Item C10
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
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MEETING DATE: 9/18/02 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation to provide funds for Security Equipment at the Key West International Airport.
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ITEM BACKGROUND: This Supplement adds 5% FDOT funding as match for the Federal Aviation Administration
participation in security items.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement dated 1/31/02.
CONTRACT/AGREEMENT CHANGES: Reallocates existing funds on agreement for 5% match ($37,950.00) for FAA
participation.
STAFF RECOMMENDATION: Approval
TOTAL COST: 100,000.00 - FDOT BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: 5% - $37,950.00, 50% - 62,050.00
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X OMB/Pu~chasing X Risk Management X
EY WEST AIRPORT DIRECTOR APPROVAL ~+t
Peter . Horton
DOCUMENTATION: Included X To Follow Not Required
AGENDA ITEM # c... l 0
DISPOSITION:
/bev -
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # ".
Contract with: Florida Department of Transportation Effective Date: 1 /31 /02
Expiration Date: 12/31/03
Contract Purpose/Description: Supplemental Joint Participation Agreement with the Florida Department of
Transportation to provide funding for Security Equipment at the Key West International Airport.
Contract Manager: Bevette Moore # 5195 ' Airports - Stop # 5
(name) (Ext. ) (Department/Courier Stop)
for BOCC meeting on: 9/18/02 Agenda Deadline: 9/4/02
CONTRACT COSTS
Total Dollar Value of Contract: 100,000.00 - FDOT Current Year Portion: - 5,000.00
Budgeted? Yes Account Codes: 404-63~059-560-630-GAKD56
Grant: Yes - FAA & FDOT
County. Match: PFC Revenue
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Date Out
Yes No
Airport Manager YJUoI 07- ( ) \'A ~Z(Q/ 0"2-
Risk Management ~ clN Cd-- ( ) VJ RJ;BjQ;)-
O. M. B./Purchasing [J}J2 .~ ( ) (.~ 3-J2JiJJLZ-
I (f ~:;L / o~
County Attorney ~~- ( ) ( ) .Q.... .-
Rob Wolfe
Comments:
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STATE OF FlORIDA DEPARTMENT OF TRANSPORTATION FORM 725-030-01
PUBLIC TRANSPORTATION P\J811C TRANSP ADMIN. 07102
Page 1 of4
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT y
Number 1
FINANCIAL PROJECT NO.: Fund: DDR FLAIR Approp,; 088719
41265919401 Function: 637 FLAIR Obj.: 790007
Contract No.: AL021 Org. Code: 55062020628
Federal No.: 3-12-0037-18-02 Vendor No.: F596000749053
Catalog of Federal Domes1ic Assistance Number: 20-106 Catalog of State Financial Assistance Number:
!
THIS AGREEMENT, made and entered into this day of ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION. an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
3491 South Roosevelt Blvd., Key West, Florida 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 31st of January , 2002 ,
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"AU for a total Department Share of $100.000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
.j
To design. purChase and install Security Equipment at Key West International Airport .-
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FORM 72~03o-07
PUBLIC TAANSP ADMIN. 07102
Page 2 or 4
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2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ _683. 1 OO.()()____________ --~'.- -.~ - '. .--..'.-.-.----..-..., - ".- ---
bringing the revised total cost of the project to $ 883,100}J..Q_.___,____., _
Paragraph 4.00 of said Agreement is increased by $ 0.00 ----.--------.--...-----
---------------_.- ---
bringing the Department's revised total cost of the project to $ 19Q,OOO.QQ --------- ..------.
3.00 Amended Exhibits:
Exhibit(s)~~~__, . -- -_. ----- of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreemen1 Not ~epJ.ic~!>~ -._---
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Financial p(<ljP.Ct No. 4126!19HM01
Conuact No. A,L021
Agreement Date
Exoept aa hereby mndified. amended or changed, :111 other terms of said Ag~ement dated JclI'!uarv 31 st. 2002
and en)' lubGequent supf.llemenlS shall remai" in full fo,.~ and effec;t.
IN WITNESS WHEREOF, tho pcmieli hereto hsve l~ueeG Chese presents be exccuteC!.lhe day ~ year first
above written.
AGENCV FOOT
M...lrQtO CO\ol"ll' -..--- - See attached Encumbrll~ Form 'or diite of Funding
AGEIliCY NAN& Approval by Comptroller
...-.------.
