Item C11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
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MEETING DATE: 9/18/02 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of URS Purchase Service Order to prepare an Environmental Analysis advancing
information presented in the Runway Safety Areas Study.
,
ITEM BACKGROUND: FAA has requested that this study be completed in order to determine if an Environmental Impact
Study will be necessary. The project will be funded 90% by the Federal Aviation Administration, 5% by the Florida
Department of Transportation, and 5% by Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION. Approval of Passenger Facility Charge Application # 6.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: 119,626.00 BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: 5%
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL ~+-t- .-
Peter J. Horton
DOCUMENTATION: Included X To Follow Not Required
AGENDA ITEM # C \ \
DISPOSITION:
/bev -
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # ...
Contract with: URS Effective Date: Execution
Expiration Date: 450 days
Contract Purpose/Description: Prepare an Environmental Analysis advancing information in the Runway
Safety Area Study, for the Key West International Airport.
Contract Manager: Bevette Moore # 5195 ' Airports - Stop # 5
(name) (Ext. ) (Department/Courier Stop)
for BOCC meeting on: 9/18/02 Agenda Deadline: 9/4/02
CONTRACT COSTS
Total Dollar Value of Contract: 119,626.00 Current Year Portion: - 7,500.00
Budgeted? Yes Account Codes: 404-63063-530-490-GAKA60
Grant: FAA & FODT
County Match: PFC Revenue - 5,981.30
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No CKr--H
Airport Manager ~'2."/ 07- ( ) ()() ~2.fo/O'L
Risk Management ~d1JU- ( ) (/) )l~h ,1;~( ~~~.~~r~ ~Ij)./Qd-
!IliJ1; 111 ;( Mari Slavik ~ /dd ('L
O.M.B./Purchasing ( ) (% / ---
I qz ~eila Barker ~ f}.3 / D,,-
County Attorney ~~- ( ) ( ) "--, _0 UJolf'tL .-
Rob Wolfe
Comments:
---._-- ..... -...""'.1:. 'U.""'l:>~::t~"l:>lb PACE 3/4
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
.
To: URS Purchase Service Order No. 01102 -28
Re: PSA Agreement, Dated 1-1-02 Resolution No.
Project Name: Runway Safety Area Feasibility Study - Key West IntemationaJ
Description of Services: ,
Prepare an Environmental Analysis which advances the infonnation presented in the Runway
Safety Area. This additional analysis will investigate pcnnitting agencies concerns and
requirements. (See attached detailed Scope of Services)
Multiple of Direct Salaries
Lump Sum X Reimbursable Expense
Days to Complete 450 Fee this Service Order $ 119.626.00
Payment for Services shall be in their entirety as per PSO.
Prepared by: Rcconunended by:
~~ . ~~
/'~
,'~0~~ ~~ '..~
Milford A. Reisert
Date: 6/l 1 102 Date: (0- '~-O"L
A<~bY: ~ Approved by:
-
.-
Carlos f::i ., -
Date: nil J 102 Date:
N~llRSI4.id_\c5Q2521l 's\uIOlZS,WPD
-
SCOPE OF SERVICES
RUNWAY SAFETY AREA FEASIBILITY STUDY
KEY WEST INTERNATIONAL AIRPORT
Prepared by
URS Corporation >0-
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Summary
The purpose of the study is to determine the environmental feasibility of providing a standard.
Runway Safety Area (RSA) and additional runway length at the Key West International Airport
(Airport). The intent is to identify potential permitting issues and determine the feasibility to obtain -
environmental permits for the proposed development.
The environmental resources of concern wilt be generally limited to the natural environment (i.e.
mangroves, salt ponds, wetlands, protected species). The potential historical resource (concrete
bunkers) adjacent to the airport will be considered.
The study will accomplish the following objectives:
1. Review of existing alternatives that achieve the required RSA (500' wide x 1,000'
beyond each runway end) and additional runway length.
2. Consideration of potential environmental impacts associated with selected
alternatives.
3. Conduct discussions with appropriate regulatory agencies to determine the
feasibility of the proposed developments and likely permit and mitigation
requirements for selected alternatives.
4. Evaluate available mitigation strategies and preparation of mitigation cost
estimates based on selected alternatives.
5. Present the findings and recommendations to the Airport and Federal Aviation
Administration (FAA).
Element 1 - Data Review and Early Project Coordination
1.1 Review relevant reports, information, and technical data related to operational
characteristics of the Critical Aircraft and RSA requirements at the Airport. Review
available information in regards to environmental resources of concem on and in the
immediate vicinity of the Airport.
1.2 Prepare letters and graphics to inform selected regulatory agencies of the study and to
request information and comment.
