Item K32
Revised 2/27/01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Jf.l{
Meeting Date 5-15-02
Bulk Item: Yes [8] No 0
Division: Growth Manaaement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the Emergency repair of
channel marker #32 Cow Key Channel.
ITEM BACKGROUND: The Marine Resources Planner received complaints that this
marker had been destroyed and needed to be replaced. Two quotes received, Spirit
Marine Towing & Assistance-$1,985.00 and American Underwater Contractors-
$1,800.00.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
TOTAL COST: $1.800.00
BUDGETED: Yes [8] No 0
COST TO COUNTY: Staff Time On Iv
BIF
REVENUE PRODUCING: Yes 0 No [8] AMOUNT PER: MO $ YR $
APPROVED BY: COUNTY A TTY[8] OMB/PURCHASI
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED [8]
DISPOSITION:
NOT REQUIRED 0
AGENDA ITEM #:
,~O,,/
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
..'
CONTRACT SUMMARY
Contract with: American Underwater COntract #
Contractor's Inc. Effective Date:
Expiration Date:
Contract PurposelDescription:
Emer2encv repair of channel marker #32 Cow Key Channel.
Contract Manager: 1(;.... M,.C.AA 4511 Marine Resources-
(Name) (Ext. ) (Department/Stop #) 9
Marine Projects Section
for BOCC meetin2 on 5-16-02 A~enda Deadline: 5-1-02
CONTRACT COSTS
Total Dollar Value of Contract: $ 1 Ann nn
Budgeted? YesliJ No 0 Account'Codes:
Grant: $ BIF
County Match: $ Till A
Current Year Portion: $ 1 .800 .00
157 -62603-530 - 340 -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ HI A /yr For:
(Not included in dollar value above) (est. maintenance. utilities. ianitoriaL salarics. etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer
Division Director YesO NoD
Risk Management tt .ai-CJ..... YesD NoEE] ~ - -SQu~
O.M.B.lPurchasing ~~L- YesD No~ ~
CountyAttomey Q-a:J.-D2- YesONO~~
Comments:
Date Out
r
q-7?-c)
OMB Fonn Revised 2/27/01 MCP #2
~"'I ,.I,JI - - - -
24 Hr.
Service
S~W~ASSISTAN~
Our Experience will save you TIme and Money
March 13. 2002
Kim McGee
Marine Projects Coordinator
At fax #: 2954317
~
Spirit MArine proposes to do the following work: Install a new marker and signs
for DBN 32, North Cow Key Extension. Find and dispose of the downed marlter, located
on Sigsbee Beach. Spirit Marine will provide one n~ marker piling and sign. hardware.
Signage and piling cap will be provided by Monroe County.
All work will be performed in a professional manner and to the s1andards of
Mouroe County.
COST: 51985.00
DUKE PONTIN . P.O. Box 2" . BI, Pine Key. Florida 33043
(30S) 872-2752
VHF
Ch. 16
e3/13/2ee2 12:37 561-575-4651
AMERICAN UC
PAGE el
AMgmc"". UNDERWATER CONTRACTORS, INC.
102 S1JN nsa LA.N& JUPI'I'D. JL 334T1
DIrect: 561-31l~11 011IIII: 561-!75-1151 Pa: !l6I-5?5-o1M1
._:A~
March 13,2002
Mrs. Kim McGee
Marine Projeets Coordinator
Community Services Division
County ofMomoe
Key West, FL 33040
Ph: 305-292-4511
Fx: 305.295-4317
RE: Piling and Sign 1q)1acemeot: Cow Key Channel
Dear Xim:
Anaica4 Underwater CoDtracton, Inc. can install tbe piling and sips for ~CIE)'
replacemcrn in Cow Key Chlmnel for a lwnp S1DD price of$I,800.00 (Eighteen hundred
dollars). We can replace the pile within tbe next ~w days per Rich Jones' direction.
David Foster
Plesident.
American Underwater Contracton, Inc.
CONTRACT AGREEMENT
AGREEMENT, MADE TIllS day of 2002, byand
between, American Underwater Contractors. Inc. (" Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the Emergency repair of
Channel Marker #32 Cow Key ChanneL Monroe County as specified by Exhibit A.
2. The work perfonned under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by May 31, 2002.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project. Both the intent and the requirements of the
Specifications attached as Exhibit A & B are understood by the Contractor.
4. The Board shall pay the Contractor the total sum of$ 1.800.00 for the work
listed in Exhibit A of this Contract. Monroe County's perfonnance and obligation to pay
under this contract is contingent upon an annual appropriation by the Board of County
Commissioners. Payment shall be upon completion by the Contractor and review and
approval of the close out documentation by the Marine Projects Coordinator.
5. The attached List, Map, and Specifications together with this Agreement, form
the Contract. They are fully a part of this Contract as ifrepeated herein verbatim
6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of: in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8. The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an ''X'' on the attached fonns ofExlnbit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on fonns WCl, WCJA,
GL 1, VL 1, & WI... 1. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prolubition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of tennination.
