Item C21
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 18. 19.2002 Division: Public Works
Bulk Item: Yes X No - Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to renew contract with Culver's Cleaning Company for the
Rest Room Janitorial Service at Veteran's Memorial Park.
ITEM BACKGROUND: On October 31,2002, the contract with Culver's Cleaning Company for the
Rest Room Janitorial Service at Veteran's Memorial Park will expire. In accordance with Article
3.04(B) ofthe original Agreement dated June 14, 2000, both parties wish to exercise the final option to
renew the contract for an additional one year period.
PREVIOUS REVELANT BOCC ACTION: On June 14, 2000, the BOCC approved to enter into a
contract with Culver's Cleaning Company for the Rest Room Janitorial Service at Veteran's Memorial
Park NK/A Little Duck Key. On November 21, 2000, the BOCC approved an Amendment to the
contract specifying the contract commencement for November 1, 2000, and adjusting the renewal
options to be adjusted annually in accordance with the percentage change in the Consumer Price Index
for all urban consumers (CPI-V) for the most recent 12 month available. On October 17, 2001, the
BOCC approved the first of two options to renew the contract for an additional one-year period.
:--
CONTRACT/AGREEMENT CHANGES: To increase monthly janitorial services by the CPI-V for
July, 2002 at 1.4%, thereby increasing the cost from $1,540.50 to $1,562.07 per month, and renewing
the contract for the final one-year period beginning November 1, 2002, and terminating October 31,
2003.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $18.744.84 per year BUDGETED: Yes -X- No -
Account #147 20503-530-340
COST TO COUNTY: $18,744.84 per year
REVENUE PRODUCING: Yes - No -1L AMOUNT PER MONTH_ Year
-
APPROVED BY: urchasing ~ Risk Management ...--
ITEM PREPARED BY: .
Jo . Director, Lower Keys Operations
DIVISION DIRECTOR APPROVAL: a-
Dent Pierce, Director of Public Work-s
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM # C-;;;2 {
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Culvers Cleaning Compo Contract #
Effective Date: 11/01/02
Expiration Date: 10/31/03
Contract Purpose!Description:
To renew contract for the rest room janitorial service at Veteran's Memorial Park
Contract Manager: Ann Mytnik 4431 Facilities Maint/Stop #4
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 09/18/02 Agenda Deadline: 09/04/02
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,744.84 Current Year Portion: $ 0
Budgeted? Y es~ NoD Account Codes: 147-20503-530-340- ,
Grant: $ N/A .
- - - -
----
County Match: $ N/A - - - -
----
- - - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed
Division Director YesDNoD
Risk Management )?r M-OJ-vesD No0
O.M.B./Purchasing eJ~esD No~
County Attorney 8' J~ 2> { 92Y esD N;0
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT RENEWAL
(Rest Room Janitorial Service at Veteran's Memorial Park AKA Little Duck Key)
TillS Renewal is made and entered into this 18th day of September 2002, between the COUNTY
OF MONROE and CULVER'S CLEANING COMPANY in order to renew the agreement dated
June 14, 2000, as amended on November 21,2000, and as renewed on October 17, 2001 (copies
which are incorporated hereto by reference) as follows:
1. In accordance with Article 3.04(B) of the original Agreement dated June 14, 2000, the
owner shall exercise the final option to renew the contract for an additional one year
period.
2. Pursuant to the second adjustment of the Amendment dated November 21, 2000, the
contract amount will be adjusted with the percentage change in the Consumer Price Index
for all urban consumers for the most recent 12 months available. The rent therefore will
increase 1.4% (CPI-U for July, 2002) from $1,540.50 per month to $1,562.07.
3. The term of this Agreement shall commence on November 1, 2002, and terminate on
October 31, 2003.
4. In all other respects, the original agreement between the parties dated June 14, 2000,
amended on November 21, 2000, and renewed on October 17, 2001, ~emains in full force
and effect. .
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year
ftrst written above.
(Seal) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clem
I
CULVER'S CLEANING COMPANY
Witness
By:
Witness
APPROVED AS TO FORM Title
~'
B .
