Item C12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 15 & 16. 2002
Division: Public Works
Bulk Item: Yes ~
No
Department: Engineering
AGENDA ITEM WORDING: Approval of Amendment to Gonzalez Architects Contract for
Professional Services to design the New Judicial Building.
ITEM BACKGROUND: Original contract shows an estimated construction cost of
$4,815,800.00. The current estimated construction cost is $10,490,760.00 due to the
increased scope of the project in addition to nine years of rising costs.
PREVIOUS REVELANT BOCC ACTION: On March 24, 1993, BOCC approved the contract with
Gonzalez Architects to provide Professional Services to design the New Judicial Building for a fee of
7% of the estimated construction cost, i.e., $337,000.00.
CONTRACT/AGREEMENT CHANGES: Amended Subparagraph 11.2.1 as follows: Deleted: "7%
of the estimated construction cost is $4,815,800.00" Replaced with: "A fixed fee of $616,000.00.
Should the scope of the Project, as approved to date by all parties, subsequently be substantially
increased by Owner, re-design shall be considered Additional Services, to be compensated as
provided under Paragraph 11.3". Amended Subparagraph 11.3.2 as follows: Remove the
hourly rate schedule in effect at the time the contract was executed and insert current hourly rates as
per attached schedule.
STAFF RECOMMENDATIONS: Approve as stated above.
TOTAL COST: $616.000.00
COST TO COUNTY: $616.000
BUDGETED: Yes X
No
AMOUNT PER MONTH_Year
REVENUE PRODUCING: Yes
APPROVED BjPurchasing ~. . ~M~na~ent
Item Prepar . I-I ~
ep anie C' , Construction Manager D ~~~e(p.~ County Engineer
DIVISION DIRECTOR APPROVAL: ~
Dent Pierce, Division Director
DOCUMENTATION: Included X
DISPOSITION:
To Follow
Not Required
AGENDA ITEM # CrJ
Revised 2/27/01
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGE1\1ENT
CONTRACT AMENDMENT NO 1.
PROJECT TITLE: New Judicial Buildinq
CONTRACT AMENDMENT NO: . 1
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
$0.00
$337.106.00
$616.000.00
(7% of $4,815,800.00)
(fixed fee)
Detailed description of Amendment and justification:
Contract with Gonzalez Architects for Professional Services to desi n the New Judicial Buildin
Amended Suboaraqraoh 11.2.1 as follows:
Deleted: "7% of the estimated construction cost. For the execution of
the estimated construction cost is $4.815.800.00".
Reo laced with: "A fixed fee of $616.000.00. Should the scooe of the Proiect. as
aooroved to date by all oarties. subsequentlY be substantiallY
increased by Owner. re-desiqn shall be considered Additional
Services. to be comoensated as orovided under Paraqraoh 11.3."
Amended Suboaraqraoh 11.3.2 as follows:
Remove the hourly rate schedule in effect at the time the contract was executed and insert
current hourly rates as oer attached schedule.
The Caoital Proiects Plan indicates 8.8 million budqeted for the oroiect. The new fixed fee of
$616.000.00 for AlE services is based on 7% of 8.8 million.
COUNTY ENGINEER:
ARCHITECT:
CONSTRUCTION MANAGER:
DIRECTOR OF PUBLIC WORKS:
'S '1-0 (
Date
S"/t(dL
Date
COUNTY ADMINISTRATOR
.I;'!mes L. Roberts
Date
;:~'
,I";r
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT AMENDMENT NO 1.
PROJECT TITLE: New Judicial Buildinq
CONTRACT AMENDMENT NO: 1
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
$0.00
$337.106.00
$616.000.00
(7% of $4,815,800.00)
(fixed fee)
Detailed description of Amendment and justification:
Contract with Gonzalez Architects for Professional Services to desiqn the New Judicial Buildinq.
Amended Subparaqraph 11.2.1 as follows:
Deleted: "7% of the estimated construction cost. For the execution of
the estimated construction cost is $4.815.800.00".
Replaced with: "A fixed fee of $616.000.00. Should the scope of the Proiect. as
approved to date by all parties. subsequentlv be substantiallY
increased by Owner. re-desiqn shall be considered Additional
Services. to be compensated as provided under Paraqraph 11.3."
Amended Subparaqraph 11.3.2 as follows:
Remove the hourlv rate schedule in effect at the time the contract was executed and insert
current hourlv rates as per attached schedule.
The Capital Proiects Plan indicates 8.8 million budqeted for the proiect. The new fixed fee of
$616.000.00 for AlE services is based on 7% of 8.8 million.
/-In; /\
A /~"J l,-?
