Item C16BOARD OF COUNTY COMNIISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 21, 22, 2002 Division: Public Works
Bulk Item: Yes X No _
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to enter into a Lease Agreement with the Florida Keys
Outreach Coalition to occupy office space on the second floor of the newly built Department of Juvenile
Justice building on Stock Island.
ITEM BACKGROUND: The Florida Keys Outreach Coalition, a non-profit organization, wishes to
lease approximately 396 square feet of useable space located on the second floor of the Juvenile Justice
Building at a rate of $16.68 per s.f.
PREVIOUS RELEVANT BOCC ACTION: On July 26, 2000, the BOCC approved a rate structure
of $16.00 per s.f for all non -governmental agencies leasing space at the Juvenile Justice Building.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes N/A No _
REVENUE PRODUCING: Yes X No _ AMOUNT PER MONTH $55o.aa Year $6,605.28
APPROVED BY: County Atty OMB/Purchasing Risk Management
ITEM PREPARED BY: `
Jo W. King, Sr. Directo , Lower eys Operations
DIVISION DIRECTOR APPROVAL: 411f
pj—
Den Pierce, Director of Public Works
DOCUMENTATION:
DISPOSITION:
Revised 2/27/01
Included _)(_ To Follow.
Not Required.
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Fl. Keys Outreach Coalit
Contract #
Effective Date: 10/01/02
Expiration Date: 09/30/07
Contract Purpose/Description:
To occupy 396 s.f of offices ace on the second floor of the new DJJ building on Stock
Island.
Contract Manager: Ann Mytnik
4431 Facilities Maint/Stop #4
(Name)
(East.) (Department/Stop #)
for BOCC meeting on 08/21/02
Agenda Deadline: 08/07/02
CONTRACT COSTS
Total Dollar Value of Contract: $ Income
Budgeted? Yes❑ No ❑ Account Codes.
Grant: $ N/A
County Match: $ N/A
Current Year Portion: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
of included in dollar value above e . maintenance,
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviey�
Division Director I �� p Z Yes[-] No❑
Risk Management Yes[] No[Z So�
-v
O.M.B./Purchasing �� `1 I OZ Yes❑ No❑= c
County Attorney 9 g/ vYes❑ Nop i
Comments: rr
Form Revised 2/27/01 MCP #2
LEASE AGREEMENT
FOR
NON-PROFIT ORGANIZATIONS
This Lease Agreement ("Lease") is made and entered into this 21" day of August,
2002, between Monroe County, a political subdivision of the Sate of Florida, whose
address is 1100 Simonton Street, Key West, Fl 33040 (Lessor/County), and the Florida
Keys Outreach Coalition, (Lessee).
Whereas, the County and State of Florida, Department of Juvenile Justice, whereby
there was reserved from the property described in Exhibit A, the second story in the
Detention Facility Building, pursuant to a Lease Amendment dated August 15, 2001 and
an original Land Lease Agreement dated July S, 1999 and a Construction and Occupation
Agreement (with a third party, the Monroe County Sheriff's Office) dated November 20,
2001; and Whereas the story may be utilized by the Lessor (or its designees, contractors
or agents) for any lawful public purpose; and Whereas, Lessee wishes to utilize space for
the purpose of providing the following services to Monroe County: Information and
referral services; intake assessment for a countywide homelessness prevention service
program m which provides transitional residential housing for homeless men, single women
and women with children; issuance of Greyhound bus tickets to homeless individuals and
families for the purpose of family unification and for those individuals seeking treatment -
programs elsewhere,• HUD funded coup de support service program which includes
the pavment of transportation, both local and out of county, now therefore,
The County and the Lessee agree as follows:
DEMISE AND PREMISES
For good and valuable consideration, the County hereby leases to. the Lessee an
area approximately 396 square feet of useable space, located on the second floor
of the Juvenile Justice Building at 5503 College Road, Stock Island, Key West,
Florida. Said area is depicted as the "the premises" on a sketch of the second
floor, said sketch being attached hereto as Exhibit B.
A. Subject to and upon the terms and conditions set forth herein, this Lease
shall continue in force for a term of five years commencing as the Y' day
of October, 2002 and ending on the 30t' day of September, 2007.
B. The County shall have the option to renew this agreement after the first
term and succeeding term for two additional five-year term periods.