1.3 Conduct iUP to three early coordination meetings with Airport representatives, FAA, and -
regUlatory agencies (i.e. US Army Corps of Engineers, South Florida Water Management
District, Florida Department of Community Affairs, and Florida Department of State _
'Division of Historical Resources) to discuss the purpose of the study and to identify
permit and mitigation issues for consideration in the study. . The purpose of these
meetings. are to explain the intent of the project and obtain preliminar:y comment and
information from the permitting agencies. 1
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C:\WINDO\VS\TEMP\Key \Vest RSA Feasibility Study.doc 1
Element 2 - Project Impact Determination
Task 2.1 Existina Conditions
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2.1 Prepare a brief narrative to describe the following: '"
a. General airport operations and level of activity.
b. Airfield features and configuration.
c. Environmental setting of airport and immediate vicinity.
Task 2.2 - Proiect Reauirements
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2.2.1 Drawing from existing reports, studies, and the recent Airport Master Plan update,
prepare a brief summary of the finqings and recommendations related to the Airport's
runway and RSA.
2.2.2 Document the existing and anticipated future balanced field aircraft takeoff and landing
length requirements for the Critical Aircraft using mean maximum temperature during the
hottest month and for a calculated hottest day temperature.
2.2.3 Document the FAA RSA design criteria for the airport based on the Critical Aircraft.
Discuss relevant FAA Orders, Regional Policy memorandums, and guidance regarding
RSA standards and applicability at air carrier airports.
2.2.4 Identify any related development(s) or induced impacts that may also have the potential
to affect the environmental resources of concern.
Task 2.3 - Proiect Alternatives
2.3.1 Review and summarize existing alternatives as presented in available reports, studies,
and the Airport Master Plan update that satisfy the balanced field-length requirements for
the Critical Aircraft and meet current FAA design criteria for standard runway safety
areas. The development of new altematives is beyond the scope of this study.
2.3.2 Compile from existing reports, studies, and Airport Master Plan update an estimate of
probable construction cost and illustrations for each alternative carried forward from the
previous task item.
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2.3.3 Prepare a draft,!eport for review by airport staff. Incorporate comments as necessary.
.1. .-
, Task 2.4 - Development Impacts
2.4.1 For each alternative, provide a brief narrative describing and .quantifying the potential
impact to environmental resources of concern. The environmental resources of concern Will be
limited ~o the natural envi(onment, specifically mangrove forests, s!3lt ponds and wetlands,
protected species. The potential historical resource (concrete bunkers) adjacent to the airport will
De considered. Impacts wiIJ generally be quantified by the area (acreage) impacted or the
number of species affected.
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C:\WINDO\VS\TEMP\Key \Vest RSA Feasibility Study.doc 2
The environmental analysis does not include detailed biological or habitat studies,
detailed surveys for protected species, detailed water quality studies, cultural resource
assessments, and site-specific wetland delineation and surveys. The environmental
analysis does not include consideration of air quality impacts, aircraft noise impacts,
social impacts, or economic impacts..' These are customarily addressed in a formal
Environmental Assessment or Environmental Impact Statement.
2.4.2 Prepare a matrix comparing environmental impacts of the altematives.
2.4.3 Prepare a draft report for review by Airport staff and FAA. Incorporate comments as
necessary.
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2.4.4 Conduct up to three meetings with Airport representatives, FAA, and appropriate
regUlatory agencies to present t~e altematives, anticipated impacts, and discuss
permitting and mitigation issues and requirements. The intent of these meetings are to
present more comprehensive information regarding the proposed action and probable
impacts and to solicit specific comment regarding permit requirements.
Element 3 - Mitigation Cost Evaluation
The intent of this phase of the Scope of Services is to identify unavoidable wetland impacts and
possible required mitigation. It is hoped that through early coordination with permitting agencies,
issues related to wetland Impacts and their mitigation can be identified at an early stage of the
site development process. Anticipated benefits from this task include early feedback from the
permitting agencies as to the feasibility and practicability of permitting the proposed alternatives;
whether mitigation can be a viable and affordable option and how much additional documentation
might be required for this project to be submitted as a formal permit application. This task is not
intended to be, or produce, a formal permit application.
3.1 Develop candidate mitigation scenarios for the proposed altematives. Priority shall be
given to developing potential mitigation at the Airport and its environs; if mitigation is
found to be unfeasible 'or inadequate, then review potential mitigation sites outside the
Airport and possibly on adjacent keys.
3.2 Work tasks shall include coordination with regUlatory and governmental agencies (i.e.
SFWMD, ACOE, FDEP, Florida Keys Environmental Restoration Trust Fund, City of Key
West) to identify any mitigation projects known to the agencies that may offer potential
mitigation credit to the Airport if implemented, review of the GIS database developed by
URS for the Florida Keys Carrying ~pacity Study (i.e. public lands, conservation areas,
natural areas"areas of exotic infestation, wetlands etc.) and other sources as identified
during the study to generate a list of candidate mitigation sites. Work tasks shall include
data collection and evaluation, landowner contacts, on-site field evaluation of the most
promislns candidate sites, and preparation of an overview drawing showing the candidate
mitigation sites and their potential mitigation opportunities.
3.3 'Following development of the candidate mitigation strategies URS shall present the same
to the ACOE, SFWMD and DCA for review and comment. Assumes up to three
meetings with permitting ageflcies.
