Item J14
./
Revised 2/27/01
BOARD OF COUNTY COM.SSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7-17-02
Bulk Item: Yes ~ No 0
Division: Growth Manaaement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and AS.AP., Inc. for the emergency repair of channel markers located in
Matecumbe Harbor (#4) and Cow Key Channel (#15), Monroe County.
ITEM BACKGROUND: The Marine Resources Planner received a report from the
USCG that these aids to navigation were damaged and needed to be repaired as soon
as possible. Three quotes received, Spirit Marine Towing and Assistance-$2,989.00,
American Underwater Contractors, Inc.-$2,940.00, A.S.AP., Inc.-$2,450.00.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
COST TO COUNTY: Staff Time On Iv
BUDGETED: Yes ~ No 0
BIF
TOTAL COST: $2.450.00
REVENUE PRODUCING: Yes 0 No ~ AMOUNT PER: MO $ YR $
DIVISION DIRECTOR APPROVAL:
SK MANAGEMENT~
APPROVED BY: COUNTY ATTY~ OMB/P
DOCUMENTATION: INCLUDED 181
DISPOSITION:
REQUIRED 0
AGENDA ITEM #: t77'y
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
.j
CONTRACT SUMMARY
Contract with: A.S.A.P.. Inc. COntract #
Effective Date:
Expiration Date:
Contract PurposelDescription:
Emer2enl'V . ,.. marker renairs
Contract Manager: Kim McGee 4511 ' - . u .
(Name) (Ext. ) (Department/Stop #)
Projects Section 19
for BOCC meeting on 7/17/02 Agenda Deadline: 7/2102
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,450.00 Current Year Portion: $ 2.450.00
Budgeted? YesD No 0 Account Codes: 157 - 6260:L 530 - 340 -
crrant:$ BIF-2.450.00
County Match: $ HI A
ADDITIONAL COSTS
Estimated Ongoing Costs: $ HI A /yr For.
(Not included in dollar value above) (ell. maintenance. utilities. janitorial. salaries. etc.)
CONTRACT REVIEW
Date Out
Risk Management
~
JL;1" I "
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Division Director
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- 2S- -07
OMB Form Revised 2/27/01 MCP #2
County of Monroe
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
Board of Countv Commissioners
Mayor Charles "Sonny" McCoy, Dist. 3
Mayor Pro Tern Dixie Spehar, Dist. I
Commissioner Murray Nelson, Dist. 5
Commissioner George Neugent, Dist. 2
Commissioner Nora Williams, Dist. 4
May 30, 2002
To:
From:
Re:
Kim McGee, Marine Projects Coordinator
Richard Jones, Marine Resources Planner
Emergency repairs at Matecumbe Harbor and Cow Key Channel
I have just received a discrepancy notice from the USCG that Matecumbe Harbor DBN 4 is
missing and Cow Key Ch DBN 15 has damaged signs. These problems should be corrected
immediately.
Please send out the attached Scope of Work to obtain price quotes for these installations that
should be made as soon as possible.
e6/e4/2ee2 12:37 561-575-4651
AMERICAN UC
PAGE ell
AMERICAN UNDERWATER CONTRACTORS, INC.
IIZ SUN nsa lANE JUPrnR. n. 3K17
PH: "1.5'75-5538 FAX: 56J-575-4651
&.d-.A~
June 4, 2002
MIs. Kim McGee
Marine Projects CoordiDator
Monroe CoUDty Marine Resources
Marine Projects Section
1100 Simonton Street
Key West, FL 33040
Ph: 30S-292-4511
Fx: 305-295-4317
RE: Bid For Matecumbe Harbor and Cow Key Channel
Dear Kim:
As per your &x dated May 31, 2002, A.meriam UOOerwater Contractors, IDe. can
complete all work requirt:d at Matec1DDbe Harbor and Cow Key Channel-Channel
Marking Chains for a lump swn price of$2,940.oo (Two thousand, nine hundred
aud forty dollars)
Thank you for the opportunity to bid this job.
Best Regards,
David Foster
A:J~
American Underwater Contractors. Inc.
spggw~~
Our Experience will save you Time and Money
24 Hr.
Service
June 2, 2002
Kim McGee
Marine ProjectS Coordinatol
At fax #: 295~317
PROPOSAL
Spirit Marine proposes to do the following work: Install one 9-inch diameter
piling and its associated sigDIIIC at Matlcumbe Harbor. Remove 3 unpermitted buoys in
this same area. Replace one set of marker sip with new sips at DBN 15, Cow Key
Channel near Key Wm. Spirit M8rine will piOvidc all ma1aials CX4:ept piling alpS.
