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Item C09
} C.9 `, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting June 16, 2021 Agenda Item Number: C.9 Agenda Item Summary #8288 BULK ITEM: Yes DEPARTMENT: Emergency Management TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305)289-6325 NA AGENDA ITEM WORDING: Approval of a UASI (Urban Area Security Initiative) FY 2020 Memorandum of Agreement with the City of Miami, concerning a United States Department of Homeland Security Office of Grants and Training grant, through the State of Florida Division of Emergency Management sub-grant agreement R0232, in the amount of $264,836, with no county match required. ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants & Training (OG&T), through the State of Florida, Division of Emergency Management, has sub- granted the Urban Area Security Initiative (UASI) Grant Program, FY 2020, to the City of Miami in the amount of$14,012,500.00. This program targets homeland security funding to"high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism. Monroe County is receiving $264,836.00. Funds should be distributed as follows: Monroe County Emergency Management$264,836.00. PREVIOUS RELEVANT BOCC ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08, UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12, UASI FY 13, and UASI FYI 4, UASI FY 15, UASI FY 16, UASI FY 17, UASI FY 18, UASI FY 19, were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, January 16, 2013, November 20, 2013, March 19, 2014, May 20, 2015, April 20, 2016, March 15th 2017, April 19th 2018, and March 21, 2019, and August 19,2020 BOCC meetings respectively. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: DOCUMENTATION: UASI 2020 MOA - Monroe 2020 UASI MOA Exhibit 1 City of Miami Packet Pg.210 C.9 Copy of 2020 UASI MOA Exhibit 2 Budget FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: June 30, 2022 Total Dollar Value of Contract: $264,836 Total Cost to County: 0 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: $264,836 County Match: 0 Insurance Required: No Additional Details: NA NA REVIEWED BY: Shannon Weiner Completed 05/19/2021 4:04 PM Pedro Mercado Completed 05/26/2021 1:57 PM Purchasing Completed 05/26/2021 1:58 PM Budget and Finance Completed 05/28/2021 3:22 PM Maria Slavik Completed 05/28/2021 3:23 PM Liz Yongue Completed 06/01/2021 10:59 AM Board of County Commissioners Pending 06/16/2021 9:00 AM Packet Pg.211 C.9.a MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2020 "Monroe County" Agreement Number: R0232 FAIN Number: EMW-2020-SS-00035-S01 CFDA#: 97.067 This Agreement is entered into this_day of 2021, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Monroe County, (the "Participating Agency"). RECITALS N WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance N to the Miami urban area in the amount$14,012,500 dollars through the Urban Area Security Initiative(UASI) Grant Program 2020; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2020; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2020 and CD involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and CD N WHEREAS, the 2020 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS, the City Commission, by Resolution No. R-21-0142, adopted on April 8, 2021, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: i Packet Pg.212 C.9.a I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2020 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management (FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II. SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2020 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. cv cv B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring �- Agency in performing local and state functions. III. DEFINITIONS 2 A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. cv B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2020: The UASI Grant Program 2020 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training, planning, organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2020 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal,state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To 2 Packet Pg.213 C.9.a provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment,strategy development, and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid cv agreements. cv IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, r_ authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. c B. Coordinating with named counties and cities,with the respective State Administrative Agency, and with the FDEM and USDHS. cV cv C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit#1". 3 Packet Pg.214 C.9.a I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in "Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct cv purchases of equipment or services as stipulated in "Exhibit#1". D. Complying with all UASI Grant Program 2020 requirements as stipulated in "Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting 2 the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1". I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit#1". K. Maintaining an equipment inventory of UASI purchased items. L. Ensure that equipment obtained from the UASI Grant Program 2020, as identified in "Exhibit #2", is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 Packet Pg.215 C.9.a events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2020, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely cv by the Sponsoring Agency. cv B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in "Exhibit 1". 0 C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. cv cv D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 Packet Pg.216 C.9.a B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2020 assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in "Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and its impact on cv homeland security in the state. N E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in "Exhibit 2". 2 r- 0 VIII. CONDITIONS, AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all CD N CD obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or E regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties'signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. 6 Packet Pg.217 C.9.a E. This Agreement will end on June 30, 2022, unless otherwise extended, by a written amendment duly approved and executed prior to June 30, 2022, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts; Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. cv cv SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida 2 r_ 0 ATTEST: ' cv cv BY: BY: Todd B. Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: BY: BY: Victoria Mendez Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 Packet Pg.218 C.9.a PARTICIPATING AGENCY "(sub-recipient)" ATTEST: BY: Name: NAME: cv Title: TITLE: r- 0 FID#: cv cv DUNS: APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney 8 Packet Pg.219 Exhibit#1 I Contract Number: R0232 I FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F,R, §200,92 states that a"subaward may be provided through any form of legal agreement,including an j agreement that the pass-through entity considers a contract" i As defined by 2 C,F.R.§200.74,"pass-through entity"means"a non-Federal entity that provides a subaward to a Sub-Recipient to carry out part of a Federal program." i As defined by 2 C,F.R. §200.93, "Sub-Recipient' means"a non-Federal entity that receives a subaward from a I pass-through entity to carry out part of a Federal program." c44 CD i As defined by 2 C.F.R. §200.38,"Federal award"means"Federal financial assistance that a non-Federal entity N receives directly from a Federal awarding agency or indirectly from a pass-through entity." As defined by 2 C.F.R.§200,92, "subaward"means"an award provided by a pass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity." The following information is provided pursuant to 2 C,F.R. §200.331(a)(1): 0 Sub-Recipient's name: City of Miami Fire Rescue. CJ Sub-Recipient's unique entity identifier: 072220791 Federal Award Identification Number(FA[N): EMUr!-2020-SS-00036-801 Federal Award Date: 91112020 — 08131/2023 a Subaward Period of Performance Start and End Date: DOE — 121311 022 Amount of Federal Funds Obfgated by this Agreement: $14,012,500,00 Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: $18,179,804.42 CD Total Amount of the Federal Award committed to the Sub-Recipient c14 CD by the pass-through entity, $14,012,500.00 Federal award project description(see FFATA): See Article 1,Agreement Articles; Name of Federal awarding agency: Dept,-of Homeland Security Name of pass-through entity: FL. Division of Emergency Mamt. „ ns Contact information for the pass-through entity: 2555 Shumard Oak Boulevard Tallahassee,Florida 32399 Catalog of Federal Domestic Assistance(CDFA Number and Name 97.067-Homeland Security Grant Program Whether the award is R&D: NO NI Indirect cost rate for the Federal award: 34,50% 1 Packet Pg. 220 I I THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, i with headquarters In Tallahassee, Florida(hereinafter referred to as the"Division"),and City of Miami Fire Rescue, (hereinafter referred to as the"Sub-Recipient"), For the purposes of this Agreement,the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient serves as the recipient of a subaward. THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Sub-Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services Identified herein; I B. The State of Florida received these grant funds from the Federal government,and the Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions outlined below;and, I C. The Division has statutory authority to disburse the funds under this Agreement. 40 N THEREFORE,the Division and the Sub-Recipient agree to the following: cv (1) APPLICATION OF STATE LAW TO THIS AGREEMENT U_ 2 C.F.R. §200.302 provides: "Each state must expend and account for the Federal award In accordance with state laws and procedures for expending and accounting for the state's own funds.' Therefore, section 215.971, Florida Statutes,entitled"Agreements funded with federal or state assistance", applies to this Agreement. (2) LAffl,.RJLES.REGULATION,S„AND POLICIES a. The Sub-Recipient's performance under this Agreement is subject to 2 C.F.R. Part 200, entitled"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." b. As required by Section 215.971(1), Florida Statutes,this Agreement includes: Lu 1. A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. 11. A provision dividing the agreement Into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be cv directly related to the scope of work and specify the required minimum level of service to be performed CD and the criteria for evaluating the successful completion of each deliverabie. Ill. A provision specifying the financial consequences that apply if the Sub- E Recipient falls to perform the minimum level of service required by the agreement. Iv. A provision specifying that the Sub-Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. v, A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. 2 i Packet Pg. 221 A, A provision specifying that any funds paid In excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. c. In addition to the foregoing, the Sub-Recipient and the Division shall be governed by pII applicable State and Federal laws,rules and regulations, including those identified in Attachment D, Any express reference in this Agreement to a particular statute, rule,or regulation in no way implies that no other statute, ru€e,or regulation applies. (3) DEC NTAC7 a. In accordance with section 215.971(2),Florida Statutes,the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terns and conditions and shall serve as the Division's liaison with the Sub-Recipient. As part of his/her duties,the Grant Manager for the Division shall: N 1. Monitor and document Sub-Recipient performance;and, N 11. review and document all deliverables for which the Sub-Recipient requests payment. b. The Division's Grant Manager for this Agreement is: KIZZy K. Cab 2556 SLumard Qal(Boulevard all asses Florida 32399 Te epnona, 50)815-434& ai• Ki aban a .m fIo id c c. The name and address of the Representative of the Sub-Recipient responsible for the administration of this Agreement is: Chief Robed Hevia 444 SW 2nd Avenue,l0th FI _Mlamf, FL 3300 g� Telephone: 305-569-5402 FaX: 305-569-4070 CN N Email: Rob.Hevisam[amlgov.com d. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name,title and address of the new representative will be provided to the other party, 3 Packet Pg. 222 ll I i (4) TERMS A�11]CONDlTION3 This Agreement contains all the terms and conditions agreed upon by the parties. i (5) jEMCUTION This Agreement may be executed in any number of counterparts,any one of which may I betaken as an original. (6) MODIFICATIQN Either party may request modification of the provisions of this Agreement, Changes which are agreed upon shall be vaiid only when in writing,signed by each of the parties,and attached to the original of this Agreement, i (7) SC PE Of OR1K, The Sub-Recipient shall perform the work in accordance with the Budget and Scope of Work,Attachments A and B of this Agreement, j cv (8) PERIOD QF AGREEMENT. CD i This Agreement shall begin on upon execution by the parties and will end December �- 31, 2022 unless terminated earlier in accordance with the provisions of Paragraph(17)of this Agreement. I. Consistent with the definition of"period of performance"contained in 2 C.F.R.§200.77,the term"period W of agreement"refers to the time during which the Sub-Recipient"may incur new obligations to carry out — the work authorized under"this Agreement. In accordance with 2 C.F.R. §200.309.the Sub-Recipient may receive reimbursement under this Agreement only for"allowable costs incurred during the period of performance." In accordance with section 215.971(1)(d), Florida Statutes, the Sub-Reciplent may expend funds authorized by this Agreement"only for allowable costs resulting from obligations Incurred during" the period of agreement, (9) UNDING a. This is a cost-reimbursement Agreement,subject to the availability of funds, b. The State of Florida's performance and obligation to pay under this Agreement Is contingent upon an annual appropriation by the Legislature,and subject to any modification in accordance with either Chapter 216, Florida Statutes, or the Florida Constitution. c. The Division will reimburse the Sub-Recipient only for allowable costs incurred by the cv Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined In Attachment A and B of this Agreement("Budget and Scope of Work"), The maximum reimbursement amount for the entirety of this Agreement is$14,012,600.00, d. As required by 2 C.F.R. §200.415(a), any request for payment under this Agreement must Include a certification, signed b an offici I who Is autbgrized lo legally bind the -R cl I nt, which reads as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete,and accurate,and the expenditures,disbursements and cash receipts are for the purposes and objectives set forth In the terms and conditions of the Federal award. i am aware that any false,fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, Packet Pg. 223 l4�T.?.t+lifAer8:2:43F+9AfN5vs.ae�ukk�e+'41byFF vi,•Sr.'t%,t�^aiC+r x..::ed F+:xy e.......,.. _ _.x...:.,..-,..., y_.,4,:.i�q#ssttt+'�.SGf:3.k@�,llSFi2`tY�l4?ai+�SKia�a-_,.n,m:4t..+- .,.r .. ,.-.. civil or administrative penalties for Fraud,false statements, false claims or otherwise, (US, Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)." e. The Division will review any request for reimbursement by comparing the documentation provided by the Sub-Recipient against a performance measure,outlined in Attachment 13, that clearly delineates: 1. The required minimum acceptable level of service to be performed;and, H. The criteria for evaluating the successful completion of each deliverable. f. The performance measure required by section 215,971(1)(b), Florida Statutes, remains consistent with the requirement for a"performance goal',which Is defined in 2 C.F.R.§200,76 as Me target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared." It also remains consistent with the requirement, contained in 2 C.F.R. §200.301,that the Division and the Sub-Recipient"relate financial data to performance accomplishments car of the Federal award:" CD g. If authorized by the Federal Awarding Agency, then the Division will reimburse the U- Sub-Recipient for overtime expenses in accordance with 2 C.F.R. §200,430("Compensation--personal services")and 2 C.F.R,§200,431 ("Compensations---fringe benefits"), If the Sub-Redplent seeks W reimbursement for overtime expenses for periods when no work Is performed due to vacation, holiday, — illness, Failure of the employer to provide sufficient work, or other similar cause(see 29 U.S,C: §207(e)(2)), then the Division will treat the expense as a fringe benefit. 2 C.F,R, §200.431(a)defines Fringe benefits as"allowances and services provided by employers to thele employees as compensation in addition to regular salaries and wages." Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law, Sub-Reclpient-employee agreement, Oran established pollcy of the Sub-Reciplent, 2 C.F.R.§200,431(b)provides that the cost of fringe benefits in the form of regular compensation paid to employees during periods of authorized absences from the jab, such as for annual leave,famlfy-related leave, sick leave, holidays, court leave, military leave, administrative leave,and other similar benefits,are allowable if all of the following criteria are met, i. They are provided under established written leave policies; fl. The costs are equitably allocated to all related activities,including Federal cv awards; and, Ill. The accounting basis (cash or accrual)selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees: h. If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Recipient for travel expenses In accordance with 2 C.RR.§200.474. As required by the Deference Guide for State Expenditures, reimbursement for travel must be In accordance with section 112.061, Florida Statutes,which inciudes submission of the claim on the approved state travel voucher. If the Sub- Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112:081(6)(b), S Packet Pg. 224 C.9.b Florida Statutes($6 for breakfast, $11 for lunch,and$19 for dinner),then the Sub-Recipient must provide documentation that: 1. The costs are reasonable and do not exceed charges normaify allowed by the Sub-Recipient in its regular operations as a result of the Sub-Recipient's written travel policy;and, ii, Participation of the individual in the travel is necessary to the Federal award. E. The Division's grant manager, as required by section 21 5.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must Identify any funds paid in excess of the expenditures incurred by the Sub-Recipient. j. As defined by 2 C.F.R. §200.63, the term"improper payment"means or Includes: €. Any payment that should not have been made or that was made in an incorrect amount(including overpayments and underpayments)under statutory,contractual, cv administrative,or other legally applicable requirements,and, It. Any payment to an ineligible party,any payment for an tneligtble good or >- service, any duplicate payment,any payment for a good or service not received(except for such payments where authorized.by law), any payment that does not account for credit for applicable — discounts,and any payment where insufficient or lack of documentation prevents a reviewer from — discerning whether a payment was proper. — k. Any advance payment under this Agreement is subject to section 216.181(16), Florida Statutes.The amount of advanced funds may not exceed the expected cash needs of Sub- recipient within the first(90)days of the term of this Agreement. If an advance payment is requested, the budget data on which the request Is based,and a Justification statement shall be included with this Agreement as Indicated In Attachment E,Justification of Advance Payment,Attachment Er must specify the amount of advance disbursement requested and provide an explanation of the necessity for and proposed use of the funds, (10)Ft C RD a. As required by 2 C.F.R.§200.336,the Federal awarding agency, Inspectors General, the Comptroller General of the United States,and the Division, or any of their authorized representatives, cv shall enjoy the right of access to any documents,papers, or other records of the Sub-Recipient which are pertinent to the Federal award, in order to make audits, examinations,excerpts,and transcripts. The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of o Interview and discussion related to such documents. Finally,the right of access is not limited to the required retention period but lasts as long as the records are retained. b. As required by 2 C,F,R.§200,331(a)(5),the Division, the Chief Inspector General of the State of Florida,the Florida Auditor General,or any of their authorized representatives, shall enjoy the right of access to any documents,financial statements, papers,or other records of the Sub-Recipient which are pertinent to this Agreement, in order to make audits,examinations,excerpts,and transcripts. 6 Packet Pg. 225 . C.9.b The right of access also includes timely and reasonable access to the Sub-Reciplent's personnel for the purpose of interview and discussion related to such documents, c. As required by Florida Department of 5tate's record retention requirements (Chapter 119, Florida Statutes) and by 2 C.F,R.§200.333,the Sub-Reclpient shall retain sufficient records to show Its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement,for a period of five(5)years from the date of submission of the final expenditure report. The following are the only exceptions to the five(5)year requirement: I. If any litigation,claim,or audit is started before the expiration of the 5-year period,then the records must be retained until all litigation: claims, or audit findings involving the records have been resolved and final action taken, ii. When the Division or the Sub-Recipient is notified in writing by the Federal awarding agency,cognizant agency for audit,oversight agency for audit, cognizant agency for indirect cv costs, or pass-through entity to extend the retention period. �- Ill. Records for real property and equipment acquired with Federal funds must be retained for 5 years after final disposition. W iv. When records are transferred to or maintained by the Federal awarding — agency or pass-through entity,the 5-year retention requirement is not applicable to the Sub-Recipient. V. Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there Is such a requirement,the retention period for the records pertaining to the earning of the program Income starts from the end of the non-Federal entity's fiscal year in which the program income Is earned, vi. Indirect cost rate proposals and cost allocations plans. This paragraph appiies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particuiar group of costs is chargeable(such as computer usage chargeback rates or composite fringe benefit rates). d, In accordance with 2 G.F.R.§200.334, the Federal awarding agency must request cv transfer of certain records to its custody from the Division or the Sub-Recipient when It determines that cv the records possess long-term retention value. e. In accordance with 2 C.F.R. §200.335, the Division must always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request, If paper copies are submitted, then the Division must not require more than an original and two copies. When original records are electronic and cannot be altered,there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. 7 Packet Pg. 226 C.9.b f. As required by 2 C.F.R. §200,303,the Sub-Recipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or the division designates as sensitive or the Sub-Recipient considers sensitive consistent with applicable Federal,state, local,and tribal laws regarding privacy and obligations of confidentiality, g, Florida's Government In the Sunshine Law(Section 266,011, Florida Statutes) i provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements:f1)meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given;and, (3)minutes of the meetfngs must be taken and promptly recorded, The mere receipt of public funds by a private entity,standing alone,is insufficient to bring that entity within the ambit of the open government requirements. However,the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies'performance of their public duties. If a public agency delegates04 it the performance of Its public purpose to a private entity,then,to the extent that private entity Is CD i cv performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer �- fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for W that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to — t the Sub-recipient based upon the funds provided under this Agreement,the meetings of the Sub- Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements, These meetings shall be publicly noticed,open to the public,and the minutes of all the meetings shall be public records,available to the public in accordance with Chapter 119, Florida Statutes. h, Florida's Public Records Craw provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. unless specifically exempted from disclosure by the Legislature, all materlefs made or received by a governmental agency(or a private entity acting on behalf of such an agency)in conjunction with official business which are used to perpetuate, communicate,or formalize Knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity,standing alone, is fnsufficient to bring that entity within the ambit of the public record requirements. However,when a public entity delegates a public cv function to a private entity,the records generated by the private entity's performance of that duty become public records. Thus,the nature and scope of the services provided by a private enfty determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. i. The Sub-Recipient shall maintain all records for the Sub-Recipient and for all subcontractors orconsultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements 8 Packet Pg. 227 _. ...__ ........, ,.__... ....�. �. a.m� va..�- ........w._. _ _ u ....�.. . � w._. .F .. ...... . . C.9.b and objectives of the Budget and Scope of Work-Attachment A and B-and all other applicable laws and regulations. