Item D08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 19.2002
Division:
Public Works
Bulk Item: Yes X
No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Approval to terminate existing month-to month lease with Douglas R.
Baetz (Higgs Beach Chair and Umbrella Rentals) and approval to enter into a new lease with Tropical
Sailboats, Inc. to operate and maintain the concession for an amount of Two-Hundred and Fifty-Five
Dollars ($255.00) per month or Ten Percent (10%) of monthly gross proceeds, whichever is greater.
ITEM BACKGROUND: On May 22, 2002, a bid opening was conducted for Beach Chair and
Umbrella Rentals at Higgs Beach with Tropical Sailboats, Inc. submitting the most significant amount of
monthly proceeds to Monroe County.
PREVIOUS RELEVANT BOCC ACTION: On December 13,2000, the BOCC approved to extend
Lease Agreement with Douglas Baetz on a month-to-month basis, and to advertise for bids to operate
and maintain the Beach ChairlUmbrella concession at Higgs Beach.
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDA TIONS:.Approval as stated above.
TOTAL COST: N/A
BUDGETED: Yes N/ A
No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes -..1L No
or 10% of proceeds.
AMOUNT PER MONTH $255.00 per month
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
ITEM PREPARED BY:
(
w. King, Acting s~~ations t
DIVISION DIRECTOR APPROVAL: ....-
Dent Pierce, Director of Public Works
DOCUMENTATION:
Included
X
To Follow Not Required_
. AGENDA ITEM #~
DISPOSITION:
Revised 2/27/01
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Tropical Sailboats, Inc. Contract #
Effective Date: July 1, 2002
Expiration Date: June 30, 2003
Contract Purpose/Description:
Lease Agreement to operate and maintain a concession on Higgs Beach for the purpose
of renting beach chairs and umbrellas to the public.
I
Contract Manager: Miguel Carbonell 4385 Facilities Maint./Parks & Rec. ~
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 06/19/02 Agenda Deadline: 06/05/02
CONTRACT COSTS
Current Year Portion: $ ,765.00
001-362001-SG-_
Total Dollar Value of Contract: $ Revenue
Budgeted? YesO No 0 Account Codes:
Grant: $
County Match: $
- - -
----
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed ~ ~ r'I . RevietWArn
Division Director YesO NoM . V. V l.tA.,.~ _ ~
Risk Management :~ --y -O~ YesO No(;a ~-
. 90 \l\:
O.M.B./Purchasing ~ c:;JOL- YesO No' . -
County Attorney & / c, I b '2.- Y esO NO~
commgjt fJ2!i~~~~ft-
Ct-
OMB Form Revised 2/27/0 I Mep #2
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Date Out
fo ,~ 'O'L-
pCf\)1
SECTION THREE
LEASE AGREEMENT
THIS LEASE is made and entered into on the 19th day of June, 2002, by
and between MONROE COUNTY, a political subdivision of the State of Florida
hereinafter referred to as "Lessor', and Tropical Sailboats. Inc., hereinafter referred to
as "Lessee", whose address is 1414 Von Phister St.. Kev West. FL. 33040, which
expression shall include the heirs, executors, administrators and assigns of the Lessee
when the context so admits,
WHEREAS, the Lessor desires to grant to Lessee a non~exclusive right to
maintain and operate a concession on the beach for the purpose of -renting beach
chairs and umbrellas to the public; and
WHEREAS, the Lessor and Lessee desire, in connection with said operations,
to provide for the leasing by Lessor to Lessee of certain space at Clarence S. Higgs
Memorial Beach;
NOW, THEREFORE, in consideration of the mutual covenants, promises and
premises herein contained, the parties hereto agree as follows:
1. PREMISES: The Lessor of these premises leases unto the Lessee a
portion of Clarence S. Higgs Memorial Beach, Key West, Florida as evidenced by area
marked "Premises" on the attached drawing marked Exhibit "A", which is attached
hereto and made a part hereof.
2. TERM: This agreement is for a renewal term of ONE (1) year,
commencing Julv 15. 2002 and expiring on June 14. 2003, unless ear1ier terminated
pursuant to provisions of this agreement or operation of law. Additionally, the Lessee
may exercise an option to renew this lease for TWO (2) ADDITIONAL ONE-YEAR
PERIODS, CONTINGENT UPON APPROVAL and with written consent of the Board of
County Commissioners, by giving Lessor written notice of their intention to exercise
said option within sixty (60) days previous to the expiration of the current Lease
Agreement.
3. RENTAL AND FEES: In return for the privilege of using the designated
portion of Clarence S. Higgs Memorial Beach, Lessee will make monthly payments of
rent to Lessor equal to 10% of its total gross proceeds or $255.00 per month,
whichever is greater. Payment shall be made on or before the fifteenth day of each
month following the month for which payment is due. Payments should be directed to
the Monroe County Finance Department at P.O. Box 1980, Key West, FL 33040
4. ACCOUNTING PROCEDURES: Lessee shall follow Generally Accepted
Accounting procedures in accounting for the revenues and expenses of the
concession. Lessee agrees that it will make available to Lessor, a full complete book of
accounts and other records pertaining to the sales and expenses on the leased space.