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'3.4 -Prepare a summary of probable construction costs and probable mitigation costs for each
alternative.
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C:\\VINDO\VS\TEMP\Key West RSA Feasibility Study.doc 3
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SERVICES SPECIFICALLY NOT INCLUDED
. Fonnal pennit applications for wetland impacts.
. Wetland jurisdictional surveys.
. Development of Construction Plans for ~etland mitigation. .
. Detailed surveys for protected species. "
. Public Involvement Program (i.e workshops, presentations, hearings, etc.)
Element 4 - Report Preparation and FM Coordination
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4.1 Prepare a draft report and submit three copies to the Airport for staff review. Incorporate
comments as necessary. I
4.2 Attend one meeting with Airport staff and the FAA to present findings of the agency
coordination effort and mitigation cost evaluation.
4.3 Prepare final report and issue five copies to the Airport for distribution.
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C:\WINDOWS\TEMP\Key West RSA Feasibility Study.doc 4
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INDEPENDENT KOST ESTIMATES,'
P. O. Box 46681 \ " ~727) 367-291\
St. Pete Beach
Florida 33741 .
,
Ms. Bevette Moore
Business Coordinator
Airports Business Office
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
Per our agreement, attached is my assessment of the consultant fees for the proposed
Runway Safety Area Feasibility Study at Key West International Airport. This estimate
covers all tasks which are included in the scope of services for this project.
The estimated consultant..fee for the proposed project is $143,420.
I am also attaching an invoice for $750 for my services.
,
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you. for giving me the oPPOrtunity to prepare this estimate. If I can be of any
service in the future, please let me "know.
Sincerely,
1 . ._
j
. l-. f.l. ~
Ikars (Ike) A. Cakarnis
Airport Engineer
Att;a~ments
4.", ...: .-X~~:~-~- -:--;:~~, -:~:~.
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, June 10, 2002" ...
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KEY WEST INTERNATIONAL AIRPORT
- RUNWAY SAFETY AREA FEASIBILITY STUDY
-
INDEPENDENT COST ESTIMATE
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SUMMARY OF CONSULTANT FEE ESTIMATE
1. Data Review & Early Project Coordination $ 15,600
2. Project Impact Determination $ 31 ,370
3. Mitigation Cost Evaluation $ 62,760
4. Report Preparation & FAA Coordination $ 11,530
5. Project Management $ 6,060
6. Archaeological Survey $ 5,000
7. Direct Costs $ 11 , 1 00
TOTAL $ 143,420
1. Data Review & Early Project Coordination
.
Hou~ !am .Qm
Project .Qirector 28 $ 150 $ 4,200 .-
'j 48
Project Manager 95 4,560
Senior Planner 40 120 4,800
Planner 16 70 1,120
CADD Technician 8 70 560
Clerical 8 45 360
, . . -TOTAL $ 15,600
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2. Project Impact Determinatiqn "9-
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Project Director 28 $ 150 $ 4,200
Project Manager 82 95 7,790
- Senior Planner 116 120 13,920
Planner 40 70 2,800 .
CADD Technician 20 70 1,400
Clerical 28 :45 1,260
TOTAL $ 31,370
3. Mitigation Cost Evaluation
Project Director 28 $ 150 $ 4,200
Project Manager 120 95 11,400
Senior Planner 216 120 25,920
Planner 224 70 15,680
CADD Technician 64 70 4,480
Clerical 24 45 1,080
TOTAL $ 62,760
4. Report Preparation & FAA Coordination
Project Director 12 $ 150 $ 1,800
Project Manager 28 95 2,660
Senior Planner 32 120 3,840
Planner 16 70 1,120
CADD Technician 16 70 1,120
Clerical 22 45 990
.
TOTAL $ 11,530
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5. Project Management
Project Director 12 $ 150 $ 1,800
Project Manager 24 95 2,280
Senior Planner 12 120 1,440
Aerical 12 45 540
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TOTAL $ 6,060
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6. Archaeo~ogical Survey , $ 5,009'"
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7 . Direct Costs
A. Airline Tickets
Tampa-Key West 9 x $200 = $ 1,800 .
Tampa-Jacksonville 6 x 200 = 1,200
Tampa-Tallahassee 6 XJ' 200 = 1,200
Miami-Key West 4 x 200 = 800
Miami-Jacksonville 3 x 400 = 1,200
Miami-Tallahassee 3 x 400 = 1,200
Sub-Total $ 7,400
B. Rental Car
11 days x $50/day = $ 550
C. Lodging
1 night x $ 125/night $ 125
D. Meals
3 persons x 10 days x $25/day =$ 750
1 person x 2 days x $35/day = 70
Total $ 820
E. Telephone/FAX $ 300
F. PRs~gelFederal Express $ ._ 150 ~ _
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G. Reproduction $ 800
H. Office Supplies $ 150
I. Presentation Boards/Graphics $ 500
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, J. Miscellaneous Expenses $ 300
TOTAL DIRECT COSTS $ 11,100