Item J04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 16 October 2002 Division: Growth Management
Bulk Item: Yes X No
Department Marine Resources
AGENDA ITEM WORDING:
Approval of revisions to contracts 00-DR-1 W-11-54-01-002 and 01-DR-16-11-54-01-001 between Monroe
County and the Florida Department of Community Affairs.
ITEM BACKGROUND:
Florida Department of Community Affairs (FDCA) contracts 00-DR-1W-11-54-01-002 and 01-DR-16-11-54-
01-001 provide funds to Monroe County to be used for grants to individual property owners required to replace
cesspits under the Cesspit Identification and Elimination Program. The total amount of these grants is
$1,225,600. To date none of these funds have been utilized in deference to using an FDEP grant first. At the
September BOCC meeting the Board agreed to shift the utilization of the FDCA funds to large scale projects
where the funds could be used to eliminate numerous cesspits cumulatively as part of a larger project to make
wastewater improvements at a community, sub -regional, or regional scale. The prime focus for shifting these
funds was the Key Largo project.
PREVIOUS RELEVANT BOCC ACTION:
September 2002 — Board approval to shift funds to other wastewater projects.
CONTRACT/AGREEMENT CHANGES:
Revision to termination date and scope of use for funds
STAFF RECOMMENDATIONS;
Approval
TOTAL COST: $1,225,600 BUDGETED: Yes
COST TO COUNTY: None
REVENUE PRODUCING: Yes
APPROVED BY: County Atty
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included X
DISPOSITION:
ec021050
09/20/02 10:16 AM
No X AMOUNT Per Month
.7
Timothy
To Follow
Risk Management
of Growth
Not Required
AGENDA ITEM NO.:
No
Year
J4
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: �
Contract #
Effective Date: - 2)- - Op
Expiration Date:
Contract Purpose/Description:
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Contract Manager: e
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27 L
(Ext.) (Department/Stop #)
for BOCC meeting on 10[t ko b2.
Agenda Deadline: (0 k kj
CONTRACT COSTS
Total Dollar Value of Contract: $ // /-3 L) -1 N Current Year Portion: $
Budgeted? YesZ] No Account Codes: - - -
Grant: $ /) 1-So, 7/a , -7 r\V -. 50
County Match: $ , � 1 VV( F-�
ADDITIONAL OSTS 540
!
Estimated Ongoing Costs: $ /yr For: n is !T� :5�7 i /-:
(Not included in dollar value above) (eg. maintenance; utilities, janitoria
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director i0/1'f1D2 Yes No[� 44 AA�0 jr��ldl
Risk Management �� (_';; Yes No[��,�
O.M.B./Purchasing "77 Z- Yes NoO�
County Attorney /�; ,: •� Yes No `
Comments:
OMB Form Revised 2/27/01 MCP ##?
Contract Number: 01-DR-16-11-54-01-001, Modification No. 3
MODIFICATION
That Contract numbered 01-DR-16-11-54-01-001 entered into between the State
of Florida, Department of Community Affairs (the "Department"), and Monroe County
(the "Recipient"), signed on March 20, 2002 by the Department is hereby modified as
follows:
Attachment A, Scope of Work, "Illegal and Severely Inadequate Onsite Sewage
System Replacement Program", is modified in section E. 3. as follows:
E. 3. The amount of grant funding to be provided will be determined by the
number of illegal and inadequate On -site Treatment and Disposal Systems
(OSTDS) contained within the Monroe County designated geographic
areas to be serviced by the system or system extension or expansion. That
number is to be multiplied by a number no greater than the maximum
amount of grant funding allowed per household under the existing
Homeowners Wastewater System Assistance Program (HWSAP) of
$8,400 to determine the full funding amount toward the overall cost of the
system for all users. In the case of centralized system hook-up, while
funding depends upon the number of unknown systems, that funding
amount will be utilized to offset total system costs for all users.
Except as modified herein, all other terms and conditions contained in said Contract
remain in full force and effect, and are to be performed in accordance with the
terms of said Contract.
IN WITNESS WHEREOF, the parties have caused this Modification to be
executed by their duly authorized representative.
MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
By:
Printed Name:
Title:
Date:
APPROVED AS TO AND EGAD FORM
C
8
ROBERT N. W,.
DATE _ y
Z
STATE OF FLORIDA, DEPARTMENT
OF COMMUNITY AFFAIRS
I0
H.E. "Sonny" Timmerman
Director. Division of Community Planning
Date:
Contract Number: 00-DR-1 W-11-54-01-002, Modification No. 4
MODIFICATION
That Contract numbered 01-DR-1W-11-54-01-002, entered into between the State of Florida,
Department of Community Affairs (the "Department"), and Monroe County (the "Recipient"), signed on
June 17, 2002, by the Department is hereby modified as follows:
Section 3, Period of Agreement is modified to read as follows:
This Agreement shall begin upon execution by both parties and shall end December 31, 2003,
unless terminated earlier in accordance with the provisions of paragraph (8) of this Agreement.
Attachment A, Scope of Work, "Illegal and Severely Inadequate Onsite Sewage System
Replacement Program", is modified in section 5. C. as follows:
5. C. The amount of grant funding to be provided will be determined by the number of illegal
and inadequate On -site Treatment and Disposal Systems (OSTDS) contained within the
Monroe County designated geographic areas to be serviced by the system or system
extension or expansion. That number is to be multiplied by a number no greater than the
maximum amount of grant funding allowed per household under the existing
Homeowners Wastewater System Assistance Program (HWSAP) of $8,400 to determine
the full funding amount toward the overall cost of the system for all users. In the case of
centralized system hook-up, while funding depends upon the number of unknown
systems, that funding amount will be utilized to offset total system costs for all users.
Attachment A, Scope of Work, "Illegal and Severely Inadequate Onsite Sewage System
Replacement Program", is modified in section 6. C. to read :
6. C. A completion report (ten copies) from the Recipient to be received by the Department no
later than December 31, 2003.
Except as modified herein, all other terms and conditions contained in said Contract
remain in full force and effect, and are to be performed in accordance with the terms of said
Contract.
IN WITNESS WHEREOF, the parties have caused this Modification to be executed by their duly
authorized representative.
MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
LN
Printed Name:
Title:
Date:
4RBERrAPPROVED
AS TO
G FCizr�
B
DATE /D- WULFE
STATE OF FLORIDA, DEPARTMENT
OF COMMUNITY AFFAIRS
H. F. Sonny Timmerman
Director, Division of Community Planning
Date: