Item D28
Revised 3/99
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 19,2002
Division: Public Safety
Bulk Item: Yes X No 0
Department: Emergency Communications
AGENDA ITEM WORDING: Approval to accept an Emergency Management Preparedness
and Assistance Trust Fund Competitive Grant award in the amount of $20,415 for the purchase of
a portable emergency communications radio tower
ITEM BACKGROUND: See attached Notice of Award from Department of Community
Affiars.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved a grant application to this
program at the December 19,2001 Commission meeting.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $20,415
BUDGETED: Yes 0 No 0
COST TO COUNTY: Q
REVENUE PRODUCING: Yes 0 No X
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY A TTY 0 OMB/PURCHASING 0 RISK MANAGEMENT 0
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DEPARTMENT DIRECTOR APPROVAL:
DEPARTMENT-DIRECTOR NAME:
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DIVISION DIRECTOR APPROVAL:
DIVISION DIRECTOR NAME:
DOCUMENTATION: INCLUDED: ~ TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #: :2)J p
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
STEVEN M. SEIBERT
Secretary
May 31, 2002
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Mr. Jeff Manning
Emergency Management Planner
Monroe County Emergency Management
490 63rd Street Ocean
Marathon, Florida 33050
RE: Emergency Communications Portable Radio Tower
Dear Mr. Manning:
Weare pleased to inform you that the above referenced competitive grant application
under the Emergency Management Preparedness and Assistance Competitive Grant Program for
Fiscal Year 2002-2003 has been approved for an award in the amount of $20,415.
Pursuant to administrative rule, this office must receive notification within
twenty-one (21) days from the receipt of this offer indicating acceptance or rejection of this
award. Acceptance of this award must be inclusive of all of the following items:
1. A letter accepting or declining the award offer;
2. A fully completed proposal with all attachments as identified in Rule
9G-19.002(24), Florida Administrative Code: and
3. An activities timeline, a list of deliverables and a revised budget, for the
approval of the Department.
(These documents will address, with particularity and appropriate
discussion, each task necessary to complete the project identified in the
application. )
Please send the aforementioned to the attention of Mrs. Debbie Wonsch, Manager,
Emergency Management Preparedness and Assistance Grants. All of the items listed above must
2555 SHUMARD OAK BOULEVARD oTALLAHASSEE, FLORIDA 32399-2100
Phone: (850) 488-8466/Suncom 278-8466 FAX: (850) 921-0781/Suncom 291-0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN RELD OFFICE
2796 Overseas Highway. Suite 212
Maralhon, FL 33050-2227
(305) 289-2402
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Tallahassee, FL 32399.2100
(850) 488.2356
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
(850) 413.9969
HOUSING" COMMUNITY DEVELOPMENT
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
(850) 488-7956
Grant Applicant
May 31,2002
Page Two
be postmarked within twenty-one (21) days of receipt of this offer letter. In compliance with
Chapter 9G-19.010(2), Florida Administrative Code, only the chief executive officer or the
appropriate governing body, if a local government, may accept this award. Failure to
accept this award within this time frame will constitute a waiver of the award.
Upon receipt of written acceptance of this offer and the other required items relating to
the award, we will complete and forward a contractual agreement for your execution along with
the name of the Division contract manager assigned to your project. The agreement will begin on
July I, 2002. Please be aware that costs incurred prior to the July 1, 2002 contractual agreement
date will not be reimbursed under this award. The contract termination date will be June 30,
2003. Administrative rule references cited in this letter may be viewed on the Department's
website at www.dca.state.fl.us/cps/grants.htm. All award offers are contingent upon the
availability of funds pursuant to Legislative and Governor's Office of Policy and Budget actions
and of final resolution of the administrative appeals process.
Congratulations on your grant award; we look forward to working with you. If you have
any questions, please contact Mrs. Debbie W onsch at (850) 413-9894.
Respectfully,
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Division of Emergency Management
WCF/pc