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Card Sound Road Resurfacing 06/16/2021 `•7:4 " Kevin Madok, CPA '4;` :;r: Clerk of the Circuit Court& Comptroller—Monroe County, Florida DATE: June 23, 2021 TO: Olympia Newton Engineering Services FROM: Sally M. Abrams, D.C. SUBJECT: June l6th BOCC Meeting Attached, for your handling, is item C6, a Task Order with Baxter& Woodman Consulting Engineers for the amount not to exceed $181,345 for engineering design and permitting services for the resurfacing of Card Sound Road from the east end of Card Sound Bridge to the intersection of County Road 905. This task order is being procured in accordance with continuing service contact with Baxter&Woodman Consulting Engineers entered into January 17th, 2018, Should you have any questions, please feel free to contact me at ext. 3550. Thank you. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 TASK ORDER FOR ON CALL PROFESSIONAL DESIGN AND PERMITTING SERVICES BETWEEN MONROE COUNTY AND BAXTER &WOODMAN, INC. FOR CARD SOUND ROAD RESURFACING PROJECT In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 17th day of January 2018 between Monroe County hereinafter referred to as the `County" and Baxter & Woodman, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $4,000,000. All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This Task Order is effective on the 16'Day of June 2021 and shall expire 60 days after construction is complete. Design is anticipated to be completed within 365 calendar days of issuance of the Notice to Proceed. Article II Scope of Basic Services, Paragraph 2.1 Is amended to add 2.1.1 as follows: The scope of services for the Card Sound Road Resurfacing Project will include: completion of design for construction and any required SFWMD permitting for the asphalt overlay, milling and resurfacing, and restriping of Card Sound Road (CR905A) from the east end of Card Sound Bridge (#904990) to the intersection with CR 905. Road elevations will be evaluated and may be adjusted for sea level rise impacts. The Design for Construction shall include, but shall not necessarily be limited to, plans and specifications which describe all systems, elements, details, components, materials, equipment, and other Information necessary for construction. The Design for Construction shall be accurate, coordinated and in all respects adequate for construction and shall be in conformity, and comply, with all applicable law, codes, permits, and regulations. Products, equipment and materials specified for use shall be readily available unless written authorization to the contrary Is given by the County. 1.0 DESIGN DEVELOPMENT The Consultant will evaluate existing adjacent environment and habitat and provide a design that eliminates or minimizes impacts to the surrounding environment and habitat. 6-16-21 —Baxter&Woodman—Cord Sound Road Resurfacing Project- 1 2.0 CONSTRUCTION DOCUMENTS PHASE 2.1 The Consultant shall prepare, for approval by the County, Construction Documents consisting of Drawings and Specifications setting forth In detail the requirements for the construction of the project. Construction documents shall conform to the standards contained in the following: 1. Florida Department of Transportation Roadway Plans Preparation Manuals bttp://www.dot state.fl.us/rddesion/P PMManual/PPM.shtm 2. Florida Department of Transportation Design Standards http://www.dot state.fl.us/rddesidn/DesionStandards/Standards.shtm 3. Florida Department of Transportation Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways http://www.dot.state.fl.us/rddesign/FloridaGreenbook/FGB.shtm 4. Florida Department of Transportation Surveying Procedure http:/fww.v2.dotstate.fl.us/proceduraldocuments/procedures/bin/550030I 01.pdf 5. Florida Department of Transportation Drainage Manual http://www.dot.state.fl.us/rddesign/dr/files/2008D rainarreManua I.pdf 6. Manual on Uniform Traffic Control Devices(MUTCD) http:r/m utcd.fhwa.dot.qov/ 7. American Disabilities Act http://www2.dolstate.fl.us/proceduratdocuments/proced ures/bin/6250200 15.pdf B. Florida Department of Transportation Flexible Pavement Design Manual htto://www.dastate.e.us/pavementmananement/PUBLICATIONS.shtm 9. Florida Statutes http://www. state.0.us/Statutes/index.cfm?Mode=View%20Statutes&Su bmenu=1&Tab=statutes&CFID=14677574&CFTOKEN=80981948 2.2. The Consultant shall provide Drawings and applicable Technical Specifications for the County's review. 2.3 Upon completion of the Construction Documents Phase, the Consultant shall provide Construction Documents for the County's approval. Upon approval by the County the Consultant shall provide the County up to 3 sets of Construction Documents that have been signed and sealed by the Consultant. The Consultant shall also provide an electronic version of the construction documents. The Consultant shall provide an estimate of anticipated construction cost in accordance with the construction development phase. 2.4 The Consultant shall assist the County in the preparation of the necessary bidding information for the production of bidding forms, the Conditions of the Contracts, and the forms of Agreements between the County and the Contractors by providing supporting information as to the projects scope, bid items, estimated quantities and 6-16-21 -Baxter&Woodman-Card Sound Road Resurfacing Project-2 construction duration. The County shall prepare all Bidding Forms, Conditions of the Contract, and Forms of Agreement. 