,
y
Gonzalez Architects Ih '- --
Architecture * Planning · Interiors
24 April 2002
Ms. Stephanie Coffer
Director of Construction & Planning
1100 Simonton Street
Key West, Florida 33040
RE: New Courthouse Fees /Jackson Square Project
Dear Stephanie:
As requested, this Jetter memorializes our understanding of the conclusions on the above
referenced project in our recent meeting with Mr. Pierce, Mr. Koppel, Mr. Hendrick and
yourself. Per the meeting we acknowledged the status and text form of the existing
contract and the need to amend the contract to reflect the current budget approved by the
. County Commission.
In the interest of settling the question of fee interpretation all the parries agreed to the
following understandings. The initial contract with the County and our rum had a
percentage fee of 7% for the work with a budget at the time of execution of
approximately 4:8 million (1993 dollars). Subsequently the budget was revised almost
three years ago to S 9,000,000. However the budget amount for the project was not
amended contractually. Since the time of the initial contract the County now implements
a sliding scale fee contract which reflects a lower percentage with incremental increases
in project budget. Our firm has consistently worked on a flat percentage (7%) budget on
all past capital projects with the County over the last ten years. This fee structure was
acceptable on earlier projects with smaller budgets. However due to the size and
complexity of the courthouse project. it was requested by County staff that in order to
conform with current contract types and more specifically with budget constraints that
our contract be amended. We agreed to amend the contract with no condition on the
increase of the budget at a negotiated fixed fee. What this represents is that should the
project exceed .$8.8 million without any change of scope no additional fee shall be paid
over the fixed fee negotiated. The fee agreed to by the panies was $ 616,000, with all
other terms and conditions of the existing contract left intact. This was determined by
County staffby normalizing the initial budget ($4.8 rnillion) with the last approved
32 EaSt Bay Street, Savannah, GeorgIa 31401 . (912) 201-9888. Fax (912) 201-0240
2720A North R(losevelt Blvd, Key WeSt, Florida .33040 . (305) 294-3748. Fax. (305) 294-8217
1602 Alton Road. PMA ~01 !\1i.m; !':lp,rh ~lM;'~- "1'" _ ,"\(\<\ h., M.. ~ ,,-., -.. "
24 April 2002
Ms. CotTer
PAGE 2
budget ($9 million) and projected costs of the Courthouse (indicated below). The savings
to the County on the fees over the historical method of payment to our firm would be
upwards of $100,000. We are proceeding with the work witb the understanding that the
contract change will be presented before the County Commission for ratification at their
May meeting.
As you have requested the following is a summary of costs associated with the new
Courthouse. I should point out that our estimate below is in keeping with the last budget
presented by our office. The last budget adjusted for inflation would be S 1 0,123,776
today The number below reflects some changes in the final building area due to systems
and the modifications to the defendants holding areas and sally-port spaces operated by
the sheriff's depanment. By way of background, the C08t per square foot ofcounhouse
buildings must take into account the two-story high spaces of the courtrooms which
distort traditional cost per square foot calculations. If you apply a more typical per square
foot cost to what is in essence a five-story building, the numbers correlate.
New Courthouse
Ground Floor
First Floor
Second Floor
6,418 SF
21,755 SF
21,783 SF
S 1,283,600
$ 4,351,000
S 4,356,600
$ 9,991,200
S 499,560
Subtotal
Contingency
TOTAL
S 10.490,760
I trust the above helps the process. Should you have any questions please feel free to call.
..~
Gonzalez Architects
/\rc h i lccturc * Planning * Interiors
2001 - 2002
HOURLY FEE SCHEDULE
PRINCIPAL
PROJECT MANAGER
PROJECT ARCHITECT
STAFF ARCHITECT
CADD TECHNICIAN
CLERICAL
$ 150.00
100.00
85.00
75.00
75.00
45.00
:: Ba: :'-Ir..:..:[ Lbl. S.\\;1l1l1ah. (i..:\\rgia _~ I-WI ,', il) 121201-9XRS. Fax (912)201-0240
:-::(1"\ '-('11"111 Ri),\~..:\..:ll B1hi. K..:y \\"":;;1. Fl\ll'ida 330-i{) >1< (305)294-3748. Fax (3051294-R217
11" ':: . \Il(\n Rl'.tJ. 1'\ 1 B ~1I3 \It.uni rka.:l1. FloriJa 33139 ., (305)672-9044. Fax(305)866-83::!-\. ..
Imp: \\ \\ \\.:';\\III.~!k/-ar~hil..:~[s.":llm "(j,\ ()1)834 '" FL .\A2305