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Item C12BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 21, 22, 2002 Division: Public Works Bulk Item: Yes X No Department: Facilities Maintenance AGENDA ITEM WORDING: Approval of a Contract Amendment with Mowrey Elevator Service, Inc. to include the elevator at the Gato Building for monthly maintenance and biennial inspections. ITEM BACKGROUND: On September 30, 2002, the warranty with Mowrey Elevator Service, Inc. for the elevator at the Gato Building will expire. Monroe County currently has a contract with Mowrey Elevator Service, Inc. for complete elevator service maintenance for all Monroe County elevators and will include the Gato Building to the contract specifications. PREVIOUS RELEVANT BOCC ACTION: On October 17, 2001, the BOCC approved to award bid and enter into a contract with Mowrey Elevator Service for complete elevator service maintenance for Monroe County, and on March 20, 2002 the BOCC approved a contract amendment to include the elevator and dumbwaiter at the Key West Courthouse to the specifications. CONTRACT/AGREEMENT CHANGES: To include the elevator at the Gato Building to the contract specifications with Mowrey Elevator Service, Inc. STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: $120.00 per month + BUDGETED: Yes X No $125.00 biennially_ Account #001-20501-530-340 COST TO COUNTY: Same as above REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing X Risk Management X ITEM PREPARED BY: JobW. King, Sr. Direr, Lower Keys Operations !! r DIVISION DIRECTOR APPROVAL: — Dent Pierce, Director of Public Works DOCUMENTATION: Included X To Follow Not Required DISPOSITION: AGENDA ITEM # Revised 2/27/01 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Mowrey Elevator Service Contract # Effective Date: 10/01/02 Expiration Date: 11/21/02 Contract Purpose/Description: To add the elevator at the Gato Building to the contractspecifications. Contract Manager: Ann Mytnik 4431 Facilities Maint/Sto #4 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 08/21/02 Agenda Deadline: 08/07/02 CONTRACT COSTS Total Dollar Value of Contract: $ 27,000 Current Year Portion: $ 3,844.00 Budgeted? Yes® No ❑ Account Codes: 001-20501-530-340- Grant: $ N/A 101-20505-530-340- County Match: $ N/A ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance CONTRACT REVIEW Changes Date Out Date In Needed eviewer Division Director Yes Noa -(/.l Risk Management '] - 1-7 -0 Yes[-] No f j 1 O.M.B./Purchasing `t U Z-- YesO NoEJ- 4 i� County Attorney 17 FSI0 Z YesEl Nob�) Comments: vivuJ i-viiu ncvibcu uc /IVI tvll.r fFL CONTRACT AMENDMENT (Complete Elevator Service Maintenance for Monroe County) THIS CONTRACT AMENDMENT is made and entered into thisal &Arday of 002, between the COUNTY OF MONROE and MOWREY ELEVATOR SERVICE INC., in order to amend the agreement between the parties dated October 17, 2001, and as amended on March 20, 2002 (copies of which are incorporated hereto by reference); as follows: Revise Section Two — CONTRACT SPECIFICATIONS Paragraph "a' to include the elevator at the Gato Building, 1100 Simonton Street, Key West, Florida, Serial Number 60239. 2. All contract obligations and issues pertaining to the elevator service maintenance for Monroe County elevators, pertain to the Gato Building elevator. 3. The cost for monthly maintenance service will be $120.00 for the elevator. Costs for biennial inspection will be $125.00. The increase in cost to the contract will be from $1,922.00 per month to $2,042.00 for maintenance service, and from $2,750.00 biennially to $2,875.00 biennially for inspection. 4. The inclusion of the Gato Building elevator, serial number 60239, into the contract specifications, will commence on October 1, 2002. 5. In all other respects, the original agreement dated October 17, 2001 and as amended on March 20, 2002, remains in fall force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year first written above. Attest: Danny L. Kolhage, Clerk LIM Witness Witness: BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA MOWREY ELEVATOR, INC. AANO P OVED AS TO O 6 SAL SUFFtCIF�N �. DATE R BE R N F� oa CONTRACT AMENDMENT (Complete Elevator Service Maintenance for Monroe County) THIS CONTRACT AMENDMENT is made and entered into this 20th day of March, 2002, between the COUNTY OF MONROE and MOWREY ELEVATOR SERVICE INC., in order to amend the agreement between the parties dated October 17, 2001 (a copy of which is incorporated hereto by reference); as follows: 1. Revise Section Two — CONTRACT SPECIFICATIONS Paragraph "U' to include the Monroe County Courthouse at Jackson Square, 500 Whitehead Street, Key West, Florida, Serial Number 56691, and the dumbwaiter at the Courthouse, Serial Number 56216. 