Item C05 C.5
`,
County of Monroe
y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
June 16, 2021
Agenda Item Number: C.5
Agenda Item Summary #8274
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 43 to Agreement between GA Food
Services, Inc., and Monroe County Board of County Commissioners/Monroe County Social
Services/Nutrition Services (for the provision of Congregate and Home Delivered Meals throughout
Monroe County) to renew the contract period for one year and for the CPI-U adjusted rate of 1.2%
or $4.11 per meal for the contract period 07/01/2021 through 06/30/2022.
ITEM BACKGROUND: GA Food Service, Inc., is the food vendor which provides the meals for
the Monroe County Nutrition Program operated by Monroe County Social Services. The contract
allows GA Food Service, Inc., to adjust prices in accordance with the percentage change in the US
Department of Commerce Consumer Price Index for all Urban Consumers as reported by the US
Bureau of Labor Statistics reflecting the Unadjusted 12 Month Averaged CPI-U as released after the
month of October.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved amendments #1 and #2 on
06/17/2020.
CONTRACT/AGREEMENT CHANGES:
Renewal and CPI-U increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
GA Foods 2nd Amendment 06_17_2020 BACKUP
GA Foods 1st amendment BACKUP
3rd amendment GA Foods
FINANCIAL IMPACT:
Effective Date: 07/01/2021
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C.5
Expiration Date: 06/30/2022
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: Yes
County Match:
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 05/17/2021 2:31 PM
Pedro Mercado Completed 05/17/2021 2:32 PM
Purchasing Completed 05/17/2021 2:50 PM
Budget and Finance Completed 05/17/2021 4:51 PM
Maria Slavik Completed 05/21/2021 3:20 PM
Liz Yongue Completed 05/21/2021 4:13 PM
Board of County Commissioners Pending 06/16/2021 9:00 AM
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Kevin Mad* cPA
Clerk l of the Circuit Court&Comptroller—Monroe County, Florida
�,. C e
DATE: January 8, 2021
TO: Sheryl Graha;n, Director
Social Services
ATIFN: Ijourdes Francis, Administrator
FROM: Pamela G. Hanc k,
SUBJECT.- June 17, 2020 BOCC Meeting
Attached are electronic copies of lie following two items-
CL
C30 2nd Amendment to Agreement between GA Food Services, Inc., and Monroe
County Board of County Cornmissioners/Monroe County Social Services/Nutrition Services (for
die provision of Congregate and Home Delivered Meals throughout.Monroe County) for the CPI 03
-
t` adjusted rate of 1.8%or$4.06 per meal, for a total grant funded contract ainount.of `V
rrgA 11�r.22. I
i
C33 1 st Amendment to Fond Service Agreement between GA Food Ser%ice, Inc. and
Monroe County Social Services/Nutrition Program to extend the agreement for one year;from
July 1, 2020 through June 30, 2021.
Should you have any questions please tcel free to contact me at (305) 292-3550.
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cc: County Attorney
Finance
File -
KEY WEST MARATHON PLANTATION KEY PKIROTH BUILDING
500 Whttehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 3o Packet Pg. 125
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foods.
Nourishment. Delltrwed.
May 11, 2020
Me. Sheryl Graham, Senior Director
Monroe County Social Services
1100 Simonton Street, Room 1-188
Key West, Florida 33040
Re: Contract Renewal 1 CPI Adjustment
Dear Ms. Graham'. e
c
Please accept this letter as 30-day notice of rate adjustment effective July 1,
2020 through dune 30, 2021, during the 1st extension option as stated in the CL
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contract,
We request an adjustment of a 1,8% increase,reflecting the Unadjusted 12
Month Averaged Consumer Price Index for All Urban Consumers(CPI-U) as
CD
released after month of October 2019. The new adjusted rate will,be $4.06 i
per meal. Also included,please see updated Supply Sheet for this year of the
contract.
Please forward the attached addendum to your Clerk County Administrator
for signature of acceptance, and then return copy to:G.A. Food Service, Inc.,
12200 32nd Court North, St. Petersburg, FL 33716.
If you have questions, please contact David Karpan,Vice President of
Strategic Accounts at(727)388.0008 or email at dkarpan@gafoode.com, y
Sincerely,
G.A. Food Service, Inc.
F&wbeth Valavenis
Chief Operating Officer
122GO 3214 Court North • St.Petersburg,Florida 33716 (800)852-2211 www Woods.com
Packet Pg. 126
' foods_
Monroe County Nutrition Program
Contract eReeth a dates:07/01/20ZO-06/30/2021
r.- RM00015 rq !! F1 a I7114p '�"': ". i s "t;CASE .:.; f'$117.43 "•'�;i„';"- _
RMOOD163 Coffee Decaf 128 Lcs D115Di CASE $119.93
RIi10 IM. Tei1 �10 cs ;, BOx' '$3A5
RM000200 s Tea Instant 3 4os WAS 128201 CASE $22.29
RMD00572 ' K Dress FTeiich'Z00 F170 CASE:: .:,: '$10:Z1''
RMDOD576 PC Dre"Ina Itahan 200 cs(FISO) CASE $15.40 y
RMOODS87 .: PC K sFi S cs F CASES. :'
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RMD00590 PC Mayonnaise 200 cs F250 CASE $9.73 e
RM000592= KRdisFi ci F259 ' .: CASE:
RW Op0593 PC Mustwd 500ks F260 CASE $1a14
RMD01359 PCTairtarSaukia 2 µ F340 :: CAS$ ':'°. ". :29'::!:
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RM001697 Pc Pe 3000 is F290 CASE $14.75
RM000578 ° PC Lemcit'Juloe 200 Ct F382 :" CASE
RM001440 PC Salt 3 cs IF3001CASE $6.49
RM000074' PC S-_`-`'SiltistltgtsZWd F3 .CASE $21:85 t'
RM000073 PC SLotar 200 2000/cs JF3M CASE $15.15 CD
RM000713. Illla __w nd 900 t:s 84 H190 CASE $19.25
RM001527 Crackers SaRines 500/cs ROO CASE $13.59
RMOW678 MIk1%1J2 PkTf H ici(42904 ''EACH
RMDD0639 Nonfat Powdered D Milk-Small 200 cs(F360) EACH $0.30
RMM627: Milkl%ftt Uht 27 cs
RMOOD984 Produce les 175 cs C900 CASE $3945
RMOOD992 Pvii
d5biWiness IWUI ea
RMWI477 Pudding Chocolate 12/4 D472 CASE $21.65
SIJP000004' B` Pa ,10i 5 IbO3O ie" 6UNDLE $14'75;k';
SURlI00011 lap Pot T-sack 900/cs K06o CASE $17.99
• •511P000025:?�_ - "Saiidwi�h'65x7.3 cs K090 =�CASE�'" �``:$7.50';" cn
SUPOOD175 S G: Sc8 K200 CASE $21.19 c
SUP000914 loins Clear . Powder c
Free Medium 00cs : PACKS `--" 3:99 `:
SUP000915 Glom Clear PoIX Powder Free-Large 20/500cs PACK $3.99
=:SUPOODS46 "Hak46 Bouff K K400.10%s jr.4001r PACK i..
SUP000202 Cu 4-in-1 Hvv Wt 250 csJK43SAI CASE $2339
SUP000930 '{: Liner Can 40 x 48-Extra WSW- •25/Ws , CASE $28.9fi'
SUFOW429 Napkins 2 Ply 1547 K62Q PACK $2.89 �
SUP000460' Plata 016em 80600 WOO $19.42'
SUP00O60I Placen-ats Pa er K690 CASE $19.48
SUP000604 Straus Pleatk SO Max Wis IKZAQJ BOX' 2.18"_
SUP000927 Foodservice VApers Nandi-Blue I50 cs CASE $40.29
SUP000103 rplikaah° cs L01 - GALLC91 :GEI'
SUP000113 betugent g9uld 12 cs L360 QUART $2.85
SUPOOD536 Fans Plasdc 1 ; KO10 CASE $43:62
SUPOD0184 Cup Squat Foam 4oz 04 K720 CASE $24.24
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12foods ORIGINAL
ADDENDUM TO
FOOD SERVICE AGREEMENT
BETWEEN
MONROE COUNTY
AND
G.A.FOOD*SERVICE OF NNELLAS COUNTY D/8
G.A.FOOD SERVICE INC.
