Item C13BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 21, 22, 2002 Division: Public Works
Bulk Item: Yes x No
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to renew Interlocal Agreement with the City of Marathon
for the use of the Meeting Room at the Marathon Government Center, and the televising of Marathon
Council Meetings.
ITEM BACKGROUND: On September 30, 2002, the Interlocal Agreement with the City of
Marathon for the use of the Meeting Room at the Marathon Government Center will expire. In
accordance with Section 2(b) of the original Agreement dated May 17, 2000, the Agreement may be
extended for subsequent years, and fees adjusted to reflect changes in County costs.
PREVIOUS RELEVANT BOCC ACTION: May 17, 2000, the BOCC granted approval and
authorized execution of an Agreement between Monroe County and the City of Marathon in reference
to the utilization of the County meeting room in the Marathon Government Center and the televising of
Marathon Council meetings. On April 19, 2000 the Board voted to approve the proposed agreement
given that the costs reflect the true cost of all services, and on August 15, 2001 the BOCC approved to
renew the Interlocal Agreement for one additional year. _
CONTRACT/AGREEMENT CHANGES: Renew Agreement for one (1) additional year
commencing October 1, 2002.
STAFF RECOMMENDATIONS:. Same as above.
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes N/A No
REVENUE PRODUCING: Yes X No _ AMOUNT PER MONTH $695.93 YEAR $8,351.20
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
ITEM PREPARED BY
W. King, Sr. Director ower Ke Operations
DIVISION DIRECTOR APPROVAL:
Den ierce, Director of Public Works
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM #_C
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon Contract #
Effective Date: 10/01/02
Contract Purpose/Description: Expiration Date: 9/30/03
To renew Iease for the use of the county meeting room in the Marathon Government
Center and televising of the Marathon Council meetings
Contract Manager: Ann Mytnik 4431 Facilities Maint/Stop #4
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 8/21/02 Agenda Deadline- R/7/07
CONTRACT COSTS
ITotal Dollar Value of Contract: $ $8,351.20 Current Year Portion: $
Budgeted? Yes[:] No ❑ Account Codes:
Grant: $ N/A
County Match: $ N/A
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
L(Nof included in dollar value above e . maintenance utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director �('av Yes❑ No[� rD. P�jrq -7 p Z
Risk Management Yes( No E( g S-ya
O.M.B./Purchasing Yes[] NoEl
County Attorney �% /� Yes[] No $, - oz-
Comments: ! l
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RENEWAL AGREEMENT
(City of Marathon — Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 21" day of August 2002, between MONROE
COUNTY and the CITY OF MARATHON, in order to renew the agreement between the parties
dated May 17, 2000, and as renewed on August 15, 2001, (copies of which are incorporated
hereto by reference); as follows:
1. In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for an additional one-year period. Fees remain at
$8,351.20 for approximately 26 City Council meetings, and are subject to the same
guidelines as outlined in Section 2(b).
2. The term of the renewed agreement will commence on October 1, 2002, and will
terminate on September 30, 2003.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest: DANNY L KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest: CITY OF MARATHON, FLORIDA
By: By:
Date:
Marathon Mayor
APPROVED As T FORM
/rN aGA
F Y,
B
DATE z,
but U / uC U J; Uuv
John Bartm
Mayer
Randy Meants
Vice Mayor
Franklin D. Creentnan
Councilman
John Rehetto
Councilman
Pete Worthington
Councilman
Craig Wrathell,
Moyer, Ward, Wrathell
& Associates
City Manager
Nina L- Boniske
John R. Herin, Jr..
Weiss Scrota Itelfnran
Pastoriza & Guedes, PA.
City Attonreyr
PLEASE RL:11I.Y 1'():
Ll
July 26, 2002
Monroe County Public Works Division
3583 South Roosevelt Boulevard
Key West, FL 33040
Attention: Ms. Nancy Johnson
Subject: City of Marathon — Monroe County, Florida
InterIocal Agreement between County and City
Use of Meeting Room at the Marathon Government Center
Dear Nancy,
In reviewing our documents for agreements that have terms that are shortly due to
expire, it was noted that the aforementioned agreement between the County and the
City of Marathon is due to expire on September 30, 2002.
The City has expressed an interest in extending the agreement, as referenced in
Section 2(b) of the original agreement. A copy of last year's extension, as well as
the original agreement, is provided for your reference.
Itt addition, it would be appreciated if you could provide the necessary documents
for signature in order to facilitate this request for an extension. The City of
Marathon's next two Council Meetings are scheduled for August 14'h and September
3 If these documents can be provided to my attention within that time period, I
would be more than happy to arrange for the documents to be placed on the
necessary meeting agenda for approval and signature -
As always, your help in this matter is greatly appreciated and should you have any
further questions or concerns, please do not hesitate to contact me directly.
Sincerely,
o2- P n
Katherine elchan
City Clerk
Administrator of Municipal Services
:ks
Attachments
c: Craig A. Wrathell, City Manager (w/attachments)
Nina L. Boniske, City Attorney (w/attachments)
John R. Herin, Jr., City Attorney (w/attachments) 1
10045-55 0ver>c-,t,; 1ligtnvay ■
210 N. lhiiversity Drive. Suite 7o2
Marathon,Florida 33050 a Phonc:305-743-0033 ■ Fas•305-743-3607
0 Coral Slxing5 I lorida 33071 0 Phune: 954-753-5841 ■ 1'ar 954-345-1292
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ABaWAL AQREEMFNT
(City of Marathon — Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 15th day of August 2001, between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
follows:
the parties dated May 17, 2000, ( a copy of which is incorporated hereto by reference); as
In accordance with Section 2(b) of the original Interlocal Agreement dated May 17. 2000,
the Agreement will be extended for an additional year. Fees increase to S8,351.20 for
approximately 26 City Council meetings, and are subject to the same guidelines as
outlined in Section 2(6).