2. All contract obligations and issues pertaining to the elevator service maintenance for Monroe County elevators, pertain to the Courthouse elevator and dumbwaiter. 3. The cost for monthly maintenance service will be $130.00 for the elevator, and $75.00 for the dumbwaiter. Costs for biennial inspection is $125.00 for the elevator. The increase in cost to the contract will be from $1,717.00 per month to $1,922.00 for maintenance service, and from $2,625.00 biennially to $2,750.00 biennially for inspection. 4. In all other respects, the original agreement dated October 17, 2001, remains in full force and effect. JN-ITT�§S'"WHEREOF, the parties have hereunto set their hands and seal, the day and year firsf•`wiitten;ab�i rc. Altet: y/ j Kolhage, Clerk BOARD OF CO TY COMMISSIONERS OF MONROE C TY, FLORIDA By. By: W W itness: MOWREY ELEVATOR, INC. itness: B APPROVED AS TO FORM ^ ,JD 'AL SUFFICIEN Y. BY U NN A. UTTON TC y CO NTRSECTION TWO ACT SPECIFICATIONS BID PROPOSAL COMPLETE ELEVATOR SERVICE MAINTENANCE FOR MONROE COUNTY DATE; A. The Contractor shall furnish all labor and equipment to provide lubrication, cleaning, adjustment, replacement of parts, and performance routine examination, required safety tests on traction elevators or annual relief pressure tests on hydraulic p mance of applicable code - and any other service, repair, and maintenance sufficient to ensure the safe operation elevators, elevators in accordance with Florida Statute Chapter 399 and the Elevator Safety on a the Elevators and Escalators ASM , A17.1 Safety Code for B. The Contractor shall be a Certificate of Competency Holder for the service contract in accordance with the revised Florida Statue Section 399.061 for required inspections. C. The Contractor shall respond within four (4) hours of notification ofp r (24 hours per day, seven (7) days per week. The Contractor shall provideservice, contact per r n to ensure twenty-four (24) hour service.person to D. The Contractor shall respond and rectify all deficiencies as deemed necessa Elevator Inspection within thirty (30) days of notification. D' by the Bureau of E. The Contractor shall ensure that machine rooms are kept in a clean and times. safe manner at all F. The Contractor shall abide by the Rules and Regulations for Contractors at th Detention Facilities when servicing same. e Monroe County G- Monroe County Elevators to be Serviced are as follows: Serial Number ... acility -------- 3998 37419 M- onroe Coun - - - -- --- y Courlhouse Annex Monroe County Courlhouse Annex 37641 ---- Plantation Ke Y Courthouse 39503 40U I6 1. Lancelot Lester Justice i3u;Id;r Plantation Key 46473 Ellis Bu;lding Marathon Gov_ e_ rnment Center Address 502 Whitehead Street, Ke West, FL 330-4 - 502 Whitehead Street, Key West, FL 33040 US 111 & Highpoint Road, Plantation Key, Fl_ 33070 530 Whitehead Street, Key West, FL_33040 _ 888UU Overseas Highway, Plantation Key, FL 33070 7-798 Overseas Highway, Marathon FL 33USU l of 9 46502 Monroe Count Courthouse Annex 46899 Monroe Count Detention Center 46900 Monroe Cou nty Detention Center 46945 Records Stora a Facilit 47143 Monroe Count Detention Center 47144 Monroe Count Detention Center 47274 Monroe Count Detention Center 47275 Monroe Count Detention Center 47276 Monroe Count Detention Center 47834 Marathon Ai ort 50030 Sheriff's Admstration Buildin 50031 jj Sheriff's Administration Building 51768 Harve Government Center 56110 Plantation Ke Detention Facilit 56599 ARFF Buildin — Ke West 502 Whitehead Street Ke West FL 33040 SSIO Colle eRoad Ke West FL 33040 5510 Colle e Road Ke 530 Whitehead Street West FL 33040 Ke West FL 33040 5510 Colle e Road Ke West FL 33040 5511) Coll�Road, Key West FL 33040 5510 Colle e Road Ke F West FL 33040 5Colle e Road, Key West FL 33040 5510 CollegeRoad Key West, FL 33040 9400 Overseas Hi hwa ,Marathon, FL 33050 5525 College Road. Key West, FL 33040 5525 College Road, Ke West FL 33040 1200 Truman Avenue, Ke West, FL 33040 ntation Ke 53 Hi h oi�Inte�m�aoTAjj07�rt,3i�W� vff West33070 2of9 f vva\ i mac: c .,. �. THIS AGREEMENT, made and entered into this 1 ih between MONROE COUNTY Service, Inc., (Hereinafter cTY FLORIDA, (hereinafter called the Oay of ctober, 2001, A.D., by and the Contractor). caner), and Mowrey Elevator WITNESSED as follows: 3.01 3.02 3.03 That the parties hereto, for the consideration hereinafter set forth, mutually agree THE CONTRACT The Contract between the owner and the contractor, of consists of the contract documents. which this agreement is a part THE CONTRACT DOCUMENTS The contract documents consist of this agreement, the specifications, all change orders hereafter, together with the bid proposal and all required in etc executed b ' and any addenda issued hereafter, any other amendments her q insurance documentation parties SCOPE OF WORK A. The Contractor