Work will be performed immediately upon delivery of new sipase from supplier.
All work win be perfonned in a proftssionallDllUlCl' and to the s1IInCIards of
Monroe County.
COST; 51.989.00
DUKE PONTIN . P.O. 80)( 244 .8a. pa". K." Florid. SS043
(305) 872-2752
VHF
Ch. 16
FROM : ASAP
PHONE NO. 852 4554
Jun. 03 2002 09:46AM Pi
FAX TRANSMITTAL
ltlhJO?
TO:_~"WL M ~L~
SEND '1'0 PAX NTJHBER:
2(jS-~:J 17
DATE:
A'l'TN:
RE:
COMMENTS: $,rr. ~~ / 'fi/itA/
(J<lc-r- ~~ / ~ D~A~.s
.3 ~u'7~ ~..IHd~O
~e::-L7 //9 e 6,,0
...- .,
T US AT 305-852-4554.
ANY PROBLEHS, P
SENT BY:
A.S.A.P.
"; c'a~~~:OF4S
852.45'54
~ · MARINE TREATED POLES
- ~ . .;Ott ~Ot.{;C ll'1"oc -
, · CUT OrFS ST"" KED
· ENGINcEJ.1INGO~~:.e.... . _.
LOCATED AT TAVERNIER WELDING' '
· LAND & SEA
· DOCKS
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CONTRACT AGREEMENT
AGREEMENT, MADE TillS day of 2002, by and
between, A.S.A.P. Marine Contractors. Inc. ('< Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the Emergency repair of the
Matecumbe Harbor channel marker #4 and removal of three unpennitted buoys, and the
Emergency repair of Cow Key channel marker #15, Monroe County as specified by
Exhibit A.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by August 31,
2002.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project. Both the intent and the requirements of the
Specifications attached as Exhibit A & B are understood by the Contractor.
4. The Board shall pay the Contractor the total sum of$ 2.450.00 for the work
listed in Exhibit A of this Contract. Monroe County's performance and obligation to pay
under this contract is contingent upon an annual appropriation by the Board of County
Commissioners. Payment shall be upon completion by the Contractor and review and
approval of the close out documentation by the Marine Projects Coordinator.
5. The attached List, Map, and Specifications together with this Agreement, form
the Contract. They are fully a part of this Contract as if repeated herein verbatim.
6. The Contractor covenants and agrees to indemnifY and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of: in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on forms WCI, WCJA,
GL I, VL 1, & WL I. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate thb contract without liability and may also, in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consuhant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall innnediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
Deputy Clerk
BY:
Mayor/Chainnan
BY:
Wi~~~
Witness: n ~/.../ !''''-':--e__
Business Name: Az,A-f ~
By. ~ ..-J ~
Title: j7! /' U.-1
:E>:hibit A
Scope Of Work
for
Matecumbe Harbor and Cow Key Channel
Channel Marking Chains
The emergency installation at Matecumbe Harbor includes: the installation of one complete
small size daybeacon (9" pile, 2'x2' signs; and all hardware) and removal of three unpermitted
buoys. There are no pilings to be removed.
The emergency installation at Cow Key Channel includes: replacement of small size signs (1 Y2'
xl Y2' signs; and all hardware) on DBN 15.
A 9" pile, smaller size signs, and all hardware are to be provided by the contractor. Piling caps,
provided by the County, are to be installed atop all pilings (whether new or existing). The
bottom of the signs should be 8' above mean high water. See the attached color GIS maps for
marker locations.
Channel
Matecumbe Harbor
Work to be performed
Replace DBN 4 (small size signs and pile)
Remove and dispose of three unpermitted buoys
Cow Key Channel
Replace signs on DBN 15 (small size signs)
Contractors should refer to the Monroe County Specifications sheets for more detailed
information regarding installations. Contractors must coordinate the installations with Richard
Jones, Marine Resources Planner (305 289-2805), to ensure that all work is performed
satisfactoril y.
2
...
remove three
unpermitted bUO\
1
2 ·
...
3
.
...
Replace miSSin/ :6 7
DBN4 .
Obs!
19
. 18
...
17 16
15 . ...
.
14
...
8
...
11
· 10
...
13
.12
...