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850) 815-4166, Records@em.myfforida.com, or 2656 Shlulmard Oak Boulevard, Tallahassee, FL 32399. (11)A QITS a. The Sub-Recipient shall comply with the audit requirements contained In 2 C,F.R. Part 200, Subpart F. b, In accounting for the receipt and expenditure of funds under this Agreement, the Sub-Recipient shall foliow Generally Accepted Accounting Principles("GAAP"). As defined by 2 C,F.R. cv §200,49, GAAP"has the meaning specified In accounting standards Issued by the Government Accounting Standards Board(GASB)and the Financial Accounting Standards Board(FASB)." c, When conducting an audit of the Sub••Reclpient's performance under this Agreement, the Division shall use Generally accepted Government Auditing Standards("GALAS"). As defined by 2 _ C.F.R.§200.50, GALAS,"also known as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller General of the United States,which are applicable to 0 financial audits," d. If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement,the Sub-Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non- compliance. e. The Sub-Recipient shall have all audits completed by an Independent auditor,which is defined in section 215.97(2)(1), Florida Statutes,as"an Independent certified public accountant licensed under chapter 473," The independent auditor shall state that the audit complied with the applicable cv provisions noted above. The audit must be received by the Division no later than nine months from the end of the Sub-Recipient's fiscal year, f. The Sub-Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F,R. Part 200, by or on behalf of the Sub-Recipient, to the Division at the following address; DEMSingleAudit@em.myflarida.com OR Office of the Inspector General 2565 Shumrard Oak Boulevard Tallahassee, Florida 32399-2100 9 Packet Pg. 228 g. The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at: htt .#harvester.census,govlfac/coIl ect/ddeindex.html h. The Sub-Recipient shall send any management letter issued by the auditor to the Division at the following address: DEMSIngleAudit@em.myflorida.com 92 Office of the Inspector General 2565 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 (12)REPORTS a, Consistent with 2 C.F.R.§200.328,the Sub-recipient shall provide the Division with CD quarterly reports and a close-out report. These reports shall include the current status and progress by cv the Sub-Recipient and all subcontractors In completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. b, Quarterly reports are due to the Division no later than 30 days after the end of each -- quarter of the program year and shall be sent each quarter until submission of the olose-out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. c. The close-out report is due 60 days after termination of this Agreement or 30 days after completion of the activities contained in this Agreement,whichever first occurs. d. (fall required reports and copies are not sent to the Divislon or are not completed in a manner acceptable to the Division,then the Division may withhold further payments until they are LU completed or may take other action as stated in Paragraph(16)REMEDIES. "Acceptable to the Division"means that the work product was completed In accordance with the Budget and Scope of Work. e. The Sub-Recipient shall provide additional program updates or Information that may be required by the Division. cv f. The Sub-Recipient shall provide additional reports and information Identified in Attachment B, (13)MaNIjQR1NQ. E a. The Sub-Reclpient shall monitor its performance under this Agreement,as well as that of Its subcontractors and/or consultants who are paid from funds provided under this Agreement,to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment S to this Agreement and reported In the quarterly report, 10 Packet Pg. 229 C.9.b b. In addition to reviews of audits,monitoring procedures may include, but not be limited to,On-site vis'sts by Uvtsion staff, firnitad scope audits, andlor other procedures. The Sub-recipient agrees to comply and cooperate with any monitoring procedureslpracesses deemed appropriate by the UvWom to the avant chat the Mvislun deteanines that a limited scope audit of the Sub-Recipient is appropriate,the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Z&-Ftecipforrt regarding such audit. T h a Sub-Racipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor Genwal, in addition,the Division will monitor the performance and financial management by the Sdb-recipient throughout the oontract term to ensure timely completion of all tasks. �1431.fA81L1'i"Y a. Unless Sub-Recipient is a State agency or subdivision, as defined in sectlon 768.28(2),Florida Statutes, the Sub-Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement;as authorized by secflon 768.28(19), Florida Statutes,Sub-Recipient shall cv hold the DIVOlon harmless against all claims of whatever nature by third parties arising from the work i performance under this Agreement For purposes of this Agreement, Sub-Recipient agrees that It is not an employee or agent of the Division but is an independent contractor. b. As required by section 768.283 19), Florida Statutes, any Sub-Recipient which is a state agency a sabdivlsIon,as defined in Section 768.28{2), Florida 5taf Lite s, agrees to be fully responsible for its negligent or tortlous acts or omlesions which result in claims or stilts against the Division,and agrees to be liable for any damages proximately caused by the acls of omissions to the a extent set forth In Section 768.28, Florida Statutes. Nothing Herein Is Intended to serve as a waiver of i3 sovereign immunity by any Sub-Reoipient to which sovereign Immunity applies. Nothing hareln shall be construed as consent by a state agency or subdivislon of the State of Florida to be sued by third parties in x any matter arIsIng orxt of any contract. 0 5)2EE U If any of the following events occur("Events of Default"),all obligations on the part of the Division to make further payment of funds shall terminate and the Div€sign has the option to exercise any of its remedies set forth In Paragraph(16); however,the Division may make payments or partial payments after any Events of DefeuIt without waiving the right to exercise such remedies,and without becoming cv liable to make any further payment if. a. Any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading In any respect, or if the Sub- Recipient falls to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the DIvlsion and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; 1� Packet Pg.230 C.9.b b. Material adverse changes occur in the financial condition of the Sub-Reciplent at any time during the term of this Agreement,and the Sub-Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; c. Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information;or, d, The Sub-Recipient has failed to perform and complete on time any of Its obligations under this Agreement. (16)REMEDIES If an Event of Default occurs,then the Division shall,after thirty calendar days written notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days, exercise any one or more of the followirig remedies,either concurrently or consecutively: a. Terminate this Agreement,provided that the Sub-Recipient is given at least thirty CD days prior written notice of the termination. The notice shall be effective when placed in the United cv States, first class mail,postage prepaid, by registered or certified mail-return receipt requested,to the u_ address in paragraph (3)herein; ® . b, Begin an appropriate legal or equitable action to enforce performance of this Agreement; a, Withhold or suspend payment of all or any part of a request for payment; d, Require that the Sub-Recipient refund to the Division any monies used for ineligible purposes under the laws,rules and regulations governing the use of these funds. e. Exercise any corrective or remedial actions, to include but not be limited to: I. Request additional information from the Sub-Recipient to determine the reasons for or the extent of non-compliance or lack of performance, uj H. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected, €€i. Advise the Sub-Reciplent to suspend,discontinue or refrain from incurring costs for any activities in question or cv iv. Require the Sub-Recipient to reimburse the Division for the amount of costs Incurred for any items determined to be ineliglble; f. The Division may Administratively close an Agreement.The Division may use the E administrative close-out process when a Sub-Recipient is not responsive to reasonable efforts to collect required reports needed to complete the standard close-out process.The Division will make three written attempts to collect required reports before initiating administrative closeout.In addition, If an agreement is administratively closed, the Division may decide to Impose remedies for noncompliance per 2 C.F.R. §200.338,consider this Information In reviewing future award applications,or apply special conditions to existing or future awards. If the Division needs to administratively close an agreement,this may negatively impact a Sub-Recipient's ability to obtain future funding. 12 Packet Pg. 231 g. Exercise any other rights or remedies which may be available under law. Pursuing any of the abode remedies will not stop the[Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or,remedy in this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Sub-recipient. (17)TFRMINATION a. The(Division may terminate this Agreement for cause after thirty days(30)written notice. Cause can Include misuse of funds,fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document, paper, letter,or other material subject to disclosure under Chapter 119, Florida Statutes,as amended. cv b. The(Division may terminate this Agreement for convenience or when it determines, in its sole disc retlon,that continuing the Agreement would not produce beneficial results in We with the further expenditure of funds, by providing the Sub-Recipient with thirty calendar days prior written notice. c• The parties may agree to terminate this Agreement for their mutual convenience W through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d. In the event that this Agreement is terminated,the Sub-Recipient will not Incur new oMgations for the terminated portion of the Agreement after the Sub-Recipient has received the notification of termination, The Sub-Recipient will cancel as many outstanding obllgations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Sub-Recipient shall not be _ relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The Division may, to the extent authorized by law, wlthhold payments to the Sub-Recipient for the purpose or set-off until the exact amount of damages due the Division from the Sub-Recipient is determined. (18)PR CU' QMf NT a. The Sub-Recipient shall ensure that any procurement involving funds authorized by the Agreement complies with all applicable federal and state laws and regulations,to Include 2 C•F.R. CD cv §§200.318 through 200.328 as well as Appendix II to 2 C.F.R Part 200(entitled"Contract Provisions for Non-Federal Entity Contracts Under Federal Awards"). b. As required by 2 C,F,R.§200.318(i),the Sub-Recipient shall"maintain records sufficient to detail the history of procurement. 'these records will include but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price." c. As required by 2 C.F.R. §200.318(b),the Sub-Recipient shall"maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders." In order to demonstrate compliance with this requirement,the Sub- 13 Packet Pg. 232 C.9.b Recipient shall document, in its quarterly report to the Division,the progress of any and all subcontractors performing work under this Agreement. d. Except for procurements by micro-purchases pursuant to 2 C.F.R. §2.00.320(a)or procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient chooses to subcontract any of the work required under thfs Agreement,then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or non-competitive)at least ten (10)days prior to the publication or communication of the solicitation. The Division shall review the solicitation and provide comments, if any,to the Sub-Recipient within seven(7)business days. Consistent with 2 C.F.R, 920U24,the Division will review the solicitation for compliance with the procurement standards outlined in 2 C,F.R. §§200.318 through 200.326 as weil as Appendix II to 2 ar,R, f Bart 200. Consistent with 2 C.F.R. §200.318(k), the Division will not substitute its judgment for that of the Sub-Recipient. While the Sub-recipient floes not need the approval of the Division in order to publish a CD i competitive solicitation,this review may allow the D(vision to Identify deficiencies In the vendor cV requirements or in the commodity or service specifications. The DIOsion's review and comments shall not U I constitute an approval of the solicitation. Regardless of the Division's review,the Sub-Recipient remains bound by all applicable laws, regulations, and agreement terms, If during Its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub--Recipient as quickly as possible within the seven(7)business day window outlined above. If the Sub-Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficlent, then the Division may: I. Terminate this Agreement in accordance with the provisions outlined in paragraph(17)above; and, ii. Refuse to reimburse the Sub-Recipient for any costs associated with that solicltation. e. Except for procurements by micro-purchases pursuant to 2 C.F.R, §200.320(a) or Procurements by small purchase procedures pursuant to 2 C.F.R.§200.320(b), if the Sub-Recipient chooses to subcontract any of thework required under this Agreement, then the Sub-Recipient shall forward to the Division a copy of any contemplated contract prior to contract execution, The Division shall cv i review the unexecuted contract and provide comments, if any,to the Sub-Reciplent within seven(7) business days. Consistent with 2 C.F.R. §200.324,the Division will review the unexecuted contract for m compliance with the procurement standards outlined in 2 C.F.R.§§200.318 through 200,326 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k),the Division will not substitute its judgment for that of the Sub-Reciplent. While the Sub-Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to Identify deficiencies in the terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the subcontract. The Division's review and comments shall not constitute an approval of the subcontract. Regardless of the Division's review, the Sub-Recipient remains bound by all applicable laws, regulations, 14 Packet Pg. 233 and agreement terms. if during its review the Division identifies any deficiencies,then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the seven(7)business day window outlined above. If the Sub-Recipient executes a subcontract after receiving a communicat€on from the Division that the subcontract is non-compliant,then the Division may; i. Terminate this Agreement in accordance with the provisions outlined in paragraph(17)above; and, i€. Refuse to reimburse the Sub-Recipient for any costs associated with that subcontract. f. ''he Sub-Recipient agrees to include In the subcontract that(€)the subcontractor is bound by the terms of this Agreement, (f€) the subcontractor Is bound by all applicable state and federal laws and regulations, and (ill)the subcontractor shall hold the Division and Sub-Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this cv Agreement, to the extent allowed and required by law, effected CD g. As required by 2 C.F.R. §200.318(c)(1),the Sub-Recipient shall"maintain written >' standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts." h. As required by 2 C.F.R. §200.319(a)contractors that develop or draft specifications, requirements,statements of work, or Invitations for bids or requests for proposals most be excluded from competing for such procurements.The Sub-Recipient or pass-thru entity must disclose to the Division,in writing, any real or potential conflict of interest that may arise during the administration of the federal award, as defined by federal statutes or regulations, or their own existing policies,within five(6)days of learning of the conflict of Interest."Conflict of interest"is considered as any situation where an employes, officer, or agent, any members of his or her Immediate famliy,or his or her partner has a close personal relationship, business relationship, or professional refationsh€p,with a recipient or subrecipient. t. As required by 2 C.F.R.§200.319(a),the Sub-Recipient shall conduct any procurement under this agreement"In a manner providing full and open competition," Accordingly,the Sub-Recipient shall not; I. Place unreasonable requirements on firms in order for them to qualify to do `CD V cv business', H. Require unnecessary experience or excessive bonding; N. Use noncompetitive pricing practices between firms or between affiliated companies; iv. Execute noncompetitive contracts to consultants that are on retainer contracts; V. Authorize, condone, or ignore organizational conflicts of Interest; vi. Specify only a brand name product without allowing vendors to offer an equivalent; 1s Packet Pg. 234 vi€. Specify a brand name product instead of describing the performance, specifications,or other relevant requirements that pertain to the commodity or service solicited by the procurement; v€ii. Engage in any arbitrary action during the procurement process;or, ix. Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications, requirements, statement of worm,invitation to bid, or request for proposals. J. "[E]xcept in those cases where applicable Federal statutes expressly mandate or encourage"otherwise,the Sub-Recipient, as required by 2 C.F.R, §200,319(b), shall not use a geographic preference when procuring commodities or services under this Agreement. k. The Sub-Recipient shall conduct any procurement Involving Invitations to bid(Le. sealed bids) in accordance with 2 G.F.R. §200.320(c)as well as section 287.057(1)(a), Florida Statutes. cv I. The Sub-Recipient shall conduct any procurement involving requests for proposals (i.e. competitive proposals) in accordance with 2 C.F.R. §200.320(d)as well as section 287,057(1)(b), �- Florida Statutes, m. For each subcontract,the Sub-Recipient shall provide Information to the Division as W to whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Florida — Statutes on the required Procurement Method report(Farm 5). Additionally,the Sub-Recipient shalt comply with the requirements of 2 C.F.R. §200.32,1 ("Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms"). n. FEMA has developed helpful resources for Sub-Recipients using federal grant funds for procurements. These resources are generally available at https:lluwww.fema,gov/procurement- _ disaster-assistance-team. FEMA periodically updates this resource page so please check back for the LU latest information, While not all the provisions discussed in the resources are applicable to this subgrant agreement,the Sub-Reoip€ant may find these resources helpful when drafting its solicitation and contract for compliance with the Federal procurement standards outlined in 2 C.RR.§§200.318 through 200.326 as well as Appendix 11 to 2 C.F.R. Part 200, FEMA provides the following hands-on resources for Sub- Recipients of federal funding: `CD V cv L 2018 PPAT Procurement Compliance GhecKlist for Public Assistance Applicants available of ti tr)s;l/www.fema.ao�i/media—librarv-datall5699591723227- 22358d63e00dl7639d5db4de015184c9/PDAT PrOC rrementQhgecld€st 11-21 2018.pdf il, 2019 PDAT Contract Provisions Template available of tt s:l ww.f a. av/Mpdia- &r r -d t 1 99 358d63 1763gd5 4dde0l§184 1 D T Co tra tP ovisio sTem late 9- -19. df (19)ATTACHMENTS AND CXNl131T5 a, All attachments to this Agreement are incorporated as If set out fully. 16 Packet Pg. 235 i b, in the event of any inconsistencies or conflict between the language of this Agreement and the attachments,the language of the attachments shall control, but only to the extent of the conflict or inconsistency. c. This Agreement has the following attachments: i. Exhibit 1 -Funding Sources il. Attachment A—Program Budget ill. Attachment B--Scope of Work iv. Attachment C—Deliverables and Performance V. Attachment D—Program Statutes and Regulations vi. Attachment E—Justification of Advance Payment i vii. Attachment F—Warranties and Representations viii. Attachment G--Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Ix, Attachment H—Statement of AssurancesLL X. Attachment I—Mandatory Contract Provisions A. Attachment J—Financial and Program Monitoring Guidelines xii. Attachment K EHP Guidelines Ali. Attachment L—Reimbursement Checklist )(Iv. Attachment M Certification Regarding Lobbying xv. Attachment N—Reporting Forms (20)PAYMFHTS a. If the necessary funds are not available to fund this Agreement as a result of action _ by the United States Congress,the federal Office of Management and Budgeting,the State Chief Financial Officer or under subparagraph(9)b, of this Agreement,all obligations on the part of the Division to make any further payment of funds shall terminate, and the Sub-Reclpient shall submit Its closeout report within thirty days of receiving notice from the Division. b. Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shall be submitted within thirty(30) cv I days afterthe expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly Invoices shall be submitted to the Division grant manager as part of the Sub- � Recipient's quarterly reporting as referenced in Paragraph(12)of this Agreement. c. Any advance payment under this Agreement is subject to 2 C.F,R. §200.305 and, as applicable,section 216.181(16), Florida Statutes.All requests for advance payments will be reviewed and considered on a case by case basis.All advances are required to be held in an Interest-bearing account. If an advance payment is requested,the budget data on which the request is based,and a justification statement shall be included in this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these l7 Packet Pg. 236 funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance,if any, payment shall be made on a reimbursement basis as needed. (21)f3ge8y I UR a, All refunds or repayments due to the Division under this Agreement are to be made payable to the order of"Division of Emergency Management",and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399 2100 cv b. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft Is CD returned to the[)!vision for collection,Sub-Recipient shall pay the Division a service tee of$15.00 or 5% >" of the face amount of the returned chock or draft, whichever Is greater. (22)MANDATED CONDITION a. The validity of this Agreement is subject to the truth and accuracy of all the information, representations,and materials submitted or provided by the Sub-Recipient in this Agreement, in any later submission or response to a Division request,or In any submission or response to fulfill the requirements of this Agreement. Ail of said information, representations, and materials are incorporated by reference. The Inaccuracy of the submissions or any material changes shall, at the option of the Dfvfsion and with thirty days written notice to the Sub-Recipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Sub-Reclp€ent. b. This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement Is In conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable,but shall not Invalidate any other provision of this Agreement. cv o. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement, d. The Sub-Recip€ent agrees to comply with the Americans With Qisabilities Act(Public Law 101-335, 42 U.S.C. Section 12101 to seg.l,which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local government services,and telecommunications. e. Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discr€m€rnWM vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the �s Packet Pg. 237 C.9.b construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity In excess of$25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f, Any Sub-Recipient which is not a local government or state agency,and which receives funds under this Agreement from the federal government,certifies,to the best of its knowledge and belief,that it and its principals: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; it. Have not,within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal,state or local)transaction or contract under public cv transaction; violation of federal or state antitrust statutes or commission of embezzlement,theft, forgery, bribery,falsification or destruction of records, making false statements,or receiving stolen property; M. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity(federal,state or local)with commission of any offenses enumerated in paragraph (22)f. P. of this certification; and, _ iv. Have not within a five-year period preceding this Agreement had one or more Public transactions(federal, state or local)terminated for cause or default. o g. If the Sub-Recipient is unable to certify to any of the statements in this certification, i3 then the Sub-Recipient shall attach an explanation to this Agreement. h, In addition,the Sub-Recipient shall send to the Division(by email or by x facsimile transmission)the completed"Certification regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion" (Attachment C)for each intended subcontractor which Sub- Recipient plains to fund under this Agreement. The form must be received by the Division before the Sub-Reciplent enters Into a contract with any subcontractor. 