Item K10
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 18. 2002
Division:
Growth Management
Bulk Item: Yes X No Department: Planning
AGENDA ITEM WORDING:
Approval of Supplemental Joint Participation Agreement for Contract AI 893 with the Florida
Department of Transportation to provide funding for the Florida Keys Scenic Highway Coordinator.
ITEM BACKGROUND:
US 1 in the Florida Keys was officially designated as a Florida Scenic Highway on June 22, 2001. The
Florida Department of Transportation has provided grant funding for a part- time coordinator since
2001 to facilitate the Scenic Highway Advisory Group and to coordinate efforts regarding the Florida
Keys Scenic Highway.
PREVIOUS RELEVANT BOCC ACTION:
October 11, 2000- Board Approved Contract AI893 with FDOT for Transportation Planning Services.
February 22, 2001-Resolution 116-2001 in support of the Florida Keys Scenic Highway Corridor
Management Plan.
May 17, 2001 -Resolution 204-2001 authorizing an application to the National Scenic Byway
Program for the development of the Florida Keys Scenic Highway Master Plan and authorizing the
county to serve as the coordinating unit of government in the preparation of grant proposals.
June 21, 2001- Board approved the Florida Keys Scenic Highway Advisory Group Agreement.
September 20,2001- Board Approved Contract AK519 with FDOT for the Scenic Highway
Coordinator.
CONTRACT/AGREEMENT CHANGES:
Amend contract project description and responsibilities to include the Florida Keys Scenic Highway
Coordinator.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$ 300.000.00
BUDGETED: Yes~ No
COST TO COUNTY: $ 0
REVENUE PRODUCING: Yes N/ A No X
AMOUNT PER MONTH N/ A Year
APPROVED BY: County Atty ~
Risk Management ~
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
/
I
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # K \ 0
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: F.D.O.T. Contract #AI 893 FM25222811403
- - - --
Effective Date: OCT. 11,2002
Expiration Date: SEPT 30, 2003
Contract Purpose/Description:
To provide funding to Monroe County to undertake work elements related to general
transportation planning. update of the long range transportation plan and to hire staff for
coordination of the Florida Kevs Scenic Hi~hwav ProQfam.
Contract Manager: K. Marlene 2500 Growth Mngmt/stop# 11
Conaway
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on Sept 18, 2002 Agenda Deadline: August 30, 2002
CONTRACT COSTS
Total Dollar Value of Contract: $ 300,000
Budgeted? Y es~ No D Account Codes:
Grant: $ 300,000.00
County Match: $ 0
Current Year Portion: $
- - -
----
- - -
----
- - -
----
- -
----
Estimated Ongoing Costs: $Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For: 0
(eg. maintenance, utilities, janitorial. salaries, etc.)
CONTRACT REVIEW
Changes /
Date ~ ~ Needed /
Division Director 1!4/VV YesD No[9/' _
r, __, . \'-'\
Risk Management '1 '-,:X'l-Li--Y esD No~'\ ~\
O.M.B.lPurchasingq!:')j 0 '-- YesO NoW
County Attorney !~ 12 ci! C'~ YesD N~
Comments:
Date Out
9/-~
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 725-<)30-<)7
PUBLIC TRANSP ADMIN. 07/00
Page' of4
FINANCIAL PROJECT NO.:
25222811403
Contract No.: AI893
Fund: S L
Federal No.: FAP#8888-488
FLAIR Approp.: 088854
FLAIR Obj.: 790015
Org. Code: 55062010630
Vendor No.: VF596-000-749-054
Function: 215
Catalog of Federal Domestic Assistance Number: 20.205
Catalog of State Financial Assistance Number:
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY PLANNING DEPARTMENT
2798 OVERSEAS HWY., SUITE 410, MARATHON, FL, 33050-2227
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 11 th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
of October
2000
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $300,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
to provide funding for the Public Agency to undertake the work elements related to general transportation planning,
including short and long range planning, coordination of the Florida Keys Scenic Highway program, and to coordinate wit
the other local governments within Monroe County,
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/00
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 0.00
bringing the revised total cost of the project to $ 300,000.00
Paragraph 4.00 of said Agreement is increased by $ {).OO
bringing the Department's revised total cost of the project to $ 300,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended June 30th, 2003
FL DEPT OF TRANSPORT Fax:305-377-5684
Aug 28 '02 12:44
P.04
..
FORM 7250<)30-07
PUBliC TRANS!> AOMIN ' 07/00
Pagc3d4
Financial Project No. 25222811403
Contract No. A/893
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated October 11 th, 2000
and any subsequent supplements shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
MONROE COUNTY PLANNING DEPARTMENT
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
~.:J2-QO
NAME
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
OEPARTMENT OF TRANSPORTATION
TITLE
.,.,.
