Item J16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17, 2002
Division:
Growth Management
Bulk Item: Yes X
No
Department:
NA
AGENDA ITEM WORDING: Approval to waive Monroe County Purchasing Policy and Procedure
and approval of a proposal with C & C Solutions, Inc. for Geographic Information System (GIS)
Services to include technical support/consulting, analysis and data manipulation to assist Monroe
County Growth Management in its efforts to create a zoning layer.
ITEM BACKGROUND: Zoning is currently available on paper maps, which are old and difficult to
maintain. The above referenced project will provide parcel-based zoning in a seamless digital format.
This will enable staff to access and map zoning data using the County's existing Geographic
Information System (GIS). The rate for this work is offered through the State of Florida SNAPS II
Agreement #9911742-3. C & C Solutions, Inc. moved the parcel base and is therefore familiar with
the data sets upon which the zoning layer must be created. To proceed otherwise would unduly extend
this most important project in terms of both time and money.
PREVIOUS REVELANT BOCC ACTION:
None
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approve
$33,530.00
BUDGETED: Yes X
No
TOTAL COST:
COST TO COUNTY: $33,530.00
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH NI A Year
Included X
Risk Management _X_
APPROVED BY: County Atty ~ OMB/Purchasing ~
.
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
To Follow
Not Required_
AGENDA ITEM # ~ I
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: C & C Solutions Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Geographic Information Systems (GIS) services to include support/consulting analysis
and data manipulation to assist Monroe County Growth Management in its efforts to
create a zoning layer.
Contract Manager: George Harper 2545 GMD #11
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on July 17, 2002 Agenda Deadline: June 28, 2002
CONTRACT COSTS
Total Dollar Value of Contract: $ 33,530.00
Budgeted? Yes[:gJ No D Account Codes:
Grant: $
County Match: $ NI A
Current Year Portion: $ 33,530.00
148-51000-530-340-
ADDITIONAL COSTS
Estimated Ongoing Costs: $NIAlyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
o .M.B ./Purchasing
Changes
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OMB Form Revised 2/27/01 Mep #2
cae Solutions, Inc. 4872 SW 72nd Avenue Miami, Florida 33155
Tel: 305.668.5010 E-Mail: ccsol@candcsolutions.com
Proposal for GIS Services
Monroe County Growth Management Division
Zoning Layer
Re-submitted June 20th, 2002
Introduction
The Monroe County Growth Management Division has requested a proposal from C&C Solutions, Inc. for
Geographic Information System (GIS) Services. These services will include technical support/consulting, analysis,
and data manipulation to assist Monroe County Growth Management in their efforts to create a zoning layer.
Provided below ;s a detailed Scope of Services and Cost Proposal.
Scope of Services
Data Layer Development
C&C will build a zoning layer from existing digital data and land use maps. The County will provide C&C with the
necessary documentation to create a seamless zoning layer. C&C will make best efforts in compiling all data into a
dataset that will be provided back to the County for review. The County is responsible for QC of the data with errors
reported back to C&C within 5 working days of delivery.
As part of the zoning layer creation process, C&C wi!! also:
./ Review the existing database design and make recommendations whenever necessary
./ Complete zoning assignments for all property parcels
./ Provide the County with an ArcMap interface to assist with the zoning maintenance process
Deliverables
./ Seamless zoning layer
o coverage
o geodatabase
./ Parcel zoning assignment
./ ArcMap maintenance interface
County's Responsibilities
Provide C&C with existing digital data with tabular updates (currently being maintained by Jean), map sheets
referred to as Greg/Zoning Maps, DOQQ's, etc.
County's Contacts
Growth Management - George Harper
Start Date and Schedule
The project completion time is estimated to be three (3) months. C&C will work with Project Staff to determine a
start date.
Cost Proposal
The proposed cost is based on the scope of services described above.
Items Unit Rate Total
Data Layer Development $ 33,350 $ 33,530
./ Creation of zoning layer
./ Database design
./ Parcel zoning assianment
./ ArcMap maintenance interface
TOTAL $ 33,530
"A Successful Solution Begins With C&C"
Monroe County Planning Department - Proposal for GIS Services (cont'd)
Non-appropriation
Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation
by the Monroe County Board of County Commission.
Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime
may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
Ethics
Contractor warrants that it has not employed, retained or otherwise had act on its behalf any County officer or
employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1190. For breach or violation of the provision the County may, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
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June 20th, 2002
Authorized Signature, C&C Solutions,
Date
Cristy Fernandez, Vice-President
Name (Print)
I accept this proposal as presented here:
Authorized Signature
Date
Name (Print)
~~RO, VED j:3 TO FOI'..:i\1
~D LEGAL SU7FICIENCY
B~ /1" A (., ',r ' /~
''-.-/. Attorney's Office
"A Successful Solution Begins With C&C"
2