Item C06
BOARD OF COUNTY COMMISSIONERS
- AGENDA ITEM SUMMARY
MEETING DATE: 9/18/02 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation for the Runway Drainage Project at the Key West International Airport.
ITEM BACKGROUND: The Supplement adds $30,000.00 in 5% funding as match for Federal Aviation Administration
participation in the project.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement dated 11/24/98.
CONTRACT/AGREEMENT CHANGES: Amends the project description to include the runway drainage project. Adds
$30,000.00 in FDOT 5% funding.
STAFF RECOMMENDATION: Approval
TOTAL COST: $60,000.00 BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $30,000.00
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL (~&ILon
DOCUMENTATION: Included X To Follow Not Required
... AGENDA ITEM # C-~
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: 11/24/98
Expiration Date: 12/31/03 .
Contract Purpose/Description: Supplemental Joint Participation Agreement adding 5% funding for the RW
Drainage Project.
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 9/18/02 Agend~ Deadline: 9/4/02
CONTRACT COSTS
~CIOOe
Total Dollar Value of Contract: Amendment 3Q,098:oo Current Year Portion: -300.00
5% participation
Budgeted? Yes ~ oCt} Account Codes: 404-63062-560-630-GAKA59
Grant: FDOT 5% . :l-)t
County Match: 5% PFC Revenue 3D ,000
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airport Manager 1/ 121/J:D:..( ) ~ ~ 'l.J22.ltlb
Risk Management 9 I JizJ I2J,.. ( ) (/) pI () i u,P .' ort9 - 8' II b I~
-- y' / . Mar!a SJavlk ,
O.M.B.lPurchasing ~~_ ( ) ( .,)-': fL.._c.. (.;,.. (/.;} ". /.' .:~/ ~::_"/~
, s~a B~er
County Attorney ~~_ ()() -a.ob 0/ ~/i1Jo~
Rob Wolfe
Comments:
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STATE 0' FIoOf'lOA otPAlnMINT 011 TAAHPolllTATION I'CIRM~
PUBLIC TRANSPORTATION PUBlIC 'f'AANsP AOMN . 07,Q2
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT P_ , aI.
Number ..
FINANCiAl PROJECT NO.: Fund: DS FLAIR Approp.: 08871'9
25437519401 Function: 637 FLAIR Obj.: 790007
Contract No.: AG177 Org. Code: 55062020628
Federal No.: Vendor No.: F596000749053
Catalog of Federal Domestic AsSIstance Number: 20-106 Catalog of State Financial Asststance Number:
If'"
THIS AGREEMENT, made and entered into this day of , .
by and between the STATE OF FLORIDA DEPARTMENT OF l'RANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department. and Monroe County
3491 S. Roosevelt Boulevard. Ke~ West. Florida 33040
hereInafter referred to as Agency.
WITNESSETH;
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WHEREAS, the Department and the Agency heretofore on the 24th of November . 1998 ,
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desir.s to aeeomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A. for a total Department Share of $137,500.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint PartiCipation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Work includes adding a new drainage system to runway.
Plans-and specs for runway 9/27 and overlay taxiways at Key West Intemational Airport.
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PUllLIC TflAH8P ADYN . 071Ql
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2.00 Project Cost:
. Paragraph 3.00 of said Agreement is increased by $ ~.OOO.OO .
bringing the revised total cost of the project to $ 1,775,000.00
_.....R_
Paragraph 4.00 of said Agreement is increased by $ 30.OCQ:OO ........ - .....
bringing the Department's revised total cost of the project to $ 137.500.99 Ir- ,-
3.00 Amended Exhibits:
Exhibit(s) "A" --. ....-- '__ of said Agreement IS amended by Anachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement Not Applicable .'
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AUG-16-02 13,47 FROM,MONROE COUNTY ATTY OFFICE 10,3052923516 PAGE 1/1
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Financial Projec:t No. .?S437S19401
COnlr8C1 No. ACUn
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Agreement Date ---
Except as hereby modified. amended or Changed. all otne, terms of said AgrHment dated November 24th. lj2L
and any subsequent supplements shall remain in fullloree and effect
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IN WITNESS WHEREOF. the p8l1ies hereto have caused these presents be executed. the day and year first
I
above written.
