Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/17/02
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Joint Participation Agreement with the Florida Department of Transportation to
fund Terminal Modifications at the Key West International Airport.
ITEM BACKGROUND: The Florida Department provided the Supplement with revisions made to broaden the scope of the
project, and adjust funding percentages to match the Federal Aviation Administration's forthcoming grant.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement dated 1/13/02, approval of
supplement to agreement 3/20/02.
CONTRACT/AGREEMENT CHANGES: Revises Project Description to Terminal Modifications at Key West International
-Airport. Adjusts the funding percentage to match FAA participation in the project.
STAFF RECOMMENDATION: Approval
TOTAL COST: $162,000.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: $81,000.00
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTHNEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
q-s 11 ,,€~
Peter J. Horton
DOCUMENTATION: Included '/ .
To Follow
Not Required
AGENDA ITEM #
C/0
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 1/31/02
Expiration Date: 12/31/04
Contract Purpose/Description: Key West International Airport Terminal Modifications
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 4/17/02
Agenda Deadline: 4/3/02
CONTRACT COSTS
Total Dollar Value of Contract: $162,000.00
Budgeted? Yes
Grant: Yes - FOOT and FAA (pending)
County Match: PFc(~~ver')u;:,
.. c...:,".vUv
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Current Year Portion: $162,000.00
Account Codes: 404-63047 -560-630-GAKP44
404-63045-560-630-GAKA42
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Airport Manager
4 /D e'L
) (-IJ
) (. +-'
?rt-t
Peter ~ortOr:l
4/.i) 0'2..
Risk Management
Li- / :=. / (__,_".
---
County Attorney
/ /
---
) (....-)
) (
__ . If', ;- ,. W;~~tO~~s~~
~/7) I Sheila Barker
( ~C/tJ Wolf iL--
Rob Wolfe
q /3......}2.2.
O. M. B./Purchasing.
/ /
---
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Comments:
,
STATE OF FLORiDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION _
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 725-030-07
PUBLIC TRANsp ADMIN. 07100
Page 1 01 4
F!I'JANCIAL PROJECT NO.:
41265619401/ ~12658!. 94-01
Contract No.: AL023
Fund: DDR
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org. Code: 55062020628
Vendor No.: F596000749053
Catalog of State Financial Assistance Number:
Function: 637
Federal No.:
Catalog of Federal Domestic Assistance Number:
=
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 31 st
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
of January
2002
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $81,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Terminal Modifications at Key West Intemational Airport
::
FORM 725-030-07
PUBlIC TRANSP ADMIN. 07/00
Paoe 2 01 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 62,000.00
bringing the revised total cost of the project to $ 162,000.00
Paragraph 4.00 of said Agreement is increased by $ 31,000.00
bringing the Department's revised total cost of the project to $ 81,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
=
,
FORM 125-030-07
PUBUC TRANSP ADMIN. 07100
Peoe4 01 4
Financial Project No.
Contract No. AL023
Agreement Date
ATIACHMENT 'A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
I.
Project Cost:
As Approved
As Amended
Net Change
$100,000.00
$162,000.00
$62,000.00
Total Project Cost
$100,000.00
$162,000.00
$62,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $50,000.00 $81,000.00 $31,000.00
Agency: $50,000.00 $81,000.00 $31,000.00
Other: $0.00
Total Project Cost . $100,000.00 $162,000.00 $62,000.00
-
Comments:
With Federal Parcipation
$580,000 x 90%= 522,000
Agency (5%)29,000 Department (5%)29,000
~
Without Federal Participation
. Agency: (50%) 52,000 Department: (50%) 52,000
I' I
FO..... 7~7
Pu8UC T/WtISP At>>I/II - 07100
~IOU 014
Financial preject No.
Contract No. AL023
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated January 31st, 2002
and any subsequent supplements shall remain in full torce and effect.
IN WITNESS WHEREOF, lhe parties hereto have caused these presents be execut~dl the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATrACHED ENCUMBRANCE FORM)
~-J)~CjJ2 -
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
NAME
TITLE
DEPARTMENT OF TRANSPORTATION
DfT~~.nT nf PI~nning & ~Tograms. Disc. VI
TITLE
,
,
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPur FORM COMPI'ROLLER-FIN ADMIN 09199 -
'"
RUSH _ (Needed by -1_1_ (date))
Reason for RUSH:
Advertise (Letting Date) _ TenninationlCen ofComp
- Award _ LOA _x_ Supplemental _ Renewal _ Correction
- New _ Addition _ Court Order _ Ovenun
Contract # _AL023 Contract Type _AG_ Method of Procurement _G_
Vendor Name _MONROE COUNTY Vendor ID _F596000749053
Has WrittenlVerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds_31,000. Local Funds_31,OOO._
Beginning date of this Agmt: 02l0412002_(Must be after fund approval)
Ending date of this Agmt: 1213112004_(Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
******************************************************************
Brief Description of W orklComments:
TERMINAL MODIFICATIONS
RECIPIENT "C" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
---------------------~-----------================
55062020628 *PT* 750004* $_31,000. * 41265619401 *637
(01102) DDR
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx) (xxxx)
* xxxxxxxxxxx
*xxx
------------------------------------------------------------------
TOT A.L AMOUNT *31,000.
-----------------------------------------------------------------
Originator:_ANDREA CHAO-GAR CIA_ DATE SENT:_02l04/2002 PH/SC:_452-5912
E-mail USERID(s) .
**********************************~*******************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _100300 CATEGORY _088719-02
WORK PROGRAM VERIFICATION _OK
ALLOTMENT YEAR _ DATE CHECKED
CI _SOI_ 6S LINE 0002_
FUNDS APPROVED BY _Josephine Jones
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _02105/2002_
******************************************************************
,
,;
,;
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLlER-FIN ADMIN 09/99-
RUSH (Needed by -L..J~ (date))
Reason for RUSH:
Advertise (Letting Date) _ Termination/Cert of Comp
= Award - LOA _ Supplemental _ Renewal_ Correction'
_X_ New - Addition _ Court Order _ Overrun
Contract # _AL023 Contract Type _AG_ Method of Procurement _G_
Vendor Name Monroe County Vendor 10 _F596000749053
Has WrittenlVerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds 50.000 Local Funds 50.000
Beginning date of this Agmt:10/19/01 (Must be after fund approval)
Ending date of this Agmt: 12/31/04 (Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
************************************************..**.*.*.**.......
Brief Description of Work/Comments:
Terminal Modifications at KWI
RECIPIENT "C" CSFA NO. 55004
*****..**.**********.*...**..**.*.********.**.**.*.**.****........
ORG-CODE *EO * OBJECT · AMOUNT .FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
===
55062020628 *PT* 750004* $_50.000 · 41265819401 *637
~1ro~ DDR
-=
--
--
--
55 XXXXXXXXX .xx * XXXXXX * $
- (xx1xx)
--
(XXXX)
* XXXXxxxxxxx *xxx
, -
TOTAL AMOUNT * Ji50.000.
Originator._ANDREA CHAO-GARCIA_ DATE SENT:_10/19/01 PH/SC:_ 452-5912
E-mail USERID(s) _
**************************************************************..**
TO BE COMPLETED BY OFRCE OF COMPTROLLER
....********....**********-***********************************..
BUDGET ENTITY 55100300_ CATEGORY 088719-02
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR _ DATE CHECKED
CI NEW/04_ 6S UNE _0001_
FUNDS APPROVED BY C B SMITH .
.FOR ROBIN M. NAlTOVE, CPA, COMPTROLlER DATE: _1012212001_
.*....&&.*....&.&&.....&.&A..A.&**************_****************
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,