Item D17
BOARD OF COUNTY COMMIS~IONERS
AGENDA ITEM SUMMARY j
MEETING DATE: 6/19/02
SULK ITEM: YES
DIVISION: COUNTY ADMINISTRATOR
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Joint Participation Agreement with Florida Department of Transportation,
Supplement # 4, for additional funding for the Taxiway Signage Project at the Key West International Airport.
ITEM BACKGROUND: The Taxiway Signage Project will be funded 90% by the federal Aviation Administration, 5%
FDOT, and 5% Passenger Facility Charge Revenue.
PREVIOUS RELEVANT SOCC ACTION. Approval of agreement dated 9/2/98.
CONTRACT/AGREEMENT CHANGES: Revises project description to include Taxiway Signage, adds $15,734.00 in 5%
funds, and extends the expiration date to 12/31/03.
STAFF RECOMMENDATION: Approval
TOTAL COST: - $150,000.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: - $7,500.00
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL q J:' H ~ IS {,.fI^-/
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
~o~
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 9/2/98
Expiration Date: 12/31/03
Contract Purpose/Description: Supplemental Agreement to add funding for the Taxiway Signage Project at the
Key West International Airport.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on:
6/19/02
Agenda Deadline: 6/5/02
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
CONTRACT COSTS
Total Dollar Value of Contract: 515,775.00 - FOOT
Budgeted? Yes
Grant: Yes - FOOT & FAA
County Match: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Current Year Portion: - $5,000.00
Account Codes: 404-63065-560-630-GAKA62
ADDITIONAL COSTS
For: ,
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager _/ _/_
Risk Management i.Lj0~
O.M.B.lPurchasing 0~/ CL
County Attorney ~/.!:L! 0 ';J-,
Comments:
~.
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
15 0--
Date Out
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BrAT! OF FWRIDA OEPARrMENr()r~ATlON
PUBUCTRANS~ORTAnON
SUPPLEMENTAL JOINT PARnCIPATlON AGREEMENT
Number 4
FOAM 72So4Xao7
PV8LlC TAANSP ADMIN, 07AlO
~IClU
FLAIR Approp.:
FlAIR Obj.: 790007
Org. Code: 55062020628
Federal No.: 3-12-0037-1399 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number. 20-106 Catalog of State Financial Assistance Number: 55004
FINANCIAL PROJ~CT NO.:
/
25437119401
Contract No.: AF374
Fund:
DDR
Function: 637
1
THIS AGREEMENT. made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST. FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 2nd
entered into a Joint Participation Agreement; and
WHEREAS, the Agency deSires to accomplish certain project items as outlined in the Attachment "A" appended
of September
1998
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined In Attachment
"A" tor a total Department Share of $515.775.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement IS to be amended
and supplemented as follows:
1,00 Project Description: The project description is amended
GA APRON OVERLAY, PART OF THE HI-MAST LIGHTING AND TAXIWAY SIGNAGE AT KEY WEST
INTERNATIONAL AIRPORT,
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PUBlIC 'TRANSP ADMIN . 01JllQ
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2.00 Project Cost:
Paragraph 3~00 of said Agreement is increased by $ 272,674,00
bringing the revised total cost at the prOject to S 1.409.550.00
Paragraph 4,00 of said Agreement is increased by $ 0.00
bringing the Department's revised total cost of the project to $ 515,775.00
3.00 Amended Exhibits:
EXhibit(s) A
of said Agreement is amended by Attachment "AM,
4.00 Contract Time:
Paragraph 18.00 at said Agreement is amended December 31 st, 2003
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PUlIUC~ADMIN .OMIO
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Finanaal I=>roject No. 25437119401
Contract No, AF374
Agreement Date
EJCCept as hereby modified. amended or changed. all other terms ot said Agreement dated September 2nd. 1998
and any subsequent supplements shall remain In lull fo~e and effect
IN WITNESS WHEREOF. the parties hereto have caUSed these pr&SMts be execuled. the day and year tirSl
above written.
AGENCY
CATE FUNDING APPROVED BY COMPTROL.LER
(SEE ATTACHED ENCUMBRANCE FORM)
MONROE COUNTY
NAME
LEGAL REVIEW
OEPARTMENT OFTAANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
TITLE
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StSC~6~S0c'al 3~1330 ^~~'It ^~NnO~ 30~NOW'WO~3 S~'60 ~0-S0-Nnc
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FinanciaJ Project No, 25437119401
Contract No. AF374
Agreement Date
ATTACHMENT "A'
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the Slate of Florida. Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This apron is located in a remote unlighted area which needs additional lighting for pilot safety and aircraft security.