THIS Is an ADDENDUM to the AG REEMENTentered Into July 1,2019,between Monroe County and GA.Food
Service of Pinellas County Inc_d/b G.A.Food Service,Inc. e
All parts of the AGREEMENT withstanding,with the following modifications:
CL
• For this the first renewal option,the Meal rate Is$4,06 effective July ist,2020 to June 3e 2021.
FOR THE PROVIDER: FOR THE VENDOR: CD
M.ONROE CCili G.A.FOOD SERVICE OF PINELLAS hI
P16 G.A.FOOD SERVICE,INC. i
signatu ig tore
ke bwz Car rufiwL — F1iziIk1h Valavanls
Name Printed Ma 01— Name Printed
Title: Title:Chief Operating Officer
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Date bat
Witness si
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CLERK
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Kevin Madok, cPA
4
• 'r` Clerk of the Circuit Court&Comptroller— Monroe County, Florida
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DATE; January 8, 2021
TO: Sheryl (;raliam, Director
Social Services
ATTN: Lourdes Francis,Administrator
FROM: Paniela G. Hanc k, E
SU13JECT: June 17, 2020 BOCC Meeting E
Attached are electronic copies of the lollowing two items:
C30 2nd Amendment to Agreement between GA Food Services, Inc., and Monroe
County Board of County Commissioners/Monroe County Social Services/Nutrition Semites [for CL
[lie provision of Congregate and Home Delivered Meals througliou( Monroe County) for the CPI-
I J adjusted rate of 1.8%or $4.06 per meal, for a total grant funded contract amount of
$.59d 1131.22.
T
C33 1 s[ Amendment to Food Service Agreement between GA Food Service, Inc. and
Monroe County Social Services/Nutrition Program to extend the agreement for one year; from
July 1, 2020 throug i june 30, 2021.
Should you liave any questions please feel tree to contact me at. (30.5) 292-3550. v
c
c
cc: County Attorney
Finance
Fih-
KEY WEST MARATHON PLANTATION KEY PKIROTH BUILDING
5oO Whitehead Street 3117 Overseas Highway 88820 overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Flartda 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305 Packet Pg. 129
C.S.b
lst AMENDMENT AGREEMENT
Monroe County Nutrition Program
This 1 st Amendment to Agreement("Extension")is entered into this 17=h day of June, 2020,by and between the
Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County,and GA Food Service, Inc..a Florida corporation whose mailing address is 12200
32'j Court North, St. Petersburg, Florida, hereinafter called the Contractor.
WITNESSETH
WHEREAS, the parties entered into an agreement dated July 1, 2019, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County,
NOW,THEREFORE,in consideration of the mutual covenants and obligations contained in this Extension and �
in the original agreement,the parties agree as follows:
1. Beginning July 1,2020, the Contractor shall continue to provide meals pursuant to the agreement dated July
1,20I9 and any amendments thereto on a month to month basis, not to extend beyond 6 30 2021. v,
0
2. County may terminate the GA Food Service Agreement dated July 1,2019 and all amendments thereto upon o
30 days written notice provided by the Director of Social Services.
3 Contractor shall comply with all federal,state,and local food safety regulations and the Department of Elder CL
W
Affairs Programs and Services Handbook,revised February 2020. Pursuant to paragraph 15 of the original
Agreement and the Department of Elder Affairs Programs and Services Handbook,Chapter 3: older
Amer cans Act Service Requirements: Section 3,Nutrition Program Policies Food Service Contract
Provisions,revised February 2020,the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety,or
c. 10 or more high priority significant findings on sanitation inspections within the past 12 months,
beginning July 1,2018.("pan unsatisfactory inspection means that the violations were a v,
significant threat to public health and sanitation and require correction before the next routine y
inspection.")
0
4. Contractor shall maintain a food safety management program within the facility that meets or exceeds the
minimum requirements of federal,state,municipal,or other agencies authorized to inspect or accredit the
food service operation and shall,upon request of the County,provide documentation of said food safety
management program and the results of any inspections related thereto.
5. Within 30 days of execution of this Agreement Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
6. Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
T Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs and
Services Handbook Chapter 3:Older Americans Act Service Requirements:Nutrition Program Policies
Food Service Contract Provisions, revised February 2020,pp.3-143.
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C.S.b
S. Within 30 days of exc"on of this Agr+earmg Contractor Jig] provide County with a description of
Contmclor's delivery standards and sanitation that includes holding temPm-atures for transporting and
saving food.
