Item L07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 18 December 2002
Division:
Growth Management
Bulk Item: Yes --X- No
Department
Marine Resources
AGENDA ITEM WORDING:
Approval of staff recommendation of engineering frrms and direction to negotiate a contract with the top frrm, or the second and third
rmns successively if negotiations fail, for completion of a Keys-wide boat ramp design and permitting project.
ITEM BACKGROUND:
The Commission approved a grant from the Florida Fish and Wildlife Conservation Commission to fund engineering design and
permitting work for six boat ramp projects from North Key Largo to Stock Island. Based on Commission approval, Requests for
Statements of Qualification went out in early October and all eligible responses were received on 13 November 2002. Seven
responses were received. Staff has reviewed all Statements of Qualification and is prepared to recommend one frrm as the preferred
rmn. With the Board's approval, staff will negotiate an acceptable price and develop a contract for the Board's review and approval at
the January meeting. Ifnegotiations with the first selected fmn are not fruitful, then statTwill initiate negotiations with the second and
third firms successively.
PREVIOUS RELEVANT BOCC ACTION:
17 April, 2002 - Approval to submit FBIP grant proposal in support of the boat ramp project
August 21, 2002 - Approval of grant contract with FWC
September 18, 2002 - Approval to send out Requests for Statements of Qualification
CONTRACT/AGREEMENT CHANGES:
NA
ST AFF RECOMMENDATIONS:
Approval
TOTAL COST:
Up to $45.000
BUDGETED: Yes
x
No
COST TO COUNTY:
Up to $11,250 (BIF Fund)
REVENUE PRODUCING: Yes
No -L AMOUNT Per Month
Year
APPROVED BY:
County Atty
NA
Risk Management
DIVISION DIRECTOR APPROVAL:
Ti
DOCUMENTATION:
Included -L To Follow _ Not Required
DISPOSITION:
AGENDA ITEM NO.:
q
BC0212100
12/021028:23 AM
County of Monroe
DeDartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
Board of County Commissioners
Mayor Dixie Spehar, Dist. I
Mayor Pro Tern Murray Nelson, Dist. 5
Cornm. Charles "Sonny" McCoy, Dist. 3
Comm. George Neugent, Dist. 2
Comm. David Rice, Dist. 4
December 9, 2002
To:
Through:
From:
RE:
Board of County Commissioners
George Garrett, Marine Resources Director
Richard Jones, Marine Resources Planner
Public Boat Ramp Engineering Project
The Department of Marine Resources has reviewed Statements of Qualifications (SOQ) from
engineering firms interested in the Public Boat Ramp Engineering Project. Seven SOQ's were
reviewed and ranked by both George Garrett and Richard Jones. The ranking conducted by staff
included eight criteria:
1) Did the firm conduct site visits to the proposed ramps?
2) Does the firm have previous experience with projects in the Keys?
3) Does the firm have a regional office?
4) Did the SOQ provide reviews of similar projects?
5) Did the SOQ provide a project timeline?
6) Did the firm indicate familiarity with the FFWCC Recreational Boating and Fishing
Facilities Handbook?
7) Did the firm provide a review ofthe project ramps?
8) Does the SOQ include construction oversight?
As a result of this initial ranking staff short-listed the following firms (in no particular order):
1) Applied Technology & Management, Inc.
2) URS Corporation
3) Bermello, Ajamil, & Partners
Finally, phone interviews were conducted to obtain additional information and answer questions
generated from the Statements Of Qualifications. Phone interviews were utilized to get a better
perception of the talent, experience, and project approach of the engineering firms. The
interviews helped provide confidence in the rankings and the firms that were short-listed. Upon
final discussion of the reviews and comparison of the variety of talents of the different firms,
staff recommends the following first choice and two alternates to be utilized as back-up to pursue
price negotiations.
1 st Bermello, Ajamil, & Partners
2nd URS Corporation
3rd Applied Technology & Management, Inc.
Evaluation of Statements of Qualifications
Legend:
(1) Applied Technology & Management, Inc.; Offices: West Palm Beach
(2) Challenger Enterprises; Offices: Safety Harbor
(3) URS Corporation; Offices: Miami Springs
(4) Coastal Engineering Consultants, Inc.; Offices: Naples
(5) Weiler Engineering Corporation; Offices Port Charlotte/Key West
(6) Taylor Engineering; Offices: Jacksonville/West Palm Beach
(7) Bermello, Ajamil, & Partners
Scores were determined (weighted) according to the level of each firm's ability to meet or
provide for each criteria.
Reviewer: Richard Jones
(1) (2) (3) (4) (5) (6) (7)
Visited project ramps? 0 2 4 0 6 0 10
Experience in the Keys? 2 6 8 4 8 4 8
Have an office in region? 6 0 8 2 6 4 8
Review of similar projects? 8 6 6 8 6 8 8
Provided a timeline? 8 0 8 6 8 0 0
Familiarity with Handbook? 6 0 8 8 0 0 0
Pre-review of our ramps? 0 0 0 0 0 0 10
Offer construction supervision? 8 0 8 8 0 0 8
Total Score: 38 14 50 36 34 16 52
Initial Ranking: 3rd 2nd 1st
Reviewer: George Garrett
(1) (2) (3) (4) (5) (6) (7)
Visited project ramps? 0 2 6 0 6 0 10
Experience in the Keys? 0 8 10 2 6 0 8
Have an office in region? 6 4 8 5 10 2 8
Review of similar projects? 10 8 6 8 4 8 8
Provided a time line? 8 0 8 0 8 0 0
Familiarity with Handbook? 8 4 8 6 2 2 2
Pre-review of our ramps? 0 0 2 0 2 0 10
Offer construction supervision? 10 0 10 10 0 0 0
Total Score: 42 26 58 31 38 12 46
Initial Ranking: 3rd 1st 2nd