Item K11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 18, 2002
Division:
Growth Management
Bulk Item: Yes X
No
Department: Planning Department
AGENDA ITEM WORDING: Approval of a Letter of Engagement with the law firm of Morgan and
Hendrick renewing for an additional term of one year the Letter of Engagement authorizing the firm to
provide Land Use-Growth Management representation to Monroe County for fiscal year 2002-2003.
ITEM BACKGROUND: On December 8, 1992 and each year thereafter, the Board of County
Commissioners approved and authorized execution of a Letter of Engagement with the firm for Land
Use-Growth Management representation. The total billing amount is set at $350,000.
PREVIOUS REVELANT BOCC ACTION: N/ A
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval
TOTAL COST: $350,000.00
BUDGETED: Yes X
No
COST TO COUNTY: $350,000.00
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
YEAR $350,000.00
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing ~
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'-" Timothy{~J1:c a 'J' AICP
Risk Management _X_
APPROVED BY: County Atty X
DOCUMENTATION:
Included X
To Follow
Not Required_
AGENDAITEM#~
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Morgan & Hendrick Contract #
Effective Date: 10/01/02
Expiration Date: 09/30/03
Contract Purpose/Description:
Provide Land Use-Growth Management representation to Monroe County for fiscal year
2002-2003.
Contract Manager: Timothy McGarry 2519 11
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 09/18/AA Agenda Deadline: 08/30/02
CONTRACT COSTS
Total Dollar Value of Contract: $ 350,000
Budgeted? YesC8J No 0 Account Codes:
Grant: $ N/ A
County Match: $ N/ A
Current Year Portion: $ 350.000
148-50500-530-318-$200.000-
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148-51001-530-318-$150.000
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance. utilities, janitorial, salaries. etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed f Reviewer
Division Director 9-IO-o~ YesD NotJ . f 'Ii'! q- fO-02-
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0" L/ -G;t--. _ \ ) ( ',i i. ~
Risk Management YesD N00 .I J !' -2) ( l i. L.. ~".:..' l/_ L/ G..)-
O.M.B.lPurchasing YesD Now~LLL Ll~?U~A~ q-9o~
Vi:) 0/(;:,,_ YesD Not] _'- I
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Comments:
OMB Form Revised 2/27/01 Mep #2
Hugh J. Morgan
James T. Hendrick
Karen K. Cabanas
Jedde V. Regante
Robert Cintron, Jr.
LAW OFFICES
MORGAN & HENDRICK
317 WHITEHEAD STREET, KEY WEST, FLORIDA
TELEPHONE 305.296.5676
FACSIMILE 305.296.4331
W. Curry Harris
(1907 -1988)
Hilary U. Albury
( 1920-1999)
August 26, 2002
Board of County Commissioners
Monroe County
Key West, Florida
RE: Land Use - Growth Management Representation - Letter of Engagement
Dear Mayor and Commissioners:
The law firm of Morgan & Hendrick ("Law Firm") and the Board of County Commissioners
hereby agree to renew for an additional term of one year the Letter of Engagement initially entered into
between the parties dated December 8, 1992. All terms and conditions shall be as set forth in the
December 8, 1992 engagement letter except that the cap on total fees for the fiscal year ending
September 30, 2003, shall be set at $350,000.00 per annum; subject to the budget for that fiscal year,
allocating sufficient funds.
Beginning October 1, 2002, attorney's fees shall be billed at $225.00 per hour, law clerk fees at
$150.00 per hour (must have law degree), and paralegal fees at $75.00 per hour.
The County also agrees to reimburse the Law Firm for all costs that are incurred in the course of
representation. Normal costs include expert witness fees, copying charges, long distance telephone
calls, travel and lodging expenses, mailing charges, fax charges, mileage, research charges, court
reporters and other out-of-pocket expenses. Further, the County will reimburse the Law Firm for the
acquisition of legal informational materials specifically related to the legal representation of the County,
including the cost of seminar fees, travel and lodging not to exceed $2,500 per year. A statement
showing the amount of fees and expenses will be forwarded monthly. Each statement is payable upon
receipt.
The Law Firm will not bill for any services performed by James T. Hendrick while he serves as
County Attorney.
