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Item D18 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: JUNE 19,2002 DIVISION: COMMUNITY SERVICES BULK ITEM: YES DEPARTMENT: COMMUNITY SERVICES AGENDA ITEM WORDING: Approval of Contract Amendment #WWW-PY'01-01-02, between Monroe County Board of County Commissioners and South Florida Employment and Training Consortium concerning the liaison duties of Jim Malloch, and approval of a Resolution of Unanticipated Funds, ITEM BACKGROUND: See attached sheet from the South Florida Workforce. PREVIOUS RELEVANT BOCC ACTION: Preliminary Letter Contract approved June, 2001. Contract approved December, 2001 . CONTRACT/AGREEMENT CHANGES: This amendment modifies the current contract due to the increase of funds by an additional allocation of $5,000 to cover the costs of salary and fringes for the period of July 1, 2002 through September 30, 2002 and an additional allocation of $4,000 for travel costs for the period of July 1, 2002 through June 30, 2003. STAFF RECOMMENDATION: Approval TOTAL COST: $38,000 BUDGETED: N/A (100% Grant Funded) COST TO COUNTY: -0- REVENUE PRODUCING: N/A AMOUNT PER MONTH /YEAR: N/A APPROVED BY: County Attorney XXX OMB/Purchasing XXX Risk Management XXX DIVISION DIRECTOR APPROVAL 9'M- DOCUMENTATION: Included Xxx To Follow . Not Required AGENDA ITEM # [2)/8 DISPOSITION: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: So. Fl. Employment & 1 rammg ConsortIUm Contract # WWW-PY'01-01-02 Effective Date: Expiration Date: Contract Manager: Jim Malloch (Name) 4500 (Ext, ) Communit Services I #1 (Department/Stop #) for BOCC meetin on 6/19/02 A enda Deadline: 6/5/02 CONTRACT COSTS Total Dollar Value of Contract: $ 38,000 Budgeted? Yes[8] No D Account Codes: Grant: $ 38,000 County Match: $ -0- Current Year Portion: $ 9,000 125-61521-530490-GJ0221-510120-$4.200 125-61521-530490-GJ0221-51 021 0-$ 200 125-61521-530490-GJ0221-510240-$ 200 125-61521-530490-GJ0221-530220-$ 200 125-61521-530490-GJ0221-530230-$ 200 125-61521-530490-GJ0221-530400-$4.000 ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (e~. maintenance, utilities, ianitorial, salaries, etc.) CONTRACT REVIEW Changes Date In Needed ......../~ ~viewer J.l.- Division Director YesD Nol..!1 . ~ Risk Management 0- 7 -o~ YesD NoGj' . '. O.M.B./Purchasing &> h IOz. YesO No~ (~~-:i# CountyAttomey 1o(IQ{02.- YesONoGr ~ Date Out Comments: OMB Form Revised 2/27/01 MCP #2 Resolution No. - 2002 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2002, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts ofthe Monroe County Budget for the Fiscal Year 2002 be and the same is hereby increased by the amount hereinafter set forth: Fund #125- Governmental Fund Type Grants Cost Center # 61521- JTPA Liaison Revenue: 125-61521-3315000E-GJ0221 Federal Grants- Economic Env. $9,000.00 Total Revenue $9,000.00 Appropriations: 125-5510-61521-530490-GJ0221-510120 125-5510-61521-530490-GJ0221-510210 125-551 0-61521-530490-GJ0221-51 0240 125-5510-61521-530490-GJ0221-510220 125-5510-61521-530490-GJ0221-510230 125-5510-61521-530490-GJ0221-530400 Regular Salaries FICA Worker's Compensation Retirement Group Insurance Travel & Per Diem $4,200.00 $200.00 $200.00 $200.00 $200.00 $4,000.00 Total Appropriations: $9,000.00 ---- ---- BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 19th day of June AD 2002. Mayor McCoy Mayor Pro Tern Spehar Commissioner Nelson Commissioner Neugent Commissioner Jimenez BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Chairman (Seal) Attest: DANNY L. KOLHAGE, Clerk SFETC Reso 06/0712002 Page 1 WORKFORCE/WELFARE TRANSITION/WELFARE TO WORK AMENDMENT TO CONTRACT SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM AND SERVICE PROVIDER SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM 3403 NW 8200 Avenue, Suite 300 Miami, Florida 33122-1029 SERVICE PROVIDER Monroe County Board of County Commissioners 5100 College Road Key West, Florida 33040 TITLE OF SERVICE PROVIDER'S PROGRAM: "W orkforcelW elfare TransitionlW elfare to Work" CONTRACT AMOUNT $ 38,000 CONTRACT NUMBER WWW-PY'01-01-02 INDEX CODE: 101058/102058 ARTICLE II AMENDED PERIOD OF PERFORMANCE Contract Number WWW-PY'01-01-01 between the South Florida Employment and Training Consortium and Monroe County Board of County Commissioners for intergovernmental Liaison is hereby amended to change the period of performance from July 1, 2001 through June 