3 RENT
Ri,AC.ETV 3._,D
JUG 5 20 �
A. The Lessee shall promptly pay the County, in advance, the sum of $550.44, per
month on or before the I' of each month. Rent is calculated by the rate structure
of $16.00 per square foot per year (approved by the Monroe County Board of
County Commissioners at their 7/26/00 meeting) plus the CPI-U of 2.6% for July
2001, and 1.6% as of April 2002, for a current rate of $16.68 per square foot per
year. Rent shall be made payable to Monroe County and paid to the Clerk located
at the Monroe County Courthouse, 500 Whitehead Street, Key West, FL. 33040.
B. The rental amount agreed to herein may be adjusted annually in accordance with
the percentage change, in the Consumer Price Index for all urban consumers (CP1-
U) for the most recent twelve (12) months available.
4. UTILITIES AND MAINTENANCE
The rental amount shall be inclusive of utilities, maintenance and janitorial services.
5. COMMON AREAS
A Elevators, stairs, parking areas within fenced perimeter, grounds within fenced
perimeter, and walkways shall constitute the Common Areas. The Common
Areas of the building are for the joint use of the Department of Juvenile Justice
(DJJ), the Monroe County Sheriffs Office (MCSO), and the County, as well as
their officers, employees, agents and invitees including any operator or Lessee of
DJJ, MCSO, or the County. Any and all such persons shall use the common areas
in a reasonable, orderly, and sanitary manner in cooperation with all other
occupants and their officers, employees, agents and invitees.
B. Each tenant will conduct itself and will cause its officers, employees, agents, and
invitees to conduct,themselveswith,full regard for the rights, convenience, and
welfare Iof all other occupants in;the faci'lrty
6. UNAUTHORIZED USE
Lessee shall, through its agents and employees, prevent the unauthorized use of the
leased premises or the common areas, or any use thereof not in conformance with this
Lease. The Lessee shall not permit, the leased site to be used or occupied in any manner
which will violate anylaws or' regulations of the' applicable governmental authority or
entity.
7. ALTERATIONS
The County or MCSO are allowed by contract to make non-structural alterations,
: 'm p, t ,t �;tu,, fx DJJ building after reasonable
. , additions, or im rovements to the _second floor of �ihe advance written noticekto;D7J-„:Tliefefore anynon structural alterations additions, or
2
improvements which Lessee desires to make shall require County permission after
advance reasonable written notice has been provided to DJJ.
8. MECHANIC'S LIENS
No Operators or Lessees will permit any mechanic's lien or liens to be placed on the
Property or on improvements on them. If a mechanic's lien is filed, it shall be the sole
responsibility of the Operator or Lessee causing the lien to be filed to discharge the lien
and to hold harmless and defend DJJ, MCSO, and the County against enforcement of
such lien. Pursuant to Section 713.01, F.S. the liens authorized in ch. 713, F.S., do not
apply to DJJ, the County, or the MCSO. DJJ, MCSO, the County and their Operators or
Lessees shall give notice, to all contractors before making improvements on the Property
of this provision of this agreement.
a
10.
11.
RECORDS — ACCESS AND AUDITS
Lessee shall maintain adequate and complete records for a period of four years after
termination of this lease. The County shall have access to the Lessee's books, records,
and documents related to this Lease Agreement upon request. The access to and
inspection of, such books, records, and documents by the County shall occur at any
reasonable time.
RELATIONSHIP OF PARTIES
Lessee is, and shall be an independent contractor and not an employee, agent or servant
of the County. Lessee shall exercise control, direction, and supervision over the means,
manner personnel and volunteers through where it performs the work Lessee shall have
no authority whatsoever to act on behalf and/or as agent for the County in any promise,
agreement or representation other than specifically provided for in this Lease. The
County shall at no time be legally responsible for any negligence on the part of the
Lessee, its employees, .agents or volunteers resulting in either bodily or personal injury or
property damage to any individual, property or corporation.
MODIFICATION
Additions to, modifications to, or deletions from the provisions of this Lease shall be
effective only if made in,writing and executed.by:,the,County. No modification shall
become effective without written approval of both parties.
12. BREACH AND PENALTIES
The parties agree to full performance of the covenants contained in the contract. Both
: parties reserve they rightat the;discretion of ; each to terminate: this ;Lease (pursuant to
..,a,
° paragraph' 13) for any.nusfeasance, :malfeasance or nonperformance of the terms of this
3
Lease or negligent performance of the Lease terms by the other party. Any waiver of any
breach of covenants herein contained shall not be deemed to be a continuing waiver and
shall not operate to bar either party from declaring a forfeiture for any succeeding breach
either of the same conditions or covenants or otherwise. Payment of the rental amount
shall be prorated if the lease is terminated effective before the end of any month. If the
prorated amount and any penalties imposed for damage to the premises are less than the
amount paid, the County shall return the excess amount to Lessee. Lessee shall pay the
County the cost of any repairs and clean-up (other than regular wear and tear) necessary
to restore the premises to a rentable condition.
13. TERMINATION
Termination of this Lease shall occur at the Natural ending date, or earlier should either
party determine that there has occurred any material breach of any covenants herein
contained, or either 'party otherwise deems it in their best interest to terminate.
Termination may be with or without cause, and shall require written notice to be given to
the other party as follows:
A_ In the event either party terminates for breach of contract, termination shall be
effective at such time as the terminating party shall declare in its act to terminate
for cause, with a minimum of fourteen days notice in writing required prior to
effective termination.
B. In the event either party terminates without cause, the termination shall not take
effect until at least sixty days subsequent to written notice tAhe other party, and
the effective date of termination shall be specified in said notice.
C. In the event funding for the lease payment comes from federal or state grants, the
agency may terminate lease if no or insufficient funds upon non -appropriation
from such sources, upon giving the County thirty days notice prior to termination.
14. INSURANCE REQUIREMENTS
Lessee shall carry, during the term of this Lease, public liability insurance, including
bodily injury and property loss damage to cover all claims, demands or actions by any
person or entity in any way arising from the operation of the Lease. Such liability
insurance shall meet the requirements of the Insurance Requirement Attachments hereto.
Monroe County shall be named as an additional insured under the insurance policy and
such insurance shall be primary and non-contributing with any insurance carried by the
County. Lessee . shall , furnish :the,,County; with, a ,certificate evidencing the insurance
required by this paragraph at the time of executing this Lease.
15. INDEMNIFICATION AND HOLD HARMLESS
.Lessee covenants andyagriees,to�indemnilkand hold harmless Monroe County Board of
County Comma§sioners;,the Department of juvenile"justice, and the Monroe County
4
Sheriff's Office, their departments, agencies, officials, employees, agents, servants, from
any and all claims for bodily injury (including death), personal injury, and property
damage (including property owned by Monroe County, DJJ, and the MCSO) and any
other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, this Agreement.
In the event the Lessee fails to purchase or maintain the required insurance, the Lessee
shall indemnify the County, DJJ, and the MCSO from any and all expenses resulting
from such failure.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
16. PERMITS
Lessee shall secure and maintain all required permits and/or licenses necessary to carry
out any service it provides at the premises.'
17. LAWS AND REGULATIONS
A. This Lease shall be construed by and governed under the laws of the State of
Florida unless in an area of law pre-empted by federal law, Lessee .agrees for
venue of any dispute to lie in Monroe County, Florida.
B. Lessee shall comply with all federal, state and local laws and ordinances
applicable to its activities and use of the premises, and shall not discriminate on
the grounds of race, color, religion, sex, age, or national origin in providing
services or employing staff at the leased premises.
C. Any violation of said statutes, ordinances, rules, regulations and executive orders
shall constitute a material breach of this Lease and shall entitle the County to
terminate this Lease immediately upon delivery of written notice to the Lessee. , .
18. SEVERABILITY
If any provision of this Lease shall be held by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Lease, or the application of such provision
other than those as to which it is invalid or unenforceable, shall not be affected thereby,
and each provision of this Lease shall be valid and enforceable to the fullest extent
permitted by law.
19. DAMAGE OR DESTRUCTION BY FIRE, WAR, OR ACTS OF GOD
In the event that the, premises subleased are rendered untenantable in whole or in
r t Ysubstantial part as a result=of�destructionordamage by fire, acts or war, or,, acts of God
this'. tease . s a cease . round nonetheless` that, the" lessor shall have the o tion `of'
P P
rebuilding or repairing the premises if he elects so to do and gives written notice as such
election to rebuild or repair to the sublessor within 10 days after such damage or
destruction. If lessor elects to rebuild or repair the premises and does so without
unnecessary delay, sublessee shall be bound by the terms of this lease, except that during
the period of repairs or rebuilding, the rent under this sublease shall be abated in the same
proportion. as the portion of the premises rendered unfit for occupancy by sublessee shall
bear to the whole of the sublease premises. Sublessee shall have the right to declare this
sublease terminated when more than 30., days after the destruction or damaging of the
premises as shall have elapsed without the lessor having elected to repair.or rebuild.
