Item K23
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 15 Mav 2002
Division:
Growth Manaeement
Bulk Item: Yes --X- No
Department: Marine Resources
AGENDA ITEM WORDING:
Approval of an amendment to the Camp, Dresser, and McKee (CDM) contract to provide services for
stormwater project implementation related to the Stormwater Management Master Plan (SMMP).
ITEM BACKGROUND:
CDM completed work on the Stormwater Management Master Plan and the Board adopted the Plan in
June of 2001. Staff suggests continuing to use CDM to provide services for the implementation of the
Plan. Specifically, CDM will review existing County facilities and make recommendations for
bringing them up to standard; they will assist the County in revising it storm water ordinances and
stormwater permit review practices in consideration of recommendations made in the SMMP; and
CDM will provide instruction to County staff for better review of stormwater projects in the future.
PREVIOUS RELEVANT BOCC ACTION:
August 1999 - Approval ofCDM contract
June 2001 - Adoption of completed Stormwater Management Master Plan (SMMP)
CONTRACT/AGREEMENT CHANGES:
Amendment of Contract to provide additional Services
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$66.482
BUDGETED: Yes l No
COST TO COUNTY:
$66.482 (Fund 148 - Como Plan)
REVENUE PRODUCING: Yes
Nol AMOUNTPERMONTH_ Year
DOCUMENTATION:
Included ~
or of Growth Management ~
Not Required_
AGENDA ITEM # /f ~
APPROVED BY: County Atty l
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: CDM Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Amendment to the Camp, Dresser, and McKee (CDM) contract to provide services for
for stormwater project implementation related to the Stormwater Management Master Plan.
Contract Manager: George Garrett 2507 Marine Resources/II
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 5-15-02 Agenda Deadline: 4-26-02
CONTRACT COSTS
Total Dollar Value of Contract: $ 66,482
Budgeted? Yes~ No 0 Account Codes:
Grant: $ None
County Match: $ N/ A
Current Year Portion: $
148-51000-530-340-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Risk Management
Chang~S
Date If~Ne~d d .
'f./ltI.J YesD No .
'l-JJc-DJS esD No[:Y
~Z- YesDNO~
q.)~/1-- YesD No
O.M.B./Purchasing
County Attorney
Comments:
OMB Fonn Revised 2/27/01 Mep #2
Date Out
_'0"
Amendment 2
CONTRACT FOR THE MONROE
MANAGEMENT MASTER PLAN
COUNTY
STORMWATER
THIS CONTRACT AMENDMENT is entered into between Monroe County, whose address is
Marathon Government Center, 2798 Overseas Highway, Suite 420, Marathon, Florida 33050,
hereafter the County, and CAMP, DRESSER, MCKEE, INC., a Massachusetts Corporation,
whose address is 800 Brickell Avenue, Suite 710, Miami, Florida 33131, hereafter the
Consultant.
1. The Contract between the parties is hereby amended to extend the timeframe as shown in
Section 2 of the Contract to 790 days from the date of this Amendment.
2. All previous tasks as defined in Appendix A of the Contract, the Scope of Work, have been
satisfactorily completed, invoiced by the Consultant, and paid by the County.
3. Attached to this Contract Amendment is a new Attachment A, Scope of Work, intended to
further engage the Consultant to implement portions of the Stormwater Management Master
Plan.
4. Similarly a new Attachment B identifying specific project tasks and associated costs is
included in this Contract Amendment. The total cost of the Contract Amendment is $66,482.
Upon completion, project tasks will be invoiced to the County in accordance with the
approximate project time frame and specific costs as identified in Attachment B and as
previously specified in the body of the Contract between the parties.
5. All applicable insurance and liability requirements, as identified in Attachment C will be
updated by the Consultant in accordance with the County's Risk Management Department
and its Procurement Policies and Procedures.
6. In all other respects, the Contract between the parties dated 16th day of July, 1999, remains
the same and in full force and effect.
7. The effective date of this Contract Amendment will be the date that both parties have signed
this document.
SMMPContract02-020416,doc
04/16/021:08 PM
IN WITNESS WHEREOF each pany heretO has caused this Agreement to ~ executed by its
duly authoriz.ed representative.
(SEAL)
Al11:st~ DANNY L. KOLHAOE. CLERK
BOARD OF COUNfY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
CAMP DRESSER MCKEE INC.
Witness:
By
Title
By
Title
APPROVED AS TO FORM AND
LEGAL SU
SMMPConll':ll102.04 1602._
04116102 I :Qi PM
2
Monroe County
Stormwater Management Master Plan (SMMP)
Ongoing Engineering Services
Appendix A: Scope of Services
April 2002
Monroe County, Florida (COUNfY) has completed, according to requirements of the adopted Year
2010 Comprehensive Plan (Comp Plan), the preparation of the Stormwater Management Master
Plan (SMMP) that assesses the adequacy of existing systems, prioritizes stormwater management
needs for each island, identifies regulations and policy needs, and develops a plan to finance the
construction, operation and maintenance of required facilities. The COUNTY wishes to implement
the recommendations of the SMMP. To this end, the COUNfY wishes to exercise its option under
the existing contract to employ Camp Dresser & McKee Inc. (CONSULT ANT) to provide
engineering services leading toward the implementation of the SMMP. The geographic area of this
project consists of the islands (also referred to as the Keys) in the COUNTY, which are traversed by
US Highway 1, or are connected via a bridge to one of these islands. The CONSULT ANT is to
provide supplemental or expanded services related to stormwater management services such as
inspection, ordinance support, detailed modeling, public awareness, legal services, permitting,
design, and services during bidding and construction for the programmed improvements.