1. The Division reserves the right to unilaterally cancel this Agreement If the Sub- Recipient refuses to allow public access to all documents, papers,letters or other material subject to the provisions of Chapter 110, Florida Statutes,which the Sub-Recipient created or received under this Agreement. j. If the Sub-recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the division or be applied against the Division's obligation to pay the contract amount. k, The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e)(Section 274A(e)of the Immigration and Nationality Act .19 Packet Pg. 238 I ' ('INA')I, The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA. Such violation by the Sub-Reciplent of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. �4 1, Section 287,05305, Florida Statutes, requires that any state funds provided for the purchase of or Improvements to real property are contingent upon the contractor or politicai subdivision granting to the state a security interest in the property at least to the amount of state funds provided for at least 5 years from the date of purchase or the completion of the improvements or as further required by law. m. Unless preempted by federal law, the Division may,at its option,terminate the II, Contract if the Contractor is found to have submitted a false certification as provided under section 4 287,135(5). F,S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the]ran Petroleum Energy Sector List,or been engaged In CD 1 business operations in Cuba or Syria,or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel. I (23)LOOBYING PROHIBITION _ a. 2 C.F.R, §200.450 prohibits reimbursement for costs associated with certain lobbying activities. b, Section 216.347, Florida Statutes,prohibits"any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organlzMion unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature,the Judicial branch, or a state agency." _ c. No funds or other resources received from the division under this Agreement maybe UJ used directly or Indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. d, The Sub-Recipient certifies, by its signature to this Agreement,that to the best of his I, or her knowledge and belief: i, No Federal appropriated funds have been paid or will be paid, by or on cv behalf of the Sub-Recipient,to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation, renewal, amendment or modification of any Federal contract,grant, loan or cooperative agreement. €L If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress In 20 Packet Pg. 239 C.9.b I i connection with this Federal contract,grant, loan or cooperative agreement,the Sub-Rec€pient shalt complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities." €i€. The Sub-Recipient shall require that this certification be included in the award documents for all subawards(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all Sub-Reolpients shall certify and disclose. iv. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into, Submission of this certification is a prerequisite for making or entering into this transaction Imposed by Section 1352,Title 31, U.S. Code. Any person who falls to file the required certification shall be subject to a civil penalty of not less than$10,000 and not i more than$100,000 for each such failure. V. If this subgrant agreement amount is$100.000 or more,the Sub-Recipient, and subcontractors, as applicable, shall sign Attachment M--Certification Regarding Lobbying. cv (24)COPYRIGi T EAT—ENT AND TRADEMARK EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE 1-115REBY RESERVED TO THE STATE OF FLORIDA;AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. a. If the Sub-Reciplent has a pre-existing patentor copyright, the Sub-Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. b. 1f any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement,or in any way connected with it,the Sul,-Recipient shall refer Lu the discovery or invention to the Division for a determination whether the State of Florida will seep patent protection In Its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books,manuals,films,or other copyr€ghtable material are produced,the Sub-Recip€ent shall notify the Division. Any copyrights accruing under or In connection with the performance under this Agreement are transferred by the Sub-Recipient to the State CD cv of Florida. c. Within thirty days of execution of this Agreement, the Sub-Recipient shall disclose ail intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will Indicate that no such property exists. The Dlvtsion shall then,under Paragraph(24)b., have the right to all patents and copyrights which accrue during performance of the Agreement. d. If the Sub-Recipient qualifies as a state university under Florida law,then, pursuant to section 1004.23, Florida Statutes, any Invention conceived exclusively by the ernployees of the Sub- 21 Packet Pg. 240 C.9.b i Recipient shall become the sole property of the Sub-Recipient. In the case of joint Inventions,that is inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided Interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable,fully- paid, nonexclusive license,for its use and the use of its contractor's of any resulting patented,copyrighted or trademarked work products,developed solely by the Sub-Recipient,under this Agreement, For Florida government purposes. (25)LEGAL AVT—HO_ IZf�_ATION The Sub-Recipient certiftes that it has the isgal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub- Recipient also certifies that the undersigned person has the authority to legally execute and bind Sub- Recipient to the terms of this Agreement, E (26)EQUA OPY-QR-T-QNIIY EfAELQYMENTI a. In accordance with 41 C,F,R,§60-1.4(b),the Sub-Recipient hereby agrees that it will `V ' cv incorporate or cause to be Incorporated Into any contract for construction work,or modification thereof,as �- defined in the regulations of the Secretary of tabor at 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal _ Government pursuant to a grant,contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance,or guarantee,the following equal l opportunity clause: i o : During the performance of this contract, the contractor agrees as follows: I, The contractor will not discriminate against any employee or applicant for employment because of race,color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that LU employees are treated during employment without regard to their race, color,religion,sex, sexual orientation, gender identity,or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or terminatlon; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees cv and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. It. The contractor will, In all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without i regard to race,color, religion, sex, sexual orientation, gender identity, or national origin, €I#. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has Inquired about,discussed, or disclosed the compensation of the employee or applicant or another employee or 22 i i Packet Pg. 241 C.9.b applicant. This provision shall not apply to Instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an Investigation, proceeding, hearing,or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. iv. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers'representatives of the contractor's commitments under .� this section and shall post copies of the notice in conspicuous places i available to employees and applicants for employment. } v, The contractor will comply with all provisions of Executive Order CN 11246 of September 24, 1965, and of the rules,regutations, and relevant CD orders of the Secretary of Labor. A. The contractor will furnish all information and reports required by Executive Carder 11246 of September 24, 1966, and by rules, regulations, and orders of the Secretary of Labor,or pursuant thereto, s and will permit access to his books, records,and accounis by the administar€ng agency and the Secretary of labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 0 vii. In the event of the contractor's noncompllance with the nondiscrimination clauses of this contract or with any of the said rules, ' regulations,or orders,this contract may be canceled,terminated,or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided In Executive Order 11246 of September 24, 4965,or by rule,regulation,or order of the Secretary of labor,or as otherwise provided by law. viii, The contractor will include the portion of the sentence immediately preceding paragraph(1)and the provisions of paragraphs CN (1)through(8)In every subcontract or purchase order unless exempted by rules, regulations,or orders of the Secretary of tabor Issued pursuant to section 204 of Executive Order 11246 of September 24, 1966,so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or o purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: € E ProWded, however,that in the event a contractor becomes involved in,or is threatened with,litigation with a subcontractor or vendor as a result of such direction by the administering ardency the contractor may request the United States to enter Into such litigation to protect the interests of the United States. 23 Packet Pg. 242 b. The Sub-Recipient further agrees that It will be bound by the above equal opportunity clause with respect to its own employment practices when It participates In federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. c. The Sub-Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor,that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's rimar responsibility for securing com fiance, d. The Sub-Reciplent further agrees that it will refrain from entering Into any contract or contract modification subject to Executive Order 11246 of September 24, 1965,with a contractor cv debarred from,or who has not demonstrated eligibility for, Government contracts and federally assisted U_ construction contracts pursuant to the Executive order,and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the �-- administering agency or the Secretary of Labor pursuant to part II, Subpart D of the Executive order, In addition, the Sub-Reciplent agrees that if it fails or refuses to comply with these undertakings,the administering agency may take any or all of the following actions: cancel,terminate,or suspend in whole or in part this grant(contract, loan, insurance, guarantee),refrain from extending any further assistance to the Sub-Reciplent under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been receJvod from such Sub-recipient; and refer the case to the Department of Justice for appropriate legal proceedings. (27).COPELANQ ANTI-KICKBACK ACT The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will incorporate or cause to be incorporated into any contract for construction work,or modification thereof, the following clause: N i. Contractor. The contractor shall comply with 18 t1.&C. §874, CD 40 U.S.C.§3145, and the requirements of 29 G.F.R. pt. 3 as may be 04 applicable, which are Incorporated by reference into this contract. 11, Subcontracts. The contractor or subcontractor shall Insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require,and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. III, Breach. A breach of the contract clauses above may be grounds for termination of the contract,and for debarment as a contractor and subcontractor as provided in 29 C.F.R.§ 6,12. 24 Packet Pg. 243 C.9.b li (28)CONTRACT W013K HOURS AND AFE STAND-6RD If the Sub-Recipient,with the funds authorized by this Agreement, enters into a contract that exceeds$100,000 and involves the employment of mechanics or laborers, then any such contract must include a provision for compliance with 40 U,S.C,3702 and 3704,as supplemented by Department of labor regulations(29 CFR Part 5), Under 40 U.S.C.3702 of the Act,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours, Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours In the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work In surroundings or under working conditions which are unsanitary, hazardous or dangerous, These requirements do not apply to the purchases of supplies cv or materials or articles ordinarily available on the open market, or contracts for transportation, CD(29)CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CQNTROL ACT >- if the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract that exceeds$160,000,then any such contract must Include the following provision: Contractor agrees to comply with all applicable standards,orders or E regulations issued pursuant to the Clean Air Act(42 U,S.C,7401-7671q) and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251-1387)and will report violations to FEMA and the Regional Office of the Environmental Protection Agency(EPA). (30)SUSPENSIQU AND DEB ME If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following provisions: i. This contract Is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R.pt.3000. As such the contractor is required to verify that none of the contractor, its principals(defined at 2 C.F.R. § 180,995),or its affiliates(defined at 2 C.F.R.§ 180.905)are excluded (defined at 2 C.F.R. § 180.940)or disqualified(defined at 2 C.F.R. § 180.936). it. The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters Into. lit, This certification is a material representation of fact relied upon by the Division. if it is later determined that the contractor did not comply with 2 C.F,R. pt. 180, subpart C and 2 C.F.R. pt. 3000,subpart C, in addition to remedies available to the Division, the Federal Government may pursue available remedies, Including but not limited to suspension and/or debarment. iv. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F,R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer, The bidder or proposer further agrees to Include a provision requiring such compliance in its lower tier covered transactions. 25 Packet Pg. 244 C.9.b i i (31)BYRD ANT-LOBBYING AME DM NT If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract, then any such contract must include the following clause: Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended). Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that It will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress,officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract,grant,or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. If the Sub-Recipient enters into a contract with a subcontractor for an award of$100,000 or more,the subcontractor shall sign Attachment M—Certification Regarding Lobbying. CD cv 32 CONTRACTING WITH SMALL.AND MINORITY BUSINESSES WOMEH'S BUSINESS >- ENJERPRiSES.AND LABOB,SUR,P,LUS-AREA FIRMS a. If the Sub-Recipient,with the funds authorized by this Agreement,seeks to procure goods or services, then, in accordance with 2 C.F.R.§200.321, the Sub-Recipient shall take the following �-- affirmative steps to assure that minority businesses,women's business enterprises, and labor surplus area firms are used w ene er ssible; €. Placing qualified small and minority businesses and wornen's business enterprises on solicitation lists; €1. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; Ill. Dividing total requirements,when ecoaonyi€cally feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; Iv, Establishing delivery schedules,where the reaulrement permits,which encourage participation by small and minority businesses, and women's business enterprises; cv V. Using the services and assistance,as appropriate,of such organizations as the Small Business Adr dnistration and the Minority Business Development Agency of the Department of Commerce;and vi, Requiring the prime contractor,if subcontracts are to be let,to take the affirmative steps listed in paragraphs€.through v, of this subparagraph. b. The requirement outlined in subparagraph a. above, sometimes referred to as "socioeconomic contracting,"does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above. 25 Packet Pg. 245 I c. The"socioeconomic contracting"requirement outlines the affirmative steps that the Sub-Recipient must take;the requirements do not preclude the Sub-Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises. d. The requirement to divide total requirements,when economically feasible, into smalfer tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises, does not authorize the Sub Recipient to break a single project down into smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures (e.g. "project splitting") 33. ASSURANCES. The Sub-Recipient shall comply with any Statement of Assurances incorporated as Attachment H, N CD IN WITNESS WHEREOF, the parties hereto have executed this Agreement. N 5U8-RECIPIEI'�T;G fY OF (11AM1 FIRE RESCUE r Name and Title: A hur Norlega, City Manager Date: l FID# 59-6000375 If signing electronically! By providing this electronic slgtaturv,I arn attesting that!understand that electronic signatures are legally binding and have the same meaning as handwritten signatures.!am also confirming that internal controls have been maintained,and that policies and procedures were property followed to erasure the authenticity of the electronic signature. This statement is to certify that t corfinm that this electronic signature is to be the legally binding equiveient of my haadwritten signature and that the data on this form is accurate to the best ofmy knowledge. STATE OF FLORIDA N CD DIVISION OF EMERGENCY GEMENT N m By: Name an ilia' Date: Z7f 27 Packet Pg.246 C.9.b THE CITY OF MIAMI, a. municipal Corporation of the State of Florida ATTEST: By: _. 3wa, Todd B. Hannan-_, � .. Arthur No iega City Clerk City Manager cv CD cv APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS REQUIREMENTS 0 . tJ By: By. Victoria M6ndez Ann-Marie Sharpe, Director City Attorney Department of Risk Management this signature is for subaward R0232 cv CD cv Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement.The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein.Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. r Packet Pg.247 _ ........... EXH[SIT--9 THE FOLLOWING FEDERAL. RESOURCES ARE AWARDED TO THE SUS-RECIPIENT UNDER THIS AGREEMENT: Federal Program, Urban A e ec r t It lv tJ t Federal Agency:,Va, 8�&grlty, F-odAMl Emergpncv Managgraent Catalog of Federal Domestic Assistance title and number;,V.0s7 Award amount: M14,012,60%QQ THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO Tt-IE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT, cv Federal Program: i a A ea§agu Itv Initiative ASt List applloeble compliance requirements as i"ollows: 9. Sub-Reclplent Is to use funding to perform eligible activities es Identified t=Y 2020 Department of Homeland `_✓ Security Notice of Funding Opportunity. 2. Sub-Reoiplent Is aubjectto all edminlstrative and financial requirements as set forth In this Agreement or will not be In compliance with the teens of the Agreement. 1 Sub-Radpient must oomply with specific lawn,rules,or regulations that pertain to how the awarded _ resource&must be used or how eligibility determinations are to be made. MTI�.2 c.I^,R.fort200,and Section 215.97(5)(a),Florida Statutes,require that the Information aboutFedera} Programs and State projects Included in Exhibit 3 he provided to the Sub-Reciplent, cv cv 28 Packet Pg- 248 ATTACHMENT A Prograrn Budget Below is a general budget which outlines eligible categories and their allocation trader this award, The Sub-recipient is to utilize the"Program pudcget"as a guide for completing the"Budget Detail.Or+ovktsheet"' below. The Equipment category viii1 require Authorized Equipment Ust(AEL)reference number.The Authorized Equipment List(A,EL) is a list of approved equipment types allowed under FEMA's preparedness grant programs, The intended audience of this tool is emergency managers,first responders, and rather borneiand security professlonais.The Imst consists of 21 equipment categories divided into sub-categories, tertiary categcarles,and then individual equipment items, The AEI..can be found at htto:llwww,feni . ovlatitliorized—ecLuipmgnt-list. At the discretion of the Sub-recipient,funds allocated to Management and Administration costs(as described io the'Proposed Pvcgram Budget')may be put towards Programmatic costs instead. However, no more than 5%of each Sub-recipient's total award may be expended on Management and Administration costs, U_ The transfer of fonds between the categrarles listed in the"Program Budget and Scope of Work"is permitted. However,the transfer of farads between issues is strictly,prohlblted.10 W fOf i t8 Award Allocation-Issue 45 $14,7 g,{t4g Go FY 2020-State Hornefand State Management&AMOnistration Security Grant Program-- City of Miami Fire Rescue withheld 5% $737 600- 0 Urban Area SeCUrfty Initiative Issue 46 Expendable Award Allocation after 5% 14,012,50 .00 Uj reduction LETP-Type.Activities(25%of award allocation)This amount is not In �a $7,aQt7,ti(1 addition to the remaining award amount but instead signifies the y amount needed to meet the 26% cV re utremrant. cv Management and Administration � (the dollar amount which corresponds $ 60,500.00 to 4%of the total local agency allocation is shown in the column on the ri ht).. 2 Packet Pg.249 BUDGET DETAIL.WORKSHEET The Sub-Recipient is required to provide a completed budget detail worksheet, to the Division,which accounts for the total award as described in the"Proposed Program Budget". If any changes need to be made to the"Budget Detail worksheet", t_er the execution of this agreement, contact the Grant Manager listed In this agreement via email or letter, I Developing hazardithreat-specific annexes that Incorporate the range of prevention, protection, response,and reoovery activities Deve€aping and implementing homeland security support programs and adopting ongoing OHS/FEMA national Initiatives Developing relaters terrorism and other catastrophic CD event preyention activities `V Developing and enhancing plans and protocols Cross-Cutfing--Planning jPlainning,Training and 1 $563,433.00 $663,433.00 5 Exorclae)• Line Item 2020.05 .� Developing or conducting assessments - Protection-Cybersecurity(Cyborsecurlty Threat ,ar Assessments to Include(Election Security); Line item 1 $266,500.00 $266,500RO 1 2020-01 Soft Target[Growded Places Protection--Risk Management for Protection Programs 1 $60,000.00 $50,000.00 2 Lu (RIONulnerabllity Assessment of Ci for Election Security);(wino Item 2020.02 -- - Hiring of full or part-time staff or contractorslconsultants to assist with planning activities(not for the purpose of luring public safety personnel futPitling traditional public `CD V safety duties} cv Protection-Cybersecurity(Cybersecurity Response 1 $37,760.00 $37,750.00 1 ✓ � Plans and Exercises); Llne Item 2020.01 Iotel&Info Sharing-Prevention-Intelligenca and ,i $62,000,00 $62,000.00 3 Information Sharing (I«F�R Analyst), L ine Item 2020-03 Intel&Info Sharing-Preventlon--Intelligence and Information Sharing(Metadata Planner); Line item 1 $43,000.00 $43,000.00 3 2020-03 Cross-Cutting Planning(planners and 1 $796,441.00 $796,441.00 5 Consultants ; Uno Item 2020-06 30 Packet Pg. 250 Response..-Public Health, Healthe are and EMS 1 $80,615,00 $80,516.00 7 � (Closed POD Training Video), Line Item 2020-12 Materials required to conduct planning activities Soft Target/Crowded Places—Prevention—Public $10 000.00 $10 000.00 2 ,f Information and Warning; Line Item 2020-02 ' Travel/per diem related to planning activities ` Overtime and backfIll costs(in accordance with o eratlonal Cast Guidance _ ! Issuance of WKTI-compliant TrIbai Ident4fioation cards Activities to achieve planning inclusive ofof*people with disabilities and others with access end functional needs cv i and limited English proficiency cv Coordination with Citizen Corps Counclls for public �- inf'ormation/education end development of volunteer pro rams — Update governance structures and processes and plans for emergency communications E Development, review and revision of continuity of o Brat€ons plans Development, review and revision of the"!'HIRAl$PR� continu' cf operations plans � ��Y / •s , 1 C ':2 ' '9(s 3 5 :y5.'lza'Nw �•v. '♦ 4 G7} R•+.d'. Ir .ad Program management Lu Development of whole community partnerships Structures and mechanisms for information sharing between the public and rivets seotar Implementing models, programs, and workforce enhancement initiatives CD Tools, resources,and activities that facilltate shared situational awareness between the public and private sectors _ Operational support Soft Torget(Crow ded Places_-Protection— Interdiction and Disruiptlon (Operational OT), Line 1 $22,000.00 $22,000.00 2 � Item 2020.02- Utilization of standardized resource management concepts Responding to an increase In the threat level under the National Terrorism Advisowy System (NTAS),or needs In resulting from a National Special Securlty Event 31 Packet Pg. 251 Reimbursement for select operational expenses associated with increased security measures at critical Infrastructure sites Incurred(up to 50 percent of the allocation overtime for information, Investigative, and Intelligence sharing activities(u2 to 60 percent of the allocation Hiring of new staff posidonslcontractora/consultants for participation in Info rmatlonA ntelligence analysis and sharing groups or fusion center activities(up to 50 ercent of file allocafiion) ___ Intel&Info Sharing Y-Prevention--Intelligence and Information Snaring(Fusion Analysts);Line Item 1 $270,000.00 $270,000,00 3 v' 2020.03 Design, Develop, Conduct and Evaluate an Exercise Full or Part-Time Staff or ContractoWConsuitants-Full or part-time staff may be hired to support exercise- '✓ related activities. Payment of salaries and fringe benefits must ba In accordance with the policies of the state or local units)of government and have the approval of the state or the awarding agency,whlchever is applicable. The services of contractors/consultants may also be procured to support the design, development,conduct and evaluation of CBRNE exercises,The applicants formal written procurement policy or the Federal Acquisition Re ulatlans FAR)must be followed. LU Protection--Cybersecurlty(Cyborsecurity response 1 $106,000,00 $105,000.00 1 � Plans and Exerciisos); Lins Item 2020.01 Cross-+Gi�tfia� Plannlr}g (Planning,Training and 1 $245,240.00 $2�I5,240.00 6 Exerolse); Line Item 2020-06 _ _ _ CD CN Overtime and backfIll costs-w Overtime an costs, CD Including expenses for part-time and volunteer CN emergency response personnel participating in FEMA exercises Implementation of HSEEP Activities to achieve exercises Inclusive of people with disabilities and others with access and functional needs Travel-Travel costs(i.e., airfare, mileage, per diem, hotel,etc.)are allowable as expenses by employees who are on travel status for official business related to the lannln and conduct of the exercise Pro ect(a). Supplies-Supplies are items that are expended or cansumed during the course of the planning and conduct of the exercise ro ect s) e. ., copying paper, gloves, 32 Packet Pg. 252 tape, non-sterlle masks, and disposable protective e ui meat}. Interoperable communications exercises Activities to achieve planning inclusive of people with limited English proficiency 4 I Overtime and backfill for emergency preparedness and response personnel attending DHS/FEMA-sponsored and approved training classes Overtime and backf€ll expenses for part-time and 04 CD volunteer emergency response persorinet perticipating In cV OHSIFEMA training U- Training Workshops and Conferences _ Protection-Cybersecurity(7rsl'nings);Line Item 1 $10,000.00 $'10,000.00 �1 � 2020-01 - _- - Response-On Scone Security, Protection and LE q $45,72G.p0 $45,72g.00 7 (SWAT Speclally Jnit Training); Uno item 2020-11 Activities t4 achleve training inclusive of people with - — disabilities and others with access and functional needs and iirni'ted Engilsh proficlency Full or Part-Time Staff or Contractors/Consultants Solt Target(Crowded Places--Prevention--Public 1 $20,130.00 .