Item C04
BOARD OF COUNTY COMMISSIONERS
- AGENDA ITEM SUMMARY
MEETING DATE: 9/18/02 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation for Monroe County Planning Studies.
,
ITEM BACKGROUND: The Supplement adds 5% funding for studies that have Federal Aviation Administration
participation.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement dated 6/4/01.
CONTRACT/AGREEMENT CHANGES: Adds $31,000.00 in FDOT funds for 5% project participation.
STAFF RECOMMENDATION: Approval
TOTAL COST: $62,000.00 BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $31,000.00
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL $++
Peter J. Horton
-
DOCUMENTATION: Included X To Follow Not Required
AGENDA ITEM # eLf
....
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
-
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: 6/4/01
Expiration Date: 12/31/03_
Contract Purpose/Description: Supplemental Joint Participation Agreement to fund Monroe County Planning
Studies, adding 5% participation
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 9/18/02 Agenda Deadline: 9/4/02 '
CONTRACT COSTS
~' LL.1/~ Current Year Portion: - 900.00
Total Dollar Value of Contract: Amendment.a1,QQg,QQ
5% participation
Budgeted? Yes Account Codes: 403-63529-530-490-GAM026
Grant: Yes - FOOT 5~t (JO{) . 404-63053-530-490-GAKD50
County Match: 5% PFC Revenue 3/, {'()O
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airport Manager -=v~t!L ( ) ('I<)... i::Jlli 02
Risk Management Y/JkJ~ ( ) (....r ~/1L/ U3-
O. M. B./Purchasing ~-!- ( ) f/) '- -! ,-':.) "J'\
County Attorney ~~- ( ) ( ) ~o b S[;)~ rrJI. ~JiJofJ.
Rob Wolfe
Comments:
...
~
I" .
I "
AVlArJ.QN
..-...---;-. ,or' .. ';"-'::. ... ..-. . "~.'--'~'."'. ...._.~--.-._- .,..~..~...._...._ ...--..... ......-. . . . .
. . .
, . . .... ...._...._-L_....J!........: ... .. _. '. .. .. ... . '.' . . . ~ . . ..
. . . .
-
.-
STAU OF fLOAIOA oe"AlnUENT 0' TflMISPOATATION l'(lflM~7
PUBLIC TRANSPORTATION ~ TIWIllP MlMIN. tIIlffI.
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT _'a"
Humbor :a
FINANCIAL PROJECT NO.: Fund: DS FLAIR Approp.: 088719
25426919402 Function: 637 FlAIR Obj.: 790007
CoI'Itract No.: AK043 Org. Code: 55062020628
Federal No.: Vendor No.: F596000749053
-
Catalog 0' Federal Domestic Assistance Number: 20-106 Catalog Of State Financial Assistance Number:
f
THIS AGREEMENT. made and entered into this day of . .
by and between the STATE OF FLORIDA OEPARTMENT OF TRANSPORTATION. an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe COUnty
3401 S. Rooselvelt Boulevard,Key West. Florida. 33040
hereinafter referred to as Agency.
WITNESSETH:
WHI!ReAS. the Depanment and the Agency heretofore on the 4th of June , 2001
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish cenain project Items as outlined in the Attachment W' appended
hereto; and
WHEREAS, the Department desires to panicipate in all eligible items for this project as outlined in Attachment
- "A" for a total Department Share of $531.000.00 --
NOW, THEREFORE THIS INDetTURe WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other. the parties hereto agree that trye above described Joint Panieipation Agreement is to be amended
and supplemented as follOW!i:
1.00 Project DescrimJon: ~PRJject-des(;riptiorHs 8IDMded- ..
The ,project description remains the same;
Monroe County Planning Studies
....
-
I^- I . -. .... -- . _ r"___
M' ... ..._...__..___ .......w_..,...... ...-....-... . ..-.....-..-.,. d .~.:r:....- ...~._..
:., - . _.._._......_.....~.." ..,. -
-
f'Of'lM~
.. PUlUC TIW$' AOIiIN. 07102
- ~2G"
2.00 prOject COSI:
Paragraph 3.00 of said Agreement is increased by $ 620.000.00
bringing the revised total cost of the project to $ 1,620,000.00
-
Paragraph 4.00 of said Agreement is increased by $ 31,000.00
I.'
bringing the Department's revised total cost of the project to $ 531.000.00 r
3.00 Amended Exhibits:
Exhibil(S) "A" of said Agreement is amended by Attachment -A-.
4.00 Contract Time:
Paragraph 18.00 of saId Agreement No! Applicable ..
.-
....
AUG-16-02 13,48 FROM,MONROE COUNTY ATTV OFFICE 10,3052923516 PAGE 1/1
".-- "'7'''-'"' ... '......,
- -. .
. ".-.-... '. ......'. ..
-
I'QIlW l'IWllMf
- . ,,*,1:_ ....M. fM2
,..~...
Financial Project No. 2s.ae., No:f
Contract No. AK043
Agreement Dale
. Except as hereby modified, an ,ended or changed. aU othef terms of llaid Agreement dated June 4th. 2001
and any subsequent supplements shall remain In full force and ~ffeet. ....