R E. OtFt
DATE ~ - 23 -c~rz.,
. '. J" .," t , ~. t\
.. . , CONTRACT RENEWAL
(Rest. Room Janitorial Service at Veteran's Memorial Park AKA Little Duck Key)'
TI-ITS Renewal is made and entered into this 17th day of October 2001, between the COUNTY
OF MONROE and CULVER'S CLEANING COMPANY in order to renew the agreement dated
June 14, 2000, and as amended on November 21, 2000 (copies which are incorporated hereto by
reference) as follows:
1. In accordance with Article 3.04Bof the original Agreement dated June'14, 2000, the
owner shall exercise the first of two options to renew the contract for an additional one
year period.
2. Pursuant to the second adjustment of the Amendment dated November "21, 2009, the
contract amount will be adjusted with the percentage change in the Consumer Price Index
for all urban consumers for the most recent 12 months available. The rent therefore will
increase 2.7% (CPI-U for August, 2001) from $1,500.00 per month to $1,540.50
3. The term of this Agreement shall commence on November 1, 2001, and tem1inates on
October 31, 2002.
"
4. In all other respects, the original agreement between the parties dated June 14, 2000
remains in full force and effect.
:-
~ SS WHEREOF, the parties have hereunto set their hands and seal, the day and year
above.
~
.
BOARD OF COUNTY COMMISSIONERS .~
J;;OE cou; FWillDA Ii
-
B)' ?j-. ~~
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_./~Ud~ /Ld'.-L/.1.U/Z.__ CULVER'S CLF^NIN(j ('OMP^NY
\VitJless n,$~?
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\"''-'' ,,""'.u ....u~vuaJ. ~Mce at Yctcran'E Memorial Park AXA Little Duck Key)
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't.
THIS Amendment is made and entered into this 21 st day of November 2000, between the
COUNTY OF MONROE and CULVER'S CLEANING COMJ> ANY in order to amend the
agreement dated June l4, 2000, (a copy which is incorporated hereto by reference) as follows:
1. Article 3 .04A to read as follows:
This contract shall be for a period of one (1) year, commencing Novemb.er l, 2000, and
shall be renewable in accordance with Article 3.04B.
2. Article 3048 to read as follows
The OWNER shall have the option to renev,/ this agreement after the firs! year, and each
sllcceeding year, 1'01' two additional one year periods. The contract amount agreed to
herein might be adjusted annually ;n accordance with the percentage change in the
Consumer Price lndcx for all urban consumcrs (CPI-U) for the most recent 12 months
availablc. Increases in the contract amount during each option year period shall be
extended into the succeeding years.
3. In all other respccts, the original agreement between the parties dated June 14, 2000
rcmains in full force and effect. ...'
...SS WHEREOF, the parties have hereunto set their hands an4 seal, the day and year
,~ bove. .
!1tMRD OF COUNTY COMMISSIONI'.HS
I 1< ()I.I JI\( d, CLFl{K ~\lOE COUNTY F!.OIUI'lA
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ROBun-'N. ~"-
DATE~,
. " SECTION THREE
CONTRACT
THIS GREEMENT, made .lnd ~ntered into this i!i.!' day of
' ~tro A.D., by and between MONROE ,COUNTY, FLORIDA,
party th first part Ihereinafti!{{ ...;oometlmes called the
"OWNER"), and \ltV1 v>"'l ~ - ~"'f 9\ ~rty of the second part
(hereinafter sometimes co: le Lhe "CONTRACTOR").
WIT!'JESSED: That the parties hereto, Eor the consideration
hereinafter set Eorth, mutually agree as follows:
3.01 SCOPE OF THE WORK
.