$20,130.00 2 Information and Warnirr ; Lino item 2024-42 _ Crass-Clotting w-Planning(Training Classes);Line Item 2020.05 1 $17 i,823.Q0 $i71,823.t1Q 6 Travel Supplies are items that are expended or consumed � during the course of the planning and conduct of the exercise projects}(e.g.,copying paper, gloves,tape, non-steriie masks, and disposable protective e l ment). Instructor certif€cationfre-cert€f#adorn Coordination with Citizen Corps Councils In conducting training exercises interoperable communications training Activates to achieve training inclusive people with limitedT English proficiency Immigration enforcement training t - 33 Packet Pg. 253 Ell ilyle Equiptnelnt:Acgtalsltio0.Costs The table below highlights the 616V461e:equipmeb ca egarfes For his award 'A compr�' h'd sive Inking of these ailow6.ble 6 mpnfcafegocles, and apI' Quanft U� nCast Total coat equipm6h e110Eble uhder`eaO cat€d*n :are I1sfed-on the web�based°;ve�sian;pPtire'A therized-Egwpmenkifs# {AEL}akl7f: F rg ;orled-. bit i�Br.SOnaf}?r�f�4'�11���.f����3��C�� ° •" �i -��'L f.K�i _.Wi {Y ar a! �-, Rospvnso—On Scene Security,Protection and LE (MCI Equipment); Line item 202041;AEL#01LE-01- 1 $170,326.00 $170,326.00 7 SHLD,0ILE-01=HLMT;09TI1-0I-08M;09MS-04- B,A1�i1? 09TFt-07-iVliCiT k .k#�f��l�e��.Y1ClG l�ltf,�GllY�i artdFrerp�t�Iatl(�ktiir�Y n=.4= �.�°iYr :1.i¢., t. ? d' �• •.N 3..;�.,'1 yy"�- 4 .iv .•v r-,. s .� � , Emerging Threats--Preven#inn�irtterdictlt�n and I3fer�rg�ti+ n{64rrnb Team !"quipimentj; Line item Z021i- ,i $111r,000.00 $116,000,00 4 04;AEL#02J�Xr02-7"lPl3,02PE-01-SSUT,02EXM02LL - Tl.RO Emerging Threats—Prevention—Screening,Search and'Detection(E00 Detectors); Lino item 2020.04; 1 $94,650.00 $94,660.00 4 AEL#02EX-U2-XRAP 02EX-00-P131E,21GN-00-MAIM 0 MIA / �rypz } --^'-----•-> - a� ®_may `L3'l:-i1Fy �Q KN iIY. ����7"�y�i� �I�'iT2Tt�7A A7 v L ' 3+,}3•�._r 'A�. 1 � .:. ,a1 JY` F' ..f...., F ���T ,.Y W Soft Targ©t[CrowdA Places--Prevention— Soreenln% Search and Detection(LPR Systems); Lime Item 2020-02;AEL#030E-01-ALP6R;12TR-00- 1 $706,494.00 F$766,494.00 2 TI QP;13LE-00-SURV,04AP-02-AVLS; 21GN-00-SHIP; 21 GN-004HST Soft TargetlCrowded Places--Prevention— Scsreening,Search and Detection(Surveillance 1 $156,807,00 $106,807.00 2 PlafPorms); Line Item 2020-02;AEA.#030E-07-i {VLCD - - Emerging Threats—Prevention—Interdiction and Disruption(Robots); Line Item 2020-04;AEL#030tw- 1 $866,911.00 $568,911.00 4 � 07-ROBT,030E-07-UMVS,02EX-01-XRAP, 02PE-02- BSUT Response—Mass Search and Rescue Ops(TRT Equipment); tine Item 2020.10-AEL#03SR-02-TPHY, 03SRA2-TPEL,09ME-05.LITR,030E45-ROPH,06CPM 03�-ICON;O$SR-03-SCAM;01AR-01-SCB ,030E-05- 1 $164,237,4U $76A,237.00 7 ,s- ROPE,01 UR-01-HLM7,06CP-03-PRAG,030E.01- CTAC Response--Mass Search and Rescue Op$(Sonar); Lino Item 2020.10;AEL#03WA-02-SOLAR,04HW-04- 1 $34,678.00 $34,676,00 7 INHW 34 Packet Pg. 254 Response--On Scene Security and LE(Night Vision); 1 $469 363,00 $459,363.00 7 Line item 2020.11;AEL#030E-02-TiLA ' Response--Situational Assessment(SUAS); Line 1 $175,000.00 $175,000.00 7 Item 202043;AEL#030E-07-SUA3 Response Communications Interoperable Communications (Mobile Message Boards); Line item 1 $40,000.00 $40,000.00 8 2020-14;AEL#0t30E-03-SIGN Intel&Info Sharing—Prevention—Intelligonce and � Information Staring(GIS Dashboard for Fusion 1 $162,713,00 $152,71100 3 Center); tine item 2020-03;AEL#04AP-03-GISS cv Intel&Irma Sharing—Prevention—Intelligence and cv Wormation Sharing(Rural Time Crime Center Build 1 $269,293.00 $269,293.00 3 f >- o>ot);Line item 2020.03;AF4 #04HW-0I-INH)Y___ Cross-Cufiing--Aparational Coordination(ICS SoftwareMebEOG); Line Item 2020-06;AEL#04HW. 1 $277,875.00 $277,875 00 5 01-INHW,04SW.04-NETW,04AP-05.C:D$S,04AP-01- CADS,04AP-03-GISS 0 Response--Situational Assessment(GIS System for Fire); Lino Item 2020-13;AEL#04AP-03-GISS,04HW- 1 $34,606,00 $34,605.00 7 01-INI-IW,04MO-03-DISP - - Z Protection Cyben ecurlty(Cybersecurity Threat Assessments to Include Election Security and 1 $16,160.00 $16,160.00 1 .�/ software); Line Item 2020.01;AEL 905NP-00-IDPS Protection—Cybersecurity(Cybomocurity Equipment); Line Item 2020-01;AEI_#05NIP-00-I1)PS, 1 $338,966.00 $338,966.00 1 °� cv CD 051-18-00-MALW;06NP-00-FWAL cV Response Communications--Intoroperable � Communications(Interoperable Comma); Lime Item 2020-14;AEL.#06013-01-PORT,06CP-03-PRAC, q $1,381?,891.00 $1,3l35,S91.00 8 04HW-01-INHW 1OBC-00-SATT,OOCP-01-MOBL, 21GN-00-INS ', COOP-02-BR13G,06CC-03-SATB,0611- 01-REPT,I2TR-00-7,EQP Emerging Threats--Prevention--Screening, Search and Detection(Hazrnat detectors); Lino Item 2020-04; 1 $200,240.00 $200,240,00 4 AEL 007RD-02-PRDA,07RD-02-HHSM I��CQ11�F71i1)B�iClr1 Iv�41i�i�l�tlt 4 a .r ,r :1 ' a i i ,r :" , 35 Packet Pg. 255 C.9.b ';11��c1ir.,al&°ii plies r - f?Z �' q (prr�ehGgne77 FOCI drs;batteris paGver.eells) ` .,� -` "�t.r `. ter als,.: -. - � , • Soft Target/Crowded Places--Prevention-- Screening,Search and Detection (Surveillance 1 $366,776.00 $306,776.00 2 a0 Vohlcles); Lino Itom 2020-02;AE1.412V5-00-MISS; 04HW-01-INHW;04MO-01-VCAM;04AP-02-DOPS Response--'Critical Transportation (Response Vehicles), Line Item 2020.09;AEL 012 VE-00-CMDV, 1 $788,877.00 $788,877,00 7 `V 12VE-00-MISS N •{a �f lq,.,.,/,J�y�{ Syr ,I �y �±{ r } .�ltl}K,AY,�Yit 'Fk1�Y�F1� 'Sl�iril`ii.'�Fi Ar 4j� '-[ =f�o- f + 'h',a j4 'I i' -•4 Soft TargetXrowded Places-Prevention-- Screening, Search and Detection(Surveillance 1 $03,760.00 $63,76U0 2 f Equipment); L1ne Item 2020-02; AEL#13LIW-00-SURV Respons Cotnrnurrlcations-interoperable Communications(Emergency Notification System); 1 $47,698.00 $47,698.00 8 ✓ Line Item 2020.14;AEL#131T-00-ALRT - ' Soft Target/Crowded Places--Protection-Access Control and Identity Verification(Access Card Readers and Credentialing Systems);Line Item 2020- 1 $231,763.00 $237,763.00 2 02;AEL 9148W-01-VIDA,44SW01-PACE, 21GN-00- INST,21G�-00-CNST,041-41ill-O`I4NHW,04AP-0-CRED _ Soft Target[Croided Places-•Protection-Physical Protective Measures(CCTV systems);Une item N 2020-02;AEI.#149W-01-VIDA,14SW01-PACS, 21GN- 1 $1,394,946.00 $1,394,946.00 2 00-INST,04MD-03-DISP,04HW.01-INHW,148W-01- ALRM,10GE-00-GENR;21GN-00-CNST; 21GN-00- MAIN Sant TargetrCrowded Places-Protection--Physical Protective Measuros(portable Vehicle Barriers); Line 1 $240,000.00 $240,000.00 2 � Item 2020-02;AEL#145W-0'C WALL Emerging Threats--Prevention--Interdiction and Disruption(Maritime Radar);Lane Item 2020-04; AEL 1 $160,382.00 $U0,382.00 4 ./ #14SW-02-RADR Recovery--infrastructure System(i 911 Backup ... X er Ethnet);line ltem 2020-15;AEL#14CI-01-COOP 1 $20,000.00 $20,000.00 8 36 Packet Pg. 256 Inspection and Screening Systems mm Sot TargetlCrowded Places Protection—Physical � Protective Measures(Magnometers);Line item 2020- 1 $36,000,00 $3510000 2 02;AEL#15SC-00-PPSS AnImW Care and Fbrelgn Animal 01sease .� !� . :.Yeven#IaC�,g���,c�spa�[se,yia# rcraf�. :; :. `• ,t.. � Response—Critical Transportation(Response � $336,000.00 $336,000.00 .7... ✓ Vessels), Line item 2020-09L AEL#17WC-00-BOAT CBRI EAiWldri:Equipment C .c isEica'C: ' PPFrI�I~grlplc3rlt ,±' ' E Y CN f i s r . Errtarging Throats—Prevention--Foronslcs and Attribution (Laser Scanner for Crime Scene 1 $43,166.00 $43,166.00 4 Rocreatin ; Line item 2020-04• AEL 020CS-02•UVLT '✓ E �rltfcal enir�i'gancy strppllps - 0 Chars a ofXed equlj# en osfa�icEpele cC�rrtrUdc�ri ur �patlnnsts ir7.thls # lttenpPrnval . �P�z�lc��tc{�yFfrMA: r`(o�'to tT�" U�e`n,��.. tUn�s��'c#��orti�t fa or r"er5c�u>�troh,'. Intel&1n10�iharing--Prevention—intelligence artd Infarrrtatiata Sharing(�uslon Center Operations; Line .✓ item 2020.03; AEL#U4l� V-01 iNH1N,'i31T-00-iRi1"L; 1 $240,000.00 $240,000.00 3 13iT-00-ALRT Grose-Cutting—Operational Coordination(EOC EnhancementlSustalnment);Line Item 2020-06;AEL I f] U) #04Hllif 01-ii+iHW,21GN-00-OCEQ,04AP-H-COSS, 131T40--ALRT,04AP-01-CAID$, 04156110.02-PROD, 04HW-01-HHCD,06CP.05-VCON,OSCP-01.PORT, ✓ N 04MD-03-DISP,21ON-00-CNST,21GN-00-MAIN,OOCC- 1 $583,009.00 $583,009.00 5 N 03-SA` U,OBCC-0.3-SATP,06CC-04-SADS,06CC-01- CELL, 14SW-01-PACS,1401-00-COOP,21GN-00-INSI', E 04HW 01-CABL,075E-03-ENV8y O6CC-05-PRTY; OUCC-02.1DSAD Mitigation—Community Resilience(CERT Planning, � Training and Equipment); Line Item 2020-07; AEL 1 $r490,700.00 $490,700,00 6 021GN-00-CCEQ, 19GN-00-EGPK,21CR-00-MEDI, OSCP-01-PORT Mitigation—Long Terri Vulnerability Reduction (Maintonance and Sustainment); Line Item 2020-08; 1 $277,471.00 $277,471.00 6 AEL#21 GN-00-MAIN TdTAL9�tUif�IVif~NTfIXAEAf[7iTi1RI�S 37 Packet Pg. 257 ����=Mw7u 7 , Hiring of fuli-time or part-time staff or contractors}ccnsuhants; to assist with the management of the respective grant program; application requirements, and compliance with re orting and data collection rirements M&A Salary Personnel,Line item 2020-16 1 $500,000.00 $600,000.00 Development of operating plans for information collection and processing necessary to respond to DHSIFEMA data calls Overtime and backfill costs—Overtime expenses are defined as the result of personnel who worked over and above 40 hours of weekly work time in the performance of FEMA approved activities within the scope of this grant Backfill Costs also called"Overtime as. Backfill"are defined as expenses from the result of personnel who >- are working overVrne in order to perform the duties of other personnel who are temporarily assigned to FBMA— approved activities outside their core responsibilities. Neither overtime nor backfili expenses are the result of an increase of Full Time Equivalent(FTFs)employees. Travel expenses — M&A Travel, Line Item 2020-16 1 $10,500.00 $10,500m 0 Meeting-related expenses Authorized office equipment: including personal r- computers, laptop computers, printers, L,CID projectors, and other equipment or software which may be required to support the implementation of the homeland security strategy. Office Supplies, Line item 2020-16 1 $25,000.00 $25,000.00 The following are allowable only within the agreement period: Recurring fees/charges associated with certain equipment, such as cell phones, faxes, Leasing and/or renting of space for newly hired personnel to administer pro rams within the grant program. Recurring Expenses(Fedex,storage fees,etc), Line 1 $25,000.00 $25,000.00 item 2020-16 TOTAL AWARD EXPENDITURES $14,012,600 38 Packet Pg.258 i ATTACHMENT g $$COPE OF WORK Sub-Recipients must comply with all the requirements In 2 C,F.R.Part 200(Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards). Funding Is provided to perform eligible activities as identified in the Domestic Homeland Security-- Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2020 Homeland Security Grant Program(HSGP),consistent with the Department of Homeland Security State Strategy, Eligible activities are outlined In the Scope of Work for each category below, I. Issue and Project Description Issue 45;The Urban Area Security Initiative(UASI)has allowable Management and Administration(M&A)costs associated with it.The Division of Emergency Management,as the designated State Administrative Agency,will retain five(6)percent of the total UASI amount allocated to Florida for M&A purposes.These funds will provide the SAA with the means to manage and administer the UASI grant.The proper management and administration of these cv funds onsuros that each project listed will be fulfilled,or partially fulfilled,more efficiently white >- remaining in compliance wlth the DHS Federal Fiscal Year 2020 Homeland Security Grant Program Guidance. il. Categories and Eligible Activities FY 2020 allowable costs are divided into the following categorlee for this agreement; Planning, Organizational,Exorcise,Training,Equipment and Management and Administration. Each category's allowable costs have been listed in the"Budget Detail Worksheet" above, o A. Allowable Planning Related Casts is HSGP funds may be used for a range of emergency preparedness and management planning activities such as those associated with the development,review,and revision of the TH1RA,-SPR,continulty of operations plans,and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the guidelines outlined in CPO. 101 v 2.0, s Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response,and recovery activiples; M Developing and implementing homeland security support programs and adopting DHSIFJ✓MA national initiatives; • Developing related terrorism and other catastrophic event prevention activities; r Developing and enhancing plans and protocols; + Developing or conducting assessments; + Hiring of Rill-or part-time staff or contmcticonsultants to assist with planning activities(not for the purpose of hiring public safety personnel fulfilling traditional public safety duties); * Materials required to conduct planning activities; e o Travellper diem related to planning activities; + Overtime and backflll costs(in accordance with operational Cost Guidance); Issuance of WI-IT1-compliantTribal identification card; Activities to achieve planning Inclusive of people with disabilitles; « Coordination with Citizen Corps Councils for public informationleducation and development of volunteer programs; e Update governance structures and processes and plans for emergency communicstions;and a Activities to achieve planning Inclusive of people with limited English proficiency, 39 Packet Pg. 259 i ------------ 13. Allowable Organization Related Casts(HSGP and UASI Only) Sub-Recipients proposed expenditures of 9HSP or UASI funds to support organiratlon aotivitles include; e Program Management; e Development of whole communifsy partnerships,through groups Such as Citizen Corp Councils; f e Structures and mechanisms for information sharing between the public and private sector; e Implementing models,programs,and workforce enhancement initiatives to address ideologically Inspired radicalization to violence in the homeland; e Tools,resvtirces, and activities that faellitate stared situational awareness between the public and private sectors; • Operational Support; e Ut(lixatlon of standardized resource management concepts such as typing,inventorying, organizing,and tracking to facilitate the dispatch, deployment,and recovery of resources before,during,and after an Inoldent; + Responding to an Increase in the threat level under the National Terrorism Advisory Systern (NTAS)or needs resulting from a National Special Security Event;and N a Paying salaries and benefits for personnel to serve as qualified Intelligence Analysts.Per tics Personnel ReirrWaernent for Intelligence Cooperation and Enhancement(PRICE)of >- Homeland Security Act, Pub. I_ No. 11"12, §2, codiffedd in relevant par(, as amended,at 6 U.S. §609(a), HSGP and UASI funds may be used to hire new staff rand/sir contractor Positions to serve As hiteliigenoe analysts to enable lnformationlintelligence sharing capabilities, as well as support existing intelligence analysts previously covered by HSGP or UASI funding, See 6 U.S.C.§609(a).To be hired as an intelligence analyst,staff and/or contractor personnel must meat at least one of the following criteria: 12 •Complete training to ensure,baseline prof lency in intelligence analysis and production within six months of being Hired;and/or, r Previously served as an intelligence Eiralyst for a minimum of two ytaars either In a federal intelligence agency,the military,or state sndlor local law enforcement intelligence unit. Intelligence Analyst Activities Allowable Costs(HSGP and UASI) All fusion center analytical personnel must demonstrate qualifications that meet or exceed competencies(dentified In tho Common Competencies for stater, local, and tribal Intelligence Analysts, which outlines the minimum categories of training needed for intelligence analysts.A certlfic-ate rr@ compistlon of such training must be on file with the 5AA and must be made available to the recipient's respective FEMA HQ Program Analyst upon request. States and Urban Areas must justify proposed.expenditures of HSOP or UASI funds to support orgeinization activities within their IJ suWisslon. All SAAs are allowed to utilize up to 60 percent(50%)of their HSGP N funding and all Urban Areas are allowed up to 5.0 percent(50%)of their UASI funding for N personnel costs.At tha request of a Sub-Recipient of a grant,the EE,MA Admirlstrator may grant a waiver of the 50 percent(6013)limltation noted above, Request for waivers to the personnel cap must be submitted by the SAA to GPD in writing on official letterhead,with the following information: e Dooumentation explaining why the cap ehnuld be waived; .Conditions under which the request is being submitted;and *Abudget and mefhad of calculation of personnel costs both in percentages of the grant award and in fatal dollar amount. To avold supplanting Issues,the request must also include a three- year staffing history for the requesting entity. Law Enforcement Terrorism Prevention (i„ETP)Activities Allowable Costs(I~ISGP and UASI) t.,ETP Activities ellglbie for use of LETPA fowsgd funds include tut are not Iirrtited to, 40 Packet Pg.260 C.9.b • Maturation and enhancement of designated state and major Urban Area fusion carters, including Information sharing and analysis,threat recognition,terrorlst interdiction, and trainingl hiring of intelligence analysts; Coordination between fusion centers and other analytical and investigative efforts Including, but not limited to Joint Terrorism Task Forces(JTTFs),Field Intelligence Croups(FIGS), High Intensity Drug Trafficking Areas(HiDTAs), Regional Information Sharing Systems(RIBS) Centers, criminal intelligence units, and real-time crime analysis centers; • implementation and maintenance of the Nationwide SAR Initiative, including training for front line personnel on identifying and reporting suspicious activities;and v Implementation of the"If You See Something, Say Something"campaign to raise public awareness of indicators of terrorism and terrorism-related crime and associated efforts to increase the sharing of Information with public and private sector partners, Including nonprofit organizations. + Note: DHS requires that all public and private sector partners wanting to implement and/or expand the DHS"if You See Something,Say Something@" campaign using grant funds work directly with the DHS Office of Partnership and Engagement(OPE)to ensure all public awareness materials(e.g., videos, CD posters,tri-folds,etc,)are consistent with the OHS%messaging and strategy for cV the campaign and compliant with the Initiative's trademark,which 1s licensed to >- OHS by the New York Metropolitan Transportation Authority. Coordinations with OPE,through the Campaign's Office(seesay@hq.dhs.gov),must be facilitated by FEMA. + Increase physical security,through few enforcement personnel and other protective measures, by implementing preventive and protective measures at critical infrastructure site or at-risk nonprofit organizations; and e Building and sustaining preventive radiological and nuclear detection capabilities, Including those developed through the Securing the Cities Initiative, i3 Organizational activities under HSGP and LIASI Include. Operational Overtime Costs, In support of efforts to enhance capabilities for detecting, deterring, dlampting, and preventing acts of terrorism and other catastrophic events, operational overtime costs X are allowable for increased}protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-prafile events. In that regard, HSGP Sub-Recipients are urged to consider using grant funding to support soft target preparedness activities. HSGP or IJAS1 funds may be used to support select operational expenses associated with Increased security measures in the authorized categories cited below: a Backftll and overtime expanses for staffing State or Major Urban Area fusion centers; • Hiring of contracted security for critical Infrastructure sites; s Participation In Regional Resiliency Assessment Program(RRAP)activities; »Public safety overtime; *Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, Including all resources that are part of the standard National Guard deployment package(Note; � Consumable costs, such as fuel expenses,are not allowed except as part of the standard National guard deployment package); • Increased border security activities in coordination with CEP; • National Terrorism Advisory System; e National Security Events; + Special Event Assessment Rating(SEAR) Level 1 through 4 Events M States of Emergency; ■National Critical Infrastructure PriorRization Program (NCIPP); o Dlredod Transit Patrols;and 41 Packet Pg. 261 4 • Operational Support to a Federal Agency. Operational Overtime Requests: • Except for an elevated WAS alert, HSGP or UASI funds may only be spent for operational overtime coats upon prior written approval by FEMA,The SAA must submit operational overtime requests in writing to its assigned FEMA Program Analyst(PA).FEMA will consider requests for speclal event activities up to one year In advance. However, such requests must be within the award's current period of performance and must not result In the need for a request to extend the period of performance. • All operational overtime requests must clearly explain how the request wrests the criteria of aria or more of the categories listed in the table above.Requests must address the threat, environment as it relates to the event or activity requiring operational overtime support and explain how the overtime activity is responsive to the threat. • Past-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated that exigent circumstances prevented submission of a request in advance of the event or activity. . Under no circumstances may DHS/F'EMA grant funding be used to pay for costs already supported by funding from arnother federal source. CD • States with UASI Jurisdictions can use funds retained at the state level to reimburse eligible � operational overtime expenses incurred by the state(per the alcove guidance rim)tations).Any UASI funds retained by the state must be used in direct support of the high-risk urban area. States must provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any UASI funds retained by a state would directly support the high-risk urban area. • FEMA will consult and coordinate with appropriate DFIS components as necessary to verify information used to support operational overtime requests. Personnel Costs(HSGP and UASI) Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning,training,exercise, and equipment activities. Personnel may include but are not limited to training and exercise coordinators, program managers for activities directly associated with HSGP and UASI funded activities, intelligence analysts, and Statewide Interoperabii?ty coordinators(SWIG). Sub-Rocipients should refer to Information Bulletin No.421b,Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Pubiic Lew 110-412--the PME Act), Oct.30, 2019,HSGP funds may not be used to support the hiring of any personnel to fulfil traditional public health and safety duties nor to supplant traditional public health and safety positions and responsibilities. cv The following definitions apply to personnel costs. CD • NIMg.State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable DHSIFEMA grant activities as specified m in this guidance.This may not include new personnel who are hired to fulfill any non- DH8i1=EMA program activities under any circumstances, Hiring will always result In a net increase of Full Time Equivalent(FTE)empbyees. O Overtime.These expenses are limited to the additional costs that result from personnel working over and above 40 hours of weekly work time as the direct result of their performance of DNS/FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible. . Bachfill-Related Overtime.Also called"Overtime as Beckfill,"these expenses are limited to overtime costs that result from personnel who are working overtime(as identified above)to perform the duties of other personnel who are temporarily assigned to D1-1SlF'EMA-approved 42 Packet Pg. 262 activities outside their core responsibilities. Neither overtime nor backf ll expenses are the result of an increase of FTE employees, e Supplanting,Grant funds will be used to supplement existing funds and will not replace (supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction In non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. OPSG funds may be used for domestic trave;and per diem,Including costs associated with the deployrnentlredeployment of personnel to border areas and for travel associated with law enforcement entities assisting other local jurisdictions in law enforcement activit€es(travel costs must be in accordance i with applicable travel regulations). Organization(OPSO) Operational Overtime Costs.OPSG funds should be used for operational overtime oosts associated with law enforcement activities In support of border law enforcement agencies for increased border security enhancement.Overtime pay is for enhanced patrol for certified public safety officers,along with limited support for other law enforcement direct support personnel(e.g.,Communication Officers/Dispatchers, non-sworn patrol pilots, etc.), Overtime shall be reimbursed consistent with the non- cV federal entity's overtime policy and the requirements as stated below: >- • Overtime is time worked that exceeds the required number of hours during an employee's designated shift. • Overtime must be worked to Increase patrol capacity and be In support of Identified and approved USSP border security operations, E • The OPSG overtime hourly rate of pay will be no more than the approved overtime rate per local law and policy and must be in accordance with applicable State and Federal regulations. o • Exempt salaried employees may not be reimbursed for overtime unless the non-federal entity's policy specifically allows for overtime reimbursement for these employees, i3 • The non-federal entity may not utilize OPSG funding to pay for an employee's overtime hours or pay that exceeds 16 hours worked in any 24-hour period, Personnel Casts(OPSG): X Up to 50 percent of an OPSG award may be used to pay for all personnel costs(only to the extent that such expenses are for the allowable activities within the scope of the grant),At the request of a recipient or Sub-Recipient,the FEMA Administrator(or designee)may waive the 50 percent personnel cap.Waiver decisions are at the discretion of the F"EMA Administrator and will be considered on a case-by-case basis. Further, changes in scope or objective also require FEMA's prior written approval pursuant to 2 C.F.I . 