Item C36
,
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/16/02
DIVISION: COUNTY ADMINISTRATOR
BULK IT~M: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Award of bid to Quality Communications of Florida, Inc., DBA Quality Communications Fire
& Security, Inc., for Security/Safety Ph II project at the Key West International Airport.
ITEM BACKGROUND: The project is funded 90% by the Federal Aviation Administration, 5% by the Florida Department
of Transportation, and 5% by Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION. Approval to submit Passenger Facility Charge Application # 6,3/20/02.
CONTRACT/AGREEMENT CHANGES: New bid
STAFF RECOMMENDATION: Approval
TOTAL COST: $592,149.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: 5%
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney N/A
OMB/Purchasing N/A
Risk Management N/A
~
KEY WEST AIRPORT DIRECTOR APPROVAL
Peter J. Horton
DOCUMENTATION: Included)(
To Follow
Not Required
AGENDA ITEM #
C0>?
DISPOSITION:
/bev
APB
URS
,
August 6, ~OO2
Mr. Peter Horton
Airport Manager
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040-4399
Reference: Security/Safety Items - Phase II: Proxy Card, Terminal Baggage Security
Doors, Automatic Gate No.4 Modifications, Closed Circuit TV System, and
Security/Fire Alarm System
Key West International Airport
Recommendation to Award
AlP No.: 3-12-0037-1802
PFC Application No.5
FDOT No.: 412659-1
Dear Mr. Horton:
The bids received by URS Corporation on August 2, 2002 for the subject project have been tabulated ,
for your review.
Based on the Schedule of Bids received, we recommend the third bidder Quality Communications
of Florida, Inc., DBA Quality Communications Fire & Security, Inc., in the amount of $ 592,149.00.
URS Corp., has informed the low bidder, that in reviewing their proposal, typographical errors were
found in Section K. A letter of c1azmcation which has been requested, is forthcoming from John W.
Peterson, General Manager. Attached is the bid tabulation for your review,
A draft of the award letter to the contractor is also attached.
Sincerely,
( Foil-) Andres u errez, PE
Project Manager
Attachments
xc: Bevette Moore, Airport Finance
Mil Reisert, PE - URS Corp.
Project Fde: 12637666
URS CorporatJon
5805 NW lith Street, Suite 340
Miami, R. 33126-2053
Tel: 305.262.7466
Fax: 305.261.4017
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,
QUALITY
~OMMU'~ICATIONS PIRE & SECUR.ITY, INC.
Tuesday. August 06, 21)02
Mr. Andreas GUtieacl PM I PE
URS COlpOr.atiOD
5805 NW 11"
Suite 340
Miami PI. 33126-205:!,
Ref; Security I Safety Items. Phase ll, Key West Intermtiol12l Airport
"
Dear Mr. Gutierrez,
This letter is to clarify your questiOD on our proposal 8/1/02 for the above referenced
work, spec:ifia.11y; , .
Section K Page 1-29
· Item 8. I~ascd on information and helief: ................ this sworn StatcmCl1t
(Indicate .'Nhich statement applies)
[Only the first issue s:tould havt: been marked]
CC X Nc:ith-:r the entity submitting this sworn s12tcment nor any of its ofiicea,
directors, exc~ pannt:a membeD or 3galu who are actiVe in the mamgement
of the entity, nor any ~~~ of the entity h2s been dwged with and convicted of
~ public enti~! crime sUbsequent to July 1, 1989." .
Only the first pang:raph applies md should h2ve been checked, the other items muked
were a clerical error during the bid preparation process by saa: further they contradict thc
first item chccb:d and do not apply.
Thank you in advanc:: for your note of this correction.
John nn
JJ.L W.u<- ~n1
l G:eal Manager
e/c Bcnson Tech, bid file
3201 511' 40.... AYE, SUIT~ t04 . arT LAUDl>kDALB, FL . UJI4
PHONE: (U.) 5....111 . PAX: ('5.) SI..ft..
-QUALITY IS IN EVERYTHING WE DO.
-:.:~
GAIL SCOPINICH ,
ATTORNEY AT LAW
801 N.E. 167th Street · Second Floor · North Miami Beach. Florida 33162 . Tel: (305) 455-2040 . Fax: (305) 455-2276
..:;,. > p,.~. _. 'c" ,,#-~ ,..
August 29, 2002
RECT---r: ....'D
AUG 3 0 {OOZ
~
.-~'..
BY: "'-
Key West International Airport
Peter Horton
t 3491 So. Roosevelt Boulevard
I Key West, FL 33040
Via "fax" & mail
Re: Airport Security/Fire Alarm System, AlP No. 3-12-0037-1802, PFC AppliGation No.5, FOOT
No. 412659-1
Dear Mr. Horton:
The undersigned attorney represents ATC International Holdings, Inc. This letter is to
advise that A TC will file a forma! protest if there is a recommendation of the award of this project
to another bidder.