J'
The CONTRACTOR shall provide janitorial and opening and lockup
services, including all necessary supplies and equipment
required ln the performance of same, and perform all of the
work described ln the Specification entitled:
Monroe-County Public Works
Contract Specifications
Rest Room Janitoria1 Service ..:
Veteran's Memorial Park
Also known as Little Duck Key
Marathon Key
Monroe County, Florida :-
and his bid dated ~ ~ 02J()o) , each attached hereto and
incorporated as Dart 0: thls contract document. The manu;'!]
s h.) 11 Sc:>rv(> as O1)1111111!111 contract stand,) ni:;, lll(] :',1\"1 1 ] be I hc.
t'l~l ~.; ~ ~~ (.1 ! !]:; 1",(" (' I ] ,)} 1 ,Ill, : ,,( 'c'('ptance of a 1 1 \ h, ',)1) I k
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) 0; T!il-: COI'JTlV\CT :;\JH It
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The {.~'()IJ! Ii Y ~:h~1 L 1 I).IY 1 (.~ I, he CONTRACTOH f () r t hr- f .1 J t. h f u'l p{'J
f: 0 1'll1d 1]('(' ') ! :-;.J j d :'3 (:. l "..'j I"" , .HI ',1 per month ) !1 . J! r ( '.1 J ~.; bi:l ~:-; .1. ::; On or
h,. r '.)1'(' l I J<:' \Ot h d.IV ',') 1 t, II(> following III 0 I I\. h ] ;', ,,'<1(:11 of t \"c-1 ve
~ 1 >' ) IlIU!11 11:; The IJjl\j']';':J\('')'CW shall invoi c,', 1.11" County month.l,>,
r <)1 :'; (:. ]"\: I ~: c-:.; pC'I'f (,J Ilh'd under the Spec', 1;",11 ;I)!l:'; COn t. ,'1 1 ~ led
11 c. 1: (c. J n , The ConI ]'.1,:1 . ,111l0U n t shall I,," ,I:, ';1 oJ I eel by t 11("
(' t,) I' ~ I r.- leI () 1 : ~ bid \1 :~ ~'{) l 1. )\,,:; : JI. I f) ('-p, ell P('] !!lOnt 1'1
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Section J - Page I
..' .' llnd~~t.~t ::ands I:he ~'ame -:'\nd ,\<.3 t'ees to LItE': 1 r- su f E ic if::rtc'! [at. the
. , wor-k !:o be done. Under no I:: 1 t'cumst'::\I1CeS, conditions. or
sit'..ldt lons shall this Cont l:act be more s t ro ng 1 y r-:onst rued
aga i :~st' ':he OWNER than .:\ g.:\ i n ~; t (', he r.:ONTP.ACTOR dnd his (".
.Jllt'ety.
8. Any ,\mbl'.julty or- uncerta1nty 1n the SpeciEicatlons shall be
inter-preted and construed by the OWNER. and his decision shall
be [inal and binding upon all parties.
C. The [)ass i ng , approval, and/or acceptance of any. part of the
work or material by the OWNER shall not operate as a waiver by
the OWNER of strict compliance with the terms of this
Cont ract, and Specifications cOVering said work. Failure on
the part of the CONTRACTOR, immediately after Notice to Cor-
rect \tJorkmanship shall entitle the OWNER, if it "sees ~it. to
correct the same and recover the reasonable cost of such
replacement and/or repair from the CONTRACTOR, who shall in
any eVent be jointly and severally liable to the OWNER Eor all
damage, loss, and expense caused to the OWNER by reason of the
Contractor's breach of this Contract and/or his failure to
comply strictly and in... all things with this Contract and with
the Specifications.
.:
D. Contractor recognizes that time 1S of the greatest 1mportance
and agrees to reimburse County $50.00 per day for each day of
delay in providing the serV1ces under this Agreement unless
said delay 1S caused by acts or omissions :-of th.e County or
Acts of God. The County shall have sole authority to determine
if a condition for non-payment under this paragr."Iph has
occurred.
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Section 3 ....... Page 2
~::
services enumerat~~d ':8 !:hp. '::ont racto r ' ,:; . ) L I. 1 ~t.:\ t i o. n s I.fnd~l I: his
. . '. " 'Cont ract .
' .
B, Except for the County's terminilt.l.on because of
nonappropriation (Alot 1(: le 3. 12) , either of the parties hereto
may cancel this :\ql."(~ernent .....ithout cause by '.Jiving the other
party si;<ty (GO) days .....ritten notice f) ( i.ts int'ention to do
so.
3.06 HOLD HARMLESS
The CONTRACTOR shall defend, indemnify and hold the County,
its officials, employees and agents harmless. from any and all
claims, liabilities, losses and causes of action which may
ar1se out of the performance of the Cont ract " except such
claims, liabilities, losses and causes of action whi'ch may
arise because of the County's negligent actions or omissions.
