Item C29Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 21, 2002 Division: Management Services
Bulk Item: Yes ® No ❑ Department: Grants Administration
AGENDA ITEM WORDING: Approval of financial aareement between Florida Healthy
Kids Corp. and Monroe County in which County agrees to provide $38 493 00 in
matching funds for the period July 1 2002 through June 30 2003
ITEM BACKGROUND: Matching funds are used by Florida Healthy Kids in obtaining
federal grant funds to provide health insurance coverage and preventive health care
services to Florida children.
PREVIOUS RELEVANT BOCC ACTION: Approval of match agreements in previous
years.
STAFF RECOMMENDATION: Approval
TOTAL COST: 38,493.00 BUDGETED: Yes ® No ❑
COST TO COUNTY: 38,493.00
REVENUE PRODUCING: Yes ❑ No ® AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY ❑ OMB/PURCHASING ❑ RISK MANAGEMENT ❑
DIVISION DIRECTOR APPROVA :
James L. Roberts, County Administrator
DOCUMENTATION: INCLUDED: ® TO FOLLOW: ❑ NOT REQUIRED: ❑
DISPOSITION:
AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Healthy Kids Corp. Effective Date: 07/01/02
Expiration Date: 06/30/03
Contract Purpose/Description: Contract with Florida Healthy Kids Corp, regarding local match
and provision of Florida Healthy Kids Program Services.
Contract Manager: David P. Owens 4482 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meeting on 8/17/02
Deadline: 8/7/02
CONTRACT COSTS
Total Dollar Value of Contract: $38,493.00 Current Year Portion: $9,623.25
Budgeted? Yes XX No Account Codes: 001-03216 ?Iyv 3
Grant: $0.00 �l-D3zlr F��
County Match: $38,493.00 (total contract
amount is county match)
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00 For:
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed w
Division Director �. �3�-y. Yes❑ No d'- J- • L
Risk Management �- ( _d�Yes❑ No❑
O.M.B./Purchasing<2� gIUZ-Yes❑ No❑---
County Attorney /Z� Yes[:] Nc�
Comments:
OMB Form Revised 9/11/95 MCP #2
FINANCIAL AGREEMENT
Fiscal Year 2002-2003
BETWEEN
FLORIDA HEALTHY KIDS CORPORATION "FHKC"
AND
MONROE COUNTY, FLORIDA
This Agreement is made and entered into this 21 st day of August , 2002 by
and between Monroe County, hereinafter called the "County" and the Florida Healthy
Kids Corporation hereinafter called 'FHKC', a Florida not -for -profit corporation under the
provisions of Chapter 617, Florida Statutes.
WHEREAS, the Florida Legislature enacted Chapter 624.91, Florida Statutes,
creating the Florida Healthy Kids Corporation, a Florida not -for -profit corporation
organized to facilitate a program to provide comprehensive health insurance coverage
and preventative health care services to Florida children;
WHEREAS, the 2002-2003 General Appropriations Act and other substantive
legislation directed the FHKC to develop and implement a local match policy for the
continuation of enrollment of non -Title XXI eligible enrollees in the FHKC program;
WHEREAS, FHKC'S implementing statute and the 2002-2003 General
Appropriations Act provides for the provision of local matching funds from the
participating county through a specified formula and that said local match must be
secured to cover the costs of enrollees who do not qualify for Title XXI federal matching
funds in the participating county by a Financial Agreement with local contributors to
provide the required local match on an agreed periodic basis;
WHEREAS, the County has agreed to participate in the FHKC program for
Monroe County by providing funds to be applied to the local match for Monroe County
for the continuation of coverage for non -Title XXI eligible enrollees;
NOW THEREFORE, in consideration of the premises and as an inducement to
FHKC to continue a FHKC program for non -Title XXI eligible enrollees in Monroe
County:
I. Monroe County agrees to provide matching funds for the provision of the FHKC
program in Monroe County as follows:
A. The County agrees to provide local matching funds in the amount of
$63,493.00 less $25,000.00 approved credit for an approved total
of thirty-eight thousand, four -hundred, ninety-three, and no/100 dollars
($38,493.00) for the period of July 1, 2002 through June 30, 2003.