AGENCY F'DOT
Monr~ County "- S.e anached Encumbrance Form for date of Fundlng
"CEI'IC y NAME Approval by ComPtroller
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SIeNA TOlly ("'~TID 0" TYPEO) . . L.EGAL. REVIEW
OEPAANE"'T OF TAANS~TATION
_.
SIGHAT\lRE DEPARTMENT Of' TRANSPO,","TlQN
-- .-. -...-- DIrector of Planning and Programs. Oist. 6 ~
mLE TI1\E
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'U8LIC TIIWlSP ACMN -ll'I'1U2
"..014
Financial Project No. 25437519401
Contract No, AG177 --
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation AgrF.ement between
t'"
the State of Florida. Department of Transportation and _~~nroe County
3491 S. Roosevelt Boul!.'!,~rd. Key West, FI.orida 33040 .- .-
dated -.
DESCRIPTION OF SUPPLEMENT (Include justification tor cost change);
This supplemental includes FAA participation and changes in the project budget and scope. The Department is providing
an additional 5% of the total project costs for the Federal participating ponion of the project.
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I. Project Cost: As Approved As Amended Net Change
$1,115.000.00 $1,775,000.00 $660,000.00
Total Project Cost 51,115,000.00 $1,n5,000.00 $660,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $107,500.00 $137.500.00 $30,000.00
Agency: $107,500.00 $137.500.00 $30,000.00
Other: $900,000.00 $1,500.000.00 $600.000.00
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- Total Project Cost $1 ,115,000.00 $1,775,000.00 $660,000.00
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Comments:
_ With Federal Participation Without Federal Participation .
1.660.000 x 90%=1.494.000(FAA)
5%= 83.oo0(Agency) 115.000 x 50%=57.500(Agency)
.... 5"0= 83.000(Depanment) 50~/o=57,5ooCDepartment)
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 35Q.02O-01
. ENCUMBRANCE INPUT FOAM COMPTROLLER-FIN ADMIN 09/99
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RUSH _ (Needed by -1-1_ (date))
Reason for RUSH:
_ Advertise (Letting Oate) _ Termination/Cart of Comp
_ Award _ LOA _X Supplemental_ Renewal_ Correction
_ New _ Addition _ Court Order _ Overrun
Supplemental 4
Contract' _ag171 Contract Type _AG_ Method of Procurement _ G_
Vendor Name _Monroe County Vendor 10 _F596000749053_ lr
Has WrittenNerbal Approval from a Participating Federal Agency
been received _ Ves _ No X_ "
Fed Agmt Amt State Funds_30,OOO. Local Fynds
Beginning clate of this Agmt: 09130/98_(Must be after fund approval)
Ending date of this Agmt: 12131103_(Estimate if necessary)
Execution date of this Agmt: OOIOO/OO(OnIy on original agreements)
Has work been authorized to begin? ~ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _L No If so, show Revision date:
Does this agreement andlor change order inClude provisions tor
reimbursement to D.O.T. from other entities? _ Ves _X_ No
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Brief Description of Work/Comments:
Work inclUdes Drainage. Overlay Taxiways, Plans & Specs tor Rwy 9/27,
RECIPIENT "(;" CSFA NO. 55004
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ORG-CODE -EO - OBJECT" AMOUNT -FIN PAOJ or JOB # -FCT .
(FISCAL YEAR) (FUND) alpha
_ __ 'fI'lJlJ~ ==--==--======-c:===~====3.....=========
55062020628 .PT" 7S~ $30,000._ .25437519401 -637
(02103) . - . OS
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55 Xxx'Y_\OOOCX .xx - xxxxxx · $ .. xxxxxxxxxxx .xxx
(xx1xx) (xxxx)
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TOTAL AMOUNT · $30,000.
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Originator._ANDREA CHAO-GARCIA.. DATE SENT:_07/30/02 PH/SC:_452-5912
E-mail USER/D(s) .
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- TO BE COMPLETED BY OFFICE OF COMPTROLLER
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BUDGET ENTITY _100300 CATEGORY _088719-03
WORK PROGRAM VERIFICATION _ok
ALLOTMENT VEAR _ DATE CHECKED
C/, s03_ 6S LINE _0004_ -
FUNDS APPROVED BY Josephine Jones
FOR R.OBIN M. NAITOVE. CPA. COMPTROLLER DATE: _06/01/2002_
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