We sincerely appreciate the opportunity to represent Monroe County and look forward to
continuing a pleasant and successful relationship.
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Karen K. Cabanas ~
For the Law Firm of Morgan & Hendrick
MAILING ADDRESS: P.O. Box 1117, KEY WEST FL 33041
E-MAIL: KCabanas@morganandhendrick.com
ACKNOWLEDGED, UNDERSTOOD AND AGREED this _ day of
,2002.
BOARD OF COUNTY COMMISSIONERS
Monroe County
(Seal) DANNY L. KOLHAGE, Clerk
Attest:
Deputy Clerk
APPROVED AS TO FO~
AND ~L SUFV-ttENcy.
BY "-^-/ ~
DATE j/') t 16 -~
By:
MAILING ADDRESS: P.O. Box 1117, KEVWESTFL 33041
E-MAIL: KCabanas@morganandhendrick.com
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BOArc1 Of CoUft~V CCl1IrIli..ion..~
Konro. CClun~y
KAY Weft, F .Lor 1da
R.: Specia! Litiqatioft Counsel
Dear Comaicaionera:
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Aa part of our practic8 in open1llq new .e.~te;~ ::J". 1:\ "'\:r.ov;.,,:~
existinCJ -nq&9-=-nt OOfttz'aC't., and AM a rIlSN1~. 0: p..,...t'. ~l~".l':ll'';fI.
~8 law fi:: -::f Mc~:;.::: ~ :L;r.4r1QX", (14v,\ ,irm), p'.'o'''1.2~. an
&n9.W....nt latter to proapec1:ive elien\-s. This; "...e't~J:;" .e.\;~ fort.l1,
qonerally, a recital ot le9&l aerv1.oQa v~ will y~torm ana ~.
haRis t~ our cOJQ)cn::lCltion.
Ac:c:orc11nqly, this letter contirm. OQZ' 'lCjZ'eement to cant iftue t~
serve tor t!sc:al year 1992-93 .. apecia] lltlqation co~n3el ~o th~
Hoara of County COlIIlll..ioner. ot XonrC)e County, Florida, (COW'l1:y)
~s wlIll ac apeo1al COUftael to Monroe county tor leqislativ. a~d
State aqency mattars.
The SCOpA uE serv1.cca. under this 8nCjJAilUllllnt lQ~, '= iI':- ~,;iC'- ~ n. al~y
1nC1UclOG, but: ~, m~t lilljt~" '-n. 18qal ~cl~..i("c. ~. ~L,., ..L~_.th
MllnAqemllUl't Divi8ion (nthe Diviaian") and 98ft.:ra...:. .~~qr'.l ~':r'ic.G in
connection witlJ 1"nl1 laca issue.. The Law Firm w'::'l .ACt. J:':'lr.:~ant
to lnatruC1:ion ot the Diractor of CrOYt:b. HcmAqlUDflnt ~ "!:he
Directcr") .
The Law ~trm vill aavico tha Director ~nd Divla~on ~ea~f on lAnd
uao .Cl~tars b and "hen requa.tect, W~ ohall have nu r.apCNlib11.1ty
ar authority to make policy daciaiuns with recJ)cct tc ape.:illc:
l.anc1-uae peraita Dr ~ppl1.cati.on8, nor to rendar advisory cpinione
tu ar.yon. Other than the Division ..nd the BOCC. Except as ILlY be
c:ustomary cuxl neces.ary in 'tbo cours. of 1 itiJ.t.io:J C~ wr.en
spec:i~1cally cUrccte.cl to do so by the Director. th. : e." Fa.. s~all
refuse, and shall d1re~ to the DivisionIs >>tarr, al~ th:r~-party
(.a.....st..., a 1anc1owner, APPlicant, JD-=er ot ~c gen(":"~l l';;blL ;,,;; a.n
intarest qroup, or a r.pr...nta~ive thereof) ln~~~~i~~ re~.st3.
and ot:har CQ-unicCltigna which r."late to ia Cpcc1:fi: 16r.t'-u~. permit
,.. 0 e.;,. II' 7. "iEY WC." ~ I '1304. · TCI.IEr-..O..C L:)C:'I . 'e-~e7" . TI: I.ECCO..,... '-:at:'~1 2Q4i ..,3;)1
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noard ot coun~y C~i..iQner.