shall furnish all labor and equipment to provide routine examination, lubrication, cleaning, adjustment, replacement of pplicable code -required safety tests on traction elevators a Performance of applicable annual relief pressure tests on hydraulic elevators, and any other sere' and maintenance sufficient to ensure the safe operation of th accordance with Florida Statute Chapter 399, the Elevatortee, repair, e elevators in Elevators and Escalators qS Safety Code for "Complete Elevator Service Maintenance Ifor tileSpecification County", Package September 11, 2001 be entitled B unty", and his bid dated The Contractor shall be a Certificate of Competency Holder for maintenance contract in accordance with the revised Florida Statute the service 399.061 for required inspections. C. The Contractor shall respond within four 4 lute Section twenty-four (24) hours per day,()hours of notification of service, provide a contact person to ensure twenty-four ur (24) hour service) days per week. . Contractor shall D. The Contractor shall respond necessary P and rectify all safety related deficiencies deemed �' by the Bureau of Elevator Inspection immediate) deficiencyee- C iencie-s cannot be rectified immediately due to th� e►f harts, the Contracto, shall terminate pc���,� > ai If Ile utilized until rectification. c unavailability c-� to the elevators) so that it may �eithin fo►l ( CI-ece- rtor will rectify safety -related deficiencies folly -eight 4}S) hours of receipt of pails The Contractor shall rectif ether deficiencies deemed necessary 1),, the Bureau of Elevator Ins�c.ct (-IO y all I: thnl ) days of notification ( ion within The Contractor shall ensure that machine rooms are kept in a cle manner at all times. 1' fhe Contractor shall abide b an and safe y the Rules and Regulations for ('ontractors at the Monroe County Detention Facilities when servicing same. t �l 1111un><n in airrea, ; asis on or before the 30a' day of ttt�`ollowing month�� twelve (12) mont The on a Contractor shalt invoice the County monthly for elevator service and maintenance performed under the Specifications contain Contract amount shall be as stated by the contractor's bid as follows: contained herein. The Monthly service and maintenance - one thousand seven hundred seventeen dollar ($1,717.00); Biennial inspection -two thousand six hundred twenty Monthly five no ($2,625.00), and no cents, 3.05 CONTRACTOR'S ACCEPT A. The Contractor hereby agreeCE Os thatOhNeOhasONS made investigations to fully satisfy himself that carefully sites are ecorrect and d the sites and has ones for this work and he assumes full responsibility therefore. The provisions boe the Contract shall control any inconsistent provisions contained in f specifications. All specifications have been read and carefully considered b the Contractor, who understands the same and agrees to their sufficiency for the by to be done. Under no circumstances, conditions, or situations shall this Contractoil be more strongly construed against the owner than against the Contractor and Surety, if applicable). ( his B. Any ambiguity or uncertainty in the specifications shall be interpreted construed by the Owner, and his decision shall be final and binding upon and parties. g all C. The passing, approval, and/or acceptance of any part of the work or material the Owner shall not operate as a waiver by the Owner of strict compliance withy the terms of this Contract, and Specifications covering said work. Failure on the part of the Contractor, immediately after Notice to Correct workmanship shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to com l t strictly and in all things with this Contract and with the Specifications. p Y 3.06 TERM OF CONTRACT/RENEWAL A This contract shall commence November 22, 2001 and terminate on Nov 21, 2002. This Contract term shall be renewable in accordance with Article 3 06B 13 'I'lie Owner shall hav c the option to renew this agreement aver the first year and each succeedins> year for two additional one year periods. 'File conirac� a,ncaunt agreed to hc.rcin nu};ht be adjusted annually in accordance with the pe.rcentar;c ciccillC'r' flu' l consumer Price Index for all urban consumers (CPI-U for tile rear r* months available. Increases in the contract amount during ) `molt Yearper* iod shall be extended into the succeeding y cacl' optto" b years. 3.07 HOLD HARMLESS %,WURI<y) aria any o losses -- .----------e r...r...., ......�, • arise out of in co damages, and expenses in •�:? 