9. County,AAA,and/or Dgmrtment of Elder Affairs staff shall have the right,upon 24 hours written notice,to
the flood preparation and storage areas.
and conditions of the contract dated July 1,2019,and any amendments dxwetoy WWI remain
a effect.
e
e
BOARD OF COUNTY COMMISSIONERS
MADOK,CLERK OF MONROE COYNTY,FLORIDA
BY By-
De"Clerk Mayof HeabxfCarruthers
SEAL. GA FOOD SERVICE INC.
Attest:
Secretary Tres' ent or DesigneeCL
Elizabeth A. Valavanis, Chief Operating Officer
+.+ s ' ! _ DONNA M MCKINELY
:'i MY COMMISSION*GG051671
�. EXPIRES Navernaar 30,2020
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7/s/2o �p
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C.5.c
3rd AMENDMENT TO AGREEMENT
Monroe County Nutrition Program
This 3rd Amendment to Agreement (``Extension") is entered into this 25`h day of May 2021, by and between the
Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and GA Food Service, Inc., a Florida corporation whose mailing address is 12200
32"d Court North, St. Petersburg, Florida, hereinafter called the Contractor.
ITNESSETH
WHEREAS the parties entered into an agreement dated July 1, 2019, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County.
NOW,. THEREFORE, in consideration of the mutual covenants and obligations contained in this Extension and
rate adjustment in the original agreement, the parties agree as follows:
I. Beginning July 1, 2021, the Contractor shall continue to provide meals pursuant to the agreement dated July
1, 2019 and any amendments thereto on a month-to-month basis, not to extend beyond 6/30/2022, with an -�
adjusted CPI-U rate of 1.2%or $4.1 1 per meal. �
2. County may terminate the GA Food Service Agreement dated July 1, 2019 and all amendments thereto upon
30 days written notice provided by the Director of Social Services.
3 Contractor shall comply with all federal, state, and local food safety regulations and the Department of Elder W
Affairs Programs and Services Handbook, revised February 2020. Pursuant to paragraph 15 of the original N
Agreement and the Department of Elder Affairs Programs and Services Handbook, Chapter 3: Older
Americans Act Service Requirements: Section 3, Nutrition Program Policies Food Service Contract
Provisions, revised February 2020, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or �
c. 10 or more high priority/significant findings on sanitation inspections within the past 1.2 months,
beginning July 1, 2018. ("an unsatisfactory inspection means that the violations were a
significant threat to public health and sanitation and require correction before the next routine
inspection.")
4. Contractor shall maintain a food safety management program within the facility that meets or exceeds the
minimum requirements of federal, state, municipal, or other agencies authorized to inspect or accredit the
food service operation and shall, upon request of the County, provide documentation of said food safety
management program and the results of any inspections related thereto.
5. Within 30 days of execution of this Agreement Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
6. Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
7. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs and
Services Handbook Chapter 3: Older Americans Act Service Requirements: Nutrition Program Policies
Food Service Contract Provisions, revised February 2020, pp. 3-143.
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C.5.c
8. Within 30 days of execution of this Agreement Contractor steal l provide County with a description of
Contractor's delivery standards and sanitation that includes holding;temperatures for transporting and
serving; food.
9. County, AAA, and/or Department of Elder Affairs staff shall have the right, upon 24 hours written notice, to
inspect the food preparation and storage areas.
10. All other terms and conditions of the contract dated July 1, 2019, and any amendments thereto, shall remain
in full force and effect.
SEAL BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
r9
By: By:
Deputy Clerk Mayor Michelle Coldiron
SEAL GA FOOD SERVICE, INC.
Attest:
By: By:
Secretary President or Designee
N
NRO COUNTYTTO �f�Y r
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ArNOVE- FOMI
Date
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foods.
Nourishment. Delivere
May 611, 2021
Ms. Sheryl Graham, Senior Director
Monroe County Social Services
1100 Simonton Street, Room 1-188
Key West, Florida 33040
Re: Request for 2nd Contract Extension and Rate Adjustment
Dear Ms. Graham:
As we approach the completion of our contract year, it is now time to consider N
exercising the 2nd renewal option, covering July 1 s12021 through June 30t" 2022.
