Item K08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 15,2002
Division:
Growth Management
Bulk Item: Yes ~
No
Department: N/ A
AGENDA ITEM WORDING: Approval for the Growth Management Division to solicit a Request for
Qualifications from consultant firms to prepare a Master Parks and Recreation Plan for Monroe County.
ITEM BACKGROUND: Objective 1201.10 requires that the County complete a Parks and Recreation Plan
that contains, at a minimum, the following elements: 1) inventory of recreation lands and facilities; 2) evaluation
of existing facilities including public accessibility, management, and maintenance; 3) demand estimates and
projections for recreation lands and facilities; 4) evaluation of demand versus supply, including evaluation of
level of park and recreation standards; and,S) proposed acquisition and development of existing and future
sites.
The Growth Management Division proposes to utilize the services of a qualified parks and recreation planning
firm to prepare the Plan. The preparation of the Plan will include a public participation process and input and
recommendations from both the Planning Commission and Parks and Recreation Advisory Committee.
The Growth Management Division will solicit a Request for Qualifications (RFQ) from qualified firms. A
Consultant Selection Committee, consisting of a three members representing the Growth Management Division,
Public Works Division and County Administrator will review written responses, interview the top
respondents(s) and recommend the top ranked firm to the Board of County Commissioners for approval.
PREVIOUS RELEVANT BOCC ACTION: Adopted Year 2010 Comprehensive Plan on April 15, 1993.
CONTRACVAGREEMENTCHANGES: NM
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$50,000 to $75,000
BUDGETED: Yes X
No
COST TO COUNTY: $50,000 to $75,000
REVENUE PRODUCING: Yes N/ A No
AMOUNT PER MONTH N/A Year
APPROVED BY:
County Atty X
OMB/Purchasing -2f...
Risk Management _X_
DIVISION DIRECTOR APPROVAL:
P
DOCUMENTATION: Included ~
To Follow
Not Required_
AGENDA ITEM # ~ 8
DISPOSITION:
Growth Management Division
2798 Overseas Highway, Suite 400
Marathon, Florida 33050
Voice: (305) 289-2500
FAX: (305) 289-2536
Board of County Commissioners
Mayor Charles "Sonny" McCoy, Dist. 3
Mayor Pro Tern Dixie Spehar, Dist. 1
Comm. Murray Nelson, Dist. 5
Comm. George Neugent, Dist. 2
Comm. Nora Williams, Dist. 4
May 15,2002
To Perspective Respondents:
RE: Request for Statement of Qualifications (RFQ) for-
PROFESSIONAL SERVICES TO PREP ARE A
RECREATION AND PARKS PLAN
FOR MONROE COUNTY [FLORIDA KEYS]
We are pleased that you have shown an interest in assisting Monroe County in its effort to
prepare and plan for existing and future recreation and park needs of unincorporated Monroe County.
Our target respondents are land use, parks, recreation, and open space planning and
landscape architectural firms. Respondents should be experienced in analyzing recreation, open
space, and park demand and needs; recreation and park planning; park and facilities site design and
cost estimation; organization and management of public recreation activities and park operations;
and, conducting of public involvement programs for recreation and park planning. The respondents
should be experienced in preparing plans that include a full range of programmatic and regulatory
recommendations. The County is seeking qualified, objective firms or collaborative groups that
have the ability to understand the unique issues of the Florida Keys as applied to the provision of
public recreation and park services.
The RFQ Review Committee and the Board of County Commissioners (BOCC) looks
forward to your participation in this effort.
Attached are:
· Notice of Request for Statement of Qualifications.
· Specifications for Statement of Qualifications.
Requests for Statement of Qualification will be made available after May 15, 2002.
Responses must be submitted no later than 11 :00 AM, June 26, 2002;
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The County has assembled a Statement of Qualifications Review Committee consisting of
a representative from the Growth Management Division, Public Works Division, and County
Administrator's Office.
Responses will be opened officially on June 26, 2002. The RFQ Review Committee will
meet as soon after that as possible to begin a review of Statements of Qualifications. Review will
be completed by August 7, 2002, and results of the review recommending the three most qualified
firms will be reported to the BOCC at it's September 18, 2002 meeting. A negotiated contract for
services will be negotiated with the firm selected by the BOCC, and the contract shall be presented
to the BOCC at its October 16, 2002 meeting. The project would begin approximately October 17,
2002.
We look forward to your response.
Sincerely,
Timothy J. McGarry, AICP
Director of Growth Management
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NOTICE OF CALLING FOR BIDS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE BIDDERS that on June 26, 2002 at 11 :00 AM
the Monroe County Purchasing Office will open sealed bids for the following:
PROFESSIONAL SERVICES TO PREP ARE A
RECREATION AND PARKS MASTER PLAN
FOR MONROE COUNTY [FLORIDA KEYS]
Specifications may be requested from DemandStar by Onvia by calling 1-800-711-1712 or by going
to the website www.demandstar.com OR www.co.monroe.fl.us. Technical questions should be
directed to the Director of Growth Management at 305/289-2500.
Bidders must submit two (2) signed originals and one (1) complete copy of each bid in a sealed
envelope marked on the outside, "Sealed Bid for PROFESSIONAL SERVICES TO
PREPARE A RECREATION AND PARKS MASTER PLAN FOR MONROE COUNTY
[FLORIDA KEYS]" addressed and delivered either by person or by mail, preferably by
special delivery, registered mail to:
Purchasing Office
1100 Simonton Street, Room 2-213
Key West, FL 33040
All bids must be received by the County Purchasin~ Office before 11:00 AM, June 26, 2002.
Any bids received after this date and time will be automatically rejected. Faxed or emailed
bids will also be automatically rejected.
All bids must remain valid for a period of ninety (90) days. The Board will automatically reject the
bid of any person or affiliate who appears on the convicted vendor list prepared by the Department
of General Services, State of Florida, under Sec. 287. 133(3)(d), FS (1997).
All bids, including the recommendation of the County Administrator and the requesting
Department Head, will be presented to the Board of County Commissioners of Monroe County,
Florida, for final awarding or otherwise. The Board reserves the right to reject any and all bids, to
waive informalities in any or all bids, and to readvertise for bids; and to separately accept or
reject any item or items of bid and to award and/or negotiate a contract in the best interest of the
County .
Dated at Key West this 15th day of May, 2002.
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Monroe County Purchasing Department
REQUEST FOR STATEMENT OF QUALIFICATIONS
PROFESSIONAL SERVICES TO PREP ARE A
RECREATION AND PARKS PLAN
FOR MONROE COUNTY
PURPOSE
The purpose of this Request for Statement of Qualifications is to solicit responses from qualified
consulting firms interested in preparing a Parks and Recreation Plan for Monroe County, Florida.
The Plan is intended to respond to the requirements of the Monroe County Comprehensive Plan and
provide specific policies and recommendations for guiding the development of parks and
recreational lands and activities within unincorporated Monroe County.
BACKGROUND
Monroe County primarily consists ofa 120-mile long string of islands, known as the Florida Keys,
stretching southwest from Key Largo to the historic city of Key West. The County's total
population is approximately 80,000, of which about 36,000 reside within unincorporated Monroe
County. The functional population of the County, which includes both the permanent and seasonal
populations, is approximately 155,000.
The Florida Keys represent a significant natural resource of national and international importance,
which provides unique opportunities for leisure and recreation activities. Parks and recreational
opportunities are provided by the Federal and State governments, Monroe County, and five
municipal governments within Monroe County. However, the capacity of this resources to
accommodate future growth is very limited and County's permit allocation system for development
will continue to limit future growth and development.
Currently, the County has approximately 89.1 acres of resource-based areas and 89.40 acres of
activity-based recreation areas. These lands are either owned or leased by the County and the
Monroe County School Board. The responsibility for park and recreation activities and County
through the Parks and Beaches Section of the Facilities Maintenance Department located within the
Public Works Division.
Beginning in the early 1990's, the County initiated an aggressive program to acquire and develop
lands for park and recreation purposes. With an on-going community master planning process for
various individual islands as part of the Planning and Environmental Resources Livable
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CommuniKeys Program, further attention is being focused on providing park and recreation
opportunities by the County for residents of unincorporated Monroe County.
The proposed Parks and Recreation Plan is intended to provide a sound policy basis to guide the
County in the: further acquisition and development of park and recreation lands; establishment of
adequate standards and advisory guidelines for concurrency and park development; amendments to
the Comprehensive Plan and Land Development Regulations needed to direct and facilitate the
development of parks and recreation lands; revision of existing impact fee schedule for parks and
recreation; formulation of goals and policies to direct the development, acquisition, and funding of
parks and recreation lands and facilities; and the development of short- and long-range
implementation program for the Plan.
The development of the Plan will include a intensive public participation element. It will include
presentations to and interaction with the Parks and Recreation Advisory Board and Planning
Commission, prior to final consideration and action by the Board of County Commissioners.
PROPOSED ELEMENTS OF THE PLAN
o Inventory of existing State, Federal, municipal, and County-owned and operated active and
passive recreational lands and facilities, including estimated usage by recreational activity.
o Evaluation of existing County parks and recreation lands as to access, facilities, development
potential, and functionality to determine existing needs and opportunities.
o Determination of existing and future 20-year demand for recreation lands, facilities, and
activities by unincorporated Monroe County permanent and seasonal population.
o Comparison and analysis of existing/future recreation and park land demand versus existing
supply of recreation lands and facilities on a county-wide and sub-area basis and
determination of needed lands, facilities, and types of activities to be provided over the next
5 and 20-year period.
o Determination of the appropriate level of service standards (concurrency) for recreation lands
and facilities and advisory guidelines (community needs) on level of service standards, both
county-wide and sub-area basis.
o Preparation of goals and policies for guiding parks and recreational facilities development,
acquisition, and funding.
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o Determination of lands to be acquired and facilities to be developed over the next 20 year
periods and their associated capital and operations and maintenance costs to achieve the
approval level of service standards and community needs .
o Preparation of a 20-year physical plan element for park and recreation land acquisition and
facilities development, including the identification of appropriate funding sources and
priorities for improvements and acquisition.
o Evaluation of needed changes in existing County development regulations affecting park and
recreation development.
o Evaluation of the need for revisions to the existing fair share community impact fee for
recreational facilities.
o Preparation of 5-year (short-range) and 20-year (long-range) implementation program for
effectuating appropriate recommendations resulting from the elements produced for the Plan.
RFQ INFORMATION
The following is the information that should be provided in the response to this Request for
Statement of Qualifications:
o Contact Information: Name, address, and phone number for the consulting firm.
o Form of Organization : Indicate whether the firm(s) is a partnership, corporation, or sole
proprietorship, where it is organized, and the names of the principals, officers, and directors
of the firm.
o Key Personnel: Names of key project personnel, their respective titles, relevant experience,
and periods of service with the firm, including the experience of the key project staff in
working together on similar projects.
o Statement of Qualifications: A narrative or other statement of the firm's qualifications to do
the proposed project.
o Project Management and Staff Availability: A description of the proposed overall
management structure for the project and the availability of staff to work on the project.
o References: Names, contact persons, and telephone numbers of at least three clients whom
the County can contact regarding the firm's past performance on a similar project.
Page 6 of 11
RFQ REVIEW AND CONSULTANT SELECTION PROCESS
The RFQ Review Committee will evaluate responses to the RFQ and rank the firms based on their
responses to the RFQ. One or more of the top-ranked firms will be asked to make a presentation to
and be interviewed by the Committee.
Based on this interview and check of references, the RFQ Review Committee will make its
recommendation to the Board of County Commissioners. The Board of County Commissioners will
be asked to approve the recommendations of the RFQ Review Committee to authorize staff to enter
into contract negotiations with the top recommended firm. The contract will be negotiated
between staff and the selected firm and submitted to the Board of County Commissioners for
approval.
PLANNED PROJECT COMPLETION TIME FRAME
Subject to the terms and conditions of the executed contract, the County staff anticipates that the
project will take approximately six months from the date of the notice to proceed.
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DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will
be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and
the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement
and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of
Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Bidder's Signature
Date
Page 8 of 11
NON-COLLUSION AFFIDAVIT
I,
of the city
of
perjury, depose and say that;
according to law on my oath, and under penalty of
1) I am
for the project described as follows:
, the bidder making the Proposal
PROFESSIONAL SERVICES TO PREP ARE
A PARKS AND RECREATION PLAN
FOR MONROE COUNTY
2) The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to such
prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5) The statements contained in this affidavit are true and correct, and made with full knowledge
that Monroe County relies upon the truth of the statements contained in this affidavit in awarding
contracts for said project.
STATE OF
(Signature of Bidder)
COUNTY OF
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual
signing) affixed his/her signature in the space provided above on this
day of
,20
NOTARY PUBLIC
My commission expires:
Page 9 of 11
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation ofthis provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,20_.
My commission expires:
NOTARY PUBLIC
Page 10 of 11
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
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