Item K09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 21 August 2002
Division:
Growth Management
Bulk Item: Yes X
No
Department"
Marine Resources
AGENDA ITEM WORDING:
Approval to request bids for landscaping improvements and maintenance on property located on the north side
of U.S. 1 near the westerly approach to Big Pine Key.
ITEM BACKGROUND:
At its February meeting the Board approved a contract with NOAA for receipt of Coastal Improvement
Assistance Program (ClAP) funds in the amount of $296,387. Approximately $50,000 of these funds was
provided to make habitat improvements on disturbed areas along U.S. 1 and elsewhere on Big Pine Key. After
initial meetings, County staff and the District Commissioner for the Big Pine area determined that a request for
quotes should be sent out to install vegetation on state properties on the north west end of U.S. 1 on Big Pine
Key. Upon receipt of quotes, they exceeded amounts that could be accepted as a simple provision of quotes.
Therefore, we are requesting approval to request bids for this project.
PREVIOUS RELEVANT BOCC ACTION:
February 2002 - approval of NOAA, ClAP grant
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
NA
BUDGETED: Yes
No
COST TO COUNTY: NA
REVENUE PRODUCING: Yes
No X AMOUNT Per Month
Year
APPROVED BY: County Atty X
Risk Management ~
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included X
To Follow _ Not Required
DISPOSITION:
AGENDA ITEM NO.:
~9
Document3
08/06/02 10:59 AM
County of Monroe
Department of Marine Resources
2798 Overseas Highway
Suite 420
Marathon, Florida 33050
Voice: (305) 289-2500
FJlX: (305)289-2536
Board of County Commissioners
Mayor Charles "Sonny" McCoy, Dist. 3
Mayor Pro Tern Dixie Spehar, Dist. 1
Comm. Murray Nelson, Dist 5
Comm. George Neugent, Dist. 2
Comm. Nora Williams, Dist 4
Request for Bids
Big Pine Key Plant Restoration on State Lands
The following tasks comprise the work to be completed on S 27, T 66, R 29, Big Pine
Key, Part of Lot 1. (See attachments A & B). If you have any questions, please
contact the project manager:
George Garrett
Monroe County Director of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, FI 33050
phone:
fax:
email:
(305) 289-2507
(305) 289-2536
garrettgeo@hotmail.com
Job Specifications
· Three hundred and fifty (350) holes are to be augured in two staggered rows on the
North and West perimeter of the property. The outside row should have six (6) foot
centers and be approximately six feet landward of the property line. The second
row should be approximately 6' landward of and staggered from the first row.
Existing native vegetation, however, is not to be disturbed and this pattern may be
altered to accommodate. The first hole should be augured in the Northeast comer,
approximately 4 feet from the eastern property line. Each hole should be
approximately 36 inches wide and drilled to a depth of three feet, or two feet where
impeded by cap rock.
· Trees should be planted in accordance with the attached tree planting guide
(Attachment C): (note: due to the size of the trees, lifting the tree with a rope when
setting in the hole will not be necessary)
Bids BPK Restoration 02
· The following mix of trees should be used:
Common Name
Seagrape
Blolly
Coco-plum
Green Buttonwood
Jamaican Dogwood
Key Thatch Palm
Gumbo Limbo
Scientific Name
Coccoloba unifera
Guettarda scabra
Chrysobalanus icaco
Conocarpus erectus
Piscidia piscipula
Thrinax morrisii
Bursera simaruba
Number
55
40
50
100
30
45
30
· Trees should be non-uniformly commingled to improve growth rates and aesthetics.
· All trees should be healthy in 7-gallon pots. The project manager or his
representative will inspect for quality assurance and approve plant material at the
project location. The County reserves the right to reject any and all plant material.
· Backfill of the planting should be a mix of the removed fill and a sandy-loam. The
sandy-loam should be no less than 50% quartz sand.
· All plants are to be watered as noted in the attached tree-planting guide.
· Mulch, provided by the county, is to be spread by the contractor across the entire
planting area extending past the drip line of the plants.
· Plants must be maintained with survivability to at least one year. Any unhealthy or
dead plants will be required to be replaced with similar size materials during that
one-year duration. The Contractor will be paid 800/0 of the bid price thirty (30) days
after completion of the initial planting. Six months after completion the Project
Manager will inspect the site and at his discretion will require replanting of dead or
dying vegetation. Vegetation must be replaced within fourteen (14) days from
inspection. When completed to The Project Manager's specifications the contractor
will be issued half of the remaining balance on the contract. The Project Manager
will again inspect the site one (1) year from the initial planting. Any replanting
deemed necessary is required to be completed with in fourteen days to the
satisfaction of the project manager. At that time the remaining balance of the
contract will be issued to the contractor.
