055(2)(g),Florida Statutes,as amended by Section 2,Chapter 2020- 127, Laws of Florida, pursuant to which Attachment A, Subsection 1.01 of the Agreement is hereby modified,the parties enter into this Task Order. All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends,adds,or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 19th of May,2021. WHEREAS,the East Martello fort is an iconic historical structure and a significant contributing resource in Monroe County, and WHEREAS,the Consultant has completed architectural and design services for the East Martello Roof Replacement Phase I,and the County is moving forward with the East Martello Roof Phase II project utilizing the same materials and methods of construction, NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below,the parties agree as follows: I. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will complete construction drawings for the East Martello Roof Phase II replacement project,consisting of reroofing the south Casemates building. Services provided shall include: a. Field measurement of the existing building b. A set of Construction Drawings and Technical Specifications, including signed and sealed full-sized drawings as required; signed and sealed Technical Specification Manuals as required;and one electronic copy of drawings and manual in PDF format. c. Permitting assistance, including submittal of documents to the State of Florida DHR and the City of Key West HARC Commission.Construction permitting will be through the City of Key West. I d. Full Bidding support, including Pre-Bid conference,Addendums, etc. e. Full Construction Administration including weekly jobsite meetings,Information Bulletins,Payment Application approval, and closeout documents. 2. In accordance with Article VII paragraph 7.1.1 of the Agreement,the County shall pay the Consultant a lump sum total of Seventy-Two Thousand Four Hundred Twenty- Eight and 00/100 dollars($72,428.00) paid on a percent complete basis for the following phases: a. Existing Conditions and Design Drawings-$25,349.00 upon completion of site visit, document review and approval by the Director of Project Management b. Construction Documents-$25,349.00 upon document review and approval by the Director of Project Management c. Bidding Phase-$ 3,621.00 upon completion d. Construction Phase Contract Administration- $18,109.00 upon completion All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect. }}}}}}...... ,, WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized -native. jBOARD OF COUNTY COMMISSIONERS a. 7fff EVIN MADOK,Clerk OF MONROE COUNTY,FLORIDA q 4 a & 1 f� By: te ...,As Deputy Clerk Mayor/Chairman MONROE COUNTY ATTORNEY90FFICE APPROVED AS TO FORM Date: �S I`�' t' /•,,_( eTi r r�iw7foRNtY / DATE: 4_10-2091 ' WITNESS TO CONSULTANT: CONSULTANT: - BENDER&ASSOCIATES ARCHITECTS,P.A:: r^,;: CT -n J C. By: C By: , VAV tO 5A[A1 `.0�'��'"' Date: k• ;o - JOB\ Title: AW__test__•PARTNEL a Date: tie Aflit- 2oZ(. 2 ACoR" CERTIFICATE OF LIABILITY INSURANCE 702(MMIDD/Y/10/2OYY)Y 21 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Erinn E Collinsworth Collinsworth Ins & Risk Mgmt Services In PHONE FAX P.O. Box 661628 A/C No Ext: (786) 930-4795 A/C ,No: (786) 930-4794 E-MAIL Miami Springs FL 33266 ADDRESS: erinn@collinsworthinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: The Phoenix Insurance Company 25623 INSURED (305) 296-1347 INSURER B: Travelers Property Casualty of 25674 Bender & Associates Architects, P.A. INSURERC: Travelers Cas & Surety Co 19038 410 Angela Street INSURER D: Liberty Insurance Underwriters 19917 Key West FL 33040 INSURER E7 INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 6629 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX I OCCUR Y 660-8178X318 02/10/2021 02/10/2022 1 R E M SEE SOEaoN. ,D.nce $ 1,000,000 Approved Risk Management MED EXP(Any one person) $ 51000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: ` GENERAL AGGREGATE $ 2,000,000 POLICY JJECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: 3-23-2021 $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 p, ANY AUTO Y 660-8178X318 02/10/2021 02/10/2022 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ B X UMBRELLA LIAB X OCCUR CUP-4K489840 02/10/2021 02/10/2022 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- C AND EMPLOYERS'LIABILITY Y/N UB-OK197735 02/10/2021 02/10/2022 X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? F_N] N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D Professional Liability AEXNYAB62TBOOl 02/10/2021 02/10/2022 Each Claim $ 2,000,000 Claims Made Basis Policy Aggregate $ 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Roo KeymWest6FL 33040 V vJh,�i( ` ©1988-2015 ACORD CORPORATION. All rights reserved. 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