Taxiway signage is required by FAA ATCT to direct traffic safely.
The project budget has changed as addItional costs for lighting and signage are needed,
I.
PrOject Cost:
As Approved
As Amended
Net Change
$1.136.876.00
$1.409,550.00
$272.674.00
Total Proj~t Cost
$1,136,876.00
$1,409,550.00
$272,674.00
II. Fund Participation:
Department:
As ApprOVed As Amended NelChange
$515.775.00 $515,775.00 $0,00
$515.775.00 $515.775.00 $0.00
$105.326,00 $378,000,00 $272.674,00
$1,136,876.00 $1 ,409,550.00 $272,674.00
Agency:
FAA
TOlal Project Cost
Comments:
With Federal Participation
Federal: (FAA)Hi-Mast & Taxiway Signage (90%) 378,000, Agency: (5%) 21,000, Department (5%) 21,000.= $420,000.
Without Federal Participation
Agency: (50%) 494.n5. Department: (50%) 494.nS. = 5989,550,
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORl\1350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER_FIN ADMIN'09/99
RUSH ~ (Needed by -!-!_ (date))
Reason for RUSH:
Advertise (Letting Date) _ TenninationlCen ofComp
Award LOA X Supplemental Renewal Correction
- - --
New Addition Court Order Overrun
SUPPLEMENTALNO': 3 .
Contract # _AF374_Contract Type _AG_Method ofProcurement_G....:.
Vendor Name _MONROE COUNTY_Vendor In _F596000749053_
Has Written/Verbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds_62,OOO_ Local Funds
ijeginning date o~this Agmt: -ll/~~l~ust ~e after fund approval)
Ending date of this Agrnt: 12131/0 _ tunate If necessary)
Execution date of this Agmt: -! -! _(Only on original agreements)
Has work been authorized to begin? _ Yes X_ No
Have standard financial provisions been altered by Contract tenns?
Yes x No If so, show Revision date:
Does thi~ agreement and/or change order include provisions for
reimbursement to D,O,T, from other entities? _ Yes _ No
******************************************************************
f\
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Brief Description ofWorklConunents: ADDED COST TO THE GA APRON
OVERLAY PROJECT,
THE GA APRON OVERLAy AND PART OF THE HI-MAST UGHTING AT KWL
RECIPIE:-rr-"C" CSF A NO.55004
******************************************************************
ORG-CODE *EO '" OBJECT'" AMOID..i *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
55062020628 "'PT '" 750004 '" $'" 25437119401*637
(01102) (DDR)
------------------------------------------------------------------
55 xxxxxxxxx *xx.* xxxxxx * S
(xx/xx) (xxxx)
· xxxxxxxxxxx
.xxx
---------------
----------
I
55 xxxxxxxxx "'xx'" xxxxxx '" S
(xxlxx) (xxxx)
... XXXXXXxxxxx
.xxx
...---------------
TOTAL AMOUNT ... S 62.000.00'"
Originator:Al'.'UREA CHAO-GARCIA DATE SENT:_06I2SI01_ PHlSC:_ 452-5912
E-mail USERID(s)
*.**.......**......*...............*...............~............***.........
TO BE COMPLETED BY OFFICE OF COMPTROLLER
......................................................................
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.. FLORmA DEPARTMENTW TRANSPORTATION FORM 3S0-02~.. Jl
CNCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99.
RUSH - (Needed by -1-1_ (date))
Reason for RUSH :
Adverti se (Leu; ng Date) ___ Tenninati on/Cen: of Comp
--- AWard --- LOA -- Supplemental ___ Renewal ___ Correction
---'New ~--- Addition ___ Court Order ___ Overrun
--- **NEGATIVE ENCUMBRANCE**
corrtract # -AF374___ Contract Type -AG_ Method of Procurement -G--
Vendor Name MONROE COUNTY Vendor 10 FS96000749053_____
Has Written/verbal Approval from a participating Federal Agency
been received N/A Yes ___ No -X-
Fed Agmt Amt , State Funds (96,225) Local Funds
Beginning date of th,s Agmt: 11/15/97(MUst be after fund approval)
Ending date of this Agmt:: 12/31/01(EStimate if necessary)
execution date of this Agmt: -I-I__COnly on original agreements)
Has work been authorized to be9in? ___ Yes -X_ No
Have standard financial proviS10nS been altered by contract terms?