20. ASSIGNMENT
Lessee shall not assign, transfer, sublease, pledge, hypothecate, surrender, or otherwise
encumber or dispose of this Lease or any estate created by this Lease, or any interest in
any portion of the same, without first obtaining the written consent of the County. In the
event of such consent; this Lease.: shall be,. binding upon the, Lessee's,., successors and
assigns.
21. DISCLOSURE
Lessee shall be required to list any or all potential conflicts of interest, as defined by
Florida Statutes Chapter 112, Part III and the Monroe County Ethics Ordinance. Lessee
shall disclose to the County all actual or proposed conflicts of interest, financial or
otherwise, direct or indirect, involving any client's interest which may constitute a
conflict under,said laws.
22. CARE OF PROPERTY
Lessee shall be responsible to the County for the safekeeping and proper use of the
property entrusted to the Lessee's care, and to process all documents necessary to
continue, without interruptions, any maintenance or service contracts relating to such
equipment for its service life. Lessee shalt ensure that their patrons do not loiter or
congregate on the property. Lessee shall not commit waste on the leased premises, nor
maintain or permit a nuisance on the premises.
23. ETHICS CLAUSE
Lessee warrants that it has not employed, retained or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Section 2 of ordinance
No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance
No. 010-I990. For breach or violation of this provision, the County may, in its
discretion, terminate this Lease without liability and may also, in its discretion, deduct
from the Lease or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift or consideration paid to the former County officer. or.
em to ` ee ' ' '` u 3; ,�' L t x yk:14 ,
6
24. NOTICE
Any notice required or permitted under this Lease shall be in writing and hand -delivered
or mailed, postage prepaid, by certified mail, return receipt requested, to the other party
as follows:
To: County
Monroe County Facilities Maintenance
3583 S. Roosevelt Blvd.
Key West, FL 33040
25. FULL AGREEMENT
To: Lessee
Fl. Keys Outreach Coalition
P.O. Box 4767
Key West, FL 33040
This Agreement constitutes the entire and full understanding between the parties hereto
and neither party shall be bound by any representations, statements, promises or
agreements not expressly set forth herein and in duly executed amendments under
paragraph 9 hereof.
IN WITNESS WHEREOF, the parties have executed this agreement the day and year
first above written.
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
Deputy Clerk
(SE � N Gina PW=
�* My Commission CCM932
tte„o° Expires September15,2004
By 14 t)a,_t'e_0 j
Title cz_-�., o-1 1 ,l
c'
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Lo
Mayor/Chairman
FL. KEYS OUTREACH COALITION
Y
:APPROVED AS AS TO FORM
A GAL U
B
ROBERTN. LFE
DATE ` — D 3
7
EXHIBIT"A"
A parcel of land, formerly submerged -in the Bay of Florida, and being part of the land
described in Trustees of the Internal Improvement Trust Fund of the State of Florida
I'IIF) Deed Numbdr 19725, and also being within the boundary of the land of the
Monroe County Detention Center as described in Deed recorded in Official Record Book
1139 at page 2381 of the Public Records of Monroe County, Florida and being described
more particularly by metes and bounds as follows:
COMMENCE at point 29 as described in said Monroe County Detention Center Deed
and thence S37°2437" W for a distance of 51 feet to the POINT OF BEGINNING of the
parcel herein being described; thence N53°12'53" W for a distance of 35.03 feet to a
point; thence N 42°17' 13" W for a distance of 60.81 feet to a point; thence N 52°04'48"
W for a distance of 59.74 feet to a point; thence N 56°17'08" W for a distance of 81.'
feet to a point on the Northeasterly extension of'a Southeasterly face of the Detention
09
Center building; thence S 33' 07'42" W, along the said Northeasterly extension and the
said Southeasterly face, for a distance of 240.50 feet to the point of intersection with a
Northeasterly face of the said building;; thence S 57018'38" E, along the said
Northeasterly face of the said building and the Southeasterly extension thereof, for a
distance of 174.65 feet to a point ; thence N 501I 8'31 "E for a distance of 55.26 feet to a
point; thence N71°26'47" E for a distance of 75.48 feet to a point; thence N45°26'47" E
for a distance of 61.81 feet to a point; thence N34039'37" E for a distance of 42.28 feet to
a point; thence N53012'53" W for a distance of 17.69 feet back to the Point of Beginning.
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