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed. the day and year first
above written.
AGENCV FOOT
Monroe CO\l~ -- See anach.d Encumbrance Form for dale of Funding
AGEHe, NAMe Appro'o'el by Comptroller
- -- _... _._- ,,-.- --
SIGNA rOIlY IPAIHTtO Of' ",PEDI LEGAL REVIEW
oel'AM"I!NT OF "'''NSPOATATION
- --- .'.- --
SlGNAnJAE DEP..RTMENT OF TAAIIISPOAT AnoN
......- .- Olrec:tor of PlannmQ and Programs. Di5t. e
TmE TmE
.
...
".-'~' . '-." - .. -..-... ..-..... ......-.. .... .'.-' .-. -'- n'____...~.... ~....~'-..,..,...;..., .~,..l4ot"'" .I" .;-"'~"..~.~:-.~...._..................-....~~~.....__..."..., .::.. ,.....", '....._"...
__. ~_.._.__. _._ _.M .. ..,- ., -'
.'
S1 ATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-0'
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09199
... --~- ~=====- :a=====--.-=---~~---===:=~
RUSH _ (Needed by _1-..1_ (date))
Reason for RUSH: , .
_ Advertise (Letting Date) _ Termination/Cert of Comp .r
_ Award _ LOA _X Supplemental_ Renewal_ Correction
_ New _ Addition _ Court Order _ Overrun
Supplemental No.2
Contract' _AK043 Contract Type -AG_ Method of Procurement _G_
Vendor Name _Monroe County Vendor 10 _F596000749053_
Has WrinenNerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agml Amt State Funds_$31,OOO.Local Funds_31 ,000._
Beginning date of this Agmt: 10119/01_(Must be after fund approval)
Ending date of this Agmt: 12131/03_(Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements) . .
Has work been authorized to begin? _ Y IS _X_ No
Have standard financial provisions been altered by contract terms'?
_Yes .:x_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reImbursement to O.O.T. from other entities? _ Yes _X_ No
..................................................................
Brief Description of Work/Comments:
Monroe County Planning Studies
RECIPIENT "C. CSFA NO. 55004
..................................................................
ORG-CODE -EO - OBJECT · AMOUNT -FIN PROJ or JOB # -FCT
(FISCAL YEAR) (FUND) alpha ..-
========- ..__==---=-~------========--==-- __=-=~=-==:=======:a=
55062020628 -PT-150004- $_31,000.00' 25426919402 -637
(02103) 1'10001 os
-------------------------.
---------------------.--.---.......
55 xxx)ooo(xx -xx - xxxxxx - $ - xxxxxxxxxxx 'xxx
(X)(/xx) (xxxx) I
---------.----------------..-...--
- TOTAL AMOUNT ~1,OOO.
---------- ..----------
Originator:..ANDREA CHAO-GARCIA_ DATE SENT:_07130/02 PH/SC:_452.5912
E-mail USERIO{s)
..................................................................
TO BE COMPLETED BY OFFICE OF COMPTROLLER
..................................................................
.. BUDGET ENTin' _100300 CATEGORY _0/38719-03
WORK PROGRAM VERIFICATION ok
ALLOTMENT YEAR _ DATE CHECKED
CI_s02 6S LINE _0003_
FUNDS APPROVED BY Josephine Jones
FOR ROBIN M.. ~AITOVE. CPA. COMPTROLLER DATE: _07/31/2002_
.
'~,' .' ...;.;-.. .,-.... ." ~... .. .., ....".. "'.":.~:::_'.~.'.:':'~.'1-:...~.:'~.'..":' . .-- ....._...-_..,,_..~. .. ...... .~'-~,~"~':~': ::~.~.. ...,. ..,....'. . .". ....-..'" ..... ..... .~...". ~:'~:'''''-'' p..
F'OAM 72SO>>G7
I PUaJC TMNSI' MlMN. 01.
- - ~.,.....
Financial Project~. :25426919402
Contract No. AK043'
Agreement Date
ATTACHMENT. A"
SUPPLEMENTAL JOINT. PARTICIPATION AGREEMENT
!.
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida. Department of Transportation and Monroe County "
3401 S_ Rooselvelt Boulevard ,Key West. Florida. 33040 . . _ ..
dated
..
DESCRIPTION OF SUPPLEMENT (Include justification for cost change);
This supplemental includes FAA participation and changes in proJect cost. The Department is providing an additional 5%
funding of the total project costs for the Federal participating portion 0' the project.
I. Project Cost: As Approved As Amended Net Change
$1.000,000.00 $1,620,000.00 $620,000.00
Total Project Cost $1,000,000.00 $1,620,000.00 $620,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $500,000.00 $531,000.00 $31,000.00
Agency: $500,000.00 $531,000.00 $31,000.00
FAA I $0.00 $558,000.00 $558,000.00
Total Project Cost $1,000,000.00 $1,620,000.00 $620,000.00
Comm,nts:
With Federal Participation Without Federal Participation
620,000 x 90%=558,OOO(FAA) ,
.... 5%= 31,OOO(Agency) 1,000,000 x 50%=500,000 (Agency)
5%= 31,OOO(Department) 50%=500,000 (Department)