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07100
Page 4 of 4
Financial Project No. 25222811403
Contract No. AI893
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
of Florida, Department of Transportation and MONROE COUNTY PLANNING DEPARTMENT
2798 OVERSEAS HWY., SUITE 410, MARATHON, FL, 33050-2227
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Change Task 3 and add Task 4 to support the Florida Keys Scenic Highway program to fund a Coordinator position and
marketing development and support, respectively.
I.
Project Cost:
As Approved
As Amended
Net Change
$300,000.00
$300,000.00
$0.00
Total Project Cost
$300,000.00
$300,000.00
$0.00
II.
Fund Participation:
As Approved
As Amended
Net Change
Department:
$300,000.00
$300,000.00
$0.00
Agency:
Other:
Total Project Cost
$300,000.00
$300,000.00
$0.00
Comments:
FM # 252228-1-14-03
CONTRACT # AI-893
EXffiBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department. Suite 410. 2798
Overseas Highway. Marathon. Florida. 33050-2227, dated
PROJECT LOCATION:
Monroe County, Florida
PROJECT DESCRIPTION: Monroe County Transportation Planning Program
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING ASSISTANCE
1. PURPOSE
The purpose of this task is to provide funding for a general transportation planning consultant that will provide
assistance to the Monroe County Planning Department staff for the purpose of maintaining the short and long
range transportation planning programs of the County, and to provide assistance for general transportation
planning and analysis activities, including data collection, technical support, and review of development
proposals.
2. ACTIVITIES
The transportation planning consultant will provide assistance to Monroe County Planning Department staff in
the following areas: preparation of traffic impact reports, including attendance at appropriate public meetings and
hearings; site plan reviews for internal traffic flows and access; provision of review comments on relevant
transportation elements of reports and plans prepared by County staff in support of the comprehensive plan. This
task may also include data collection, level of service analysis, and systems planning activities, including running
the FSUTMS model, and other technical support.
The Monroe County staff will administer a consultant contract, issue work orders, prepare invoices for
submission to the Department, and participate in planning, analysis, and data collection activities as necessary.
This project may also include special studies in support of the comprehensive planning program administered by
the County Planning Department within the Keys. Any findings or recommendations may be incorporated into
the comprehensive plan, the land development regulations, or the development review process of the County.
The project may also include re-evaluation of the level of service methodology for US 1.
3. COST
$ 225,000.00
TASK 2: US 1 ARTERIAL TRA VEL TIME AND DELAY STUDIES
1. PURPOSE
The travel time studies will be used to monitor the level of service on US 1 for concurrency management
purposes pursuant to the Monroe County Comprehensive Plan. The studies will be conducted in accordance with
FM # 252228-1-14-03
CONTRACT # AI-893
the US 1 LOS Task Force methodology, which was approved by the County, the Florida Department of
Transportation, and the Florida Department of Community Affairs. The study may be conducted jointly by the
Monroe County staff, and the general transportation planning consultant.
2. ACTIVITIES
A. Using the floating car method, the County will record travel time, speed and delay data for: a) each of
the 24 segments of U.S. 1, from Florida City to Stock Island; and b) the length of U.S. 1 from the Dade
County line to the Cow Key Channel.
B. The data will be recorded by date, day of week, time of day, and direction.
C. The study will be conducted over 14 days within the six-week period from February 15 to March 31.
The study will consist of 14 round-trip runs, sampling each day of the week twice.
D. The study schedule will be coordinated with seven day, 24-hour traffic counts to be conducted in
Islamorada (MM 84), Marathon (MM 50), and Big Pine Key (MM 30).
E. The study will employ the staggered schedule of departure times previously approved by the Task Force
so as to record peak hour conditions in as many different locations as possible.
F. The study results will be summarized in report format including a series of tables and graphs. A
statistical analysis of the mean, median, standard deviation, and range of speeds recorded for each
segment and for the overall distance will be provided. Excess roadway capacity and deficiencies in
capacity will be reported.
3. COST
** The cost of this task will be included under Task 1.
$ 0.00**
TASK 3: FLORIDA KEYS SCENIC HIGHWAY COORDINATOR
1. PURPOSE
This task will provide funding to the Monroe County Planning Department to hire a Florida Keys Scenic
Highway Coordinator to administer the Florida Keys Scenic Highway of the County.
2. ACTIVITIES
The Florida Keys Scenic Highway Coordinator will be responsible for the following tasks:
A - Provide leadership related to the Florida Keys Scenic Highway-50%
. Provide staff support to the Florida Department of Transportation and Monroe County Office of
Planning in administering the State and National Scenic Highways Program for the Florida Keys
Scenic Highway. This may include applying for grants, attending meetings, teleconferences,
workshops, or as directed by the FDOT Project Manager.