0
As permissible in our agreement, we request an adjustment of a 1.2% increase,
reflecting the Unadjusted 12 Month Averaged Consumer Price Index for All Urban
Consumers (CPI-U) as released after month of October. The new adjusted rate
well be $4.1 1 per meal. Also included, please see updated Supply Sheet for 2021-
2 .
Please propose our requests to your BOCC as needed, and we await your reply.
If you have questions please contact Frank Kneen, Account Manager at (727)
573-2211 Ext. 377.
Sincerely,
�
Debra Silvers, Esq.
Chief Compliance Officer & General Counsel
MAY I 21f 2021
1By
e4-
12200 8211 Court North 4 St, Petersburg, Florida 33716 , (800)852-2211 . www.GAFoods.com Packet',Pg. 134
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CA foods
Monroe County Nutrition Program
Supply Item Pricing Effective:07/01/2021-06/30/2022
RM000158 Coffee Regular 128/cs;(D114D) CASE $117.43
RM000163 Coffee Decaf 128/cs(D115D) CASE $119.93
RM000199 Tea Bags 10/cs(D800) _ BOX $105
RM000200 Tea Instant 3/4oz 50/cs(D820) CASE $22.29
RM000572 PC t�ressing French 200/cs(F170) CASE $17.63
RM000576 PC Dressing Italian 200/cs(F180) CASE $15.40
RM000587 PC Ketchup 500/cs(F240) CASE $11.10
RM000590 PC Mayonnaise 200/cs(F250) CASE $16.18
RM000592 PC Relish 200/cs(F259) CASE $13.79
RM000593 PC Mustard 500/cs(F260) CASE $14.21
RM001359 PC Tartar Sauce 200/cs(F340) CASE $14.59
RM001687 Pc Pep
per 3000/cs(F290) CASE ' $17.19 �
R000578, PC Lemon Juice 200/ct(F182) CASE $11.79
RM001440 PC salt 3000/cs(F300) CASE $6.93
RM000074 PC Sugar Substitute 2000/cs(F$20A) CASE $21.85
- O
RM000073 PC sugar 200/bg 2000/cs(F320) CASE $18.27 O
RM000713 Marg Cup Sunyland 900/cs 84/pI(H190)i CASE $19.25
RM001527 Crackers Saltines 500/cs(F400) CASE $20.00
RM000678 Milk 1%1/2 Pint 35/cs(G290B) EACH $9.35
RM000639 Nonfat Powdered Dry Milk-Small 200/cs(F160) EACH $0.30 N
RM000627 Milk 1%HptUht27/cs;(D202) EACH $0,60 O
O
RM000985 Produce Apples Red 125/cs(C900A) CASE $42.15
RM000992 Produce Oranges 100-113/cs(G909C) CASE $59.99
RM001477 Pudding Chocolate 12/4pk(D472) CASE $21.65
SUP000004', Bags Paper 10#500/bnd(K030) BUNDLE $15.63
SUP000011 Bags Poly T-sack 900/cs(K060) CASE $17.99
SUP000025 Bags Sandwich 6.50.5(2rn/cs)(K090) CASE $12.65
SUP000175 Cup 8 Oz 8c8(K200) CASE $24.21
SUP000914 Gloves Clear Poly Powder Free-Medium 20/500cs PACK $3,99
SUP000915 Gloves Clear Poly Powder Free-Large 20/500cs PACK $3,99
SUP000546 Hairnets Bouffant K400 10/cs(K400) PACK $4.48
SUP000202 Cutlery 4-in-1 Hvy Wt 250/cs(K435A) CASE $25.39
SUP000930!, Liner Can 40 K 48-Extra Heavy fluty 25/10cs CASE $28.96
SUP000428 Napkins 2 Ply 1Sx17(K620) PACK $1.89
SUP000460 Plate 6"foarn(80600)1000/cs(K660) CASE $35.63
SUP000601 Placemats Paper(K690) CASE $19.48
SUP000604 Straws Plastic 500/box 24/cs(K740) BOX $2.18
SUP000927 Foodservice Wipers Handi-Blue 150/cs CASE $40.29
_._._......_.
SUP000103" Bleach 6/cs(1-010) GALLON $3.60
SUP000113 Detergent Liquid 12/cs(1-360) QUART $2.85
SUP000536 lAprons Plastic 10/cs(K010) CASE $43.62
SUP000184 Cup Squat Foam 4oz W4(K720) CASE $2631
Packet,Pg. 13!5