Item C20
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16. 2002
Bulk Item: Yes -X- No
Division: Public Safety
Department: Medical Examiner
AGENDA ITEM WORDING: Approval of Agreement with Beyer Funeral Home to lease premises
for use as Medical Examiner facilities for a one year period, effective October 1,2002, at a cost of
$215.00 per month, total of$2,580.00 per year
ITEM BACKGROUND: The Medical Examiner uses the Beyer Funeral Home to perform autopsies and
post mortem examinations for most cases that originate in the Upper Keys area.
The attached agreement provides for Beyer Funeral Home to be compensated at a rate of $215.00
per month, total of$2,580.00 per year.
PREVIOUS RELEVANT BOCC ACTION: On September 19,2001, the Board approved a renewal
agreement with Beyer Funeral Home, for the period of October 1,2001 through September 30,2002.
CONTRACT/AGREEMENT CHANGES: Only the term of the agreement has changed.
STAFF RECOMMENDATION: Approval
TOTAL COST: $2.580.00 per vear
COST TO COUNTY: same as above
REVENUE PRODUCING: Yes
BUDGETED: Yes X No
NoX
AMOUNT PER MONTH
APPROVED BY: County Attorney YES OMBlPurchasing YES Risk Management YES
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included: X
James R. "Reggie" Paros
To Follow: Not Required: _
DISPOSITION:
Agenda Item #: C~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Beyer Funeral Home Effective Date October 1. 2002
Expiration Date:September 30.2003
Contract Purpose/Description: Lease premises for use as Medical Examiners facilities
Contract Manager: James R. Paros
(Name)
6002
(Ext.)
Public Safety
(Department)
for BOCC meeting on August 21. 2002
Agenda Deadline: August 7. 2002
Total Dollar Value of Contract: $2,580.00 yr.
Budgeted? YesD No ~ Account Codes:
Grant: $
County Match: $
CONTRACT COSTS
Current Year Portion: $2,580.00 yr.
68000-530440_-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, ianitorial salaries, etc.)
- - -
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CONTRACT REVIEW
Changes
?teJn Needed
Division Director o/o/U07..- YesD No ""
ell . 1/ i
Risk Management &30-U.9---YesD No~ . ~Ltu.g..;
O.M.B./Purchasing Sf>DJDL-yeSO Noc:r ~ . _
County Attorney /Z-p/'1- YesD Now' ~
Comments: 6m0: S-tALeL(_ V\.eJ-C4S C1h\ (S C(ClUJf. ~
Date Out
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5-ac'C~
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OMB Form Revised 9/11/95 MCP #2
LEASE AGREEMENT
TillS LEASE is made and entered into this _ day of , 2002, by
BEYER FUNERAL HOME, lOl640 Overseas Highway, Key Largo, Florida 33037,
hereafter LESSOR, and Monroe County, a political subdivision of the State of Florida,
whose address is IlOO Simonton Street, Key West, Florida 33040, hereafter COUNTY.
WHEREAS, LESSOR is the sole owner of the premises described in this lease;
and
WHEREAS, the COUNTY desires to lease premises for use as a Medical
Examiners facilities; now, therefore
IN CONSIDERATION of the mutual covenants contained herein, the parties
agree as follows:
Section I. LESSOR leases to the COUNTY refrigeration and operating
facilities at 101640 Overseas Highway, Key Largo, Florida.
Section 2. The COUNTY shall use the premises solely for functions of the
Medical Examiner's Office.
Section 3. The term of this lease is for one year, commencing October l, 2002
and ending September 30,2003. The County may exercise an option to renew this lease
for one additional year under the same terms and conditions by providing to Lessor at
least sixty days prior to the expiration of the agreement written notice of the exercise of
option.
Either party may terminate this Agreement without cause by giving sixty (60) days
written notice to the other indicating its desire to terminate same.
Section 4. The total rental due for the premises for the first year period is
$2,580.00, payable monthly as follows:
a) Beyer's Funeral Home Facility at $215.00 per month, which includes
refrigeration and use of the facilities for autopsies and post mortem examinations.
The LESSOR shall submit monthly invoices to Monroe County Public Safety
Division, 490 63rd Street, Suite 140, Marathon, Florida 33050 for processing.
Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the BOCC.
Section 5. The COUNTY shall be responsible for providing all equipment
needed to carry out the functions of the Medical Examiner.
Section 6. All utility and normal refuse services shall be supplied by LESSOR,
with the exception ofbiohazardous waste, which is under the jurisdiction of the Office of
the Medical Examiner.
Section 7. The COUNTY may not assign, sublease, pledge, mortgage or
hypothecate this lease or any interest that the COUNTY has under this lease without the
permission of the LESSOR.
Section 8. The COUNTY is liable for and must fully defend, release,
discharge, indemnify and hold harmless the LESSOR from and against any and all claims,
demands, causes of action, losses, costs and expenses of whatever type - including
investigation and witness costs and expenses and attorney's fees and costs - that arise out
of or are attributable to the COUNTY'S operations at the premises, excluding those
claims, demands, damages, liabilities, actions, causes of action, losses, costs and expenses
that are the result of the sole negligence of the LESSOR, pursuant to the terms and
conditions of Florida Statutes ~768.28.
Section 9. The LESSOR for itself, its personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree
that no person on the grounds of race, color, or national origin shall be discriminated
against by LESSOR in the provision of services or employment or other applicable
requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation Subtitle A, Office of the Secretary, Part 21, Effectuation of
Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
That in the event of breach of the above nondiscrimination covenants, the County
shall have the right to terminate this agreement as if said agreement had never been made
or issued. The provision shall not be effective until the procedures of Title 49, Code of
Federal Regulations, Part 21 are followed and completed including exercise or expiration
of appeal rights.
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