The SUPPLEMENTAL SERVICES to be provided by the CONSULTANT are defined below.
Task I County Facilities Stormwater Pollution Prevention Practices
The CONSULT ANT will review available engineering documentation for the stormwater
components of all COUNTY properties. Based on that review and a prioritized assessment of needs
on COUNTY properties, the CONSULT ANT will inspect up to ten (10) Monroe County facilities
to review in detail the existing stormwater management practices employed at each site. The
CONSULTANT will also meet with COUNTY staff to discuss the stormwater management practices
for each facility. Based upon the site inspection and meeting with staff, the CONSULTANT will
recoriunend in a letter report to the COUNTY stormwater pollution prevention practices that should
be added or improved at each facility. The recommendations may include changes to maintenance
activities, structural improvements such as oil/ water separators or retention facilities, and materials
handling.
Task II Stormwater Management Inspector Training & Permit Review Support
The CONSULT ANT will provide classroom and in-field training for COUNTY staff related to field
inspection of construction sites and residential or commercial stormwater facilities. The training
will include elements of sediment and erosion control, stormwater maintenance and illicit
connection identification. Training will consist of two, up to 4-hour training sessions, the first of
which will be classroom training and the second will be in the field. Training will be available for
up to 10 staff.
The CONSULTANT will prepare, prior to the training, a manual of stormwater practices to be
employed in Monroe County including sediment and erosion control, requirements of the code or
,\1onroe County SMMP Onll"ing Engineering Services - Work Order V2
Page 1
ordinances and if available, new ordinance requirements. As part of the manual, new or improved
forms will be included to help document maintenance and inspection activities.
The CONSULT ANT will assist the COUNTY in clarifying stormwater treatment requirements for
new development and significant redevelopment in the areas of developed area, area to be treated
grading plan approaches and landscaped swales. The CONSULTANT will produce a summary
memorandum documenting recommendations in this regard and participate in the two reviews as
examples of the application of the recommendations.
Task III Ordinance Support
The CONSULT ANT will review existing Monroe County regulations, and will recommend, draft
and help implement modifications to the regulations in accordance with the SMMP. The
CONSULT ANT will review the regulations related to the following subjects:
. 95-percent Treatment Requirements
. Low Impact Development
. Vegetated or Landscaped Swales
. Marina Pollution Controls
. Impervious Area Reduction Incentives
. Private Facility Maintenance Certification
. Florida Yards & Neighborhoods Program
The CONSULT ANT will help draft or review suggested modifications to the regulations and
will meet with the COUNTY staff to discuss the modifications. The CONSULTANT will
participate in up to 8 meetings with the COUNTY Board of County Commissioners to adopt the
final modifications to the regulations.
Task IV General Technical Support for SMMP Implementation
The CONSULTANT will provide up to 160 hours of technical support for implementation issues
for the COUNTY. The CONSULTANT will provide such support only at the request of the
COUNTY. Technical support may include support of additional marina criteria, National Pollutant
Discharge Elimination System (NPDES) permitting support (municipal, construction and industrial
stormwater discharges), and support of other stormwater related engineering efforts of the
COUNTY.
Task V Engineering Support for Rehabilitation/Retrofit Projects
The CONSULT ANT will provide engineering support for rehabilitation/ retrofit projects associated
with the SMMP. Engineering support may consist of survey, hydrologic and hydraulic modeling,
conceptual design, engineering design drawings, construction specifications in accordance with
COUNTY standards, permit applications (SFWMD ERP, US ACOE, and Monroe County) and
response to permit review comments, and limited construction-related activities including
participation in the pre-bid meeting and pre-construction meeting; construction site visits for
limited observation; site visits for final review of the project; and review of as-built drawings
provided by the contractor. The COUNTY will provide to the CONSULTANT standard "boiler-
plate" construction specifications in digital format to which the CONSULT ANT will add project-
specific specifications. Design drawings for each project will consist of a cover, notes & symbols
Monroe County SMMP OnlJ'ing Engineering Services - Work Order V2
Page 2
page, plan drawing, section drawing, civil engineering detail drawing, planting plan page, plus one
additional page depending on the need, for a total estimated count of seven drawings.
The projects will be defined in work orders appended to and made part of this scope of services
once authorized by the COUNTY and the CONSULTANT.
Compensation
The CONSULT ANT will be compensated based on the following methods:
Task I
Task II
Task III
Task N
Task V
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum or Billing Rate with Upper Limit based on mutual consent for each task.
Payment will be based on monthly invoices from the CONSULTANT. For Lump Sum tasks,
invoices will define the percentage of the work that has been completed, the amount previously
invoiced and the incremental amount owed. For Billing Rates with Upper Limit tasks, invoices will
define actual hours spent times hourly billing rates by category plus reimbursable expenses.
Monroe County SMMP OnlJ>ing Engineering Services - Work Order V2
Page 3
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