Item C33
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16, 2002
Bulk Item: Yes IZI No 0
Division: Community Services
Department: Library Services
AGENDA ITEM WORDING: Approval to accept and execute service agreement between
Monroe County and Literacy Volunteers of America-Monroe County, Inc.
ITEM BACKGROUND: Monroe County has received grant funding from the Florida
Department of State, Division of Library and Information Services, which specifies that
monies will be provided to LV A for literacy services.
PREVIOUS RELEVANT BOCC ACTION: Approval of grant agreement 09/18/02,
approval of grant application 02/13/02. Approval of 1997, 1998, and 2000 LST A grant
applications, contract agreements and resolutions.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval
TOTAL COST: $70,000
BUDGETED: Yes IZI No 0
COST TO COUNTY: $1,010 in-kind contribution
REVENUE PRODUCING: Yes 0 No IZI
DIVISION DIRECTOR APPROVAL:
AMOUNT PER MONTH
YEAR
RCHASING 0 \RISK M:DMENT 0
James E. Malloch
APPROVED BY: COUNTY A TTY G:Y6MB
DOCUMENTATION: INCLUDED: IZI TO :
DISPOSITION:
LOW: 0 NOT REQUIRED: 0
AGENDA ITEM #:
C(3i.?
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Literacy Volunteers of
America-Monroe County
Contract # L V A
Effective Date:
Expiration Date:
Upon execution
September 30, 2003
Contract Purpose/Description:
Monroe County has received Library Service and Technology Act grant funding from the
Florida Department of State, Division of Library and Information Services, which specifies that
grant monies will be provided to L VA for literacy services. This services include development
of curriculum for hospitality workplace literacy, tutoring of students in English as a Second
Language, Corrections' facilities, and family literacy.
Contract Manager: Anne Layton Rice
(Name)
3594
(Ext. )
Library Services, Stop #6
(Department!Stop #)
for BOCC meeting on
10/16/02
Agenda Deadline: 10/02/02
CONTRACT COSTS
Total Dollar Value of Contract: $70,000 Current Year Portion: $
Budgeted? Y es~ No 0 Account Codes: - - - -
Grant: $ $70,000 1r15-&Jat1J1L-s!LJIlQjJB:B/I-:?343t/o
County Match: $ $1,010
Grant Partner's Match $28,650
- - -
----
- - -
----
Estimated Ongoing Costs: $!L./yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management q..~ iJ J._~ esD NoD- . ~
O.M.B.lPurchasing Cj fiP!Ol-YesO NoEJ ~
County Attorney 1/~ rlo 2.. YesO No0, ~
Changes
Die In Needed
I C' I Ie 2.. YesD No
Date Out
Division Director
Comments:
OMB Form Revised 2/27/01 MCP #2
Monroe County Public Libraries
Library Services and Technology Grant 2002-2003
Informational Overview
Grant funding is provided by congressional act to the Institute of Museum and Library
Services. In Florida, these funds are distributed through competitive grant applications
administered by the Department of State, Library Division. Special emphasis is placed on
projects that utilize technology to bring information to people in innovative and effective
ways, and to assure that library service is accessible to all. Monroe County has been awarded
$70,000 for our project, "Library Services for Limited English Proficient Hospitality
Workers."
Grant applications require a 1f3 local match. This amount will be satisfied by in-kind salary of
library staff and by in-kind and cash contributions by grant partner, Literacy Volunteers of
America of Monroe County (LV A).
Through this grant funding, Monroe County Public Libraries will partner with LV A to
provide:
~ Hospitality workplace literacy curriculum.
~ Family literacy classes.
~ Monroe County Sheriff's Office Corrections literacy program.
~ English as a Second Language (ESL) instruction.
~ Basic READ initiatives
Below is a timeline of BOCC and State action regarding this grant:
02/13/02-BOCC approval to submit grant application.
03/15/02- Grant application submitted to State Library.
08/16/02-0fficial award notice and grant agreement received from State Library.
09/18/02-BOCC approval to accept and execute grant agreement.
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the
"County") and Literacy Volunteers of America-Monroe County, Inc. (Hereinafter referred
to as "LV A");
WHEREAS, the County has received grant funding from the Florida Department of
State, Division of Library and Information Services, which specifies that monies will be
provided to LV A for literacy services;
THEREFORE; in consideration of the mutual pronuses contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $70,000.00 for literacy services as
described in the grant application "Library Service for Limited English Proficient Hospitality
Workers" (attached hereto). Payment will be made only after LV A submits invoices and
support documentation acceptable to the County's Finance Department.
2. LV A also understands that the grant process through which this funding was
made available requires LV A to submit their payment requests as timely as possible and to
finalize all such requests before the end of the grant period. LV A agrees to submit by
September 20, 2003, all invoices and support documentation as required by the County's
Finance Department rules and policies. LV A shall not be reimbursed nor will LV A's vendors
be paid directly for any invoices received by the County after September 30, 2003.
3. LV A shall reimburse County for any audit exceptions identified by County
should the records be audited through the availability and access described in paragraph S.
4. LV A covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, or other activities and funding
associated with this agreement.
S. LV A shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the grant period and shall permit County and its agents
and employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to LV A no less than sixty (60) days prior to the event and may terminate for breach
upon providing to LV A notice at least seven (7) days prior to the effective date of the
termination.
7. LV A is an independent contractor and shall disclose any potential conflicts
of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article
x.,XI.
8. LV A warrants that he/she/it has not employed, retained or otherwise had
act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
its duly authorized representative, the day of . 2002.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(SEAL)
Literacy Volunteers
of America-Monroe County, Inc,
Attest:
By.
By:
Secretary
OR
Witness