6
...
i
"
i~ '4
~ replace signs
. on DBN 15
~
,
i
.
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.
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EXHIBIT B
MONROE COUNTY
Specifications For the Repair/Replacement/Installation of
Aids to Navigation, Regulatory Markers, and Information Markers
(updated 12/1312001)
For all pilinl!s:
· Pilings shall be of timber treated with chromated copper arsenate (C.c.A.).
· Pilings shall be of timber which will withstand the driving for which they are intended.
· A straight line drawn from the center of the butt to the center of the tip shall not at any
point face further away from the center of the pile than a distance equal to 1 % of the
length of the pile.
· Piles to be sufficient length to provide a minimum of four foot penetration into hard
bottom or further penetration into other substrate so as to provide suitable permanent
holding. The base of the dayboard must be eight feet above mean high water.
· Black, cone head, round piling caps of the appropriate size should be mounted atop the
piling using four stainless #6 nails (this includes all sign replacements).
· Any pilings replaced will be removed and properly disposed of.
For all sil!ns:
· Signage to be constructed of .125 gauge aluminum.
. Signage must be USCG approved.
· All signs should be pre-made (text, borders, etc.) by a County approved manufacturer.
· Signs should be mounted so that the piling is not visible above the signs.
· Signs for both standard (Inm nominal range) and smaller size (Yl mile nominal range)
markers should be mounted such that the bottom of the sign is 8' above the water (MHW)
· Hardware should all be stainless steel, including: 3/8" all-thread and 3/8" lag screws,
1 y;" (o.d.) flat washers and 3/8" nuts. 1 y;" (o.d.) plastic or nylon (or similar material)
washers shall also be used to separate the aluminum signs from the stainless steel flat
washers and nuts.
...................................................................................................................................................................
1
Standard size markers: Signs for these markers have a 1 nm nominal range. The standard size
for such signs is- 3' x 3' green square, 4' x 4' red triangle, 3' x 3' diamond (danger), and 4' x 3'
regulatory, and information signs. 12" diameter pilings (approximately) will be used for all
standard size sign installations.
For standard size signs mounted at the top of standard size pilings:
A 12" long 2" x 4" pressure treated backing board should be installed horizontally 2"
below the top of the piling (to provide room for the piling cap) and attached to the piling
with four stainless #16 ring shank nails to prevent the board from rotating. The board
will be beveled to provide a flat surface for the downward angle of the sign. The board
will be installed so as to mount the signs to the appropriate approach angle of the marker
route. For extreme angles, signs should be mounted one below the other to allow for the
angle overlap (in which case all-thread on the sides would not be used).
Two lag screws and two all-threads will be used to mount the signs. One lag screw (4"
long) will be installed at the top of the sign, through the backing board and into the
piling. The other lag screw (3" long) will be installed at the bottom of the sign into the
piling. The two all-threads will be installed on the sides of the signs. Washers and nuts
are to be used, both in front and back of the signs, to assist with adjusting the approach
angle and ensure proper stiffness of t~e sign assembly.
For standard size regulatory and information signs mounted below standard size lateral aid signs:
The 4' x 3' signs should be mounted 4 inches below the lateral aid sign. Signs should be
mounted flat against the piling using two 3" long lag screws with washers, one at the top
and one at the bottom. An all-thread will be installed at the sides of the signs. Washers
and nuts are to be used, both in front and back of the signs, to assist with adjusting the
approach angle and ensure proper stiffness of the sign assembly.
Smaller size markers: For certain situations smaller size signs should be used (this will be
indicated on the work order). These signs will have a Y2 nm nominal range. Tht standard size
for such signs is- 1 12' x 1 12' square green, 2' x 2' red triangle, and 3' x 2' regulatory and
information signs. 9" diameter pilings will be used for all small size marker installations.
For smaller size lateral aid signs:
Signs should be mounted flat against the piling using two 3" long lag screws with
washers, one at the top and one at the bottom of the sign.
For smaller size regulatory and information signs:
A 12" long beveled 2" x 4" pressure treated backing board should be installed
horizontally 2" below the top of the piling (to provide room for the piling cap) and
attached to the piling with four stainless #16 ring shank nails. One lag screw (4" long)
will be installed at the top of the sign, through the backing board and into the piling. The
other lag screw (3" long) will be installed at the bottom of the sign into the piling. If
mounted beneath a lateral aid sign, a space of 4" should be provided.
2