4• Y MOnrOe pion with, or by reason of servicesprovided , ng attorneys :, Y fees) which any of its Subcontractor(s) in any tier, occasioned by thnegligence, Contractor or wrongful act of omission of the Contractor or its Subcontractors . an errors, or other employees, or agents. y tier, their In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the Contractor's failure to purchase or maintain the r insurance, the Contractor shall indemnify the County from any and all increas equired resulting from such delay. ed expenses The first ten dollars ($10.00) of remuneration paid to the Contractor i indemnification provided for above. s for the The extent of liability is in no way limited to, reduced, or lessened b the in requirements contained elsewhere within this agreement. y surance 3.08 INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe Count P dent y. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be emplo ees of the Board of County Commissioners for Monroe County. Y 3.09 ASSURANCE AGAINST DISCRIMINATION The Contractor shall not discriminate against any person on the basis of race tree color, national origin, sex, age or any other characteristic or aspect which is not .o related, in its recruiting, J b hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provisi agreement. on of services or goods under this t 3.10 ASSIGNMENT/SUBCONTRACT The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of Count Commissioners for Monroe County and Contractor, which approval shall be subject y such conditions and provisions as the Board may deem necessary.J t to be incorporated by reference into an This paragraph shall subcontractor- shall comply with all of these provisions of�thor bcontract agreemend Unless ex y assignee or provided for- therein, such approval shall in no manner or event be deemed to impose an expressly obligation upon the Board in addition to tilt., total abrce(I-upon price of the service/ goods 1 of the contractor b 3 I 1 ('0NIP .LANCE WITH LAW In providing all services/goods pursuant to this agreement, the Contractor shall abide b all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions ot; suctr services, including those now in effect and hereinafter adopted. Any violation of t+av�ba 1"Xilses to P f(n WoilC In $ — &aa%, waauaa.Wi ^' ccordance with these; °"mil Possess term of this contract.',`` (' ctfications throughout g ut the 3.12 INSURANCE Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached forms identified as INSCKLST, as further detailed on forms WC VL1, each attached hereto and incorporated as part of this contract document, t, and and other requirements found to be in the best interest of Monroe Count as may be ad all by the Monroe County Risk Management Department. y be imposed 3.13 FUNDING AVAILABILITY In the event that funds from Facilities Maintenance Contractual Services reduced or cannot be obtained or cannot be continued at a level sufficient to allow for the e partially purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board of County Commissioners b writtennotice o termination delivered in person or mailed to the contractor. The Board shallnot of obligated to pay for any services provided by the contractor after the contr be received written notice of termination. actor has 3.14 PROFESSIONAL RESPONSIBILITY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described. The Contractor shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Board is contingent upon retention of appropriate local, state, and/or federal certification and/or lie su eof contractor 3.15 NOTICE REQUIREMENT Any notice required or permitted under, this agreement shall be in writing delivered or mailed r Postage prepaid, to the other party be certified mail, returned receipt , requested, to the following: FOR COUNTY Monroe County Facilities Maintenance FOR CONTRACTOR 3583 S. Roosevelt Blvd. Mowrey Elevator Service, Inc. Key West, FI_ 33040 3300 S.W. 50`i' Avenue Davie, FL 33314 3 16 CANCI:LLA"flON A The County ma cancel this contract for cause with he. seven (7) days notice to t contractor (.'au se shall constitute % breach of tile f t e obligations of Contractor ontractor to perform the services enumerated as the Contractor's obligations under thi. contract S B Either arry the parri other paes hereto mY b may cancel this agreement without cause b giving the sixty (60) days wi-itten notice of its intention to do so �+Uuuly, r►onaa. 3. l'8 CONTINGENCY S HME Monroe County's performance and obligation to pay under this contract is contin en upon an annual appropriation by the Monroe County Board of County Commissioners. t IN WITNESS WIEREOF the parties hereto have executed this Agreement on the day and date first written above in four (4) counterparts, each of which shall, without proof or accountin f r u terparts, be deemed an original contract. g or T' ,, Y L. K B ARD OF COUNTY COMMISSIONERS HAGS, CLERK F MONROE CO Y, RIDA B puty Clerk y• Mayor/Chairman Date: 4z&, 17 e.,, (SEAL) A ttAct - BN. B) CONTRACTOR Mop MI Titl( APPRO D AS 10 FORM AI _ =C�Ai St 11 FK'1 H Y -- IJhp IJ t