B. The County understands that FHKC will continue the enrollment of non-
2002-2003 Financial Agreement Revised: 5/2002
Page 1 of 3
Title XXI eligible enrollees only in those counties that meet their local
match requirement as specified by the FHKC Board of Directors.
C. The County agrees to be invoiced on a monthly basis for one -twelfth of the
local match amount listed in paragraph I. A.
D. The County agrees to remit payment within thirty (30) days of receipt of an
invoice from FHKC.
II. FHKC, in consideration of the funds paid by the County under this Financial
Agreement for the FHKC program, agrees as follows:
A. To provide comprehensive health insurance coverage to each participant
who has paid the required premium and has met the other eligibility
standards for enrollment established by FHKC.
B. To invoice the County on a scheduled basis in accordance with
paragraphs I.C. and I.B. Invoices shall be sent to:
NAME: David P. Owens, Grants Administrator
Monroe County Board of County Commissioners
ADDRESS: 1100 Simonton St.
Key West, Florida 33040
CONTACT NUMBER: 305-292-4482
III. The Parties agree that the non-payment of local matching funds may result in the
termination of coverage for non -Title XXI eligible enrollees in Monroe County or
other actions deemed appropriate by the FHKC Board of Directors at the sole
discretion of the FHKC.
IV. Monroe County understands that FHKC will commence the expenditure of state
funds to continue a FHKC program in Monroe County based upon the
assurances by Monroe County to provide local matching funds, to assume the
responsibilities and duties set forth herein and to provide the local matching
funds in accordance with the terms hereof. In the event the local matching funds
provided herein are not forthcoming in the amounts and upon the dates
scheduled, FHKC is entitled to enforce the obligations of this agreement in
accordance with the laws of the state of Florida and in such event shall be
entitled to additional reimbursement for its costs and attorneys fees necessarily
incurred in order to enforce the completion of the obligations herein. It is
understood that the intent of this provision is to protect the children who will
receive health insurance benefits through the FHKC program in Monroe County
and who will thereafter rely upon the continuation of the program.
V. The parties agree that the provisions of this agreement are not subject to
assignment without the express written consent of the other party.
2002-2003 Financial Agreement Revised: 5/2002
Page 2 of 3
VI. Any amendments to this Agreement shall be in writing and approved by both
parties.
VII. This Agreement shall be in effect from the date of its execution by both parties,
and shall remain in effect until all obligations under this Agreement have been
satisfied.
IN WITNESS WHEREOF, the Parties have caused this agreement to be executed by
their undersigned officials as duly authorized.
DONE this day of , 2002.
MONROE COUNTY
NAME:
TITLE:
Witness
FLORIDA HEALTHY KIDS CORPORATION
Rose M. Naff
Executive Director
Witness
2002-2003 Financial Agreement Revised: 5/2002
Page 3 of 3
Mr. Jim Roberts June 4, 2002
Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton St.
Key West, FL 33040
Dear Jim:
The Florida Legislature has passed the 2002-2003 budget, which included a bill
implementing the amount of local match each KidCare Region is required to provide to
continue to serve existing children and those to be enrolled in the program. After
considerable debate, the new formula we are to follow is based upon the percentage of
federal non -title XXI children are currently enrolled. For Monroe County that percentage
is 0.77%. KidCare in Tallahassee notified me recently, subject to the Governor's final
approval set for June 5 h, that our local match is $63,493 for fiscal year 2002-2003.
There is a provision is the recently passed legislation regarding Florida KidCare local
match which allows counties up to a $25,000 credit for other direct financial support of
the program. The outreach dollars the county has provided should be sufficient to ensure
that the full credit amount is realized. To be cautious however, I ask for $63,493 be
placed in the county budget for final consideration, and will work diligently to receive the
$25,000 credit. You may recall, that we have not utilized the full local match funds
budgeted in years past.
It appears that the debate, which many others and myself have been involved in
regarding local match with state lawmakers and others involved in the process, has
resulted in fair and equitable arrangements for all counties. As is customary, I will
provide an end of year report written report to the commission. Thanks to your and their
commitment to this outstanding program, one in every three children in our county is
currently enrolled and has a medical home.
Sincerely,
Keith Douglass
Rural Health Network
KidCare Director, Region 17