In the event that a county commission meeting is scheduled to award this bid, we request
that the meeting be canceled or deferred until this matter is resolved.
The first problem with this bid is that it is confusing and ambiguous as to the differentiation
between the security and fire porticns of the bid. There wasno prebid to address any questions.
Notwithstanding, there appears to be a major concern over the qualifications fo the entity
that is presumed to be the low bidder. The low bid was submitted Quality Communications fo
Florida, d/b/a Quality Communications Fire & Security, Inc. There is no fictitious name on record
in Tallahassee and these are two separate and distinct entities. Quality Communications was
incorporated in 1990 however, but Quality Communications Fire & security was not incorporated
until February of this year.
This raises several issues. First, we do not believe that the project and reference list as
submitted is accurate, nor is the company qualified for this project. Finally, unless the bid bond
specifically covers both entities, the bid bond as submitted is improper. As a result, this bidder
should be disqualified.
We understand the time frame that is of concern to Monroe County for the Airport project.
However, based upon the irregularities in this bid, there is no doubt that a rebid is necessary.
ATC has no objection to an expedited rebid procedure. In the event that the County decides to
proceed with an award to the low bidder, we intend to file formal protest. We believe that it is in
the County's best interest to do so and will be the most efficient and expeditious manner in which
to :'"azc:ve this situat:on.
I
GS:ff
cc: William Friedlander, Esquire, Key West 305-294-0308
Andres Gutierrez, URS Corp.
A TC International Holdings, Inc.
Peter Herton
IJRS
,
September 5, 2002
~~~
6 2002
Ms. Gail Scopinich
~ttorney at Law
e01 NE 167111 Street, 2"d Fir.
North Miami Beach, Florida 33162
Reference: A/rpon Security/Fire Alarm System
Key West International Airport
AlP No.: 3~12-0037-1802
PFC Application No.5
FDOT No.: 412659-1
Subject: Proposed Formal Protest by A TC International Holdings, Inc,
Dear Ms. Scopinich:
In response to your letter dated August 29,2002, UAS Corporation wishes to respond to the (3)
three major items you mentioned in your letter.
In reference to the first item conCerning the bid, URS Corp., does not see where the confusion is.
The bids A and B have specific items which we had asked for their unit prices, in the event that
Monroe County decided to add or delete a specific item. However the contract documents
requested for:
Total of Bid "A"
Total of Bid "B"
Total of Bid "A" & "B"
We had written the word total as a reminder for the contractor to include everything in these totals,
which was also clarified by the note under the attached, Attachment "AN. We did not feel that a
"pre-bid" was necessary, however we urge the contractors to submit Questions. and we will respond
to all of them.
In reference to the 2~ item, the apparent explanation for the contractor submitting the low bid as
"Quality Communications of Florida. Inc." D/B/A "Quality Communications Fire & Security, Inc. was
revealed thru thEr website that "Quality Communications of Florida. Inc." had filed on May 11, 1990
with John Hood 'listed as a officer/director, and had refiled with John Hood listed as a
officer/director, as "Quality Communications Fire & Security, Inc." on Februal}' 25, 2002 with a new. '
corporation title, with this transaction not taking place officially until January 1, 2003. (See
atttached)
In reference to the 3'" item, as to the low bidder not being qualified, UAS Corporation did a
reference check on (2) two projects that OuaJity Communications of Florida,. Inc., had submitted
in their proposal:
URS Coroorauon
5805 NW Uti! SlI'I!et. Suite 340
Miami. Ft 33126-2053
Tel: 305.262.7466
Fall: 305.261.4017
N:I~J.I~.,.,
QRS
,
(1) Contacted the district network coordinator, Mr. Doug Pierce of the School Board
on 8roward County. After explaining the nature of the call they informed me thaf.:
Quality Communications, Fire & Safety, Inc., was the primary installer of internal,
Wiring at 210 schools, involving voice & data (module systems), participating in ai
$250,000,000 contract as a sub-contractorwith BellSouth. Mr, Pierce said thattheir
performance was outstanding.
(2) Contacted the project coordinator, Mr. Don Pait of the School Boird of Palm Beach
County, he then in turn informed us that Quality Communications of Aorida, Inc.,
had installed for the last 7 years, fire alarm, intercom and data fibers, in 10-12 new
schools. Mr. Pait rated Quality Communications of Rorida, Inc., as one of the top
two (2) contractors for their performance, associated with the School Board.
In summary, URS Corporation will submit a copy of this clarification along with your letter to
Monroe County for there final review and determination.
Sincerely,
URJ Corporation
H/~
Andres Gutierrez, PE
Project Manager
xc: Peter Horton, AIrport Manager
Mil Reisert, PE - UAS Corp.
Project File: 12637513.00001
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