200.308(c)(1)(1).A formal OPSO personnel waiver request should: cv • Be on official letterhead, include a written justification, and be,signed by the local Jurisdiction. • Include a budget and method of calculation of personnel costs both in the percentage of the grant award and in total dollar amount, reflecting the change in scope or objective to the project. • include an approved Operations{order from the U813P Sector office that supports the local jurisdiction's written justification. • Be coordinated with the USBP Sector, SAA,and the DHSICBP Office of the Border Patrol (OBP), As with all OPSG personnel costs, OPSG grant funds will be used to supplement existing funds and wlli not replace(supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons rather than the receipt or expected receipt of federal funds. 43 Packet Pg. 263 Temporary or'Terra Appointments Sub-Reclplents may utilize temporary or term appointments to augment the law enfcrcement presence on the borders, However,applying funds toward hiring full-time or permanent sworn public safety officers Is unallowable. a OPSG-funded temporary or term appointments may not exceed the approved period of performance. • For OPSG purposes, temporary appointments are non-status appointments for less than one year. • OPSO funding for temporary or term appointments may pay for salary only. Benefits are not allowable expenses for term or temporary employees. + OPSG remains a non-hiring program.Appropriate uses of temporary orterm appointments Include. • To carry out specific enforcement operations work for ongoing OPSG-funded patrols throughout the Sector Area of Operation; • To staff operations of limited duration;such as OPSG-enhanced enforcement patrols targeting specific locations or criminal activity; and, • To fill OPSG positions In activities undergoing transition or personnel shortages and local backfiil policies(medicallmilitary deployrnents), w ONG term and temporary appointments must have all necessary certifications and training to enforce state and local laws.OPSO funds will not be used to train or certify term or >_ temporary appointments except as otherwise stated In the OPSG section of this manual and the HSGP NOFO. • Sub�Recipients must follow their own applicable policies and procedures regarding temporary or term appointments. Unallowable Costs(OPSG) OPSG unallowable costs include costs associated with evidence collection, arrest processing, o prosecution,and Traffic/M checkpolnts,such as evidence documentation cameras,fingerprinting supplies,alcohol breathalyzers, portable work lights, traffic barricades, and similar law enforcement expenses.Additional unallowable costs aEso include costs associated with staffing and general IT computing equipment and hardware,such as personal computers,fakes, copy machines, modems,etc. OPSG Is not intended as a hiring program, Therefore,applying funds toward hiring full-time or permanent sworn public safety officers Is unallowable. OPSG funding shall not be used to supplant Lu Inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local and federal law enforcement agencies, Finally, construction and/or renovation costs, and exercise expenses are prohibited under OPSG. C. Allowable Exercise Related Costs Exercises conducted with grant funding should be managed and conducted consistent with HSEEP. CD HSEEP guidance for exercise design,development,conduct,evaluation,and improvement planning is cV located at httpsJAvww.ferna.gov/exerv1se. « Design,Develop,Conduct,and Evaluate an Exercise • Exercise Planning Workshop ■ Full-or part-time staff or contractors/consultants a Overtime and backfill costs,including expenses for part-time and volunteer emergency e Response personnel participating in DHS/FEMA exercise • Implementation of HSEEP a Activities to achieve exercises inclusive of people with disabllities • Travel • Supplies'associated with allowable approved exercises • Interoperable communications exercises 44 Packet Pg. 264 Additlonai Exercise information SubwRecipients that decide to use HSGP funds to conduct an exeralse(s)are ancouraged to complete a progressive exercise series. Exercises conducted by states and high risked urban areas may be used to fulfill similar exercise requirements required by other grant programs. Sub-Reciplenta are encouraged to Invite representatives/planners Involved with other Federally mandated or private exercise activities, States and high risked urban areas are encouraged to share,at a minimum,the multi-yeartrain[ng and exercise schedule with those departments, agancles,and organizations included in the plan. r Validating Capabilities.Exercises examine and validate capabllitles-based planning across the Prevention, Protection, Mitigation, Response, and Recovery mission areas.The extensive engagement of the whole community,including bcat not limited to ex-amining the needs and requirements for individuals with disabilities, individuals with ilmited English proficiency, and others with access and functional needs, Is essential to the development of an effective and comprehensives exercise program.Exercises are designed to be progressive—Increasing in scope and complexity and drawing upon results and outcomes from prior exercises and real- world incidents—to challenge participating communities.Consistent with Homeland Security Exercise and Evaluation program guidance and tools, the National'Exercise program(NEP) cV serves as the principal exercise mechanism for examining national preparedness and 04 measuring readiness. Exercises should align with priorities and capabllitles identified In a mutt-year TER ® i i * Special went Planniag. If a state or Urban Area will be hosting a special evont(e.g., Super W Bowl, G-B Summit),the special event planning should be considered as a training or exercise _ activity for the purpose of the multi-year TER States must include all confirmed or planned speclai events in the Multi-year TEP,The state or Urban Area may plan to use HSGP or UASI funding to finance training and exercise activities In preparation for those events.States and Urban Areas should also consider exercises at major venues(e.g.,arenas,convention o centers)that focus on evacuations,communications,and command and control, r Regional Exercises. States should also anticipate participating In at feast one Regional Exercise annually.States must Include all confirmed or planned special events in the Multi- year TER Role of Non-Governmental Entitles In Exercises. Non-governmental participation In all levels of exercises is strongly encouraged. Leaders from non-governmental entities should be included In the planning, design, and evaluation of an exercise.State,local,Tribal,and territorial jurisdictions are encouraged to develop exercises that test the Integration and use of non-governmental resources provided by nan-governmental entities,defined as the private sector and private non-profit,faith-based, community, participation In exercises should be coordinated with the[ocaI Citizen Carps Council(s)or their equivalent and other partner cV agencies. POEM State Training Office conditions for Exercises:For the purposes of this Agreement,any exercise which is compilant with HSE,EP standards and contained in the State of Florida(and County or Regional)MYTEP qualifies as an authorized exercise.The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise, • in order to receive payment for successfully attending an authorized exercise,the Sub- Recipient must provide the Division with a certificate of completion or similar correspondence signed by the individual In charge of the examise;additionally, the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to attend the exercise, 45 Packet Pg. 265 C.9.b * In order the receive payment for successfufly conducting an authorized exercise, the Sub- Recfplent must provide the Division with an ExPLAN,AAR/IP, 1PC/MPC/FPC Meeting Minutes and Sign-in Sheet for exercise attendees; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to conduct the exercise, The Sub-f-Reoipient must include with the reimbursament package a separate copy of the page(s)from the Exercise Plan which fclentif;`es the participant agencies and a printed page(&)from the State(and County or Reglonal)MYrEi' ret7acting the exorclae, 6 If you require food/water for this event, request must come to the Division within 25 days prior to the event, In the following format: � I r Exercise Title; Location, Exercise Date. Exercise Schedule: Esttmated Number of Participants that will be fed: Estimated Cost for food/water: Description of the Exercise: `V cv D. Allowable Training Related Costs(SHOP and UASt) >- Allowable training-related costs under HSGP Include the establishment, support, conduct, and attendance of training spedffcalfy identified under the HSGP and UASi programs and/or in conjunction with — emergency preparedness training by other Federal agencies(a.g.,HHS and DOT).Training conducted — using HSGP funds should address a performance gap identified through an AARIIP or other assessments (e.g., National Emergency Communications Flan NECP Goal Assessments)and contribute to building a — capabitity that will be evaluated through a formal exercise.Any training or training gaps,including those for children,eider adults, pregnant women,and individuals with disabilities and others who also have access or functlonal needs, should be identified In the AAI t/IP and addressed In the state or Urban Area training cycle. Sub-Reoipients are encouraged to use existing training rather than developing new courses. When developing new courses, 5u"ecipfents are encouraged to apply the Anaiysls,Design, Development, Implementation and Evaluation (ADDIE)model of instructional design, x • Overtime and backfili for emergency preparedness and response personnel attending Lu DHSffEMAa sponsored and approved training ciass�* * Overtime and backfili expenses for part time and volunteer emergency response personnel participating in DHS/FEMA training • Training workshops and conferences s Activities to achieve training Inclusive of people with disabilities • Full-or part-time staff or contractors/consultants CD • Travel N + Suppiles assoclated with allowable approved training that are expended or consumed during the course of the planning and conduct of the exercises project(s) * Instructor cartificatlon/re-certft'ication d Coordination with Citizen Corps Councils In conducting training exercises « Interoperable communications training Additional Training Information Per DHS/FEMA Grant'Programs Directorate Policy FP 207-008-064-1, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants, Issued on September 9, 2013, states, territories,`tribal entities and urban areas are no longer required to request approval from PEMA for personnel to attend non-DHS FEMA training as long as the training is coordinated with and 46 Packet Pg. 266 approved by the state,territory,Tribal or Urban Area Training Point of Contact(TPOC)and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan(EOP).The only exception to this policy Is for Countering Violent Extremism courses.D1-IS/FEMA will conduct periodic reviews of all state, territory,and Urban Area training funded by OHS/FEMA.These reviews may Include requests for all course materials and physical observation of, or participation in,the funded training, if these reviews determine that courses are outside the scope of this guidance, Sub-Reclpients will be asked to repay grant funds expended in support of those efforts. For further information an developing courses using the instructional design methodology and tools that j can facilitate the process, SAAs and TPOcs are encouraged to review the NTFD Responder paining Development Center(RTDC)websiite. DH81FElMIA Provided Training.These tralnings include programs or courses developed for and delivered by inst4utions and organizations funded by DHS/rEMA. This includes the Center for Domestic Preparedness(CDP),the Emergency Managennent institute(EMI), and the Notional Training and Education Division's(NTED)training partner programs Including,the Continuing Training Chants, the National Domestic Preparedness Consortium(NDPC)and the Rural Domestic Preparedness Consortium (RDPC), cv CD cv Approved State and Federal Sponsored Course Cateloq re.This catalogue lists state and Federal >- sponsored courses that fall within the DHSIFEMA mission scope and have been approved through the FEMA course review and approval process.An updated version of this catalog can be accessed at; � .firstrespondertralninn.aov, Training Not Provided,by DHS/Ft~"MA.Those tralnings include courses that are either state sponsored or Federal sponsored(non-DHS/FEMA),coordinated and approved by the SAA or their designated TPOC,and fall within the DHSIFEMA mission scope to prepare state, local,Tribal,and territorial personnel to prevent, protect against,mitigate, respond to,and recover from acts of terrorism or catastrophic events. i3 s State Sponsored Courses,These courses are developed for and/or delivered by institutions or organizations other than Federal entities or FEMA and are sponsored by the SAA or their designated TPOC. 2 x r Joint Training and Exercises with the Public and Private Sectors.These courses are sponsored and coordinated by private sector entities to enhance public-private partnerships for training personnel to prevent,protect against,mitigate, respond to, and recover from acts of terrorism or catastrophic events, In addition, States,territories,Tribes,and Urban Areas are encouraged to incorporate the private sector in government-sponsored training and axeratses. cv Additional information on both OHSIFEMA provided training and other federal and state training can be cv found at:www. rstrespgpdert inter ing.gov, Training Information Deporting System("Web-Forms").Web-Forms is an electronic form/date management system built to assist the SAA and its designated State,territory and Tribal Training Point of Contact(TPOC),reporting training activities through Web-Forms Is not required under FY 2020 HSGP, however,the systern remains available and can be accessed through the FEMA Toolkit located at https.iIwww.firstrespondartralaing.govffrt(in order to support grantees in their own tracking of training, FDEM State Training Office Conditions:For the purposes of this Agreement,any training course listed on the DHS approved course catalog qualifies as an authorized course. `rho Sub-Recipient can successfully complete an authorized course either by attending or conducting that course. 47 Packet Pg. 267 • In order to receive payment for successfully attending an authorized training course,the Sub- Recipient must provide the Division with a certlficata of course completion;additionally,the Sub-Recipient must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient In order to attend the course, • In order the receive payment for successfully conducting an authorized course,the Sub- Recipient must provide this Division with the course materials and a roster sign-In sheet; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-recipient in order to conduct the course," • For courses that are non-DHS approved training, Sub-Recipient must request approval to conduct training through the use of the Non-TED Form and provide a copy, along with small, showing approval granted for conduct. • For the conduct of training workshops,Sub-Recipient must provide a copy of the course materials and sign-in sheets. cv • The number of participants must be a minimum of 15 in order to Justify the cast of holding a course. For questlons regarding adequate number of participants please contact the FDEM � State Training Officer for course specific guidance. Unless the Sub-Recipient receives advance written approval from the State Training officer for the number of participants,then the Division will reduce the amount authorized for reimbursement on a pro-rats basis for any training with less than 16 participants. -- • The Sub-Recipient must include with the reimbursement package a separate copy of the page(s)from the State(and County or regional)MYTEP reflecting the training. E. Allowable equipment Related Costs(SHOP and iJASI) The 21 allowable prevention, protection,mitigation, response,and recovery equipment categories for HSGP are listed on the Authorized Equipment List(AEL),The AEL is available at httpS:l +rwfema cgvv u o 'zed- ul mo t-list.Some equipment items require prior approval from OHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment Item to ensura prior approval Is not required or to ensure prior approval is obtained If necessary. Unless otherwise stated,all equipment must meet all mandatory regulatory and/or DMFENIA-adopted standards to lad eligible for purchase using these funds. In addition, recipients will be responsible forobtaining and maintaining all necessary certifications and licenses for the requested equipment, Grant funds may be used for the procurement of medical countermeasures, Procurement of medical countermeasures must be conducted In collaboration with Stateloityllocal health departments who cv administer Federal funds from HH8 for this purpose.Procurement must have a sound threat-based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response.prior to procuring pharmaceuticals,grantees must have in place an Inventory management plan to avoid large periodic variations In supplies due to coinciding purchase and expiration dates.Grantees are encouraged to enter into rotational procurement agreements with vendors and distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year's period of performance for HSGP.The cost of disposal cannot be carried over to another FEMA grant or grant period. The equipment,goods,and supplies("the eligible equipment")purchased with funds provided under this agreement are for the purposes specified in"Florida's Domestic Security Strategy". Equipment purchased with these funds will be utilized in the event of emergencies, Including, but not limited to, terrorism-related hazards. The Sub-Roclpient shall place the equipment throughout the State of Florida in such a manner that, In the event of an emergency,the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two(2)hours of a request 48 Packet Pg. 268 .. C.9.b for said deployment.The Florida Division of Emergency management(FOEM)must approve any purchases of equipment not itemized in a project's approved budget In advance of the purchase, The Sub-Recipient will,in accordance with the statewide mutual aid agreement or other emergency response purpose as specified In the'Florida Domestic Security Strategy,"ensure that ail equipment purchased with these funds is used to respond to any and all Incidents within its regional response area as applicable for so long as this Agreement remains In effect. Prior to requesting a response, the FIJr=M will take prudent and appropriate action to determine that the level or Intensity of the incident Is stuoh that the specialized equipment and resources are necessary to mitigate the outcome of the Incident. Allowable Equipment(OPSG) ` OPSG equipment Is intended to be Incidental to the enhanced border security operations being performed. The grant Is not Intended to-be used to outfit or supply general equipment to SLTT law enforcement agencies. Equipment must be relatable to and justified by the operational benefit It will provide. i • Equipment Marking.Because equipment purchased with OPSG funding is Intended to be used to support©PSG activities, it must be appropriately marked to ensure its ready identification and primary use for that purpose.When practicable,,any equipment purchased with OPSG funding shall be prominently marked as foilows: u "Purchased with AHS funds for Qpeeaflon Stonegarden Use" • Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of fuel and mileage costs in support of operational activities Vehicle and Equipment Acquisition, Including Leasing and Rentals.Allowable purchases under OPSG include patrol cars and other mission-specific vehicles whose primary use is to increase operational activities/patrols on or near a border nexus in support of approved border security operations,A detailed justification must be submitted to the respective FEMA HQ Program Analyst prior to purchase. • Vehicle and Equipment Acqutsltion,Including Leasing and Rentals:Allowable purchases under OPSG include patrol vehicles and other mission-specific equipment whose primary purpose is to increase operational capabilities on or near a border nexus In support of approved border security operations.A detailed justification must be submitted to the respective FEMA HQ Program Analyst prior to purchase. • Medical Brnergoncy Countermeasures;Allowable purchases under OPSG include narcotic antagonist pharmaceuticals, detection and identification equipment,safe storage and transportation, personnel protective equipment,and Initial equipment ev CD training, as will be reflected in the AEL and explained In IS 438. cv F. Unallowable Costs(HSGP,UASI and 01128G) • Per FEMA policy,the purchase of weapons and weapons accessories, Including ammunition, is not allowed with HSGP funds. • Grant funds may not be used for the purchase of equipment not approved by DHSIFFMA. Grant funds must comply with [g 426 and may not be used for the purchase of the following equipment.firearms;ammunition;grenade launchers;bayonets;or weepanlzed aircraft, vessels,or vehicles of any kind with weapons installed. • Unauthorized exercise-related costs include; 49 Packet Pg. 269 C.9.b o Reimbursement for the maintenance or weer and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g,,fire trucks, ambulances). o Equipment that Is purchased for permanent Installation and/or use, beyond the scope of the conclusion of the exercise(e.g., electronic messaging sign). Q. Telecommunications and Video Surveillance Restrictions Effective August 13,2020,DHS/FEMA recipients and subreciplents may not use grant funds under the programs covered by this Manual and provided In FY 2020 or previous years to: 1. Procure or obtain, extend or renew a contract to procure or obtain,or enter into a contract to procure or obtain any equipment,system,or service that uses'covered telecommunications equipment or services'as a substantial or essential component of any system,or as critical technology of any system; or 2. Enter into contracts or extend or renew contracts with entitles that use"covered telecommunications equipment or services"as a substantial or essential component of any system,or as critical technology as part of any system. `V cv This prohibition regarding certain telecommunications and video surveillance services or equipment is mandated by section 889 of the John S.McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-252(2018). Raciplents and subreclpients may use OHS/FEMA grant 'Funding to procure replacement equipment and services impacted by this prohibition, provided the costs — are otherwise consistent with the requirements of this Manual, applicable appendix to this Manual,and _ applicable NOFO. OHS/FEMA will publish additional guidance in a subsequent Information Bulletin or similar notice. — Per section 889(N2)-(3)of the FY 2019 NDAA, covered telecommunications equipment or services means; o 1. Telecommunications equipment produced by Huawel Technologies Company or ZfE Corporation, (or any subsidiary or affiliate of such antlties); 2. For the purpose of public safety,security of Government facilities, physical security surveillance of critical Infrastructure, and other national security purposes,video surveillance and telecommunications equipment produced by Hytera Communisations Corporation, Hangzhou LU Hikvislon Digital Technology Company,or Dahua'Technology Company(or any subsidiary or affiliate of such entities); 3. Telecommunications or video surveillance services provided by such entities or using such equipment;or 4. 'Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense,in consultation with the Director of National Intelligence or the Director of the Federal Bureau of investigation, reasonably believes to be an entity owned or controlled by,or otherwise connected to,the People's Republic of China. Ft, Critical Emergency Supplies Critical Emergency Supplies(SHSP and UASI)Critical emergency supplies, such as shelf stable products, water,and medical equipment and supplies are an allowable expense under SH$P and UASI. Prior to the allocation of grant funds for stockpiling purposes,each state must have DWFEMA's approval of a five-year viable Inventory management plan,which should include a distribution strategy and related austainment casts if planned grant expenditure Is over $100,000.00, If grant expenditures exceed the minimum threshold, the five-year inventory management plan will be developed by the recipient and monitored by FNMA.FERIA will provide program oversight and technical assistance as it relates to the purchase of critical emergency supplies 50 Packet Pg. 270 under UASI. Fr MA will estabifsh guidelines and requirements for the purchase of these supplies under UASI and monitor development and status of the stete's inventory management plan. I. Regional 9order Projects(OPSC) Subrealpients are encouraged to prioritize the acquisition and development of regional projects on the borders to maximize interoperability and coordination capobliltles among federal agencies and with state, local,and tribal law enforcement partners.Such regional projects Include. i Communications equipment: •Radio systems and repeaters •Integration with regional Intelligence and Information sharing effort(I.e.fusion centers) a Intelligence analysis Sltuatlonal Awareness equipment: o License plate reader Networks o Visual detection and surveillance systems o Sensor Systems o Radar Systems(for air andlor marine Incursions) 1 o Aircraft systems(manned or unmanned) J. Construction and Renovation(81-ISP and UASI) Project construction using SHSP and UASI funds may not exceed the greater of$1,000,000 or 16%of the grant award. For the purposes of the limitations on funding levels, communications towers are not considered construction. Written approval must he provided by DHS/FEMA prior to the use of any HSOP funds for construction or renovation. When applying for construction funds,recipients must submit o evidence of approved zoning ordinances,architectural plans,and Any other locally required planning permits.Additionally,recipients are required to submit a SP-424C form with budget detail citing the project costs. Recipients using funds for construction projects must comply with the Davis-Bacon Act(codified as amended at 40 tl.S,C.