~oo~ 11, 1992
PA,e 2
or apPlicati.on. 'rh1a provision 1~ intQnc1Cd to ;-~e,.':..L",' ~h8
attorn.y-cl~"'e "e1&t:1oowhip _... th. Div1s1~n .,'. tla. ....w PI",.
to liait billinl1 tor land us. lel1&l Cervica. ":\) ':'lcs~ :.o4io%V:,,~.
r~..~ed by the Diviaion, ana to define th~ aPP~e'7..~~e ~~l~S ~t
POlley deciaion-aakinq.
The Lav rir~ -qr008 no~ to UndertAk. rep~.centAtion ot ~ny paraon
dlreetly relatinq to any bUIJina.., penaittin9, l~l:ii.tion or othAr
deal1nv. ill wh1eh tAe Coun-qr or any o~ 1b: >lqencias .is --1~er &:I
adverse PAfty or the .cure. troa WhiCh a p.rllL1t, cSevc.LcJ)ment crdAr
or =ther b.n.t1~ ia .ouqh~.
Aa COJIPeJ15..t1on rozo 10"&1 servJc.., the county ."'ill p-'y ~c the:! IAlv
firm a Zeo Whieh will be ~111ed monthly an the tOljo~Lnq ~Chedule:
Partner
AssoeutQ
Pualeqal
$150.0o/nour
$12S.DO/houzo
$ SO. DO/hour
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'!'be Law rirJD., 1n it. own discretion, may GmJ)lcy ~QUluu;;l ':0 a.cist
~I hov....... oaid """"..1 obal1 be _e.. 1t "a,,,,, .qr..d by
1:he c......ty Attorney. ea... in WbiCb. the Law F 1no i~ P"sclude4 by
c~11ct ot interest from repZ'esent1nq thQ County will be reta1necS
by tb. CoW\~ Att~ey O'l" re~.n-.cl >>y the CQunty .Attorney to C.thRr
oounsel outMide of tAi:; contract.
Unl... otherwia. .....equently 091".04, tho coapen"llcr. O'rn.~ by
Law Pirm as fee. under this Contract &hall no~ ey.~ecc S20~,c~O.OO
tor 'th. ti~cal year 1"2 _ 19i].
Add! tionally, the CQunt.y agrees to reimburse the ~....: :'i 't":, _':1" ..11
coat. that w. incur in the c:ou.r.. ot reprecanta t i ~;: _ ~orJ:~l "o.ts
IncluQe C~t witne.. t..s,. coPYing charqeG, ~ar.9 di S:"~nce
1:elePhon~, travel and 10d9in~ Charq.., :a11inq ct_ar9Q~ an~ other
out"Of-pocJcet ezpen&es. .\ ctatam.nt Showing' UlQ aaount of (e.. and
expenae>> Ifill Ge fOrYlU"'Cled monthly. Each .tat..nt is; paY~le upOn
rQoeipt.
w. believe thdt th. aGo~. provi.iona outline in ~.esonabla ~Qta11
our aqr.QlMUlt .a to t.hlR rQprQ.ent~t1on. It you find th~&.
U~~ncrement. .at1.craeeory, plea.. .Jqn the enoJ.aae~ CO!'~' 0:: t!:..u
letl.r,&n4 rcturn it to u. immediately.
w. ~lnceraly appraciat. ~. oPPO~unity to reprAspn" ~ar~~t C~~~1
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Board or Ccun~ comaiccioner.
Docaaaor 11, 1"2
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and looX forward to continuing" a pleasAnt ~nd ~UC~Q8sful
rel~~ion.hip.
Val:Y truly yours,
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JlDRQAH " HDnJtTa
AClOlowx..P'..DGZr> , UHUERS'l'OOD
19t~ .
8th day uf 2ecelLltcr
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o County Co~1~~~on~'8
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(SEAl) TU_ r. -"'~.1:rAr!:w' 08l'k
ATTEST; ............. 010 ~~....,
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- D.pury Cl.erk I
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