The Lessor, acting through its Finance Director or other authorized representative, shall
upon reasonable notice, have the right to inspect and audit said records. Said records
shall be retained by Lessee for at least three years following termination of this
agreement.
5. OTHER DEVELOPMENT: Lessor reserves the right to further develop
or improve Clarence S. Higgs Memorial Beach as it sees fit, regardless of the desires or
views of the Lessee.
6. LESSEE'S OBLIGATION: Lessee covenants and agrees:
(a) To pay the Lessor the rent at the times and in the manner
provided for by this lease.
(b) To continue to maintain current City and County Occupational
Licenses, as required, during the period of the lease.
(c) That Lessee's concession will not interfere with beach cleaning.
(d) Lessee will conduct its operations in a business like manner at all
times, and will keep the leased premises free of trash and will pick up, on a daily basis,
the trash and debris left In the area of the concession by the public.
(e) All rental equipment will be maintained in good working condition.
(f) To make no improper or unlawful or offensive use of said
premises, and to permit the Lessor or its agents to inspect the
leased premises at all reasonable times for the purpose of
viewing the condition thereof.
7. LESSOR'S OBLIGATIONS: Lessor covenants and agrees:
(a) Lessee shall be permitted to use a portable rental stand or
maintain a booth 6x8 feet for operation of the concession only if Lessee obtains, prior
to placement or erection, written approval from Lessor's Director of Public Works for the
structure to be so placed or erected. Lessor's Director shall consider nearby structures,
beach access, public safety, and usefulness for concession purposes in determining
whether to permit the structure to be placed or erected on the premises. Upon
termination of this lease, or an extension hereof, Lessee shall remove said structure
and return the premises to the condition at the beginning of the lease term. Should
Lessee fail to remove the structure within thirty (30) days of lease termination, Lessor
shall have the right to remove said structure and charge Lessee for the costs of
removal, or to retain said structure for its own use.
(b) Lessor is the lawful owner of the property demised hereby, that it
has lawful possession thereof, and has good and lawful authority to execute this lease;
and
(c) Throughout the term hereof Lessee may have, hold and enjoy
peaceful and uninterrupted possession of the premises and rights herein leased and
granted, subject to performance by Lessor of its obligations herein.
8. INDEMNIFICATION/HOLD HARMLESSIINSURANCE:
(a) The Lessee agrees to indemnify and hold the Lessor free and
harmless from any and all claims, suits, loss or damage, or injury to persons or property
(including property owned by Lessor) and any other losses, damages, and expenses,
including attorney's fees, which arise out of, in connection with, or by reason of the
Lessee utilizing the property governed by the lease agreement. The extent of liability is
in no way limited to, reduced, or lessened by the insurance requirements contained
elsewhere within this agreement.
(b) The Lessee shall procure and maintain Commercial General
Liability-Coverage must include:
(1) $500,000 combined single limit
(2) Additional Insured - Monroe County Board of County
Commissioners is to specifically be included as an additional
insured and Certificate Holder.
9. NON-DISCRIMINATION: Lessee shall furnish all services authorized
under this agreement on a fair, equal and non-discriminatory basis to all persons or
users thereof, charging fair, reasonable, and non-discriminatory prices for all items
which it is permitted to sell or render under this agreement.
10. TERMINATION: Either party may terminate this lease, with or without
cause, upon giving the other party written notice of termination at least sixty (60) days
prior to the effective date of termination.
11. ASSIGNMENT AND SUBLETTING: Lessee shall not assign or sublet
this agreement without prior written consent of Lessor, nor permit any transfer by
operation of law of Lessee's interest. All terms of this Agreement shall bind any
assignees or subleases.
12. OTHER USE: Lessee shall not use or permit the use of the demised
premises or any part thereof for any purpose or use other than as aufhorized by this
agreement.
13. NOTICES: Any notice of communication from either party to the other
pursuant to this agreement is sufficiently given or communicated if sent by Certified
Mail, with proper postage fees prepaid, addressed to the party for whom intended, at
the following address:
For Lessor:
Monroe County Public Works Division
Facilities Maintenance Department
3583 South Roosevelt Boulevard
Key West, Florida 33040
Lessee:
Tropical Sailboats, Inc.
1414 Von Phister Street
Key West, FL. 33040
or to such other address as the party being given such notice shall from time to time
designate to the other by notice given in accordance herewith.
IN WITNESS WHEREOF, the parties have caused these presents to be
executed by their respective officer or representative thereunto duly authorized, the day
and year first above written
(SEAL)
ATTEST: DANNYL. KOLHAGE,CLERK
By:
By:
Deputy Clerk
Witness
MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
Mayor
TIUMJ~tW ~~