§§3141 et sec.).Recipients must ensure that their coniractom or LU subcontractors for construction projects,pay workers no less than the prevalling wages for laborers and mechanics employed on projects of a character like the contract work in the civil subdivision of the State in which the work is to be performed.Additional Information regarding compliance with the Davla-Bacon Act,including Department of Labor(00L)wage determinations, is available online at +t Jfv�dgl,ggviwhdlgovco�Aots(�hra.htm, K. Communications Towers `V cv When applying for funds to construct communication towers,sub recipients must submit evidence that the Federal Communication Commission's Section 106 of the National Historic � Preservation Act,Pub, L,No.89-665,as amended, review procees has been completed. L. Disposition When Original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency,except as otherwise provided In Federal statutes,regulations,or Federal awarding agency disposition Instructions, the Sub-Recipient must request disposition instructions from FDEM Office of Domestic Preparedness and the State Administrative Agency will request deposition Instructions from Federal awarding agency as required by the terms and oonclMons of the Federal award.The Sub-Recipient shall notify the FDEM Office of Dornestle Preparedness at.2565 Shumard �1 Packet Cak ElIvd., Tallahassee, Fiorlda 32399 one year In advance of the expiration of the aqulpmerift posted sheif•ffe~or normal Re expectancy or when It has been axpended. The Oub-Recipiesnt shall notify the i IDEM immediately if the equipment is destroyed, lost,or stolen, M. Requirements for Small Unmanned Aircraft System(SHSP, UASI,and OPSO I� All requests to purchase Small Unmenoed Mcraft Syslems(SUAS)VWn FF.MA grant funding must 1 comply with IS 426 and IS 438 and include a description of the policies and procedures in place to 111 safeguard Individuals'privacy, civil rights, and civil liberties of the jurisd lotion that will purchase,take f t'stle to or otherwise use the SUAS eg WPM ent. N. SAFFI COM Emmency communications systems arid equipment r'nust mast applicable SAFECOM Guidance,Sub-Recipients mist tae coadinaW with the SW IC and the State interuperabii'>f.y Governing Body(SIGB)to ensure interoperability and long-term compatibility, O. CYBERSECUR17Y 4 Sub-I'teolpients must use HSGP funds for cybersecurity projects that suppartthe security and `V 1 funclioning of critical infrastructure and care capabilities as they relate to terroriani.prepsredness i and may simultaneousiy support onhanoed preparednass for other hazards unrelated to acts of U_ i tarrvrism. P. Law Inforcement Readiriass [SHSP,UASI,and OPSG) OPSO grant fonds may be used to increase operational,material, and technological readiness of SLIT law enforcement agencies.The Delegation of Immigration Authority,section 287(g)of t. e — Immigration and Nationality Act(INA)program sllows a state or local law enforcement entity to enter Into sa partnership with ICE, under a joint Memorandum of Agreement(MtOA),to receive delegated e authority for immigration enforcement within their IwIsdicfions SHSP,UM11,yr OPGG grant funds may be requested end may be approved can a case-by-case bask for immigration enforcement training in support Of the border security mission. Requests for training will be evaluated on a case- t>y a&e basis and can only be used for certification in the section 287(g)program provided by _ DI-I8/10E. SHSP, UASI,or oPSG 5u6-Recipients with agreements under sectlon 287(g) of the Immigration and Nationality Act(8 U.S.D, §1357(g))to receive delegated authorlty for immigratdon LU enforcement within their juriscllotions may also be reimbursed for section 287(g)related operational activities with approval from FIRMA on a Case-bycese basis. For OPSG, uub-Reclplents must be authorized by USSP Headgtrartem acid Sectors,1,nd operav=W activities must be coordinated through a MBP Sector, Q. Wintooance and Sustainrment(SHSP,UASI, and OPSO) cv CD The use of E)HS/FEMA preparedness grant funds for maintertaRce contracts,warranties,repair or `V reptacoment costs, upgrades,and user fees are allowable,pis described in F'EMA Policy FP 205,402- 125-1 under all active and futures grant awards, unions otherwise noted.Except for maintenance plans � or extended warranties purchased McidenW to the tariginal purchase oT the equipment,the period covered by maintenance or warranty plan must not exceed the POP of the specific grant funds The The to purchase the plan or warranty. Grant Hinds are intended to support the Goal by funding projects that build and sustain the core capabilities necessary to prevent,protect FagaInst,mltirgate tt�e effects of,respond to,and recover from those threats that pose the greatest risk to the security of the illation. In order to provide recipients the ability to meet this objective,the policy set forth in FEMA's IB 379,Guidance to Stale Administfative Agencies to Expe6ie the Expenditure of Sartain DHSIFEMA Grant Funding, initially for FY 2007-2014,allows for the expansion of eligible maintenance and sustainnient costs which must 5� Packet Pg.272 C.9.b be in(1)direct support of existing capabilities; (2)must be an otherwise allowable expenditure under the applicable grant program;(3)be tied to one of the core capabilities in the five mission areas contained within the Goal, and(4)shareable through the Emergency Management Assistance Compact.Additionally, eligible costs may also be In support of equipment,training,and critical resources that have previously been purchased with either federal grant or any other source of funding other than DHS/FEMA preparedness grant program dollars. R. Management and,Administration(M&A)(HSOP& UASI) i t Management and administration(M&A)activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. Sub-Recipients awarded M&A costs under this agreement can retain a maxlmum of up to 5%of their total agreement award amount for M&A costs, M&A activities Includes. M Hiring of full-time or part-time staff or contraotors/consultants; • To assist with the management of the respective grant program. • To assist with application requirements. cv CD + To assist with the compliancy with reporting and data collection requirements. Manaoemant and Administration(WA)(OPSG) Management and administration(M&A)activities are those directly relating to the management and administration of OPSG funds,such as financial management end monitoring.Recipients may retain W up to 2.5%of the overall OPSG allocation prior to passing-through funding to Sub-Recipients.This _ funding must be deducted in an equal percentage from each Sub-Recipient. Sub-Recipients and friendly farces may retain funding for M&A purposes; however,the total amount retained canna. exceed 5 percent of the Sub-Reciplent's subaward. Friendly forces are local law enforcement entitles that are subordinate Sub-Recipients under OPSG. In other words,friendly forces are entitiesthat o receive a subaward from a Sub-Recipient under the OFISG program.Friendly forces must comply with all requirements of SLIb-Reclpients under 2 CAR. Part 200. S. Procurement r All procurement transactions will he conducted in a manner providing full and open competitlon anduj shall comply with the standards articulated in; « 2 C.F.R. Part 2Q0; a Chapter 287,Florida Statues;and, • any local procurement policy. cv To the extent thet one standard is more stringent then another,the Sub-Reclpient must follow the CD more stringent standard. For example, if a State statute imposes a stricter requirement than a Federal regulation,then the Sub-Reciplent must adhere to the requirements of the State statute. The Division shall pre-approve all scopes of work for prosects funded under this agreement. Additionally, the Sub-Reclplent shall not execute a piggy-back contract unless the DIvision has approved the Scope of Work contained in the o4glnal contract that farms the basis for the piggy-back < contract. Also, in order to receive reimbursement from the Division,the Sub-Recipient must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore,if requested by the Division,the Sufi-Recipient shall provide copies of solicitation documents including responses and justification of vendor selection. Contracts may Include: 53 Packet Pg. 273 State Term Contract:A State Term Contract is a contract that Is competitively procured by the Division of State purchasing for selected products and services for use by agencies and eligible users. Florida agencies and eligible users may use a request for quote to obtain written pricing or services Information from a state term contact vendor for commodities or contractual services available on a state term contract from that vendor.Use of state term contracts Is mandatory for Florida agencies In accordance with section 287.066, Florida Statutes, Alternate Contract Source: An Alternate Contract Source Is a contract lot by a federal,state,or local government that has been approved by the Department of Management Services, based on a determination that the contract is cost-effective and in the best Interest of the state,for use by one or all Florida agencies for purchases, without the requirement of competitive procurement.Alternate contract sources are authorized by subsection 287.042(16),Florida Statutes, as implemented by Rule BOA 1.045, Florida Administrative Code. General Services Administration Schedules:The General Services Administration(GSA)is an Independent agency of the United States Government.Statea, tribes, and local governments, and any instrumentality thereof(such as focal education agencles or institutions of higher education)may particlpate in the GSA Cooperative Purchasing Program.).Refer to the appropriate GSA Schedule cv for additional requirements. CD T. Piggybacking The practice of procurement by one agency using the agreement of another agency is called piggybacking. The ability to piggyback ontq art existing contract is not unlimited. The existing contract must contain language or other legal authority authorizing third parties to make purchases from the contract with the vendor's consent, The terms and conditions of the new contract, including the Scope of Work,must be substantially the same as those of the existing contract. The piggyback contract may not exceed the existing contract in scope or volume of goods or services. An agency may not use the preexisting contract merely as a"basis to begin negotiations"for a broader or materially different contract. Section 216.971, Florida Statutes Statutory changes enacted by the Legislature impose additional requirements on grant and Sub-Recipient — agreements funded with Federal or State financial assistance. in pertinent part,Section 215.971(1) states: An agency agreement that provides state financial assistance to a Recipient or Sub-Rec€plent,as those tents are defined In s. 215.97, or that provides federal financial assistance to a Sub- Recipient,as defined by applicable United States Office of Management and Budget circulars, must include mil of the following: cv s A provision specifying a Scope of Work that clearly establishes the tasks that the cv Recipient or Sub-Recipient Is required to perform. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted In writing by the agency before payment.Each deliverable must be directly related to the Scope of Wort and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. • A provision specifying the financial consequences that apply if the Recipient or Sub- Recipient falls to perform the minimum level of service required by the agreement. The provision can be excluded from the agreement only If financial consequences are prohibited by the federal agency awarding the grant.Funds refunded to a state agency from a RK[p€ent or Sub-Reciplent for failure to perform as required under the agreement 54 Packet Pg. 274 1 � i may be expended only In d€reot support of the progrem from which the agreement originated. A provision specifying that a Recipient or Sub-Recipient of federal or state financial assistance may expend funds only for allowable casts resulting from obligations Incurred during the specified agreement period, A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the state agency. a A provision specifying that any funds paid In excess of the amount to which the Recipient or Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. • Any additional Information required pursuant to s.215.97. U. Unique Entity Identifier and System for Award Management(SAM) Sub-recipients for this award must: cv CD cv • Be registered in SAM; >- 9 Provide a valid DUN$number;and s .Continue to maintain an active SAM registration with current Information at all times during which It has an active federal award. V. Reportfng Requirements 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report is due within thirty(30)days after the end of the reporting periods(March 31, June 30,September 30 and December 31)for the life of this contract. • If a report(s)is delinquent,future financial reimbursements will be withheld until i3 the Sub-Recipient's reporting is current, If a report goes two(2)consecutive quarters without Sub-Recipient reflecting any activity and/or no expenditures will likely result In termination of the agreement. Pry ra t c o in S ed le Isgpvrtlrrr� Perlr�d Report clue to FDEM no later than Januar 1 thrau h March 31 April 30 April 1 through June 30 Jut 31 cv J u!y 1 through.September 30 October 31 October 4 thrau h December 31 January 31 v 2. Programmatic Reporting-Biannual Strategic implementation Report(BSIR): After the and of each reporting period, for the life of the contract unless directed otherwise,the SAA, will compfete the Biannual Strategic Implementation Report in the Grants Deporting Tool (GIST) tt a; e a in .od .dhs. a . The reporting periods are January I-June 30 and July 1I-Decenber 31. Data entry Is scheduled for December 1 and June 1 respectively. Future awards end reimbursement may be withheld if these reports are delinquent, 3. Relrnbursement bequests: 55 Packet Pg. 275 C.9.b A request for reimbursement may be sent to your grant manager for review and approval at any time during the contract period, Reimbursements must be requested within ninety(90)calendar days of expenditure of'funds, and quarterly at a minimum, Failure to submit request for reimbursement within ninety(90)Wendar days of expenditure shall result in denial of reimbursement. The Sub-Recipient should include the category's corresponding line[ism number In the"Detail of Claims"form. This number can be found in the"Proposed Program Budget'. A line stern number is to be included for every dollar amount fisted In the"Detail of Claims"Form. 4. Close-out Programmatic Reporting: The Close-out Report Is due to the Florida Division of Emergency Management no later than sixty (60)calendar days after the agreement Is either completed or the agreement has expired. S. AdmInlstrative Closeout An administrative closeout may be conducted when a recipient is not responsive to the Division'$ reasonable efforts to collect required reports,farms,or other documentation needed to complete the standard award and/or closeout process, FOEM will make three written attempts to collect required information before Initiating an administrative closeout. If an award Is administratively closed, FOEM may decide to Impose remedies for noncompliance per 2 C.F.R.§200.338, consider this information in reviewing future award applications, or apply special conditions to existing or future awards. W. Programmatic Point of Contact Contractual Point of Contact Programmatic Point of Contact '✓ Kizzy K.Caban Amy Carmon FDEM FDEM — 2W Shumard Oak Blvd, 2655 Shumard Oak Blvd, Tallahassee, FL 32399-2100 Tallahassee,FL 32399-2100 (850)8164348 (850)815-4356 i3 Kizz .Gaban em.m iorida.com Am .Carmon em.m floOda.com X. Contractual Raspons Ibititles • The FI)EM shall determine eligiblilty of projects and approve changes In Scope of Work, The FDEM shall administer the financial processes. Y. Failure to Comply e Fall ure to comply with any of the provisions outlined above shall result in disallowance of reimbursement for expenditures. cv CD cv e 56 Packet Pg. 276 ATTACHMENT C DELIVERABLE$AND PERFORMANCE State Homeland Socurlty Program(HSGP); HSGP supports the Implementation of risk driven, capabilitles-based State Homeland Security Strategies to address capability targets set In Urban Area, State, and regional Threat and Hazard identification and Disk Assessments(THIRAs).The capability levels are assessed in the State Preparedness Report(SPR)and Inform planning,organization, equipment,training, and exercise needs to prevent,protect against, mitigate,respond to, and recover from acts of terrorism and other catastrophic events, Planning[Deliverable,Subject to the funding Iimitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing Planning activitles consistent w€th the guidelines contained in the Gomprehonsive Planning Guide CPG 101 v,2, For additional Information, please see http,//wwwfema,croylpdflabout/d,ivrsion$lnod/ _1t71_V2. f or grant guidance(Notice of Funding Opportunity).For the purposes of this Agreement,any planning activity such as those associated with theThreat and Hazard Identification and Risk Analysis(THIRA), State Preparedness Report(SPR), and other planning activities that support the National preparedness foal (NPG)and place-an emphasis `V on updating and maintaining a current Emergency Operations Plan(EOP) are eligible.The Sub-Recipient can successfully complete a planning activity either by creating or updating such plan(s), >- Organization i?eliverabla. Subject to the funding limitations of Phis Agreement,the Division shall reimburse the Sub�Reciplent for the actual eligible costs for Personnel,intelligence Analysts,Overtime and Operational Overtime. Exercise Deliverable., Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub»Recipient for the actual cost of successfully completing an exercise which meets the Department of Homeland Security Homeland Security Exercise and Evaluation Program(HSEEP)standards and is o listed In A)the State of Florida Mufti Year Training&Exercise Plan(MYTEP),and B)County or Regional TEP for the region in which the Sub-Recipient is geographleally located, Information related to TEPs and HSEEP compliance can be found oniine at; httDs:1 vvww.ilis.dhs= nv is e . For the purposes of this Agreement, any exercise which is compliant with HSEF5P standards and contained in the Stata of Florida _ MYTEP qualifies as an authorized exercise, The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise, Training Deliverable: Subject to the funding limitations of this Agreement,the Dlvislon shall reimburse the Sub-Recipient for the actual Coot of successfully completing a training course listed can the Department of homeland Security(DHS)spproved.00urse catalog. For non-OHS approved Courses the Sub-Recipient shall obtain advance FIDEM approval using the Non-TED form by contacting their grant manager. The DH8 course catalog is available online at: h1tv.1/traininp,fams,cavl. Forthe purposes of this Agreement,any training course listed on the OHS approved course catalog qualifies as an authorized course. The Sub-Recipient can successfully complete on authorized course either by attending or `V conducting that course. m Equipment Deliverable; Subject to the funding limitations of this Agreement, the Division shall reimburse the Sub-Recipient for the actual cost of purchasing an item identified In the approved project funding template and budget of this agreement and listed on the DHS Authorized Equipment List(AEL), For the purposes of this Agreement,any Item listed on the AEL qualifies as an authorized item. The 21 allowable prevention,protection, mitigation, response,and recovery equipment categories land equipment standards for HSGP are listed on the web-teased version of the Authorized Equipment List(AEL)on the Lessons Learned information System at http,llbe afema.cAvlauthor€zed-eguW ent-ijs. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses-for the requested equipment. 57 i Packet Pg. 277 C.9.b Management Deliverable, Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost for Management and Administration (M&A)activities, Costs for allowable items will be reimbursed If incurred and completed within the period of performance,In accordance with the Budget and Scope of Work,Attachments A and B of this agreement. cv CD cv 0 i3 cv CD cv U 58 Packet Pg. 278 C.9.b ATTACHMENT D Program Statutes and Regulations 1) Age Discrimination Act of 1975 42 U.S.C. §6101 of seq. 2) Americans with Disabilities Act of 1990 42 U.S.C.§ 12'101-12213 3) Chapter 473, Flgridg Statutes 4) Chapter 215,F.Igdda Statutes 5) Chapter 262, Florida Statutes 6) Title VI of the Civil Rights Act of 1964 42 U.S.C. §2000 of seq. 7) "Title Vlll of the Civil Flights Acts of 1988 42 U.S.C.§3601 et seq. 8) Copyright notice 17 U,S.C.§§401 or 402 9) Assurances,Ad►ninistrative Requirements, Cost Principles, Representations and Certifications 2 C.F.R. Part 200 10) Debarment and Suspension executive Orders 12549 and 12689 11) Drug Free Workplace Act of 1988 41 U.S.C. §701 at seq. 1.2) Duplication of Benefits2 C.F.R. Part 200, Subpart E 13) Energy Policy and Conservation Act 42 U.S.C. §6201 14) False Claims Act and Program Fraud Civil Remedies 31 U.S.G.§3729-3733 also 31 U.S.C. § 3801-3812 15) Fly America:,Act of 1974 49 U.S.C.§41102 also 49 U,S.C. §40118 16) Hotel and Motel Fire Safety Act of 109015 U.S.C.§2226a 17) Lobbying Prohibitions 31 U.S.G.§ 1352 18) Patents and Intellectual Property Rights 35 U.S.C.§200 et seq. 19) Procurement of Recovered Materials sectlon$002 of Solid W6ste Disposal Act '✓ 20) Terrorist Financing Executive Order 13224 21) Title IX of the Education Amendments of 1972(Equal Opportunity In Education Act)20 U.S.C. § 1681 et seq. 22) Traff♦cking Victims Protection Act of 2000 22 U.S.G.§7104 0 23) Rehabilitation Act of 1973 Section 504,29 LI.S,C.§794 24) USA Patriot Act of 200110 U.S.C.§ 175-172c 26) Wh#stieblower Protection Act 10 U.S.C,§2409,41 US.G.§4712,and 10 U.S.C,§23.24, 41 U.S.C, §4304 and§4310 26) 53 Federal Register 8034 27) Rule Chapters 27PA 27P-11, and 27P-19, Florida Administrative Code cv cv m 0 59 Packet Pg. 279 ATTACHMENT E JUSTIFICATION OF ADVANCE PAYMENT SUB-RECIPIENT: If you are requesting an advance,Indicate same by checking the box below. C }ADVANCU REQUESTS,D „... ., Advance payment of$ is requested. Balance of payments will be mado on a rehuburseirtent basis. These fuads are needed to pay staff,award benefits to clients,duplicate fortes zuid purchase start-up supplies and equipmclit, We I would not be able to operate the program without this advance, I If you are requesting an advance,complete the following chart and line Item Justifiaatlon below. KSTIMAL_TIE12 EXPENSES BUDGET CATEGORY/LINE ITEMS Fiscal Year 2020.Anticipated Expenditures for (list applicable line Items) First Three Months of Contract 04 cv For xa le >_ ADMINISTRATIVE COSTS. Far examole _ PROGRAM EXPENSES: — TOTAL EXPENSES: 0 LINE ITEM J!l TIFICATI N (For each line item,provide a detallod justification explaining the need for the i3 cash advance. The justification must Include supporting documentation that clearly shows the advance will be expended within the first ninety(90)days of the contract term. Support documentation should Include,but _ Is not limited to the following: quotes for purchases,delivery timelines,salary and expense projections,etc,to provide the Division reasonable and necessary support that the advance will be expended within the first ninety(90)days of the contract term. Any advance funds not expended within the first ninety(90)days of the contract terns shall be returned to the Division Cashier,2666 Shurnard Oak Boulevard,Tallahassee,Florida 32399,within thirty(30)days of receipt,along with any Interest earned on the advance) cv CD cv *REQUESTS FAR ADVANCE PAYMENTS WILL BE CONSIDERED ON A CASE BY CASE,BASIS* Signature of Sub-RecipienVSubcontractoes Authorized Official Bate: Name and Title of Sub-ReclplentlSubcontractor's Authorized Official 60 Packet Pg. 280 ATTACHMENT F WARRANTIES AND REPRESENTATIONS Financi�Management The Sub-Recipient's financial management system must comply with 2 C.F.R.§200.302. racur ow Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C.F.R. §200,Part D--Post Federal Award Requirements--Procurement Standards(2 G.E.R.§;200.317 through 200.326), Business Hours The Sub-Recipient shall have its offices open for business,with the entrance door open to the `V cv public,and at least one employee on site,from; >- Monday to Friday from 8:00am to 6:00pm* *During the pandemic, City building has been closed to the Public but arrangements can still be made Licensing and Permitting All subcontractors or employees hired by the Sub-Recipient shall have all current llcenses and permits required for all the particular work for which they are h{red by the Sub-Recipient. cv CD cv U 61 Packet Pg. 281 C.9.b I , ATTACHMENT G ,�� s� � , � <� r r.��fi�Ce�i�,catt�i�� dg�i•�1tr:�'�„' r" `� S f f ,� l` , r. t- 5 W Y; ��@Ifdr en y SU pe�nslc� ff�nei� ibiiit} `t r r r°` r s'; f v r 1, Subcontractor Covered Transactions The prospective subcontractor, , of the Sub,Reciplent certifies, by submission of this document,that neither it,Its principals, nor Its affiflates are presently debarred,suspended,proposed for debarment,declared Ineligible,voluntarily excluded, or disqualified from participation in this transaction by any Federal department or agency, SUB-CONTRACTOR: `V cv ® f By.. 519nature Sub-Recipient's Name i3 Name and Title FDEM Contract Number x Street Address DHS Grant Award Number City, State,.21p CD cv Date 62 Packet Pg. 282 ATTACHMENT H Statement of Assurances All of the Instructions,gu€dance, limitations,and other conditions set forth In the Notice of Funding Opportunity(NOFO)for this prograrn are incorporated here by reference in the terms and conditions of your award, All Sub-Recipients must comply with any such requirements set forth In the program NOFO, All Sub-Recipients who receive awards made under programs that prohibit supplanting by few must ensure that Federal funds do not replace(supplant)funds that have been budgeted for the same purpose through non-Federal sources. All Sub-Reciplen%must acknowledge their use of federal funding when Issuing statements,press releases, requests for proposals,bid Invitations,and other documents describing projects or programs funded In whole or In part with Federal funds. Any cost allowable to a particular Federal award provided for in 2 C,F.R. Part 200,Subpart E may not be charged to other Federal awards to overcome fund deficiencies,to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards,or for other reasons, ?"However,this 44 prohibition would not preclude a Sub-Relclplent from shifting costs that are allowable under two or more `D Federal awards In accordance with existing Federal statutes, regulations,or the terms and conditions of `V the Federal award. Sub-Recipients are required to comply with the requirements set forth in the g overnment-wid a Award Term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R, fart 25,Appendix A,the full text of which incorporated here by reference in the terms and E conditions of your award, All Sub-Recipients must acknowledge and,agree to comply with applicable provisions governing DH8 access to records,accounts, documents,Information,facilities, and staff. 1. Sub-Reolp lent roust cooperate with any compliance review or compliant investigation conducted by the State Administrative Agency or PH$. 2. Sub-Rectplent will give the State Administrative Agency, DHS or through any authorized representative,access to and the right to examine and copy, records,accounts, and other documents and sources of Information related to the fedarat financial assistance award and permit access to facilities, personnel,and other Individuals and Inf&mation as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Sub-Recipient roust submit timely, complete, and accurate reports to the FD M and maintain appropriate backup documentation to support the reports. Sub-Recipients must also comply with all other special reporting,data collection and evaluation requirements,as prescribed by law or detailed in program guidance. 4. Sub-Recipient will acknowledge their use of federal funding when Issuing statements, press releases, E requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or In part with Federal funds. a. Sub-Recipient who receives awards made under programs that provide emergency communications equipment and Its related activities must comply with SAFECOM Guidance for Emergency Communications©rants, including provisions on technical standards that ensure and enhance interoperable communications. S. When original or replacement equipment acquired under this award by the Sub-Recipient is no longer needed for the original project or program or for other activities currently or previously supported by &3 Packet Pg. 283 C.9.b____! DHSIFEMA, you must request instructions from FDEM to matte proper disposition of the equipment pursuant to 2 C.F.R. Section 200,313, 7. DHSIFEMA funded activities that may require an EHIJ review are subject to FEMA's Environmental Planning and Historic Preservation(EHP) review process.This review does not address all federal, state,and local requirements.Acceptance of federal funding requires recipient to comply with all federal, state,and local laws. Failure to obtain all appropriate federal, state, and!scat environmental permits and clearances may jeopardize fedora]funding. If ground disturbing activities occur during construction, applicant will monitor ground disturbance,and if any potential archeological resources are discovered, applicant will immediately cease work In that area and notify the paesthrough entity, if � applicable,and DHSIFEMA. 8. Sub-Recipient will comply with the applicable previsions of the following laws and policies prohibiting discrimination, a. Title VI of the Civil Rights Act of 1964,as amended,which prohibits discrimination based on C race, color,or national origin(including limited English proficiency). b. Section 604 of the Rehabititation Act of 1973, as amended,which prohibits discrimination based on disability. c. Title€X of the Educatlon Amin)ndrnenta Act of 1972,as amended,which prohibits discrimination cv based on sex in education programs or activities. >- d. Age Discrimination Act of 1975, which prohibits discrimination based on age. e, U.S:Department of Homeland Security regulation 6 C,F,R, Part 19,which prohibits discrimination based on religion In social service programs. 0 cv CD 64 Packet Pg. 284 C.9.b Attachment 1 Mandatory Contract Provisions Provisions. Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix II to 2 C,F.R. Part 200, It is the responsibility of the sub-reclpient to Include the required provisions. The following is a list of sample provisions from Appendix II to 2 C.F,R. Part 200 that M be required:, Appendix Il to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. CD (A)Contracts for more than the simplified acquisition threshold, which is the inflation adjusted >_ amount determined by the CIWi sn Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 U.S.G. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. _ (B)All contracts in excess of$10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must Include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive is Order 11246, "Equal Employment Opportunity" (30 FIR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p, 339), as amended by Executive Order 11375, rAmending Executive Order 11246 Relating to Equal _ Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract x Compliance Programs, Equal Employment Opportunity, Department of Labor," (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148), When required by Federal program legislation,all prime construction contracts in excess of$2,040 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. 3141-3144, and 3146-3148)as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"), In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the pmva1ing wages specified in a wage deferminatlon made by the Secretary of Labor. in addition, contractors must be required to pay wages not Jess than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act(40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"), The Act provides that each contractor or Sub-recipient must be prohibited from inducing, by any means, any person employed in the construction,completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act(40 U,S.C. 3701-3708),Where applicable, all contracts awarded by the non-Federal entity 1n excess of$100,000 that involve the employment of 1 For example, the Davis-Bacon Act is not applicable to other FEMA grant and cooperative agreement programs, including the Public Assistance Program or Hazard Mitigation Grant Program; however, sub- recipient may include the provision in its subcontracts. Packet Pg.285 C.9.b mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement" under 37 CFR§401.2 (a) and the recipient or Sub-recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that"funding agreement,"the recipient or Sub-recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. cV (G) Clean Air Act(42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q)and the Federal Water -- Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H)Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide Excluded Parties List System in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549(3 CFR Part 1986 Comp., p. 189) and 12089(3 CFR Part 1989 Comp., p. 235), "Debarment and Suspension."The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared E ineligible under statutory or regulatory authority other than Executive Order 12549. (1) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award of$100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- N Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (J) See §200.323 Procurement of recovered materials. (K)See §200.216 Prohibition on certain telecommunication and video surveillance services or equipment. e (L) See §200,322 Domestic preferences for procurements (Appendix 11 to Part 200, Revised Eff. 111f 212020). Please note that the sub-recipient alone is responsible for ensuring that all language included in its contracts meets the requirements of 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix ll. Packet Pg. 286 C.9.b ATTACHMENT J Pinancial and Program Monitoring Guidelines Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds. The Florida Division of Emergency Management(FDEM) has a responsibility to track and monitor the status of grant activity and items purchased to ensure Compliance with applicable Homeland Security Grant Program (HSGP)grant guidance and statutory regulations. The monitoring process Is designed to assess a Sub-Rooiplent agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas reviewed during monitoring activities-financial and programmatic monitoring, financial monitoring primarily focuses on statutory and regulatory compliance with administrative grant requirements.It involves the review of records associated with the purchase and disposition of property,projects and contracts. Programmatic monkoft seeks to validate and assist In the grant progress,targeting issues that may be hindering project goals and ensuring compliance with the purpose of the granf and overall grant program.Programmatic `V monitoring involves the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during the >' monitoring process. MontCorinra Salect(on and Schedgiingi Each year the FDEM will conduct monitoring based on a'Disk Assessment". The risk assessment _ tool Is used to help In determining the priority of Sub-Reciplents that should be reviewed and the level of monitoiing that should be performed. It Is importent to note that although a given grant may _ be closed, tt Is still subject to either desk or on.-site monitoring for a five(6)year period following closure. i3 Are—ast at wilt kl _ �Carr�int�ts Ir+ct+�u� « Management and administrative procedures; • Grant folder maintenance; • Equipment accountability and sub-hand receipt procedures; • Program for obsolescence; « Status of equipment purchases; a Status of training for purchased equipment; * Status and number of response trainings conducted to include number trained; « Status and number of exerclses; • Status of planning activity; * Anticipated projected completion; CD • Difficulties encountered in completing projects; • Agency NIMSlICS compliance documentation; * Equal Employment Opportunity(EEC}Status); � • Procurement t"'ollcy FDEMI may request additional monitoringlinformation of the activity, or tack thereof,generates questions from the region,the sponsoring agency or FDEM leadership. The method of gathering this information will be determined on a case-by-case basis. Monitoring Activities: Desk reviews and site visits are two forms of monitoring. Desk monitoring Is the review of projects, financial activity and technical assistance between FDEM and the applicant via email and telephone. On-site monitoring are actual visits to the Sub-Recipient agencies by Division representatives who examines records,procedures and equipment, 67 Packet Pg. 287 �� Desk monitoring is an on-going process. Sub-Reciplents will be required to participate in desk top monitoring as determined by FOEM. This contact will provide an opportunity to identify the need for technical assistance(TA)andlor a site visit tf FDEM determines that a 8ub-Recip1ent is having dlfftculty completing their project. As dfff€culties/deficiencies ere identified,the respective region or sponsoring agency will be notified by the program office via email, Information will Include the grant Fub�Reeipient agency name, year and project description and the nature of the issue in question. Many of the Issues that arise maybe resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to FDEM for assistance. Examples of TA Include but are not limited to; • Equipment selection or available vendors • Eligibility of Items or services • Coordination and partnership with other agencies within or outside the region or discipline • Record Keeping * Reporting Requirements w Documentation In support of a Request for Reimbursement cv On-site monitoring will be conducted by FDEM or designated personnel. On-site monitoring visits cV will be scheduled In advance with the Sub-Recipient agency POC designated In the grant >- agreement. FDEM will also conduct coordinated financial and grant file monitoring. Subject matter experts from other agencies within the region or state may be called upon to assist In the form of a peer review as needed. On-Site Monitorl.ng eMtocol On-site monitoring visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year(IFFY). Site visits may be combined when geographically convenient. There is a financial/programmatic On-site monitoring checklist to assist is in the completion of ail required tasks. Site t r4tipa A latter vuill be sent to the Sub-Recipient agency Point of Contact(PUG)outlining the date,time and purpose of the site visit before the planned arrival date,The appointment should be confirmed with the grantee in writing(email is acceptable)and documented In the grantee folder, "The physical location of any equipment located at an alternate eite should be confirmed with a representative from that location and the address should be documented In the grantee folder before the site vis€k. cv U -Si ® r I or n si cV Once FDEM personnel have arrived at the site,an orientation conference will be conducted, Luring this time,the purpOse of the site visit and the items FOEM intends to examine will be � identified.All objectives of the site vlelt will be explained during this time. FUEM personnel will review all files and supporting documentation. Once the supporting `s documentation has been reviewed,a tourlvisual/spot inspection of equipment will be conducted, Each item selected for review should be visually inspected whenever possible, ginger items (computers, response vehicles,etc.)should have are asset decal(information/serial number)placard in a prominent location on each piece of equipment as per Sub-Reciplent agency requirements. The serial number should correspond wlth the appropriate receipt to confirm 68 I I I Packet Pg. 288 C.9.b purchase. Photographs should be taken of the equipment(large capital expenditures in excess of $1,000.per item), If an item is not available(being used during time of the site visit),the appropriate documentation must be provided to account ibr that particular piece of equipment. Other programmatic Issues can be discussed at this time,such as missing quarterly reports, payment voucher/reimbursement, equipment,questions,etc. P st Mo l in V' it FIDEM personnel will review the On-site monitoring worksheets and backup documentation as a teem and discuss the events of the on-site monitoring. Within Forty-Five(46)calendar days of the site visit,a post monitoring letter will be generated and sent to the grantee explaining any Issues and corrective actions required or commendations.should no Issues or findings be identified,a post monitoring letter to that effect will be generated and sent to the 8ub-Reciplent. The Sub-IReciplent will submit a Corrective Action Plan within a timeframe as determined by PI EM. Noncompliance on behalf of sub-grantees is resolved by management under the terms of the Sub-Grant Agreement, CD The On4te monitoring report and all back up documentation will then be included in the Sub- �- Recipient's Elie. liflonitorfnct Resportsibililtlea ofPassthru_EMMA Subreciplents who are pass-through entities are responsible for monitoring their subreciplents in a — manner consistent with the terms of the federal award at 2 C.F.R.Part 200, including 2 CRR. 200.331.This Includes the pass-through entity's responsibi ty to monitor the activities of the — subreciplent as necessary to ensure that the subaward is used for authorized purposes,to compliance with federal statutes, regulations,and the terms and conditions of the subaward;and that subaward performance goals are achieved. Subrecipient responsibilities also Include but are not limited to:accounting of receipts and expenditures,cash management,maintaining adequate financial records, reporting and refunding expenditures disallowed by audits,monitoring if acting as a pass-through entity, other assessments and reviews,and ensuring overall compliance with the terms and conditions of the award or subaward,as app#icable,including the terms of 2 CY R.Fart 240. cv CD cv 0 69 Packet Pg. 289 C.9.b ATTACHMENT K EHP GUIDE-LINES ENVIRONMENTAL PLANNING&HISTORIC PRESERVATION(EHP)COMPLIANCE GUIDELINES The following types of projects are to be submitted to FEMA for compliance review under Federal Environmental Planning and Historic Preservation(EHP)laws and requirements prior to initiation of the project: I I ■ New Construction, Installation and Renovation, including but not limited to o Emergency Operation Centers o Security Guard facilities o Equipment buildings (such as those accompanying communication towers) j o Waterside Structures(such as dock houses, piers,etc.) • Placing a repeater and/or other equipment on an existing tower • Renovation of and modification to buildings and structures that are 50 years old or older • Any other construction or renovation efforts that change or expand the footprint of a facility or structure including security enhancements to Improve perimeter security U . • Physical Security Enhancements, including but not limited to: a Lighting �-- Fencing n Closed-circuit television(CCTV)systems o Motion detection systems o Barriers, doors,gates and related security enhancements In addition,the erection of communications towers that are included in a jurisdictlon'e interoperable communications plan is allowed, subject to all applicable laws, regulations, and licensing provisions. Communication tower projects must be submitted to FEMA for EHP revlow, EHP SCREENING FORM SUBMISSION x t. Projects requiring EHP review,the Sub-Recipient must submit the EHP Screening Form to the State administrative Agency(SAA)for review prior to funds being expended. The SAA Point of Contact for EHP review is: Ms,Fellcia Pinno9k, bureau of larer�aredness. Domestic-Security 2 6a Shut W Qg� Poule-Ye.�4� CD Tallshass a F! rld 0 9T l �fIohGs:85[1- 5 L�43 ElipsubmissQrssfiem.myoprida,c r E II. The SAA POC will forward EHP Screening Forms to DH5/f EMA for review and approval. III. Sub-Recipient's must receive written approval from the SAA prior to the use of grant funds for project Implementation. THE PROJECT MAY NOT BEGIN UNTIL FINAL FEMA APPROVAL IS RECEIVED. 70 Packet Pg. 290 -E C.9.b ATTACHMENT L REIMBURSEMENT CHECKLIST PL. N aN ❑ 1. Fans the amount billed by consultant add up correctly? ❑ 2. Has all appropriate documentation to denote hours worked been properly signed? ❑ 3, Have copies of all planning materials and work product(e.g, meeting documents, copies of plans) been included? (Note - If a meeting was held by Sub-Recipient or contmotor/consultant of Sub-ReOplent, an agenda and signup sheet with meeting date must be included). © 4, Has the invoice from consultant/contractor been included?(Note grant agreement must be referenced on the invoice.) ❑ 6, Has proof of payment been Included? `V Canceled check tGhowing the transaction was processed by the bank) Electronlc Funds Transfer(Earl")Confirmation Credit Card Statement&payment to credit card company for that statement ❑ 6, Has Attachment G (found within Agreement with FDEM) been completed for this contractor/consultant and Included in the relmbursament package? ❑ 7. Has proof of purchase methodology been included?Please see fionn 5 of Reporiing Forms q or Purchasing Basics Attachment if further clarity is Peaded. _Sole Source(approved by RDEM for purchases exceeding$25,000) State Contract(page showing contract#, price list) Competitive bid results(e,g.Quotewire,bid tabulation page) x LU t►n It nts/Can roc a Note:this test con r c qrs iso filled and Qr anfzaf/on zrRAINING 1. Is the course DH3 approved? cv ❑ 2. Is there a course or catalog number? cv [� -3. If not, has FI7EM approved the non-0HS training? � ❑ 4. Have Sign-in Sheets,Fosters and Agenda been provided? ❑ S, If billing for overtime and/or backfiii, has documentation been provided that lists attendee names, department,#of hours spent at training,hourly rate and total amount paid to each attendee? Have documentation from entity's financial system been provided as proof attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfiliing who? 71 Packet Pg. 291 .,_. C.9.b 6. Have the names an the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement casts are being sought? 7. Have any expenditures occurred in support of the training such as printing costs, costs related to administering the training,planning,scheduling,facilities,materials and supplies, reproduction of materials, and equipment? If so, receipts and proof of payment must be submitted. Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFr) Confirmation Credit Card Stalement&payment to credit card company for that statement 7, Has proof of purchase methodology been Included?Please see!worm 5 of Reporting Forms orPurchasing Basios Attachrrrent if furthercle►tty is needed. Sole Source(approved by FDEM for purchases exceeding$26,000) State Contract(page showing contract#, price list) Competitive laid results(e,g.Quotewlre,bid tabulation page) CD BE USE cv >- "1. Has documentation been provided on the purpose/objectives of the exercise? Situation Manual „ Exercise Plan W D 2, If exercise has been conducted are the following Included: After-Action Report Sign-in sheets Agenda Rosters is [� 3. If billing for overtime and backfill, has a spreadsheet been provided that fists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? LU Have documentation from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfflling who? �] 4, Have the names on the sign-in sheets been cross-referenced with the names of the `D Individuals for whom exercise reimbursement costs are being sought? 04 5. Have any expenditures occurred on supplies (e,g., copying paper, gloves, tape, etc) in support of the exercise? if so,receipts and proof of payment must be included. Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement [j 5. Have any expenditures occurred on rental of spaceilo-oatlons for exercises planning and conduct, exercise signs, badges, etc.? if so, receipts and proof of payment must be Included. Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation 72 Packet Pg. 292 =C.9.b; Credit Card Statement&payment to credit card company for that statement [� 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Bealcs Attachmem If further olarity Is needed, Sole Source(approved by FDEM for purchases exceeding$25,000) State Contract(page showing contract#,price list) Competitive bid results(e.g,Quotewlre, bid tabulation page) U ERE 7 1. Have all invoices been included? Ej 2. Has an AEL#been identified for each purchase? 3. If service/werranty expenses are listed, are they only for the performance period of the grant? 4. Has proof of payment been included? —_ Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation cV Credit Card Statement&payment to credit card company for that statement >- 5, if EHP form needed,has a copy of the approval DHS been included? 6, Haa proof of purchase methodofy been inaludeO Please see Form 5 of Reporting — Forms or Purchasing Basics Attachment it further clarity Is needed. _ _... Solo Source(approved by FDEM for purchases exceeding$26,000) State Contract(page shoving contract#,prlee list) Competitive bid results(e.g.Quotewire, bid tabulation page) W ` MC RU 1, Have all receipts been turned in, itemized and do the dates on the receipts match travel dates? Airplane receipts proof of mileage(Google or Yahoo map printout or mileage log) Toll and/or Parking receipts —Hotel receipts(is there a,zero balance?) -Car rental receipts Registratlon fee receipts Note; Make sure that meals paid for by conference are not included in per diem cV amount �] 2, if travel is a conference has the conference agenda been included? E 3, Has proof of payment to traveler been included? -- Canceled check(ShovOng the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement Copy of paychock if reimbursed through payroll i i 73 1 Packet Pg. 293 C.9.b SALARQOSI7IONS 1. Has a slaned timesheet by employee and supervisor been included? Timesheet must certify the hours and information presented as true and correct, 2. Has proof for time worked by the employee been Included? Is time period summary Included? _Statement of Earnings _Copy of Payroll Check Payroll Register For fusion center analysts, have the certification documents been provided to the SAAto demonstrate compliance with training and experience standards? ORGANIZATION F—] 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have documentation from entity's financial system been provided to prove attendees were paid? cv For backfill, has a clear delineation/cross reference been provided showing who �- was backfilling who? F014 ALL RElMr tIRS MENTS_-_THE FINAL CHECK [] 1. Have all relevant forms been completed and included with each request For _ reimbursement? ® 2. Have the costs incurred been charged to the appropriate POETS category? 0 ❑ S. Does the total on all Forms submitted match? i3 ❑ 4. Has Reimbursement Form been signed by the Grant Manager and Financial Officer? ❑ 5. Has the reimbursement package been entered into Sub-Recipients records/spreadsheet? x uJ ❑ 6. Have the quantity and unit cost been notated on Reimbursement Budget Breakdown? ❑ 7. If this purchase was made via Sole Source, have you included the approved Sole Source documentation and justification? ❑ B. Do all your vendors have a current W-9 (Taxpayer identification)on file? CD cv Please note:FDEM reserves the right to update this checklist,throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. 74 Packet Pg. 294 .... ........... l ATTACHMENT M CERTIFICATION REGARDING LOBBYING Check the appropriate box: This Certification Regarding Lobbying is required because the Contract, Grant, Loan, or Cooperative Agreement will exceed $100,000 pursuant to 2 C.F.R. Part 200,Appendix II(I); 31 U.S.C. § 1352; and 44 C.F.R. Part 18. © This Certification is noI required because the Contract, Grant, Loan, or Cooperative Agreement will be less than$100,000. AP P ENDIX A,44 C.F,R.P ART 18--CERTIFICAJ10N_REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1, No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a N Member of Congress, an offices or employee of Congress,or an employee of a Member of N Congress in connection with the awarding of any Federal contract,the making of any Federal >- grant,the making of any Federal loan,the entering Into of any cooperative agreement,and the extension,continuation, renewal, amendment,or modification of any Federal contract, grant, loan,or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract, grant, loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying," in accordance with its instructions, i3 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants,and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. LU This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into, Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31, U.S. Code,Any person who falls to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. N cv The Sub-Recfpient or subcontractor, City of Miami certifies or affirms the truthfulness and acc racy of each statement of its certification and disclosure, if any, In addition,the Contractor under ,a ds and agrees that the provisions of 31 U.S.C. Chap. 38,Administrative Remedies for False Clai an Statements,apply to this certification and disclosure, if any. �nL11 signature of Sub-KAciplent/subcontractor's Authorized Official Arthur Norie a City Manage Name and Title of Sub-Recipient/subcontractor's Authorized Official Date 75 Packet Pg. 295 ... _, 4uea k ) !weiW jo A4!0 i, 4!q!ux :4u9wgoe44 _.... N a d ATTACHMENT N a i i REPORTING FORMS An Excel version of the following forms along with Instructions will be provided separately. I i DIVt010N OF EMUROENOY MANAGEMENT s•it c FlnanaialHlstory and Petforinanno Traoktnp 7 FORM I /tk41PIMN-rI ertANTEE AnitngMZ t6.DO." tent tl-of Ad l— qur nmriLY nwF a nNca pl1P_OAT68 - cea Jig b rblyserecrhro-�rrer_or epe_m_ey Aarr rlalxr(„ n wrl�yer_�,,,,,,,,r__�T sa€p_I perroy e!Pprt or,ca _ F]"011 dlnl Rt—ory t4e5o14 Far dlrasllbna ollolt Iinlr Inn! M____Haa� Bhndad ballp urn aplcu1410d lar nu.Yal1 dv nN nand to nninr elnytl}In A.IhEM. 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MSA Can1d Yrrgorn,€AP io yss Yr rolyd mrnrdl I 0t l IFA—MIStlre� ' i PorrormTa�r awe Ttxt,,,"a�klnra ___.___.-___ •, PrOJoak 7Nde palaporY Start Data P-J..tbd P.—t.U• Fend.All—tad Frn{qpt likatux TOTAL rnr cl—doge A—,rit P-M.—ly 9ubmitwd 1pr rzalmlXxo-nrn4M Tn1Y1 R0tlalwd 11laraby evrtlty th At Uto gbo're apnt Ary b-"v alld Valid 0—t 1110Yrrod In d%*ordAM60 With d,4 PIVlaat ngrobmOAL elnnl Mannpbr I I Itemby EartlN thAt lira abpvo 4v U are trap nod vhud Eodarinporrod In 0...Monao with tits p-j.tt Asroambnt. _ -r3tonnd: ,T,.,..,,,. - testa:, _..,.._..., AlnAnnlAl OBIAer Byelpnn,gU,fo rapb,l,1gnHllr xr p,o 4gatplmyNha4yFad0a and bglibrdtal p,n!apart leuup,bbntirlAlb,gntl deournta,Ond thenpandlturab.WBhurbomonte and apah moolpla are l rlho -purpnyas and ablpUl4nb.nt radh to Iha Ielrnn and eanrrillunA althn Rgdnml gwnrtl.!Am nvrnrn ptnlaaV NSA,,paHllpun,nrlrontluinnl Inr—otlnn,or thn na,raglnn of—pr,modnl Soot.m IV BYbip Ain4 b brlt'nlnnl,elWl ar wdminlxbnllw pnnaldpa igrlrnuU,lAina plp{amenlp.felaa d411nA qr na,b,Wlen. ' DiV IDION OF EMERGENOY MANAGEMENT . Quarterly StatW4 Repart FORM 9 a Rnalplent Aerli!BMUN11A 16.19916 _ - npat Blrle Addraea tNLiTftkJe'rn�N9 _ Hy.atma An For rnstruaeldns rat ddrnp(nta Hlp P[iC t•Immn arlpk rho NSLa d0rlon �ES4•!S4i.+`t.:CA7u.�.f�Sll+lltlriS:C6.T-�117fs1UwQ7!ere;�e..9!Bnnl?�!14�LP3tu'€nlnvl._.L'Eu_�PC�YA44a.Curutef{?rctn(ue.4!llJet?„N.Caaeh..p!!�!SS.._.......... ..._.....__.......»...-.-............_� I:j4ML(N qV L'V(jifM FOR[MPq RTHJCa PENIao- - - E i � 'D-YHER(tlp{€nr1A0-cnn mM-t 1ntEmnl—Por,4hAW rlal yot aW—d®rdra Y W.Loolo bdlarwi+alujmpt n V.a.oat eAUnga br panoallael pro{aetal, - i T8oltN1aAL AOSINTANaS Ie Ia hnlonl Aooletonpe nitod d: If"Yna orn yccl rgquoaiing,4naHa NpN ar pl+—eA 1 I'oraby 1e111ty that tU•aUOve In.ftnnattan provided era Iron and d-obm(o)Ara vAild noat(n)lnaurred 10 AbpordbhbA With 01,pn0j4ot ngmtimont Dntc 'Deane M'anagor uvgrpnlnp dda roPa L I 11.111VIn a,tl bprl almyltl,nwredea and bnanl H,.t lhq rop'A le ImA.-ptot,andpaaurolo.p d Ihp aJgrdnUI111Mg,dlahlpatllnaatp.hd-h raealple nra W the Autpbaon and oblb nvnb.0 pinh lit 1110 I-nna—.4111—4r 01n Padaral nWAld.r pen uWam that Any lnlaO,ll[SltlOva,or emldulon€h,fnrMallon,or lhY nminalan of nllYmdfprinl idet 1118y nuh(net nip to cRrolnpl,chilararlhUnlotroll nppnnNau bar Gotld,rglna atpt M rA.,Qsq Oalrpn nr.H,-M tl. 76 I C.9.b DIVISION OF EIWEIRt3I*NCY MANAGEMENT REWOURSUMENT REQUEST Forth 2 R90IPIENTIt'dRANT59 AGRs~L3MRNTO18.OS-TR � teat �.T ��� ._... ,... ....�. r�- 81reetAddrass AgOWIPentArnotntt City,Strafe zip SUbmisalOnData F �POG Name Payment# POO Phone PayrnentAmatllrt 'GOSTs]NCURRED DURING THE PERIOD OF: _ Juiy 1,a033 THROUGH Se tembar30 2014 Shodad calla arc calculated for you.You do not need to anter miyInrig into ahndad Polls. THIS MUST BE ACOOMPANIED BY THE DETAIL OP CLAIMS FORM - 1,Planning Expenditures -..............._............. .............................,......................,...,.............. 2.Training Expenditures 3.Exerclse Expenditures cV ..................................................................................................................... .......................................... ............................................................. Q 4,0iyjarlizatianaal Expenditures �- G,Equipment Expenditures 6,Managamont and Adtrlinistratfan Expenditures^._.........�..�.,......�.w ....._...M.............�.n...�.,.�...�....,..�........,.....,�,.................m........ W (tlf}}ftbLi GF7 fD 6"Iii aft11B fOtBI B1A8ftf ..- •• _........-....,.w......,...... ..._.�...—__,.. -- ....._ TOTAL EXPENDITURES $ - G 1 heraby aerlify thnt the above oests era true and vnlld eeala ltinurrad in a000rdanao with the projeat agreamont. algned: Data: (� tlroni ManaFlar .I harnbyaertllydhattha above costa are true and valid ens1%Incurred Itl:lenerdanda with the protect akireament. Dnto:.._, Phiallole}Opiaoir ay aif}rinp this report.I certify to the beat nl my knawtadpa and bailatt}ial the report la Iruo,PPniplete,and acctsmto,and iho axpeol}urea,dlabursaments and cuah ranelpts era LU for We pwposes and obiaottsns set Wilt rn itro loons and oondituffs aF the Fodardl award,I am awf re[hot any iolaa flaNlicus,or traudulant Mlotrnniloa,ar iha omi4nlon of any metorfal Mat,may aubloel tno hr adrelntd,oMI cr otbolniulfatlw penalties for fraud,Miss alatsmsnta,faiso alalma or alltaiWse. TO 3IS COMPI.BT&p BY DEM STAFF N N c AGREEMENTAMOUNT $0.00 TOTAL AMOUNT'rO BE PAID 0) PREcVIOU$PAYMGNT(S) ON THIS WO100 THIS PAYMENT $0.00 REMAINING BALANCE '-�__J-~$4.00 — r $0.00 PEM FORM CPS-11 0114 BATE BUBMlYTEp 7O PpBM 77 Packet Pg. 297 _ (wea k ) !we!!weiW j®R4! L 4!q!gx :4u9wgoe44 _.. co ai C U � IL aC �-•- - __...._._..... - ......... ____....._.. .. ... .wM .. _._.....� .m. _.. .,.,.w .......�e..., _.�.� .�. . w, _ ._....... . W M__.. ....... .... -4.—.1 -- 78 f I I I (wea k ) !weiW j®R4! L 4!q!ux :4u9ua o 44 s3 ci N U �+ a TIC f-tya,F{9uL .,,..NJuw"e• r➢f.Rk✓•- um:lr_ nt .-S)AnJsstGnNH ' �.wlewppr+ VnCf.�Y�r wu.nile +�frp✓.� __ _ ^-` t' - Iwr.ur Y,.:,i;5,':.t"„LY� - - :,iiFC:t�1R't" -'-'n:i.Cdi'• __ � __ ^a. f —_ _ ,_.'_" , ��'�.`naN ag.:G.��K,.'�`sara:_noarr.`m�.a"`' �i���wr�u�vs�_.'.�' _—.r_•_ _ - _ �».-..J AN.0 rtw.,. r/, ve..nury .xu.bx-e urr xJV.Lu�- bu a,nr.nt r-f� ku,...w.n•nr.„u.....w.n .-,.w. 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'QuPAl16M OId 4P0a.roil IuaWao,ngwlw,oJ po-Alnpw luowalvl0 uPpe"ItiQ0-oaC'Kj-UU9'-48 0 •pngpallo ogaGnw eolonla paauownoad'GuoµPlsnb uPIaI,M pPSuo(unoap(x)alnl ioaPl ail awlnblr}l 100019E4 uDtll ssol ang DDsI'zS avgl,4400A6 sasgl{Pafld 'on{u luwo s uaµayalw(AOJ poluawaullp 04 19nw ualkl4du1aa Dlunboro puu owkJnssu-/los- saaau6 6u04da/oalp pAaatll u;11JM AN,suoµuMb UO plan opnroul Aput 49MM z80n0vJd Oulsvl(o,nd poop bulan Ind POIAAoo oR IIn4s;GOVUJ al An sooptlo,nd xdsalaga.lnd ISaoulallo,rosll� •uwp{o popod poµpods nJol aplug pepeotlwp M no aapuapa of gadmiopad."Nov pus aslJpouAWaa oµlaode o"wo(R)Aapuim polaDJMoa ua4mal IouAploa w1e10101a 1o41{uoo WADI0;9#s '6 =19111V p W3dd p1Jo 1nU01101p2pclf alll LIM UI PwIDpAIDW art 111M4a1{NiU01A11tltlp 1DAwddn awns alas R,W�('1�'lNla j D51naj3 agog sip Jo Dan pun Alul)Alllnov on.."aQ lllnwoNLAVI AtxJoOJotu410 uolnyga apPald o41 Ail p6pidde-u,d G,nbu p!q a gpodule00 of asuodsw jopuan wlM%v pus oµAawelnowd ep ov qur Iry P113 0AjIaoduAoo a 01 osuodsea lopuo/a 61611AIS puU 6001US 0108 E - - �_- - Ilunaluay =:odAy dapuen -T'�--�'• :oulaN dopuD/I qunouYy -;odAy,apuPA ':PwuN AQPu-A E LPoPn wa,K sueµ oa1D snldAno Aagol Ixro'oopf,dAaluo-ayaWlAm'aoaeraaksng A13,aulw 10af omaeD of uallal oda{s onllPuallls AIDRDaaa11 gnuryry . ado;S dnl;>:WAll1V 1 j quataaoulo lulu9 Ella of Ilolovoj ulmJ u0falJadgrlsqueuupge(1 W3E7� Ual Mold"im'aopuen atµ.loJ puslol uum tfrn;as uu H%jurou pus o0od lUpco uOfauudvllvAuauuugup.ltq(Wwfa)lutNFAUflllllnpd Wuh V JEY)WalnAA palpnalp jwvg)lusWDBeurw pAt:mly Ao;luals6g MPfaq saxaq DID1AaoAadV NoGNn 1 uopnosua cp.foyd nojg'rF,a6nRHD p ulP e+( p aG AP o laDr111aa.w aVOWParyepldhlaaja f ( l SI F7 A dA PnlafiA'�FPJlatllf1analnnAd}N7Rq+uIlDUDyy/aakH.11uAolaA{S}oe:AaPuWt popuadBnsApDUDgap,fjiWONal oy7 sJaoAJo?Amw sruo/o'IsD+e;AeS ' 7��arn=ltil€Ja7a�sdFr Tararr7ADs'acs>FR'Q6PaTf'FlAOXITMM :FN ppfD1lonD AOD pevaquoAu auuaJ llv'sluouAernpprdllaAOFefAopFAalaoeu axJAsuruArrB nI FYssfA ary r8nwiwrlaAaPL( aPlPnal a14Pnllddtl PJ 4n"v :INnaury aa10Au{ A/J oolonuJ }pluouleaAOy - -- ;-W-NAapuaA g ;Jnda21 PoN►aw 4u;uDWoltlDOAd J.NJIhlSDVNV(N AONEIIJI��W�r1ONOiSIAl4 i I DIVISION OF EMERGENCY MANAGEMENT Cost Analysis Farm 6 I i laapuh>d3lpna#uresl - OliMlnslfnk I PADJEcr TIRtE--,,,_ — -- — — B DfEI[5t7d —_C06t APA�Y!118 tams hebw to ba pt dedt7ythn conttaetor•See atadled nsm ctar• {r+t N*s%to to mr;Vbied by the PAWment Can Wt ArbN n$oo ellached 7stnrctl�s 1..PE#LS�FItlF3<.�°�i•'HSE;i .........,.�— ...w .. QOMPIEPI'S asakdas-tdaneyF,tlfPustsanl vwvcostt;) wm Tolas _ 25. 4q 1930 � x TotM$alades -��1C 4 a Frk uamem(Pate, 7014sYa4esapwt%) pa#a7e TO%IApp. Total; Iotal wnn t• enaas n+B • k$ bescddtbn IPA Co?$ QIMIRy TOM$ ' A 0 _._-4 3 y'91l�Sfl� owtaiIg Tota'a$ W 0- 4.Tom Par FPref PuiCo lt�sthalla N" ofmj role; Ffhzpe 791A � Total Trave 4 m�'rlaEltrs Fjame orSenkes Feefpate t Hours Totals S DeSrata w WI GA$ Qa,antty Tank 10 * 11 7ols'6oalaneous CV 50010TAL(I Him 6) 7.SFiN11kwfltld19d-pm: 9ato04 bare; Tota; A,Total thulnCl ,,• pp (B t Miry Obt km oust raoath re AM budast MOW hasbeencimAeda'd datolwkd:o to atawohla,rtwmbk,andnacamyas requ`ed W Se,Um 216,3475,BOO Statutas (mcumontalbakyiadredotfdEi+drg?Aemathdda�yusedaMt�etencbskas erhed. oft 81 i Packet Pg. 301 DIVISION OF EMERGENCY MANAGEMENT TIME AND Ey FO1;7 FORM T This form 1s required to accompany rolmbursoment claims for salaries charged to the grant, Employee Nagle., Pay Poriod; TO Indicate HoulraclellHours for Pay PeAlld Week I:Dates to Week 2:Dates to Giand Total Project Type S S M T W T It n<'gla.: S S M T 'V T F J OFN&A 2 3 S la 1,5 2 3,5 13.5 CD 2 11-mbg 0 01 0 N � Q anirnfion a � � 4 2 3 4 3 12 15 1 U 16.5 5 b Vacation 41 2 4 10 $ 5 13 23 ? S1cic 3 Eme 0 3 j 3 3 0 10 0 0 0 > 0 auj 14 0 0 0 Dal Tatals 0 0 8 8 8 a 8 32 0 0 0 8 $ 8 0 241 56 N N Weele Ouc Total 321 WeekTwo Total 241 56 f hereby certify iliac fitc alcove allocallon of any flute Is accm*for the time 1 horeby cetitfy that to the best of my bodedge and Mid,the repa>tcd lltna allacndononteicd in period in which Ilk report covers, this report is accm,tte and lu acco;rlauce with Local,Stale,and Federnt Regulatiom and Guidance � Pertaining to reimbu"ement on>loiireiand Security Grant Us. Rat o ee Slg;mlure; )fate; Sr r1horsI nature, Date; By signing this reiiort,I certi�to the best of aq knawledgo and belief that the report Is true,eoulp}ele,and accurale,and llrc orporrdiiuros,d6bulumeuts and eusb luoilAs are foi,Elie plirposes and objectives sec forth in Elie tornis and coudiflom of the Federal ar+unl,1 um aware that any falso,fictidaits,or fr atululent infoimatlon,ortlie arnisstan of arry material fact,may subject ine fa MOIRA,civil or ariminlstrutive peuahles torfraud,lic statements,false dalais or othenrise, Packet Pg. 302 CLOSE-OUT REPORT FORM 8 This form should be completed and submitted to the Dlualon no later than sixty(60)days after completion of projects or the teMVnation date of the Agreement, whichewr occurs drat, test 1 8-p5-78 RECIPI ENT/OnA NT ErA AGREEM ENT# Street Address $0.00 AOQMS AQREEM ENT AM OUNT City,state Zip CITYAND9TATE AQREEMMTPMODOP1390'ORMANC6 (r) 12) Pr (a) TOTA4 DATE eX PBNDIT0R5(5)PAYM 11N r fte0EIYE0 ooar CArnooL%i Pu EXPEN21rUR34 DATE! AMOUNT 6 Plenri,g Cmnl9 ¢' 2,Trtddrq Cvnle L. 7,pgernlnP Cocfu 4.prpatzollos t]uvlr+ CD N G.Eryu,Pnwnt AgU.111oh 6oitu ILL e.M unaywmt o,p Adldi�slraclon Oasta TvvALexP�tsvtTuns a $0.00 TorAG _ $n n0 Please indicate Amounts For The Following: Was Equipment Purchdsed?YIN eyes,provide final equipment list prior to close-put Agreement Amount 9 - Were Funds Expended In accordance Totai Expenditures with agreement terms?YIN Dnobligated Funds All quarterly reports submitted up to current reporting period?WN Indicate Amounts Related to Adrrance(s): REFUND ANWOR FINAL INTEREST CHECK H not applcable,please proceed to next section Total Arnount ofAdmrtce(s)Rece#tied Refund and/or final interest check Is due no later than — Total Expendlturea ninety(90)days after the expiration date of the Agreement. Deolallgaated Amount of Advance Reo'd NMako Cash ler,Division of Emergency check Management Interest Carried on Advance payable to Mail to: Florida t]Ivlalon of Emergency _7 2555 Shumard Oak Boulovard Balance of Agreement owed to rDEM Tallahassee,FL 32309-291.70 i hereby codify that the alcove co;tt(a)are true and valid cost(s)Incurred in accordance with the pro{eet agreement. CD I hereby certify that the above costs are true and valid costs Incurred In accordance with the project agreement. tV Signed: Date: Grant Manager U Signed: Data: Financial Officer By signing this report,i cartlfy to tho best of my Knowledge and belief that the report Is true,complete,and accurate, and the expenditures,disbursements and cash receipts are for the purposes and objectives set forth In the termsand conditions of the Federal award.I am aware that any(also,fictltious,or fraudulent information,or the omisslon of any material fact,may subject me to criminal,civil or adtninlsteative penalties for fraud,false statements,false claims or otherwise. 83 Packet Pg. 303 Ouejo ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz;o Adoo:auaw4oaajV v U M N' di Q Ln O O O O Ln O O O N Ln ' M O O N O M Q1 M �O11 e-1 N O i/� i/} iA iA iA iA "m LL. i7;..: N Ln "a 0 0 0 0 0 0 0 0 0 >W Z Z Z Z Z Z Z Z Z >O m ~ L wU � F NO LA Z m Q x a s F m ? Z Z _j d O O p p 0 0 0 0 p O 0 0 0 p 0 to `O c1 c1 1.+ N N N S of a a a a x w O W W O O s x W CL `o � Y Q _ tw 41 ' C :Ea y 0 0 tw S G1 O of O O O m Y > O v M w U C = 00 N V V = Ln �' C Y lJJ G > > lJJ a0-+ 41 CL ' V w V V lJJ m Gl O H •> sm. a = Gl O .O OW W F m O. = C O O - C v} Z E of Q V CO Z V F a m Ow of LL ti m Q m Q m Q m Ln m Ln a a w w 1 1 0 o O O O O O 1 1 N N N N N N N N N C C C = 41 = C = C C C E .a E C E V Ql Ql Ql Ql 0 m OM m OM m i �^ i tw m i oac m mm am 3 ° a cc cc c 3 w _ cc W G W G W G J W Q J W W G J W LL o m m 0 0 m m E m m E . U by ` by �' O Y O O m O m C G C G o ov 7 j m v= O. _ = Gl V C Gl V C V M m V VN N y W V y W = C C O Y Y GJ V a F a = o = a O 0 a 0 _ _ o O V O V O a 0 a 77777 W W W Z Z Z LL O. ' C 0 = � G _ = vO vO •� E O E a a E E O 0 E CL E E E °' °' f0 O Gi 0 i i O O Gi Gi m ,a LL O O O O O O O "' m m m m m m m m m OueaO oZOZ A-A lsVN aa6pn9 Z a!q!4X3 VOW isvn OZOZ;o AdoO:auaw4oejjV to U CD N' di 4 O Ln M O 0) O O O Ln ' 001 00 N O N O O 01 0 N' O 0) O 00 Ln Ln a m Ln w N Lf Lf Lf l rl IA IA IA M m. S, v c O O W Qj'^ O O O W Z Z } } Z Z Z W F Sa g g m a a = o N Cr p wvai U F F o v a N m JiJCl ao F J aOc u U N 0 0 < Z > Z O j a = a vai vai vai �a 00 Z = a w N N L M A m O 6 0 O� 0 O LnM V N O oO O O OO O OOM O O O O M M 01 M wM e-1 M LnO O a N O O O a O O O O O a e-1 N 0 Ln O O N O O ~ N mE IA m S C a' C OJ OJ = CL _ lO F E W V a L bA cr bA S = U Ol C = Ol 0. C Q W = m F m c °1 aJ 0 V y a~c o ° m �+ C W Y Y �Q V T C d O Y V E bn C d Oi aV+ d G Ji O. _ aF-+ •7 .= 01 3 O1 J •y J F 'Y^ G y W bA cc 'Q :O Y Q C J NJ LL co LL m m w O w w N Q Q Q Q V Q V V O O O O O O G N N N N N N N N O1 O1 C O1 E E E ,y i bA m •� iai E mm LL J W J W J W Lu G Q J W L- Y Y L f0 } m _ Y Q. V CL V O O !�' N C i N V Y4 m O •V C Y _ � i Q f0 C V Ol O O = OJ N, VI OJ VI tw bA fO V Y = C OJ V C '= OJ a, v E °1 ,� OJ ua OJ o V m w .O 4! O •t0 >• aai+ t0 Q O E ix Q Q •W = Y`�A a i Vmc c W W Z Z ix ix N ' m m V V C � C O O C O G �, = V = V O �+ C Q! 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O p a p O V > C O u O u c c c m c. c O c d o E a m E > o f Y E V V OOC ix ai V 'c N Q.Q 4�' d Ql a = Q m OueaJ ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz jo Adoo:auaw4oaajV co U CD N' di C,t Ln O O O O O m O O O '^ O O W Z Z Z } Z Z Q a Z O S H Q Z O LA O Z' O N L O al al Y w V Y al a Y f' Y O ._ y m y 'O y = O Y i y E y y j = O O O c� M = - O = - i CL a, = l7 = a`) v o > o a, a Y 01 = ;., _ - 3 = O = - aq C W a ^ al O •- � � y -O O LU N C F '- Y +-' .m= al � 3 a}+ ca � m ?: t, o = a E V o �0- M _ o y ^ CO v — N m E - _LA r- _ _ > a = c, a a = •�,, y al aJ V al = = W c-1 01 m V s0. al i �' _ "O 'O w �= _ 'O w — _ 3 O Y o X °o = m m = '^ c CL W ._ m o a c c E o o E 0 E o `0 a, s a al = al } VI = V L} •= H Q N V Y a s VI al a 'w al V al a a Y — ._ Y. Y. W ._ Y 4! w M VI m O a m O Y a 3 0 >o �, a = a aq m o al Y v a _ ?_ o m W ° b.A c0� C of ~_ O LL E V � " a' Vi c .>_ g ~ OC Y E � g ~ a=i a QI .0 Q. 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YVI LL V w O m J V a o 'C m O Y W v m "C aJ vOi W v m s0. a �n W CO W U' W U' l Ln n N N Ln Ln O O O O O O G N N N N N N CL CL V E c E c E cc cmm Q Q LL i W W G W G _ m t4 i= v 'a+ > bA bA c O ��•,' E al -O a V V m y a0+ w C O ai m m a V ix 5 o a s a a c c c O .� O M O O g E an a, a, E E Y O O coy a a V V 4�' d E E E E E E OueaJ ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz;o Adoo:auaw4oaajV 0) G M N' O O O O O O O O O O O O d 4 O Ln 00 O Ln O O w w Ln O e-1 O a O O a N' w a i!1 N' w N' w M 0) 0) M M 00 w Ln M I, w . ;� IA IA IA IA IA IA IA IA IA IA IA IA m e-1 M 00 N c O O '^ O '^ '^ O O '^ W Z Z } Z } } Z Z } QNJLA FZ aOO oa Z > LA y a J a LA ix O O z m LA JzO m M yLL z m A c p OO OO a pO O O O O O O u 0 0 Q CJ LU OM OLA > � O aM a a p 0 0 0 0 N N p 0 O O O O p p O N O s0 L O m al Y 3 F m L' O ate+ y 41 c ° a ai c ix3 '° c ° > m E m a CL a a ai ..ana, :'' >Gc• sO `' 0=i . _al N V O m V m .Cm .0 mO 0C�bA 1 O CL � > 0G Y al 0 l 0ai L o ai i s -0 m c m a a 7 V , ai Y Y m OJ _> m ' g ° a aE ,O c V c i1 Lnai E- m N_ = am E c c o° ,c ° = a c c N c c v m y 3 > LA o c ai j > ~_ m Q o i m m O O nn a, p w c Z m O ° `m Y O U c ° O w E E a a M z x �n z o o w .__ 3 c� c� m a x Q w V V w x LL m Ln M N N e-1 N a O e-1 1• O 1• O O O O e-1 O 1- 'pF O O O O O O O O O O O O p N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N C C C C C C C 'q' v 01 O O O O 01 01 01 01 01 01 01 y 01 v�i v�i v�i v�i al al al al al 01 al .y 0p b ai ai ai aii i i i i i i w 3 w LL LL LL LL J w J w J w J w J w J w J w ai M E m = Y m ami o y m E aai O O c i a j O c 01 N V c V m tw = 01 01 O O a+ O m 0 V �, O — > i C y = 0 C y O C N, C 01 V C V to al w V Y m V O •= y ai V = •= ai y O a0-+ w O N V y j '� al w al H al w al i E _ •- - 0- Q O a 5 ai 0 m 5 o a o m O a Ln m O c� Z Z Z Z m m m m = m m m m V V V V 9ii C = C = C C V O O CL = O _ = O O E O ai ai d ai O d O d ai ai O V m m 0. m 0. 0_ 0_ 0_ m 0_ m V 4�' d a V > m m C C C C '+ E E E E E E E E Eai Eai Eai Eai m m m m m m m m m m m m OueaJ ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz;o Adoo:auaw4oaajV c U M N' O O O O O O O O O O O O O O O O d s, 0 0 0 0 M rl Ln 0 Ln 0 0 0 a v 0 0 ;�. O o O O 1 00 1 O 1 O O O a m a O '�' O O O O I� n if1 if1 l0 O O 00 e-1 M i!1 O if1 if1 O N' O O O 0) w O 00 M O M O 0) Il w 0) Ln a 00 O 00 M O N a n n Ln e-1 iA IA IA e-1 IA IA e-1 IA IA M IA IA IA IA e-1 Ln � " Lf Lf Lf Lf Lf M 1 m O '^ O O O O O '^ O O O Z Z Z Z Z } Z Z Z LA to to "" to J 0 0 a J H Q H O Z �r l7 F m m ' O O O O O O O O O O O O Z LU Q O V V iX of w X W 3: 3: O N eN-1 O eN-1 O a to = ° = W E m y a v a a M y „ „ m m O c Y a i O ° c -- F m m ai l0 w } W w H 0p f0 = V1 N O w m w OJ O to E a, c 0 F y ° N v i n = 'C Q c0 E Q m O Y V Y Y Q i 0A ° O O O -O O O V 0 = t0 = _ = a t0 Gl n =`0c LL ai r_ Q u Oa u .Ln = E 3 c y a o c y Y S N W C 0 \ al � O � al O Y O Q O V � aai � O a N M V Y M co v ° �n oc a =0_c o m Z m p -v t " oj o W G LL V V Z G a-1 w M = F a LL G m a Q F m LL O to V Q l7 l7 to V LL l9 O S Y l0 In a-1 M M Ln N w a-1 m m a a 0) a N O O O e-1 O O 1- O e-1 O O O O O O O p N N N N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N N N c E c E c E c E c E c E c E E E E E E E E E .µ al � al bn al al al tw al tw al bf al bb al al al al al al al al va bA M tw 07 tw m 07 07 tw 07 to 07 bn M q °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm 3 ° 3 ° 3 ° 3 ° 3 ° 3 ° 3 ° 3 W G W G W G W G W G W G W G W G J W J W J W J W J W J W J W J W YY _ = O OO AV aw+ �O Osue. ail OG aai=ail OG _ _ _ = V = w m 0 O02 = W O v daY0L O 0 A 0 aE a i !_aY O = ai 0 -0 ` -0 a = O3 p 0 i °. O u a u N a S WO u 0 a Ui u F u V! OJ F Ln m Ln m Z Z Z Z Z Z m m m m m m m m m m m m V V V V V V O O Y = Y O _ ° E E y O a=i = E O E O O O a=i a=i O a=i a=i a a a a a g 0 0 ° ai °1 0 ai 0 ai ai ai °1 °1 ai u u a m a LL u ac u ac ac ac a a ac a a 4�' d � 07 07 07 07 07 07 07 07 07 07 07 07 07 07 07 07 Ouejo ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz;o Adoo:auaw4oaajV U1 r N' O O O O O O O O O O O d s, 0 0 0 M v 00 0 0 0 0 Ln 1-1 1-1 Ln O Lf I, Ln a i/f M M m e-1 e-1 N e-1 e-1 e-1 e-1 N e-1 e-1 e-1 a O y to O y O O O } Z } Z Z Z V J m J F Q F F l7 F H Z Cr Vf OC = Q O Q O to Q Q to = to to to c-1 W Z ? Z VaZ ZmO nCO0- ytoo y O c c O QA 1 Ln c-1 d 0 0 0 0 0 0 0 0 0 0 0 0 0 Z O O O O O O CL O O p p O1 '� ', O Y co i m =ix 0 m •i w Y i '0 Y to m V 0. Ol x to M) �, m Qj > au = 3 > to O O V = _ O G1 to O1 CL C to a0+ m C yt V O a V G O. H 2 m V ac G V f0 _ > v m I to s a2S v - a m = V l+ = i y = V _ > H •= W W Y Y m Q V G G O ~ Ol m Li- Gl Ol v m V W m C m a1 O Ol jC Y c U. = 0 Ol 7 y Ol m LU Q O 'O Y = 0- Y Y G •� G •= W V V .Q I� .Q E N OJ zu am � u to ° a � c°� c°� N > 3 u _ c 00 Y V O J J W W LL V = G to v v N to v 01 v I� tD to O e-1 e-1 O O 1- O 1- O O O p NO N N N N N N N N N N r,,,.• N N N N N N N N N N N Y = d d d d d d d d d d m = }F J W LL LL LL LL LL LL LL LL LL LL N N N N ,a+ O O — O = O O O Y = O = w = ` O = = V mO m tcw V A OA am E E E E y _ m a E E E , Oa a W Z O O O m O ' m m m V (YO 9i V = 'C O = _ O = 7 = 7 Y O = 7 = = 7 Y O O f O Gi O Gi O O Gi O Gi Gi O a-+ O O V ix ix 0. V m V 0C m V V V 4�' d Ol Ol Ol Ol Ol Ol Ol m m m m m m m OueaJ ozoz A-A isVn) aa6pn9 z a!q!4X3 VOW isVn ozoz;o Adoo:auaw4oejjV N U M N' O O O O O O O O O O O O O O d 4 O O 00 O O Il 0) O O O O w O O N O O a Ln O M 1-1 O 0 l0' I� i11' i11' 00' w O' O' I� O' Il c-1 O' Il 1-1 M 00 0) M M Il n Ln w N 1-1 m. Ln 1-1 1-1 1-1 1-1 '1-1-1 1-1 1-1 1-1 1-1 1-1 1-1 1-1 00 O '^ O O O O O O Z Z Z Z Z Z ' m IA GP't F Q F Z W Q m 0. O 0: Q J ' < Q _ v1 LL 0- 0. y O g C. LA O N w O O O tr3 O O O � O O V 0. V LU 0. 0. 0. W Z W w z Ln P`e7 w a a N O O O tr3 O O O N O O LA N Y Q O = d LA V Y C ai y LU m C al "O al ai ai v1 a } v m `o a, a, o. nn 3 = m IA i O x E= l m O 0 O m G O b O L Luix ai u o. o. O a, O V m ,m F a=i � > w E bA al IA = Y = �' w w bA a+ al .0 °C mcm E x � � y � '9 m � E a, o m Q to V F G Q = F F F V 0. Lu Y1 V W O O W OW Q tLIA rn '' l7 LU Z V = O Z o. LL O cr = a 1-1 lA N M a Ln N Ln 1-1 N lA a-1 O O O e-1 e-1 O O O O O O O 1- 'pF O O O O O O O O O O O O O O p N N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N q k u u c E E c E E a c E c E c E c E c E E E N 0 y a, a1 a, a a1 •� a, a a, a a, a a, a a, a a1 a1 yai Oj � m ' twm ' "Am "Am "Am "Am "Am cc= o a`, cc= O 'o a`, cc= a`, cc= a`, cc= a`, cc= a`, cc= 0 0 LL iz Lu G J W W G J W Q W G W G W G W G W G J W J W } ° o } E = v m = = E m _ Y tY0 a`+ } L' W O = ai O a1 m 4! m a_ bA • U, U G O al tw i O O 0A V Y 0A v al E Gl tw Y = .� 0, Y w = m c� O o E �' O = w a1 m = w m O E Y = '= 4! 4! V = c. m E y = ai E _ w c y c a, o In a, w u a, E Q = } o ami �' a, E _ °�' v = .Q Y o. O V ul o. o. IA Q O V a Q m > a V ac ° o. Q a IA m 0 0. W W _ z _ z N ' G m G m V . V = ' Y O Y = _ O Y O Y Y O a E aiE ai a a E E aiE ai Y E ai a ai O O ai ai O O O O i ai ac V 06 V a ac ac V V a V a a V a ac 4�' d ` m m m m ai ai ai ai m m m m m O O O CO > m > m > CO > E E E E E i i i i itn E _ E _ E _ E = O O = _ _ OueaO OZOZ A-A isvn) aa6pn9 Z a!q!4X3 VOW isvn OZOZ;o Adoo:auaw4oejjV <n U M N' O O O O O O O O O O O O O O d O w lQ O N 0 00 e-1 O 00 O 00 M O O w Ln' 1-1 O' O' 0) 0) Ln' Ln' O' Ln' M M In w a 1-1 0) 1-1 1-1 00 N a 1-1 I, m. 'N-1 N 1-1 00 1-1 c O O O O O '^ O O ,? W Z Z Z Z Z } Z Z OOC 0>C > OTC m > O d F 0 00 00c � 00 = a 0Wc c c n O O O O O O O O O O X LU 4J a W W W 0 p a N M 0 u 0 N 0 0C n U a a O e-1 O O O e-1 O n0 0 O F w C C p w Wtw = �^ al = al of i Gl = i m O al m G Gl Q = Y •E i i i al ._ O. al = E t ;n b_A V = tw M '% Y 'm W w � y V F bA +' m E m C Y G '_ +' = Y •s. u a tw Y G1 = G1 `' O +' w ._ _ m = = w m G1 O m al N O2 W C O C y1 ++ m = O y E r O. m •U-� O = y F O al = al fl a \ al E al al bA '5 s.i +' .= al i "� _ E V O. V Gl m V > w 0C t i _ y bA m �' •� ++ m E c m v v Y = E Y o c o _ ° c .0 a1 al al .� aT+ O T al m O m i Y a=-+ V = Y •_ y w Y V O m o m o "' m Y a+ v o a c 3 �, a, = o °1 3 a, 'bA Qj O V V V O V .= w Gl 'C V al Y m W al = al = a1 a V V Gl Q = V = al a m j0 bA G al 7 a _ ,O = VI >• cQ7 Y a, E m E m v°i °' a, In = m b o > m = 'o a m E 0 y = '0 m m `m o "y i0 .Q y w l7 m O O .O. GiQj '^ O bmA d O W j d j O d >• Gl m m Gl d O A d Q c abA1 x O y p w 01 V Q ac M In M In In a ac V a In ac O O ac O. J = .� m ac W O. i. V m = 0 a Cl ac _ U- of N v N N ;q v v .-1 Q1 N a a Ln Ln O O O O r•1 1- O O O O O 1•1 O O p NO N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N al � al v al v al 1 E E E E E V E •O. E E V E _ E _ E .µ al al al al al '� al Z al al '� al al al tw ' u o m m 3 o 3 o 3 o 3 o 3 o a, 3 o 3 o 3 o a, 3 o °1 ccm °1 ccm J W J W J W J W J W LL J W Q J W J W LL J W W G W G m m W = W = V = O t0 = t0 = O NbA v NM v y =' i = v G = m NM v NM v = V U bA Y O = a! = a! 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