SIGN"TC/RY (PfVI'ITEO Oft 'lYPEOJ Lf.GAl REVIEW
gu""l!olC"TO~Y~T"TIC*
--'- - .... . ..- . ...--.-. .-----.
SIGNATURE ClePAl'lTMDlT OF TAANllt'CII' ""InN
- --', - --.--- 0ir8d.C?!.E' PJlIIl."~f!29f~!":'S( PTO. Dist.G
TlT\.f Tl1U
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FORM 725-OJCHJ7
PUBlIC TRANSP ADMIN. 07102
Page 4 of 4
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Financial Project No. 41265919401
-----. -----
Contract No. AL021
_______n______
Agreement Date _.. _
ATTACHMENT UN
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
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the State of Florida, Department of Transportation and MO!!':2e County _. __________ . ------...-----------
3491 South R_~osevelt~~Q.:.. Key_West , Florida~:3<!.<!Cl .- .--..---, '.-
dated -------- --~~---_.
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This supplemental inlcudes FAA participation and changes in total project cost. The Department is not providing
additional funding.
I. Project Cost: As Approved As Amended Net Change
$200,000.00 $883,100.00 $683,100.00
Total Project Cost $200,000.00 $883,100.00 $683,100.00
II. Fund Participation: As Approved As Amended Net Change
Department: $100,000.00 $100,000.00 $0.00
Agency: - $100,000.00 $100.000.00 $0.00
FAA $0.00 $683,100.00 $683,100.00
.1 $683,100.00
Total ProJect Cost $200,000.00 $883,100.00 .-
----. - ..-----..-.--. -- ... -----~-_. ------------- ------ -- _..________u._____ ---
---------- ........----.. n. __ . -- ----
Comments:
With Federal Participation
759.oo~ x 90%=683,100(FAA) Without Federal Participation
x 5%= . 37,950(Agency) 124,100 x 50%=62,050(Agency)
x 50/0= 37,950(Department) x50%;::;62,050(Department)
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. - . -. - - . . -. .. -- .. ,- - .. - .. . - . - _.--._-------
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
----- - - -- -- ---- - -------- - - -
RUSH _ (Needed by -1-1_ (date))
Reason for RUSH:
Advertise (Letting Date) _ T ermination/Cert of Comp
_ Award _ LOA _ Supplemental_ Renewal_ Correction
_X_ New _ Addition _ Court Order _ Overrun
Contract # AL021 Contract Type _AG_ Method of Procurement _G_
Vendor Name Monroe County Vendor 10 _F596000749053_
Has WrittenlVerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds $100.000. Local Funds $100,000._
Beginning date of this Agmt: 10/19/01 _(Must be after fund approval)
Ending date of1his Agmt: 12/31/03 (Estimate if necessary)
Execution date of this Agmt OOIOO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
****_***********..**w**...**;.********.*.****.**************.*****
Brief Description of Work/Comments:
Purchase and /nstall Security Equipment Part 107 Req.
RECIPIENT "C" CSFA NO. 55004
*****...*****.....***.**.********..**~*****.*****...******.*.*.*..
ORG-CODE *EO * OBJECT * AMOUNT 'OFIN PROJ or JOB # "FCT
(FISCAL YEAR) (FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
55062020628 "PT* 750004" $ 100.000. * 41265919401 *637
(01/02) ODR
---- ------------------------------------------- ----------------
-------------------------------------- ------------------------
55 xxxxxxxxx *xx .. xxxxxx * $ * xxxxxxxxxxx .xxx
(xx1xx) (xxxx)
--------------------------------....---------------------
TOTAL AMOUNT * 100,000.
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Originator:_ANOREA CHAO-GARCIA_ DATE SENT:_10/19/01 PH/SC:_452-5912 -
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E-mail USER/D(s)
****.*******.******..***.*********..*.*...***~.......*..**********
TO BE COMPLETED BY OFFICE OF COMPTROLLER
***..*~.....*w...*.*..*..*.....**.................*.**....*.....*.
BUDGET ENTITY _55100300 CATEGORY _088719-
02
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR_ DATE CHECKED
CI NEW/04_ 6S LINE _0001_
FUNDS APPROVED BY C B SMITH
FOR ROSIN M. NAITOVE, CPA, COMPTROLLER DATE: _10/22/2001_
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