· Contractor must complete initial planting within 30 days from notice to proceed.
· Project manager will be given five working days' notice of commencement of work
on site.
Page 2 of2
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Dr. Ed Gilman, Professor, Envir. Hort. Dept., Univ. of Florida
Page 1 of2
AHAc~ d\.l!..Y\ +-
L.
Steps to planting a tree (click on photographs for more information)
1) Look up. If there is a wire, security light, or building nearby that could interfere with proper
development of the tree canopy as it grows, plant elsewhere.
2) Dig a shallow planting hole as wide as possible. Shallow is better than deep! Most
people plant trees too deep. A hole three times the width of the root ball is often recommended
but about one-and-one-half the diameter is more common. Roots can
become deformed by the edge of the hole in compacted or clayey soils
if it is too small. The depth of the hole should be LESS than the height
of the root ball, especially in compacted or wet soil. If the hole was
inadvertently dug too deep, add soil and compact it with your foot.
Breaking up compacted soil in a large area (out to the dripline of the
tree) around the tree provides the newly emerging roots room to expand into loose soil. This will
hasten root growth translating into quicker establishment. Loosen the soil with a rototill, shovel,
or other tools.
3) Find the trunk flare. The trunk flare (root flare, root crown) is the
abrupt swelling where roots join the trunk. This point should be visible at
the top of the root ball. If the trunk flare is not visible, remove soil or
media from the top of the ball until it is visible.
to~p.most root. ~
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4) Slide the tree carefully into the planting hole._To avoid damage
when setting the tree in the hole, lift the tree with straps or rope around the root ball, not by the
trunk. Special strapping mechanisms need to be constructed to carefully lift trees out of large
containers.
5) Be sure that the root flare is slightly above the surface of the surrounding soil. It is
better to plant the tree a little high than to plant it too deep. If the tree is a little deep, tip it to
one side and slide some soil under it; then tip it back the other way and slide some more soil
under the ball. Continue this until it is set at the appropriate depth. Once it is at the appropriate
depth, place a small amount of soil around the root ball to stabilize it. Soil amendments are
usually of no benefit. The soil removed from the hole makes the best backfill.
6) Straighten the tree in the hole. Before you begin backfilling have someone view the tree
from two directions perpendicular to each other to confirm the tree is straight. Fill in with some
more backfill soil to secure the tree in the upright position. Once you add large amounts of
backfill, it is difficult to reposition the tree.
7) Slice a shovel down into the backfill 15 to 25 times all around the tree. Attempt to break
~.c1a e~ soil c1um s as much as possible. Do NOTstep firmly on the backfill soil because this
----~ could compact it and restrict root growth, especially in clayey soil. Fill the
hole around the root ball with soil. When the hole is filled with soil the root
" ball should remain 2 to 3 inches above the backfill soil. Slice the shovel 20
'to 30 times into backfill to settle the soil. Add 10 to 20 gallons of water to
the root ball and backfill. Fill in any holes or depressions with additional
backfill soil. Do not firmly pack backfill soil in an attempt to eliminate air
pockets because this could cause too much soil compaction. The water infiltrating the backfill
soil will eliminate the large air pockets. The presence of small air pockets could even be of
benefit because they could allow more air to reach the roots.
8) Remove all synthetic materials from around the trunk and root ball. String, rope,
synthetic burlap, strapping, and other materials that will not decompose in the soil must be
removed at planting.
http://hort.ufl.edulwoody/planting/summaryplanting.htm
06111/2002
Dr. Ed Gilman, Protessor, Envir. Hort. Dept., Univ. of Florida
Page 201"2
9) Cover the sides of the root ball with mulch and apply mulch to at least an 8 foot
diameter circle around the tree. Construct a berm out of mulch at the edge of the root ball only
if the tree will be watered with a hose, bucket, or other high volume means. Constructing a
berm in all other situations will not provide more water to the root system. Do not construct a
berm from soil since this soil could end up over the root ball several month later. Water the
mulch well after it is spread.
10) Stake the tree, if necessary to hold the root ball firm in the soil. If the root ball moves in
the wind, emerging roots could break and trees will establish slowly. Staking to hold a weak
trunk upright should not be necessary on trees with a trunk diameter more than about 1.5
inches. If large trees require staking to prevent the trunk from bending, it probably indicates a
lesser quality tree. Smaller trees might require staking until enough trunk strength develops.
Trees could establish more quickly and develop a slightly stronger trunk and root system if they
are not staked at the time of planting.
http://hort.ufl.edu/woody/planting/summaryplanting.htm
06111/2002