30, 2002 to the period of July 1, 2001 through June 30,2003. ARTICLE III AMENDED REIMBURSEMENT COSTS Those exhibits incorporated within this Amendment replace any exhibits that were incorporated in Contract Number WWW-PY'Ol-OI-Ol or in a previous Amendment for the program entitled Workforce/Welfare TransitionlWelfare to Work. This Amendment modifies current contract due to the increase of funds by an additional allocation of $5,000 to cover the costs of salary and fringes for the period of July 1,2002 through September 30,2002 and an additional allocation of $4,000 for travel costs for the period of July 1, 2002 through June 30, 2003. Maximum reimbursement shall not exceed $38,000. Index code Amount Period 101058 $29,000 July 1, 2001 - June 30, 2002 102058 $5,000 July 1, 2002 - September 30,2002 102058 $4,000 July 1, 2002 - June 30, 2003 Page I ARTICLE XXIII AMENDED ORAL COMMUNICATIONS Article XXllI is amended by adding the following: This Amendment does not invalidate the provisions contained within Contract Number WWW-PY'Ol-Ol-Ol as amended, except where it is in conflict with provisions contained within exhibits attached to this Amendment, SIGNA TORY FORM AUTHORIZED SIGNATURES FOR: PROGRAM ENTITLED: CONTRACT NUMBER: Monroe County Board of County Commissioners "WorkforcelWelfare TransitionlWelfare to Work" WWW-PY'Ol-Ol-02 (These Signatures Shall be the Same As Those Names Which Appear in the List of Authorized Signatures Provided in the Operational Documents on File with the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM,) 1a. lb. o Signature of Authorized Officials 0 Date Date 2a. CHARLES "SONNY"McCoy 2b. JAMES l. ROBERTS o Typed Name of Authorized Officials 0 3a. MAYOR 3b. COUNTY ADMINISTRATOR o Full Title of Authorized Officials 0 4a. 4b. Signature of Person Attesting Signature that Appears on Line 1 b Signature of Person Attesting Signature that Appears on Line la SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM BY: Contracts Manager Date BY: Executive Director Date ANNE Z H%ON DATE '1 {) IJL / Page 2 south florida WCCDJfIk (G)Irccce 6.14. June 5,2002 Affdi:>.d with Won:o:ct Florida. inc. Approval of Renewal of Contract with Monroe County for Intergovernmental Liaison Services RECOl\1MENDA TION: Approval is recommended for renewal of a contract with Monroe County for reimbursement of up to $9,000 in costs for intergovernmental liaison services and travel, as described below, BACKGROUND: Monroe County has had a long-standing arrangement with SFETC to offset a portion of the costs of their Intergovernmental Liaison Office, This was done to enable Monroe County staff to participate actively in South Florida Workforce Board and South Florida Employment and Training Consortium activities that take place in Miami-Dade County, requiring travel arrangements and loss of a staff time that would otherwise be devoted to Monroe County business. Given the distances involved and the infrequent flight schedules available, the time loss has generally entailed full-days or two-day time losses, sometimes several times a month, This cost has been covered traditionally as part of the SFETC central administration budget. Monroe County requested that the contract that covered these costs be renewed for the coming year, At the rate of 20% of the salary and fringes of Jim Malloch who serves as the Intergovernmental Liaison Officer for Monroe County, plus the travel costs involved, this would have required an allocation in the amount of $29,000 for the coming year, This item was discussed at the Executive Committee on May 28,2002. Subsequent to that meeting, the SFW Board Executive Director discussed concerns that were raised with the Jim Malloch, the Monroe County Intergovernmental Liaison Officer, and James Roberts, the Monroe County Administrator, Mr, Roberts indicated that he understood the issues and Monroe County would be able to forego the salary offset after September 30, 2002, the end of the fiscal year. However, given that his current fiscal year budget assumed that this arrangement would continue and had already been budgeted accordingly, he requested that South Florida Workforce consider a contract renewal that would cover 100% of the travel reimbursement costs to be incurred in the coming year (approximately $4,(00) and a continued salary offset through September 30,2002 only. This allocation amounts to a maximum of $9,000.