2.6 The Consultant's construction documents (plans, specifications, etc) will conform to all codes and regulations of the federal government, county,state, municipalities, agencies and state departments, in effect at the date of this Agreement, and shall be of such completion as to be acceptable for review and ruling by said agencies when permits are applied for. The Consultant shall use due care in determining permit requirements and shall meet with regulatory agencies as necessary to coordinate specific permit requirements. The Consultant shall document all meetings and conversations with said regulatory agencies. If permits are denied for Incompleteness or for lack of following said codes or regulations, or permit requirements,then the Engineer will conform the construction documents in such manner to receive permits upon such plans. Work required by the Consultant to conform documents to federal, state, city, county, or agency specifications to allow them to be approved shall be completed at no charge or cost to the County, unless said requirements are changed during the course of the project. 2.6 The County shall be responsible for the timely submittal of all permit application fees. 2.7 At the 90% and 100% design phases the Consultant shall provide drawings and other documents which depict the current status of design for the County's review and information. The Consultant shall provide an estimate of anticipated construction costs and construction schedule. 2.8 As needed, the Consultant will provide clarification and answers to questions from prospective bidders during the construction bid process. Answers will be provided in a timely manner In order to facilitate bidding. 3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS To satisfactorily perform the Construction Documents phase requirement, the Engineer must complete the tasks set forth In items 3.1 through 3,4. 3.1 Construction Plans -This consists of, at a minimum, Key Sheet, Summary of Pay Items and Quantities, Drainage Structures Map, Project Layout, Plan and Profile sheets, Typical Sections, Detail sheets, General Notes, Traffic Control Plan. Construction plans shall be in accordance with FDOT Plans Preparation Manual. 3.2 Specifications - For general specifications, FDOT Specifications will be used. Comprehensive, abbreviated methods, materials and systems descriptions in tune with the drawings will be developed as necessary with Technical Special Provisions. 3.3 Schedules-Prepare an estimate of the Construction Time. 3.4 Estimate of Construction Cost - Estimate of anticipated cost in accordance with the Construction Documents. 6-16-21 —Baxter&Woodman—Card Sound Road Resurfacing Project-3 4.0 CONSTRUCTION COST Contemporaneously with the submission of the Design, the Consultant shall submit to the County in writing its final Opinion of Probable Construction Cost (OPCC) for constructing the Project. Once submitted, the final anticipated price estimate shall be adjusted by the Consultant to reflect any increase or decrease in anticipated price resulting from a change in Design. 4.1 The Construction Cost shall be the total estimated bid cost to the County of all elements of the Project designed or specified by the Consultant. 4.2 The Construction Cost shall include the cost at current market rates of labor and materials and Equipment designed, specified, selected or specially provided for by the Consultant, plus a reasonable allowance for Contractors overhead and profit. 4.3 Construction cost does not include the compensation of the Consultant and the sub-consultants, the costs of land, rights-of-way, financing or other costs which are the responsibility of the County. 6.0 CONSTRUCTION PHASE 5.1 The Consultant shall review and approve or take other appropriate action upon Contractor submittals and requests for information. The Consultants action shall be taken with such reasonable promptness as to cause no delay in the Contractors Work or in construction by the County's own forces, while allowing sufficient time in the Consultant's professional judgment to permit adequate review. In general, said review and action shall be completed in 10 working days from receipt of a shop drawing submittal, excluding resubmittals. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractors, all of which remain the responsibility of the Contractors to the extent required by the Contract Documents. The Consultants review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Consultant, of construction means, methods, techniques, sequences, or procedures. 6.2 The Consultant will provide answers to Requests for Information (RFIs) from the Contractor, as needed during construction and will implement any required plan revisions. 