Item C08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/18/02
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DIVISION: COUNTY .<<mMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of contract with/Adaptive Engineering to provide a Disabled Passenger Device for
the Key West International Airport.
ITEM BACKGROUND: Funding for the equipment will be provided 90% by the Federal Aviation Administration and 10%
by COMAIR.
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PREVIOUS RELEVANT BOCC ACTION. Approval of award of bid to Adaptive Engineering, 10/16/02.
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $25,200.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
i2r-H-
KEY WEST AIRPORT DIRECTOR APPROVAL
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
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DISPOSITION:
/bev
APB
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Adaptive Engineering
Effective Date: Execution
Expiration Date: 45 Days
Contract Purpose/Description: Manufacture Disabled Passenger Device for the Key West international Airport
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Contract Manager: Bevette Moore
(name)
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 12/18/02
Agenda Deadline: 12/4/02
CONTRACT COSTS
Total Dollar Value of Contract: $25,200.00
Budgeted? Yes
Grant: Yes - FAA
County Match: None
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Current Year Portion: $25,200.00
Account Codes: 404-63069-560-640-GAKA66
ADDITIONAL COSTS
For: ,
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No i<rt+
Airport Manager 11.../ ~..a.... ( ) ()4 l2..4 / (JL
Risk Management @J20IE-- ( ~) s;[ter HO~ ~ ~ C.;-
) <..,,' . I ........ ./e>rc 1'1.
O. M. B.lPurchasing W Z1LL ( 1- ) Maria Slavik /liD L'<:'
) (c.L----/ . /~ f:/!
6k"..i.Shefia Br'ker
County Attorney -1-1_ ( JU-~~
) ( ) W 0. r~
Rob Wolfe
Comments:
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SECTION D
CONTRACT TO
Disabled Passenger Device
Key West Intematlonal Airport
THIS AGREEMENT made ~d entered into the ~ day of
by and between AhA-p" ~_J;j6 r ,JeefL.I 1\16, I.a=P . Contractor,
and the Monroe County Board of Commissioners, Key West, Florida, Owner.
WITNESSETH:
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That the Contractor, for the consideration hereinafter fully set out hereby agrees with
the Owner as follows:
1. That the Contractor, shall furnish all the materials, and perform all of the work in
the manner and form as provided by the following enumerated Instruction to
Bidders, Form of Proposal, General Provisions, Special Provisions, Technical
Specifications, Form of Contract, Form of Bond, Drawings and Addenda, which
are attached hereto and made a part hereof, as if fully contained herein, for the
construction of:
Disabled Passenger Device
Key West International Airport
Monroe County, Florida
2. That the Contractor shall commence the work to be performed under this
agreement on a date to be specified in a written order of the Owner and shall
fully complete all work hereunder within forty five (45) calendar days from the
Notice-to-Proceed (Construction) as per Special Provision NO.2.
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3. The Owner hereby agrees, to pay to the Contractor for the faithful performance of
the agreement, subject to additions and deductions as provided in the
specifications or proposal in lawful money of the United States, the fixed amount
of:
1" 1/JrbJ('f p~';~ -r.f{iJ c1r 1/1J b Ii1 10 1/ tlNfJ/lElJ Dollars
($ 2~ J 2 DD . oC) ) in accordance with lump sum price set forth in the proposal.
4. On or before the 15th day of each calendar month, the second party shall make
partial payment to the on the Contractor basis of a duly certified and approved
estimate of work performed during the preceding calendar month by the
Contractor, less ten percent (10%) of the amount of such estimate which is to be
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5.
retained by the Owner until all work has been performed strictly in accordance
with this agreement.
Upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills and other costs incurred by the Cont~actor in connection
with the construction of the work have been paid in full, finaJ payment on account
of this agreement shall be made within twenty (20) days after the completion by
the Contractor of all work covered by this agreement and the acceptance of such
work by the Owner.
6.
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It is mutually agreed between the parties hereto that time is of the essence in this
contract and in the event the construction of the work is not completed within the
time herein specified, it is agreed that from the compensation otherwise to be
paid to the Contractor. the Owner may retain the amounts described in the
Uquidated Damages Section per day for each day thereafter, Sundays and
holidays inctuded. that the work remains uncompleted. which sum shall represent
the actual damages which the Owner will have sustaJned per day by failure of the
Contractor to complete the work within the time stipulated and this sum is not a
penally being the stipulated damages the Owner will have sustained in the event
of such default by the Contractor.
It is further mutually agreed between the parties hereto that if at any time after
the execution of this agreement and the surety bond hereto attached for its
faithful performance, the Owner shall deem the surety or sureties upon such
bond to be unsatisfactory, or if, for any reason, such bond ceases to be adequate
to cover the performance of the work, the Contractor shall. at its expense within
five (5) days after the receipt of notice from the Owner so to do, fumish an
additional bond or bonds in such form and amount and with such surety or
sureties as shall be satisfactory to the Owner. In such event. no further payment
to the Contractor shall be deemed to be due under this agreement until such new
or additional security for the faithful performance of the work shall be furnished in
manner and form satisfactory to the Owner.
7.
IN WITNESS WHEREOF the parties hereto have executed this agreement on the day
and date first above written in two (2) counterparts, each of which shall, without proof or
accounting for the other counterpart, be deemed an original contract.
rJGl
(Monroe County Board of Commissioners)
By: By:
Title: f? ~g,J/ /J 6-A/7 Title:
President-
WrTNESS~ Co b.1<. ~ WITNESS:
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. .. STA~R..ORIDA P ,l.v"~-
. COU~ OF c.. oJ -..4 Ar .
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I, the undersigrled authority, a Notary Public in and for said County ana St~e heSl.bYe
certify that -:D - ~ - ~ M. l "1' &~ whose name as ?/l<:-~~ ~ t:.'V 1 ~t ~ Is t::~GIIV ~A...,
signed to the foregoing instrument and who is known to me, acknowledged before me w tJ
on this day that being informed of the contents of the within instrument, he, in his
capacity as such, executed the same voluntarily on the date the same bears date. '
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Given under my hand and seal this 2..( day of No v{::;:I(.(.-,<=L
,20~ ~
~c v-fr-~' \
Notary Public
* Who is authorized by the corporation to execute this contract.
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ROY C. MAXWELL
Barrister & Solicitor, Notary Public
and Commf~~inner fnr Oaths
Province of Albtrta
#900,5%1 .3 Avenue S.\1v.
~ Calpry. Alberta
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