''he terns of the renewed agreement will commence on October 1, 20ol, and will
terminate on September 30, 2002.
In all other respects, the original agreement between the parties dated May 17, 2000
remains in foil force and effect.
FUSS WHEREOF, the panics have hereunto set their hands and seat, the day and
written above.
BOARD OF COUNTY COMMISSIONERS
L KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
2
Attest:
CITY OF MARATHON, FLO A
By:
arathon ayor
Mite:
APPROVE Ai TO FO M
AND ,Al SUfriC�F �Cy.
N tit.
a 10 CERTIFICATION
nArF I CERTIFY TN15 TO IRE A
COPY OF THE ORIGINATE -UE & ENT CORRECT FILE.
WITNESS A1Y HAND AND OFFICIAL
EAL OF
IN THE CUU fY F�,
FLORIDA. THIS �ncH.�
20 pa DAY OF
CITY CLERK
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Monroe Cnty-Pubire uo'ks 80S-292-4SSa
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TNIS INTERLOCAL AGREEMENT It entered Into .Pursuant m Sec. 163.01, FS, by
address kand between Monroe County, a pOlRlcei subdn,icion of the State of Florid&, whose
Marathon, elmu 00 College
Road, Key west, FL 33040, hereafter County, and the , of
37050, hereafter City. corporation, whose address fs vt��c.5gg4�. Marathon, FL
11C706%x(se*J
VOIERFAS, the County has a meeting room at the Marathon Government Center
With the techniCdl facilities to enable meetings to be cabierast;
WHEREAS, the County desires to permit the City to use the County meeting
room; now, therefore
Ia agree
as
Mows.CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
SC�
a) The County authorizes the City to hold 26 City Council meetings per year
(October 1 - September 30) at the Marathon Government Center meeting room with
each meeting approximately two weeks apart. ' The City must coordleate meeting
dates with CMM Administrators Office SO that no County/(]ty schedule overlap Occurs.
The City will provide a full Years meeting schedule prior to October 1 each year, if a
schedule conflict between a City Council meeting and a meeting of the County
Commission, County Planning Commission or County Code Enforcement hearing does
occur, then the County meeting or hearing wilt take precedence.
b) The County will televise live the City Council meetings, uMess thecae is a
meeting of the County Commission, County Planning Commission, County Code
Enforcement hearing or similar organization going on at the same time, and de
ill
videotape all City Council meetings. If there is a County meeting a hearing going on,
city Council meeting will be televised live on Channel 16 as soon as the
County meeting or hearing Ic concluded. If the City Council meeting ends before the
County meeting or hearing concludes, then the tape of the City Council meeting will
be shown on Channel 16 twice on later dates.
c) Except as Provided In Sec. 1(b), rl:e County win replay each City Couicli
meeting tape one time before the next City Council meeting. The City may request a
specific time and date for each repiav through the Courriy Adn**Melors Offle who
shall 3CrommoC W the City's request unIm the ame rsQupted by the Clty would
Conflict with a live telecast of a County meeting or hearing.
meeting The County will fumish the City One video tape Copy Of ear City Council
S11:134i1.j,
a) From the effective date or this agreement, until September 30, 2000,
City shalt pay the County $3,333 in advance for 11 City Council meetings to be held at
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p.b
the: Marathon Gowmment Canter,
es�tintalevlted live (it there 16 110 conflict with a County m0 Or hearing), meeting video tapes, and one replay On channel 16 of each
pay the)COunBeginning In Ildvance for October
0ber 1, 2000 through September 30, 2001, the City shall
Per month) to be held at ttte Ma Man GOVemmentCent'er, takr4lnd live Meetingsf (WO
no Conflict with a County meeting or hear;sea
each of
uth meeting on Channel 16. ±7te City may)add three addtlona, meetin id�l m Meetings to nd one replay
26
excess off 2 bo during withouthDe additional
al dwVe. If the CitV Council holds 'meetings in
desires that the extra meetings be held at tober he Marathon 000 uGowmar� t Center Purber 30, suant
to this agreement, then the
meeting held. if fete City must pay the County an additional $303 for esCh
pty holds less than 23 meetings using the Merathon.Govetnment
Center, pursuant tO this agreement, during the pehod Of October 1, 2000 through
September 30, 2001 then the County must refund or credit $303 to the City for cad,
meatlnd laze than 23, If this agreement IS extended for subsequent yeah after
September o ty co then ror ��, year thereafter the fee will be adjusted a aftct
er
Changes in County costs,
5&5!20- The term of tars a9reemont it from May 1, 2000 through
September 30, 2001.
nt will take
feted in the a of the Clerk of the Sixteenth Judicial aricuwhen �end In the Ofted cartifledc fice-
Clerk the
Cleric of the City of Marathon, Florida.
IN'ikforth fNESS orth blow_ WHEREOF
the date sc, the parties hereto have set their hands end seals on
(SEAL)
ATTEST: DgNNY L KOLNAGE, CLERK
By
Date eP Cleric
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FMIUDA
By iL[4rr�
Me Or/Chplrp�rSOn
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