. Assist Florida Keys Scenic Highway Advisory Group (SHAG) in scheduling, organizing, facilitating
and documenting SHAG meetings,
. Develop a work program for the Florida Keys Scenic Highway Master Plan in conjunction with
SHAG members.
. Manage/oversee consultant work related to the Florida Keys Scenic Highway initiatives.
. Assess corridor Funding needs;
. Identify grant sources for planning, and project development, prepare and submit grant applications.
. Assist SHAG with preparation of CMP Annual Report and Five Year CMP Update.
FM # 252228-1-14-03
CONTRACT # AI-893
. Develop partnerships and coordinate with local government staff and appropriate staff from the
public and private sectors (e.g., members of the SHAG) to implement the Florida Keys Scenic
Highway Corridor Management Plan and to ensure adequate representation and input from
Stakeholders.
B - Coordinate programmatic and procedural aspects of the Florida Keys Scenic Highway with Monroe County
transportation planner and the Florida Department of Transportation, -25 %
. Review development and project proposals on the state and local roadway system.
. Coordinate project development activities with FDOT, FDEP, Monroe County Public Works,
Monroe County Municipalities and other agencies
C - Design and Implement an ongoing public participation program for the Florida Keys Scenic Highway -25 %
. Prepare and disseminate presentations and materials. Implement public information outreach and
education programs. Develop surveys and utilize feedback from the public in the design and
implementation of FKSH action plans and strategies
. Document community benefits resulting from designation.
. Marketing development and support for the Florida Keys Scenic Highway program. This includes
the production of a website and other applicable marketing materials to promote and support the
program. All expenditures related to this task will require prior authorization by the FDOT Project
Manager.
3. COST $ 75,000.00 (annually***)
Salary
Travel
Marketing Development and Support
$53,000.00
$4,500.00
$17,500.00
*** This is an annual cost. Any increase in this amount is contingent upon additional supplemental funding as
described in Section 4.10, and 17.00, of this JPA.
TASK 4: PROJECT ADMINISTRATION
1. PURPOSE
The purpose of this task is to ensure administration of the project by Monroe County Planning Department staff.
2. ACTIVITIES
The task activities will include selecting and coordinating with a transportation planning consultant, issuing work
orders, reviewing and approving consultant products, paying invoices, preparing quarterly progress reports,
invoicing the Department, and generally administering the transportation planning program of the County.
3. COST
**** The cost of this task will be included under Tasks 1 and 3.
$ 0.00****
FM # 252228-1-14-03
CONTRACT # AI-893
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe Countv Planning Department. Suite 410. 2798
Overseas Highway. Marathon. Florida. 33050-2227, dated
1.
PROJECT COST:
$ 300,000.00
II. PARTICIPATION:
Maximum Federal Participation
XL (100 %) or $ 300,000.00
Public Agency Participation
In-Kind ( 0 %) $ 0.00
Cash ( %) $
Other ( %) $
Maximum Department Participation,
Primary
(D) ( 0 %) or $ 0.00
Federal Reimbursable (DU)(FRA)(DFTA)( %) or $
Local Reimbursable (DL) ( %) or $
TOTAL PROJECT COST $ 300,000.00
SPECIAL CONSIDERATIONS BY PUBLIC AGENCY:
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance that
will reflect the Department's contract number, FM number, and the Federal Identification number, where
applicable, and the amount of state funding action (receipt and disbursement of funds) and any federal or local
funding action and the funding action from any other source with respect to the project.
SPECIAL CONSIDERATIONS BY DEPARTMENT: None.
FM # 252228-1-14-03
CONTRACT # Al-893
EXHIBIT "C"
(GENERAL)
This exhibit forms an integral part of that certain Joint Participation Agreement between the State
of Florida, Department of Transportation and the Monroe Countv Planning Department. Suite 410. 2798
Overseas Highway. Marathon. Florida. 33050-2227, dated
INVOICING AND PROGRESS REPORTS
In order to obtain any payments, the Public Age~cy shall:
1. Submit quarterly progress reports which are acceptable to the Department describing the work and
which adequately justify and support the payment requested; and
2. Submit to the Department its quarterly invoice on forms prescribed by the Department, and such other
data pertaining to the Project Account and the Project as the Department or the Federal Highway
Administration may require to justify and support the payment requested; and
3. Comply with all applicable provisions of this Agreement.
Pursuant to Section 22.00, the Department shall have ten (10) working days to inspect and approve the
quarterly progress report prior to processing the submitted invoice.