Item K09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 18. 2002
Division:
Growth Management
Bulk Item: Yes -X-
No
Department: Planning
AGENDA ITEM WORDING:
Approval to amend the Florida Department of Transportation County Incentive Grant Program
agreement project scope and schedule for the Florida Keys Overseas Heritage Trail Design and
Construction projects, and to amend submission of invoices from monthly to quarterly.
ITEM BACKGROUND:
Monroe County has entered into a Joint Participation Agreement AL 005 FM# 410504-1-54-01 with
the Florida Department of Transportation for a grant to fund design and construction for the sections
of the Overseas Heritage Trail. The existing project scope and schedule will be amended.
PREVIOUS REVELANT BOCC ACTION:
May 18, 2000- Resolution 205-2000 to allow the FDEP to design, build, construct the Overseas
Heritage Trail.
June 21,2001- Board approval of the Memorandum of Understanding with FDOT and FDEP for the
design, construction and maintenance of the Overseas Heritage Trail
November 21, 2001-Resolution 470-2001 for approval of the County Incentive Grant Program
Agreement for the Florida Key Overseas Heritage Project for design and construction.
CONTRACT/AGREEMENT CHANGES: Amends project scope and schedule, and invoicing from
monthly to quarterly.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
$ 2.000. 000.00
BUDGETED: Yes X
No
COST TO COUNTY: $ 1,000,000.00
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~
Risk Management _X_
DIVISION DIRECTOR APPROVAL:
\~
,-
To Follow_
Not Required_
DOCUMENTATION:
Included X
AGENDA ITEM # ~ ~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
FL Dpt. of Transportation Contract #AL
Effective Date:
Expiration Date:
005 FM4105041-54-
NOV. 21,2001
AUGUST 30, 2004
Contract Purpose/Description:
and Construction of the Overseas Herita e Trail
Contract Manager: Elizabeth Holloway
(Name)
2514
(Ext. )
Growth Mn t/sto # 11
(Department/Stop #)
A enda Deadline: Au ust 30, 2002
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,000,000
Budgeted? Yes[8J No D Account Codes:
Grant: $ 1,000,000.00
County Match: $ 1,000,000.00
Current Year Portion: $ 1,000,000
125-50508-560630-GWOI00-560630
_ _ _ _&-IL'
-----(/f'
- - -
----
- - -
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Estimated Ongoing Costs: $Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For: 0
(eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Division Director g.-'1J]"fJ2,
Risk Management S r O-~V:r YesD Nog/
/, r'\ (
O.M.B./Purchasing (~\'271C;JesD No~ . .,i~'";, \.J.--
County Attorney Ii' ;:;J.d-/OL YesD N.p~
Changes
Needed ........./
YesD Not::]
Date Out
r-
. ?1-0
Comments:
OMB Form Revised 2/27/01 MCP #2
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FORM 725-030-07
07/02
Page 1 of 4
SUPPLEMENT COUNTY INCENTIVE GRANT PROGRAM AGREEMENT
Number 1
FINANCIAL PROJECT NO.:
41050415401
Contract No.: AL005
Fund: 010
FLAIR Approp.: 088572
FLAIR Obj.: 750008
Org. Code: 55062010630
Vendor No.: F596000749054
Catalog of State Financial Assistance Number:
Function: 602
Federal No.:
Catalog of Federal Domestic Assistance Number:
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
2798 Overseas Highway, Marathon, Florida 33050 ATTN: Planning Department
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 21 st
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
of November
2001
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $1,000,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Project term, work scope and budget for the Overseas Heritage Trail Design and Construction Agreement is amended as
in exhibits A and B.
FORM 72~30~7
07102
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 0.00
bringing the revised total cost of the project to $ 2,000,000.00
Paragraph 4.00 of said Agreement is increased by $ 0.00
bringing the Department's revised total cost of the project to $ 1,000,000.00
3.00 Amended Exhibits:
Exhibit(s) A and B
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement Not Applicable
..
FORM 725-03<Hl7
, 07/02
Page 3 of 4
Financial Project No.
Contract No. AL005
Agreement Date
41050415401
Except as hereby modified, amended or changed, all other terms of said Agreement dated November 21 st, 2001
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
FDOT
AGENCY NAME
See attached Encumbrance Form for date of Funding
Approval by Comptroller
~~-_O
SIGNATORY (PRINTED OR TYPED)
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE
DEPARTMENT OF TRANSPORTATION
TITLE
TITLE
z
FM # 410504-1-54-01
CONTRACT # AL005
ATTACHMENT "A"
SUPPLEMENT COUNTY INCENTIVE GRANT PROGRAM AGREEMENT
Number 1
This attachment forms an integral part of that certain Supplement County Incentive Grant Program
Agreement Number 1 between the State of Florida, Department of Transportation and Monroe County. 2798
Overseas Highway. Marathon. Florida 33050 ATTN: Planning Department,
Dated
DESCRIPTION OF SUPPLEMENT (Include Justification for cost change):
The project term, work scope and budget for the Overseas Heritage Trail Design and Construction
Agreement is amended as follows:
· Delete section of the trail in the City of Marathon from MM 58-61.
· Expand project limits for the Key Haven to Big Coppitt section 1f2 mile to include up to the
boat ramp at MM 11.
· Eliminate design for the Lower Surgarloaf section MM 15-16.5
· Add design for the restoration of the Rockland Channel Bridge
· Contract and Services Ending Date is now extended to December 31,2004 to provide
additional time for completion of design and letting of construction contract. New terms
are as follows:
· A) Design to be completed by April 1, 2003
· B) Contract to be let by July 29, 2003
· C) Construction completed by August 15, 2004
SCOPE OF WORK AND ESTIMATED PROJECT BUDGET:
.:. Bigg Coppitt Trail Landscaping- MM 11-15
o Survey, design, permitting, and construction
$677,000.00
.:. Historic Bridge Restoration
o Survey, design, permitting, and construction:
· Saddlebunch #2 Bridge
· Saddlebunch #3 Bridge
· Saddlebunch #4 Bridge
· Saddlebunch #5 Bridge
· Shark Channel Bridge
o Survey, design, permitting:
· Rockland Channel Bridge
$823,000.00
.:. Trail Segment Design $500,000.00
o Survey, design and permitting:
· Key Haven to Big Coppitt Trail and landscaping MM 5.2 to 11
· Grassy Key to Long Key Trail and Landscapng MM 61 to 65.6
Total estimated budget
$2,000,000.00