Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17.2002
Division:
Public Safety
Bulk Item: Yes -.X....
No
Department: Emergency Management
AGENDA ITEM WORDING:
Approval of an amendment of a contract with the Florida Department of Community Affairs to
reinstate and modify Contract Number 02-PR-70-07-01-005, dated May 8, 2002, concerning the
development of a Terrorism Annex to the County's Comprehensive Emergency Management Plan.
ITEM BACKGROUND:
Monroe County and the Department of Community Affairs previously entered into contract to develop
a Terrorism Annex to the County's Comprehensive Emergency Management Plan. Upon release of the
federal funding for this project, DCA requested and received a six month extension of Federal Fiscal
Year 2001-20002 Terrorism funding from FEMA. The extension allows time for the County to
achieve the objectives outlined in the contract's scope of work.
PREVIOUS REVEL ANT BOCC ACTION:
The BaCC approved this contract at its March 2002 meeting.
CONTRACT/AGREEMENT CHANGES:
The end date of the contract period has been changed from March 31, 2002 to November 30, 2002.
ST AFF RECOMMENDATIONS:
Approval
TOTAL COST: n/a
COST TO COUNTY:
BUDGETED: Yes
No
REVENUE PRODUCING: Yes
No-X AMOUNTPERMONTH_ Year
APPROVED BY: County Atty yes
OMB/Purchasing n/a
Risk Management n/a
DOCUMENT A TION:
Included X
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DEPARTMENT DIRECTOR APPROVAL:
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
AGENDA ITEM # C /
Revised 2/27/01
Contract Number: 02-PR-70-07-38-01-005
CFDA Number: 83.552
Modification #1 to Agreement
This Modification is made and entered into by and between the State of Florida, Department of
Community Affairs ("the Department"), and the Monroe County Board of County Commissioners
("Recipienf') to reinstate and modify the Department of Community Affairs contract number 02-PR-70-07-
38-01-005, dated May 8, 2002 ("the Agreement"),
WHEREAS, the State of Florida, Department of Community Affairs (hereinafter referred to as the
"Department"), and the Monroe County Board of County Commissioners (hereinafter referred to as the
"Recipient"), have entered into an Agreement dated May 8,2002, to develop a Terrorism Annex;
WHEREAS, due to the disconsonant nature of state and federal fiscal years, the federal funding
was released for this project on February 26, 2002, The Department immediately requested an extension
of the Federal Fiscal Year 2001-2002 Terrorism funding from the Federal Emergency Management
Agency, which was subsequently approved for an additional period of six months; and
WHEREAS, the Recipient will require an extension of the contract period in order to allow time to
achieve the objectives outlined in the Scope of Work; and
WHEREAS, this Federal Grant period closes on March 31,2003; and.
NOW, THEREFORE, in consideration of the mutual promises herein contained, the parties agree
to reinstate and modify the Agreement to read as follows:
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall end November 30,
2002, unless terminated earlier in accordance with the provisions of Paragraph (9) of this
Agreement.
(10) NOTICE AND CONTACT.
(b) The Department designates Debbie Boyette, Division of Emergency Management, as
the Department's Contract Manager. All communications, written or oral, relating to this
Agreement shall be directed to her at:
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Telephone: 850/413-9972
Fax: 850/488-5777
Email: debbie.boyette@dca.state.f1.us
The Project Officer for this Agreement is Paul Brannigan. He can be contacted for
technical assistance relating to this Agreement at the above address, telephone
850/413-9975, or e-mail paul.brannigan@dca.state.f1.us.
Other than as amended, all other terms and conditions of this agreement shall remain in full force
and effect.
IN WITNESS WHEREOF. the parties hereto have caused this modification to be executed by the
undersigned officials as of the date listed below.
Recipient
Monroe County
Board of County Commissioners
BY:
Name:
Title:
Date:
FEID # 59-6000749
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
BY:
W. Craig Fugate. Director
Division of Emergency Management
Date:
2