6.3 The Consultant shall, without additional compensation, promptly correct any errors, omissions, deficiencies, or conflicts in the work product of the Consultant or its consultants or both. 6.4 The Consultant must reimburse the County for any 'added costs" paid by the County for additional construction cost that were incurred as a direct result of any error, omission, deficiency, or conflict in the work product of the Consultant, its consultants, or both. "Added costs"is defined as the cost incurred from any additional work required on the project that was necessitated solely by the error, omission, deficiency or conflict in the work product. The added cost is limited to the increase to the construction cost for additional work and does not include costs that are normally incurred as part of the 6-16-21 —Baxter& Woodman—Card Sound Road Resurfacing Project-4 project or would have been incurred had no error. omission or deficiency occurred, and addressed by a change order of already established unit costs. The Consultant shall not be held responsible for additional deficiencies found due to a delay in the construction of the project or for those hidden deficiencies that could not reasonably be determined through a review of current field conditions by the Consultant or subconsultants. 6.5 The Consultant shall furnish to the County, upon project completion, the following: • 2 sets of 11"X 17"signed and sealed Record Drawings • 2 sets of final documentation • 1 set of final as built CADD and pdf files on CD including a table of drainage structures with GPS coordinates labeled for each structure The Consultant's Engineer of Record in responsible charge of the project's design shall professionally endorse/certify the record prints, the special provisions and all reference and support documents. 6.6 The Consultant will attend the pre-construction meeting and as needed, attend the periodic construction progress meetings. Article VII, Paragraph 7.1 is amended to include the following: The Consultant shall be paid monthly for time and expenses based on hourly rates/timesheets and lump sum amounts (as noted below), in accordance with the On Call Agreement rates, In the following Maximum Not to Exceed amount of $181,345.00. Task 1. Data Collection, Survey&Preliminary Design Evaluation $19,600 Task 2: Design and Plans Preparation $77,850 Task 3: Environmental Resource Permitting $4,525 Task 4: General Engineering Services During Construction $22,915.00 Task 5: Meetings, Project Management and Quality Control $26,026.00 Reimbursable Expenses Estimate $1.050.00 Subtotal Prime Consultant $151,965.00 Subconsultants: Geolechnical—Nutting Engineers(lump sum) $16,400.00 Environmental- SWC, Inc. (lump sum) $5,600.00 Survey—Avirom &Associates(lump sum) $7,380.00 Total (Not to Exceed) $181,345.00 Article IX Miscellaneous, Paragraph 9.29 Federal Highway Administration Requirements do not apply to this project. 6-16-21 —Baxter&Woodman—Card Sound Road Resurfacing Project-5 IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly "'Y.. authorized representative, ! .0. ;r i0 kt .Cr to Consultant Witness: 4 t.04.1.1 z ' k BAXTER&WOODMAN, INC. t3 c v':tO `v ,_, � J ,✓/y .e , a / Sig ure Date Signature Dat RACsion/ Mq.v.4444 Title t, a 1) .4)I ` BOARD OF COUNTY COMMISSIONERS evin Madok,Clerk OF MONROE COUNTY,FLORIDA By: < D/A AA +"t�//I IANLCi- by. As Deputy Cle rn�]] M r r a Dale: ob e, r1U/�1 MaxPOE LdMITAnoNRr _ "- no SIINELIMBPM�9LPRaWS ')r CXPI COy�'Th7Jo 4VEY � h ti -�--1 ^ (m -11 •J I— 6-16-21—Baxter&Woodman—Card Sound Road Resurfacing Project-6 A� CERTIFICATE OF LIABILITY INSURANCE DATE (MEEMOza Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcylles)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT RSC Insurance Brokerage,MC. IA/C No.Extl: FAX WC,Not 650 Dundee Road EMAIL ADDRESS: Suite 170 INSURERIS)AFFORDING COVERAGE EPICS Northbrook IL 60062 muse" Valley Forge Ins Co 20508 INSURED INSURER a: Continental Insurance Co ' Baxter&Woodman,Inc. INSURER c: Continental Casualty Company 477 S.Rosemary Avenue WSURERD Suite 330 INSURER E: West Palm Beach FL 33401 INSURER URER F: _COVERAGES CERTIFICATE NUMBER: CL20122188453 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POOL SUER POLICPOLICY NUMBER MM/DDYEFF POMMODITYW INSD END POIDNYErr IPOLICYEXI LTR X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE LIMITS 1.000,000 ICI PREMISESMAGE TO RENTED 1 W0000 CLAIMS-MADE I/y0 OCCUR (Ea sowrennl s X primary/non mnMbutory ccMED EXP{Any one person) 5 15,000 A x subject to written contract 6045872351 01/012021 01/01/2022 PERSONAL&ADV INJURY s 1000,000 AGGREGATEPER. GENERAL GGREGATE S 2000,000 POLICY /y LIMIT LIES TLOC PRODUCTS•COMP/OPAGG I2,000,000 OTHER. -AUTOMOBILE UARILITY COMBINED OSINGLE LIMIT 5 1.000,000 iEs X 51 BODILY INJURY(Per person) $ B - OWNEDO — SCHEDULED 6045872348 01/01/2021 01/01/2022 RY(Per amden0 $ UTOS ONLY _ AUTOS X UTOS ONLY JX AUTOS OMs PROPERTY e;wdenn DAMAGE 5 s x UMBRELLA LIAB IX CUR EACH OCCURRENCE s 5,000,000 B - EXCESS LIAB CLAIMS-MADE 6005872365 01/012021 01/01/2022 AGGREGATE S 5,000,000 DED RETENTION I S WORKERS COMPENSATOR X STATUTE AND EMPLOYERS'LIABILITY ER C OFFICER/MEMBER EXCLUDED'ECVTIVE Y^ N/A 6045872379 01/01/2021 01/01/2022El.EACNAccmENT 5 1000,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE s 1,000,000 (DI yes.describe under ESCRIPTION OF OPERATIONS below E.L.D EASE-POLICY LIMIT I 1,000,000 Professional Liability Per Claim 5,000,000 C AEH591900841 01/01/2021 01/01/2022 Aggregate 5,000000 VEHICLES IACORD101,Addjonel Remsts Schedule,may be attached X mon epees Is npulnd) Momce County is included as additional surd per blanket endorsement as respect GL/Auto,subject to written contract requiring same. IBK T SY � DA 4 .2P-0,e.2`0,21 CERTIFICATE HOLDER CANCELLATION WA ` i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORISED REPRESENTATVE Key West FL 33040 -227,46. rerecrie I ©19882015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD