Item C37Revised 3/99
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Aug. 21, 2002 Division: Public Safety
Bulk Item: Yes X No_ Department: Emergency Communications
AGENDA ITEM WORDING: Approval to award to low bidder, Positron Public Safety
Systems Corporation, the bid to relocate, reconfigure and add equipment for the City of
Key West Police Department 911 center, in the amount of $112,688.94.
ITEM BACKGROUND: On July 23d, 2002, sealed bids were opened in the Purchasing
Department for the relocation, addition, modification and reconfiguration of the 911
equipment located at the Key West Police Department. Two bids were received, one
from BellSouth and one from Positron Public Safety Systems Corporation (attached).
PREVIOUS RELEVANT BOCC ACTION: On May 15d', 2002, the Board granted
approval to advertise for sealed bids for relocation, addition, modification and
reconfiguration of the 911 equipment located at the Key West Police Department to
1600 N. Roosevelt Boulevard during the latter part of 2002.
CONTRACT/AGREEMENT CHANGES: This is not a contract.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $112,688.94 BUDGETED: Yes X No
COST TO COUNTY: $112,688.94 non ad valorem / 911 funding
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH N/A
YEAR N/A
APPROVED BY: COUNTY ATTY N/A OMB/PURCHASING N/A RISK MANAGEMENT N/A
DEPARTMENT DIRECTOR APPR(
DEPARTMENT DIRECTOR NAME:
DIVISION DIRECTOR APPROVAL:
DIVISION DIRECTOR NAME:
DOCUMENTATION: INCLUDED: X TO FOLLOW: ❑ NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
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Positron Publlc Safety Systems
(Q61021 - Direct -Monroe County - City of Key West FL)
Configuration Parameters
Number of E9-1-1 Trunks
q
ANVAU System Software
Included
Remote Diagnostics
Included
Demand ALI Print
Provided Via Power 911
Battery Backup
Included
Power 911 Workstations
Number of Power 911 Intelligent Workstations
q
Number of Buttons per Position
1.280 on -screen
IAP Plus Telephones with EL Display
Concentrator Daisy Chain Kit
1
Number of LAP Plus Panel mount Sets
1
Number of Buttons per Position
30
Number of Une Appearances per position
30
Power MIS Included
System Equipment
Redundant Life Une 100AN1/AU Controller Components - Configured for4 Trunks
LAP Plus Bathroom Equipment
i
3,271.50
LAP Plus Telephones - f Desktop Position
$ $
271
.93
Power211 Software-4Postdons
$
3.87
Pottyoil Hardware -4Poslflons
$
36,72,36153189
PotrerMIS Hardwwv and Software
$
,0111..89
0
Peripherals 6 Acce"orks
$
7.i
In"Iffon and Project Coordlnadon
$
0.00
Training
$
27,3Q390.007.0
Software Evergreen(Rdesses of latest software revisions -Annual recurring)
$
2
7.50.00
0.00
Notes:
(11 our system configuration Is based on the attached spans list that was provided to us by Norm Leggett on July iiU% 2007
If then are any Inaccuracies In this doeunent, our eonflguntlon and pricing will be subleet to chanos.
(2) Positron Is not responsible (of the tear down of the old system.
(3) Positron Is not responsible for tie moving and Installation of any equpment or accessorias not manufactured by Positron
(4) Proper cabling conduits must ads( for the Installation to proceed.
(5) All network equipment required Is to be funlshed and Installed by BellSouth, prior to Installation services by Positrom
(6) If any equipment used from the Monroe County spares s la found to nol be at the a P PproprlaN software release level, Monroe County
will be charged for the coat of the upgrade Idt. In addition, If any equipment Is found to be defective. Monroe county will be charged for the cost of repairs.
(7) Positron Is no(nsponsible for providing any on site maintenance seMces and our sole responsibility to Monroe County will be for Installation
'coo, repalr seMces and end-usertraining.
1(onroa Cooky selects to maintain their own system their will be an annual technical support fee charged by Positron.
Page 1 of 2
CONFIDENTIAL July 19, 2002
Positron Public Safety Systems
(Q61021 - Direct -Monroe County - City of Key West FL)
Options
.�. —N-44 Qwtwara
Netclock Software
$ 1,028.20
CAD Interface Software
$ 868.50
$ 776.54
Power MAP Software
$ 15.100.00
Power MAP Hardware - Additional Mon/tors, RAM and Dual Video Cards
$ 2.487.00
Map Editing Software
$ 4,275.00
Integrated Cal/ Recorder
$ 3,300.00
Incident Manager
$ 3,600.00
LHe Llne 100 Technical Training Class - 5 days On Site (full class up to 8 people)
$ 12.650.00
POWER 911 installation and Conrrguration Training Class - 5 days On Site (full class up to 8 people)
$ 12,650.00
Agent Toolkit Software
$ 2,400.00
Terms
PRICING All prices are in U.S. Funds.
Taxes, K applicable, are extra
FOB Positron, Montreal. Shipping costs are prepaid and charged.
PAYMENT Net 30 days.
DELIVERY TBD.
VALIDITY 90 days.
Peripherals & Accessories•
ASCII Terminal 1
` ALI Modem 2
Laser Printer 1
Network Cabling Per Position(Cat 5) 5
50 Pin Punch Blocks 8
Note: Any other required peripherals or accessories will be the responsibility of Monroe County.
Force Maieure Clause
POSITRON will not be responsible or liable for any loss or damage occasioned by its inability to perform any of its obligations herein where
such inability was caused by a force majeure, which shall include but is not limited to, fire, strike, flood, explosions, civil or military authority,
terrorist ads, insurrection or civil disorder, embargoes, Government action, delay in or refusal of equipment by any third party, or other cause
which is unavoidable or not in control of POSITRON.
LIMITATION OF LIABILiTYCLAUSE
POSITRON SHALL IN NO EVENT BE LIABLE TO KEY WEST FOR LOSS OF PROFITS, OR SPECIAL, INDIRECT, INCIDENTAL,
CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES. INCLUDING COSTS OF LEGAL EXPENSES, IN CONNECTION WITH THIS
AGREEMENT AND/OR THE PERFORMANCE HEREOF. POSITRON'S TOTAL LIABILITY TO KEY WEST FOR ANY CLAIM FOR DAMAGES
SHALL BE LIMITED TO DIRECT DAMAGES.
Page 2 of 2
CONFIDENTIAL July 19, 2002
BellSouth - Monroe County, FL July 22, 2002
5. Cost Proposal
The proposal submitted should specify a fixed cash purchase price for additional equipment required
and specified. Awarded Bidder and Monroe County will mutually agree upon a payment schedule.
Proposal must show as separate items the cost of
1. Proposed new Equipment and cost.
2. Monroe County equipment utilized and associated cost.
3. Installation
4. Training
5. Project Management
6. All other costs incidental to the successful installation of the specified system.
BellSouth Response: Read and agreed with exception
1. New Equipment costs for Option 1, re -using the current equipment, adding four power
light positions, and taking into consideration the down -time for moving the equipment
purchase price for new equipment is $114,196 and continuing maintenance expense for new
equipment is $1,383 per month for a 60 month term.
Option 2, should the County require no down time, BellSouth will have to supply all new
equipment including a new controller. Should the County be willing to forward the E911 calls
to Monroe Sheriffs Office, BellSouth will be able to re -use the existing equipment such as the
Lifeline controller.
2.For Option 1, to move the existing Lifeline 100 controller, backroom equipment, and three
LAP Work Stations currently utilized will cost $36,558. BellSouth will disconnect the
equipment, package it, and it is the County's responsibility to move the existing equipment to
the new location. BellSouth wiII re -connect the re -used equipment and provide new cabling for
the re -used equipment.
3 through 6 are included in Option 1 above.
equipment
Total
Options
Agent Tool Kit
Incident manger
Power Map
In Option 2, with the purchase of all new
182,595.00 1 $ 2,491.00
$ 2,568.00 $ 24.00
$ 964.00 $ 8.00
$ 35.682.00 5; s`12_00
Integrated call $ 3,532.00 $ 56.00
The above purchase price for the new equipment does include 12-month manufacturer
warranty and 60-month maintenance from BellSouth.
Any additional costs not stated in the proposal shall not be incurred by the City of Key West, FL. or
Monroe County, unless specifically agreed to in writing by Monroe County.
CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED
OUTSIDE OF THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
The information contained in this proposal is proprietary to Positron and is offered solely for the purpose of evaluation.
It may not be disclosed to third parties without prior written permission from Positron.