14. This Contract is governed by the laws of the State of Florida Venue for any
litigation arising under this contract must be in Monroe County.
IN WIlNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
BY:
BY:
Mayor/Chairman
Witness:
BU~~1l"t.~ (He..
By: ~
Title: P2A\CENt'
APPROVED
A AS TO FORM
FF.
Y
EXHIBIT A
Scope of Work For Replacement Of
Cow Key Channel DBN 32
The contractor shall supply a standard size pile and all hardware (see attached
specifications sheet). The County will supply the signs and piling cap. The marker will
be installed in the location indicated on the attached color GIS map. The contractor will
also remove and dispose of the broken pile which is washed up on the shore of Sigsbee
Island. Any piling stub protruding above the substrate shall also be removed and
disposed of.
Channel
Cow Key Channel
Work to be performed
Replace broken DBN 32
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EXHIBIT B
MONROE COUNTY
Specifications For the RepairlReplacementlInstallation of
Aids to Navigation, Regulatory Markers, and Information Markers
(updated 12/13/2001)
For all pilin2s:
. Pilings shall be of timber treated with chromated copper arsenate (C.C.A.).
. Pilings shall be of timber which will withstand the driving for which they are intended.
. A straight line drawn from the center of the butt to the center of the tip shall not at any
point face further away from the center of the pile than a distance equal to I % of the
length of the pile.
. Piles to be sufficient length to provide a minimum of four foot penetration into hard
bottom or further penetration into other substrate so as to provide suitable permanent
holding. The base of the dayboard must be eight feet above mean high water.
. Black, cone head, round piling caps of the appropriate size should be mounted atop the
piling using four stainless #6 nails (this includes all sign replacements).
. Any pilings replaced will be removed and properly disposed of.
For all si2ns:
. Signage to be constructed of .125 gauge aluminum.
. Signage must be USCG approved.
. All signs should be pre-made (text, borders, etc.) by a County approved manufacturer.
. Signs should be mounted so that the piling is not visible above the signs.
. Signs for both standard (lorn nominal range) and smaller size (Y2 mile nominal range)
markers should be mounted such that the bottom of the sign is 8' above the water (MHW)
. Hardware should all be stainless steel, including: 3/8" all-thread and 3/8" lag screws,
1 W' (o.d.) flat washers and 3/8" nuts. 1 W' (o.d.) plastic or nylon (or similar material)
washers shall also be used to separate the aluminum signs from the stainless steel flat
washers and nuts.
1
Standard size markers: Signs for these markers have a 1 DIn nominal range. The standard size
for such signs is- 3' x 3' green square, 4' x 4' red triangle, 3' x 3' diamond (danger), and 4' x 3'
regulatory, and information signs. 12" diameter pilings (approximately) will be used for all
standard size sign installations.
For standard size signs mounted at the too of standard size oilings:
A 12" long 2" x 4" pressure treated backing board should be installed horizontally 2"
below the top of the piling (to provide room for the piling cap) and attached to the piling
with four stainless #16 ring shank nails to prevent the board from rotating. The board
will be beveled to provide a flat surface for the downward angle of the sign. The board
will be installed so as to mount the signs to the appropriate approach angle of the marker
route. For extreme angles, signs should be mounted one below the other to allow for the
angle overlap (in which case all-thread on the sides would not be used).
Two lag screws and two all-threads will be used to mount the signs. One lag screw (4"
long) will be installed at the top of the sign, through the backing board and into the
piling. The other lag screw (3" long) will be installed at the bottom of the sign into the
piling. The two all-threads will be installed on the sides of the signs. Washers and nuts
are to be used, both in front and back of the signs, to assist with adjusting the approach
angle and ensure proper stiffuess of the sign assembly.
For standard size regulatory and information signs mounted below standard size lateral aid signs:
The 4' x 3' signs should be mounted 4 inches below the lateral aid sign. Signs should be
mounted flat against the piling using two 3" long lag screws with washers, one at the top
and one at the bottom. An all-thread will be installed at the sides of the signs. Washers
and nuts are to be used, both in front and back of the signs, to assist with adjusting the
approach angle and ensure proper stiffuess of the sign assembly.
Smaller size markers: For certain situations smaller size signs should be used (this will be
indicated on the work order). These signs will have a ~ DIn nominal range. The standard size
for such signs is- 1 ~' x 1 ~' square green, 2' x 2' red triangle, and 3' x 2' regulatory and
information signs. 9" diameter pilings will be used for all small size marker installations.
For smaller size lateral aid signs:
Signs should be mounted flat against the piling using two 3" long lag screws with
washers, one at the top and one at the bottom of the sign.
For smaller size regulatory and information signs:
A 12" long beveled 2" x 4" pressure treated backing board should be installed
horizontally 2" below the top of the piling (to provide room for the piling cap) and
attached to the piling with four stainless #16 ring shank nails. One lag screw (4" long)
will be installed at the top of the sign, through the backing board and into the piling. The
other lag screw (3" long) will be installed at the bottom of the sign into the piling. If
mounted beneath a lateral aid sign, a space of 4" should be provided.
2