Yes -X_ No If so, show ReViSion date:
DOes this agreement and/or change order include prOViSions for
reimbursement to D.O.T. from other entities? ___ Yes _X- No _
******************************************************************
I Brief Description of work/Comments: THE SCOPE OF THE PROJECT
G1ANGED. THIS IS FOR THE GA APRON OVERLAY AND PART OF THE HI-MAST
LIGHTING AT KWI. RECIPIENT "e" CSFA NO. 55004 ..
~********"'********"'**~***"'********;*****~********~*************~**
ORG-CODE *EO * OBJ ECT '" AMOUNT "'FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
.-- ~ .""----=::::: ===::::::=::: -~-= -==
"'
------------------------------------------------------------------
55 062020628 *PT * 750004 *($96,225) * 90000690950* *637
(97/98) (05/)
55 xxxxxxxxx .xx '" XXXXXX * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
S5 xxxxxxxxx *xx '" xxxxxx * s
(xx/xx)
------------------------------------------------------------------
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-- (xxxx)
*xxx
------------------------------------------------------------------
----------~-------------------------------------------------------
. TOTAL AMOUNT *($96,225)*
orig;nator:Andrea Chao-G_ DATE SENT: PH/SC:452-5912___
E-mail USERID(s)____PT628AG
**************~******************~********************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
*~****************************************************************
BUDGET ENTITY _55100300 CATEGORY _088719
WORK PROGRAM VERIFICATION ----NEe ENC
ALLOTMENT YEAR _98_ DATE CHECKED _02-19-200l...
CI _04/502 --..:... 65 LINE _0001- _
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _02-19-2001-
-*****************************************************************
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 12/94
---==---~---~-----= ~
(Needed by
~=-===-__=::w-======
RUSH
Reason for RUSH :
. "Adve.rtise (Letting Date) Award Renewal
~ Letter of Authorization X New --Court Order Overrun
Supplemental ___ Correction-___ Addition ___ Termination Agmt.
_1_/_ (date})
Contract * _AF374___ Contract Type _AG__Method of Procurement _G__
Vendor Name Monroe County Vendor ID FS960007490S3_____
Has Written/Verbal Approval from a Participating Federal Agency
been received Yes x No
Fed Agmt Amt --- State Funds-$S50,ooo Local Funds$SSO,OOO
Beginning date of this Agmt: 11/15/97 (MUstlbe after fund approval)
Ending date of this Agmt: 12/31/00(Estimate if necessary)
Execution date of this Agmt: / / (Only on original agreements)
Has work been authorized to begin? - Yes X No
Have standard financial provisions been altered by contract terms?
Yes XXX No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes XXX No
............................................*..........*.*...***
Brief description of work: Expand GA Apron at Key West
International Airport
**.*...**......*.****.*.**...........*++*..*.....*...........*...
ORG-CODE .EO. OBJECT * AMOUNT . CO/SEC/JOB#/PH *FCT
(PROGRAM~) (WPI ~ ) (FUNDl numeric
( FY's ) To be completed if funded in 2 or more fiscal years.
=======~~~~-============~~~~-==:=====~a======================s_
55 062020628 *11 * 790007 * $550,000 *90000-6909/50
( 2090 (6826784) (010)
* 637
( 97-98)
------------------------------------------------------------------
55
*
*
.
*
.
55
------------------------------------------------------------------
.
*
*
*
.
'1'OTAL AMOUNT
.
$550,000_
.
----------------------------------------------------.------------
.'
Originator:_David P. Bjorneboe_Date:__10/27/97__Phone__452_S912__
E-mail user 10 PT62BDB . .
.***..******..**...****************.......*.***.**...**...****.*..
TO BE COMPLETED BY OFFICE OF COMPTROLLER
***.********.*.**...****.*..*.*.*....*..+***.****...**********+*.*
BUDGET ENTITY 5590 CATEGORY 088719-98
WORK ORDER ~~CE _AUTH. ON 10/23=550,000.00
ALLOTMENT 14,303,109.00 YEAR 99 DATE CHECKED 10/27/97
FUNDS APPROVED BY CLAIRE UMLAUF - - __
FOR THOMAS F. BOYD; CPA, COMPTROLLER DATE: 10/27/97
.*.******+*++.+***+.*+**.***+.*.*...*.....*+**..~*.*.**..~**.***..
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