Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 5/17/02
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Joint Participation Agreement Supplement # 3, with the Florida Department of
Transportation, for Plans & Specs for Runway 9/27 and overlay Taxiways at the Key West International Airport
ITEM BACKGROUND: This supplement adjusts FDOT funds to match Federal Aviation Administration participation in the
project. FDOT funding for this project remains $107,500.00.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation agreement executed November 24,1998.
CONTRACT/AGREEMENT CHANGES: Adjusts FDOT funding to match Federal participation.
STAFF RECOMMENDATION: Approval
TOTAL COST: $1,115,000.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $107,500.00
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
1S1i
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
r--.~d
/
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: Execution
Expiration Date: 12/31/03
Contract Purpose/Description: Supplement #3 for Plans and Specs for Runway 9/27 and Overlay Taxiways at
the Key West International Airport. Adjusts FDOT funding to match Federal Aviation Administration
participation. '
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 5/15/02
Agenda Deadline: 5/1/02
CONTRACT COSTS
Total Dollar Value of Contract: $165,000.00 - FDOT
Budgeted? Yes
Grant: Yes - FAA & FDOT
County Match: PFC Revenue
Current Y~ar Portion: - $55,000.00
Account Codes: 404-63030-530490-GAKA27
Estimated Ongoing Costs: N/A
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Airport Manager
1:JWffi-
( ) (~
( ) (--1
( ) (vr~
( ) ( )
xs-H
"(;rl Q L('Pet'er Horton
, I . I) , r:---,
'- ,/ -'" - i. ;l.-(.<...J
,d~ WJYZ~
<2~b tJ~if~arker
Rob Wolfe
At J.!t 0'1-
Risk Management
2-/~~--
(-LJjjj->.;;
O.M.B.lPurchasing
~~-
_/_/-
!LJ U.../ f? :2-
L/i7 / o?-
County Attorney
Comments:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 3
FORM 725-030-07
PUBUC TAANsp AOM~N ~ 07/00
Page 1 of 4
FINANCIAL PROJECT NO.:
25437519401
Fund:
I .
FLAIR Approp.:
FLAIR Obj.: 750004
Org.Code: 55062020628
Federal No.: 3-12-0037-1400 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
Contract No.: AGl77
Function:
637
THIS AGREEMENT, made and entered into this
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
day of
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 24
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
of November
1998
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $107,500.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
The project description remains the same:
PLANS AND SPECS FOR RUNWAY 9/27 AND OVERLAY TAXIWAYS AT KEY WEST INTERNATIONAL AIRPORT.
,
,
FORM 725-030-07
PUBlIC TRANsP AOMI.N ~ 07100
PIl08 2 01 ..
2.00 Project Cost:
j .
Paragraph 3.00 of said Agreement is increased by $ 115,818.00
bringing the revised total cost of the project to $ 1,115,000.00 '
Paragraph 4.00 of said Agreement is increased by $ 0.00
bringing the Department's revised total cost of the project to $ 107,500.00
3.00 Amended Exhibits:
Exhibit(s} A
I
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
~ 126-03000)
P\l8L.1C TAANSP ADIoIIH' 0)/00
P.,oI.
Financial Proj~ct No. 25437519401
Contract No. AGl77
Agreement Date
Except as hereby modified, amended or changed. all other terms of said Agreement dated November 24. 1998
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed. the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
NAME
~'QQ- C2
LEGAL REVIEW
DEPAATMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
TITLE
Gary Conn - Director of Planning/Administration
FORM~7
PUBlIC TRANSP ,q)M1N. 07100
- Page4of4
Financial Project No. .25437519401 .
- . .
Contract No. AG 1 n
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Additional Federal eligible project costs incurred on the project. FAA participation increased, but FOOT funding does not
increase.
I.
Project Cost:
As Approved
As Amended
Net Change
$999,182.00
$1,115,000.00
$115,818.00
Total Project Cost
$999,182.00
$1,115,000.00
$115,818.00
II. Fund Participation: As Approved As Amended Net Change
Department: $107,500.00 $107,500.00 $0.00
Agency: $107,500.00 $107,500.00 $0.00
FAA $784,182.00 $900,000.00 $115,818.00
Total Project Cost $999,182.00 $1,115,000.00 $115,818.00
Comments:
With Federal Participation
Federal: (FAA) (90%) 900,000 Agency: (5%)50,000. Department: (5%)50,000 = $1,000,000.
Withouth Federal Participation
Agency: 50% 57,500 Department: 50% 57,500 = 115,000.
I
i
I,
,.
"
Encumbrance
Administrator
Sent by: Elizabeth
Wellington
To: Andrea Chaog/D6/FOOT@FDOT
cc:
Subject: Re: ag177 encumba~
I .
07/26/01 10:40 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE. INPUT FORM COMPTROLLER-FIN ADMIN 09/99
=================================~================================
RUSH (Needed by __/__/____ (date))
Reason for RUSH :
Advertise (Letting Date) x Termination/Cert of Comp
Award LOA
X--Supplemental ___ Renewal Correction
- New Addition Court Order Overrun
SUPPLEMENTAL NO. 1
Contract # __AG177 _ Contract Type _AG Method of Procurement G
Vendor Name MONROE COUNTY Vendor ID F596000749053
Has Written/Verbal Approval~ a Participating Federal Agency
been received Yes No X___
Fed Agmt Amt State Funds__$7,500.00__ Local Funds
Beginning date of this Agmt: _09/30/98 (Must be after fund approval)
Ending date of this Agmt: 12/31/03_(Estimate if necessary)
Execution date of this Agmt: __/__/__(Only on original agreements)
Has work been authorized to begin? Yes X No
Have standard financial provisions been altered by contract terms?
Yes X No If so, .show Revision date:
Does thIs-agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
******************************************************************
Brief Description of Work/Comments:
ADDED COST TO THE TAXIWAY PORTION OF THE PROJECT.
PLANS & SPECS FOR RWY 9/27 & OVERLAY TAXIWAYS AT KWI.
RECIPIENT "c" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
55 062020268 * PT * 750004 * $7,500.00 *
(01/02)
==================================================================
*FIN PROJ or JOB # *FCT
(FUND) alpha
55 XXXXXXXXx *xx * xx.xxxx * $
(xx/xx)
------------------------------------------------------------------
25437519401*
DDR
.*637
* XXXXXxxxxxx
(xxxx )
* xxx
55 XXXXXXXXx *xx * xx.xxxx * $
(xx/xx)
------------------------------------------------------------------
* XXXXXxxxxxx
(xxxx )
* xxx
------------------------------------------------------------------
TOTAL AMOUNT * $7,500.00
-----------------------------------------------------------------
Originator:ANDREA CHAO-GARCIA DATE SENT: 07/13/01 PH/SC: 452-5912
E-mail USERID (5) - _ _
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 55100300 CATEGORY __088719
WORK PROGRAM VERIFICATION ___OK
ALLOTMENT YEAR 02 DATE CHECKED
CI 502____ 6S LINE 0003
FUNDS APPROVED BY JOHN FAIN
. .
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 07-26-2001____
******************************************************************.
i'
. ,