Item C20
BOARD OF COUNTY COIDUSSlORBRS
AGEIfDA ITEM SUIOIARY
lIeetiDI Date: 9/18/2002 Division: PabHc Works
Bulk Item: Yea -1L.. 50_ Department: SoBd Waste Managemea.t
AGBllDA ITEM WORDmo: Approval of an agreement between MoDl'Oe ColUlty and
Clean 110rlda Keya, IDe. to provide cUsburaemeat of faR. from the Litter Control and
Prevention Grant.
ITBII BACKGROURD: AD agreement between Monroe County and Clean Florida Keys.
IDe. ia neeeled to pnrride cUabanement of grant funds.
PREVIOUS REVBLAJlT BOCC ACTIO.: For Dbae (9) previoua years, the Board of
CoUllty eoynml881onerB has approveel pus-through f1mdJDg of the Litter Control and
Prevention Grant to Clean Florida Keys, IDe.
COIITRACTI AGREEIIBBT CBAJlGES: The oaly cbaDce is a reduction in faDds from
'12,839 to '11,789 due to cutbacks in pant fancllDg at the State leveL
STAn' RECOMllEImATlOKS: Approval
TOTAL COST: KIA BUDGETED: Yea X Ko_
COST TO COUNTY: J!(/A
RBVE1WE PRODUCIlfG: Yea _ Ko.x. AJlOUlfT PER MONTH_Year _
APPROVED BY. CoIUlty Atty X n/~ ~D....at X
ITBM PRBPARED BY: ~.
Carol A. Cobb, Sr. A~tl'f.trator SoBd Wut. MllIUlpment
DMSIOll DIRECTOR APPROVAL: ~~
Dent Pierce
DOCUllBIITATIOR: lactuded U To Follow Rot Required_
DISPOSITlOR: AGEIfDA ITEM' C-;)..O
ReYIMd 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Clean FL Keys, Inc. Contract #LC3 22
Effective Date: 10/1/02
Expiration Date: 9/30/03
Contract PurposelDescription:
PASS-TIlROUOH FUNDING OF THE LITTER CONTROL AND PREVENTION
GRANT TO CLEAN FLORIDA KEYS INC.
Contract Manager: CAROL A. COBB 4432 SOLID WASTE
MANAGEMENT/STOP #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 9/18/02 Agenda Deadline: 9/4/02
CONTRACT COSTS
Total Dollar Value of Contract: $ 11,789 Current Year Portion: $ 11,789
Budgeted? Yes[81 NoD Account Codes: 414-41006-530490-GR0302-530340
Grant: $ 11,789 . - - -
----
County Match: $ N/A - . - -
----
- - - -
----
ADDmONAL COSTS
Estimated Ongoing Costs: $N/ Alyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
~m N~ fffiF' Y"Ir.:>1tn--
Division Director 8/13102 Yes[]Nol8I _ _'"::~
Risk Management 8 - ( 9-QJ-YesO NoB 3:b
O.M.BJPurcbasing '3\ 1q\1lZ- YesO Nog--' ~
County Attorney l? -IS" -I> L- YesO N"9" __. ._
Comments:
OMB Form Revised 2/27/01 MCP #2
Agreement Between
Monroe County and Clean Florida Keys, Inc.
This Agreement is made as of the 1 at day of October 2002, between the Board of County
Commissioners of Monroe County, Florida, hereinafter referred to as the -aoard- and Clean
Florida Keys, Inc.
WIIERltAS, Monroe County has millions of visitors each year, and the small permanent
population is faced with m~nAgjng and controlling or preventing the litter, both land and water
bome from these visitors, and
WIIERltAS, The County faces severe litter problems throughout all areas of the Keys, and
WIIERltAS, Clean Florida Keys, Inc. provides services in the form of program management,
including educational programs and community action programs; and
Whereas, in Fiscal Year 2003, the Florida Department of Environmental Protection has
awarded Monroe County $11,789.00 to coordinate Florida's mandated goal to reduce litter by
SOOIc>> through a local Keep America Beautiful affiliate. Clean Florida Keys, Inc. is Monroe
County's local Keep America Beautiful affiliate.
IR CONSIDERATION of such services rendered, Clean Florida Keys, Inc. and the Board
agree as follows:
1. The Board shall allocate the total grant to clean Florida Keys, Inc. toward payment of
adm;n;strative and operating expenditures shown on the Clean Florida Keys monthly budget
and specified in Option 1 of the grant.
2. The Board will compensate Clean Florida Keys, Inc., on a reimbursement basis, for providing
the measurable objectives as specified in the scope of work in the Litter Control and
Prevention Grant application program budget. The Litter Control and Prevention Grant
application program budget is attached and made a part of this agreement.
3. Records, checks and receipts of the use of the funds shall be kept by the Executive Director
of Clean Florida Keys, Inc. Records, checks and receipts shall be kept in accordance with
Monroe County Policies, and the general conditions of the grant, under the direction of the
Department of Environmental Protection. Records and receipts will be available for
inspection during regular business hours.
4. The term of this agreement is October 1,2002 through September 30,2003.
5. Clean Florida Keys, Inc. shall indemnify Monroe County for all claims of any sort that arise
from the use of this funding. In this respect, Clean Florida Keys, Inc. shall hold Monroe
County harmleSs and assume all responsibility for any claims or d{l1l1age resulting from the
use of this funding during the time wherein the funding continues.
Ilf wh-RESS TIIERBOF, the parties hereto have executed this Agreement as of the day and
year first above written.
Mayor McCoy
Mayor Pro Tem Spehar
Commissioner Neugent
Commissioner Jimenez
Commissioner Nelson
BOARD OF COUN1Y COMMISSIONERS
OF MONROE COUN1Y, FLORIDA
Chairman, Board of Directors, Clean FL Keys, Inc. Mayor I Chairman
Attest: (SEAL)
Danny Kolhage, Clerk of the Court