Compliance with the insurance requirements shall not relieve
the CONTRACTOR from the obligations imposed by this article.
3.07 INDEPENDENT CONT%CTOR
At all times and for all purposc;s under this a~reement the
CONTRACTOR 1S an independent contractor and not an employee of
the Board of County Commissioners for Monroe County. No
statement contained in this agreement shall be construed so as
to find the contractor or any of his/her:- empl9yees, con-
tractors, servants, or agents t.o be employees of the Board of
County Commissioners for Monroe County.
3.08 ASSURANCE AGAINST DI SCI< IMINATION
']' 11 c. CO]\j'I')~ 1~("1'(:'!~ ' . 1 ",,,\\ ' J j, S c r i 1111 n at (' '.1" ;.. ~ J !} ::> t dny PI"l':;;on CII'J
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tIll' prov i ~.;:i on ') f :-; I' J \I I , " ':; ,))' goods ulldeJ ! 11 1:; ,1greempnt
3,0') AS~) 1 CNMENT
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Section 3 ~ Page 3
~..~, 10 . COMPLlANCE WITH LAW
In ;>rov1ding all ser'lices/'Joods pursuant to this dgr.eement,
the cont r~lct:or shall abide ()y ,'\ 11 statutes, ordinances, rules
and regulLlt ions pertaining t:,O, or regulating the provisions
of, such :'jerv1ces, i nc 1 ud i tl.::t 1,: hose now 1n effect and hereinaf _
ter adopted. Any violation of said statutes, ordinances
,
rules and l'egulat ions shall constitute a material breach of
this agreement and shall entitle the OWNER to terminate this
contract i.mmediately upon delivery of written notice of termi-
nation to the contractor.
3.11 INSURANCE
Prior to execution of this agreement, the Contractor shall
furnish the Owner Certificates of Insurance indicat ing the
mlnlmum coverage limitations as indicated by an II XII on the
attached forms identified as INSCKLST 1-4, as further detailed
on forms WC1, GL1, VL1, ED1, each at tc.ched hereto and
incorporated as part of this contract document.
'.
-
3,12 FUNDING AVAILABILITY
the and Beaches ~
In event that funds from Parks Unlncorporated
Contractual Services are partially reduced or cannot be
obta.ined or cannot be continued at level sufficient to allow
for the purchase of the services/goods specitied ~erein, this
agreement may then be terminated immediately at the option of
the OWNER by written notice of termina~ion delivered 1n person
or by mail to the contractor. The OWNER shall not be
obl i<:JCl t' hl 1'0 pay for ..:l.ny ~;p J'V 1 ce:::; provided by the C(lnl'!~actol
,) f:' t ',~ ~- : ' f:f)nt. ra(:Ll.)]- 11. 1 '; r C'\ 'f:: i vpd \-.11, li:t pn nut j,' '(,) ot
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Section 3 ~ Page 4
"..'.-.;. .'x OHLIG1\1'rON
. . Monroe County'S performance and obligation to under
pay this
Contract lS r::-.Jnt ingent uPon dn c1nnur.\l appropr.iation by the
BOCC.
] . 15 NOTICE REQUIREMENT
Any notice ~equi~ed or permitted under this a.greement shall be
Ln writing and hand delivered or mailed, POstag<=; prepaid, to
the other party by Certified mail, returned receipt requested,
to the following:
rOR COUNTY rOF- CONTRACTOR
Monroe County Public works f.bIVer.s Clcani ng Co,
rac1lities MaIntenance Department rot< 5JDilo \
3583 S. Roosevelt Boulevard
Key West, FL 33040 MOfa-\11Dn, ~L 3?:bEJ)
IN WITNESS WHEREOF the parties hereto have executed this Agr~ement
on the day and date (irst above written 1n four ( 4 ) cpunterparts I
each of which shall, without proof or accounting for the other
Counterparts, be deemed an original Contract.
COUNTY OF MONRO~, STATE OF
FLORIDA
L !< 0 l.i J i" ( ; j : , ; , 1('1 k ,
,~
v,c
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SecLion 3 ~ Page :)