Item C10
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/18/02
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of contract with JACO Airfield Construction, for Airfield Guidance Signs and West
Apron Lighting, at the Key West International Airport.
ITEM BACKGROUND: The projects are funded by the Federal Aviation Administration, Florida Department of
Transportation, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION. Approval of award of bid to JACO, 9/18/02. Approval to submit Passenger
Facility Charge Application # 6, 3/20/02
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $172,245.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $8,612.00
COST TO COUNTY: None
.
REVENUE PRODUCING: No
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~-H
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM # C" /0
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: JACO Electric
CONTRACT SUMMARY
Contract #
Effective Date: Execution
Expiration Date: 60 calendar days from NTP
Contract Purpose/Description: Airfield Guidance signs, and W. Apron lighting
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 12/18/02
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 12/4/02
Total Dollar Value of Contract: 172,245.00
Budgeted? Yes
Grant: Yes - FAA & FDOT
County Match: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 172,245.00
Account Codes: 404-63065-560-630-GAKA62
404-63066-560-630-GAKA63
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager ill 15,~
Risk Management i L 9L ' / (\T-
O.M.B.lPurchasing llJ.lJJ r"?..--
County Attorney -1_/_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
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Reviewer
Date Out
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SECTION D
CONTRACT TO
Airfield Guidance Signs and West Apron Lighting Plan
Key West International Airport
THIS AGREEMENT made and entered into the day of
by and between J"Aa A-'(+i~ll. c..'\o\~t{ucliln'\) T.....r. Contractor,
and the Monroe County Board of Commissioners, Key West, Florida, Owner,
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out hereby agrees with
the Owner as follows:
1, That the Contractor, shall furnish all the materials, and perform all of the work in
the manner and form as provided by the following enumerated Instruction to
Bidders, Form of Proposal, General Provisions, Special Provisions, Technical
Specifications, Form of Contract, Form of Bond, Drawings and Addenda, which
are attached hereto and made a part hereof, as if fully contained herein, for the
construction of:
Airfield Guidance Signs and West Apron ~ighting Plan
Key West International Airport "
Monroe County, Florida
2, That the Contractor shall commence the work to be performed under this
agreement on a date to be specified in a written order of the Owner and shall
fully complete all work hereunder within sixty (SO) calendar days from the Notice-
to-Proceed (Construction) as per Special Provision No.2.
3. The Owner hereby agrees to pay to the Contractor for the faithful performance of
the agreement, subject to additions and deductions as provided in the
specifications or proposal in lawful money of the United States as follows:
Approximately Ou. h"-"'.lf-M St~~ hob +l\w.sa...... -h,.)o h"'d~ ~ ~t. ~ ''''ll'lJ Dollars
($ l'l~,? 4..~~ --) in accordance with lump sum and unit prices set forth in the
proposal.
4. On or before the 15th day of each calendar month, the second party shall make
partial payment to the on the Contractor basis of a duly certified and approved,
estimate of work performed during the preceding calendar month by the
Contractor, less ten percent (10%) of the amount of such estimate which is to be
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retained by the Owner until all work has been performed strictly in accordance
with this agreement.
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5. Upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills and other costs incurred by the Contractor in connection
with the construction Qf the work have been paid in full, final payment on account
of this'agreement shaJl be made within twenty (20rdaysafterthe completion by
the Contractor of all work covered by this agreement and the acceptance of such
work by the Owner.
6. It is mutually agreed between the parties hereto that time is of the essence in this
contract and in the event the construction of the work is not completed within the
time herein specified. it is agreed that from the compensation otherwise to be
paid to the Contractor, the Owner may retain the amounts described in the
Uquidated Damages Section per day for each day thereafter, Sundays and
holidays included, that the wOlk remains uncompleted, which sum shaJI represent
the actual damages which the Owner will have sustained per day by failure of the
Contractor to complete the work within the time stipulated and this sum is not a
penalty being the stipulated damages the Owner will have sustained in the event
of such default by the Contractor.
7, It is further mutually agreed between the parties hereto that if at any time after
the execution of this agreement and the surety bond hereto attached for its
faithful performance, the Owner shall deem the surety or sureties upon such
bond to be unsatisfactory. or if, for any reason, such bond ceases to be adequate
to cover the performance of the work. the Contractor shall, at its expense within
five (5) days after the receipt of notice from the Owner so to do, furnish an
additional bond or bonds in such form and amount and with such surety or
sureties as shall be satisfactory to the Owner. In such event, no further payment
to the Contractor shall be deemed to be due uhder this agreement until such new
or additional security for the faithful performance of the work shall be furnished in
manner and form satisfactory to the Owner.
IN WITNESS WHEREOF the parties hereto have executed this agreement on the day
and date first above written in two (2) counterparts, each of which shall, without proof or
accounting for the other counterpart, be deemed an original contract.
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SACo A-.c-h'e.\4 r JM)n-u..chDw., TA\t' .
(Contractor)
p~~ AJ
(Monroe County Board of Commissioners)
By:
By:
Title: 6r.:nu./. ~'^' fres~e.,j'
President.
WITNESS: ~l~
Titre:
WITNESS:
11-7
lto,{RT
DATE 1(_ ., 'l
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STATE OFR.OnJDAqE.o~"H~
COUNTY OF YurrJAIV\
I, the undersigned authority, a Notary Public in and for said County and State hereby
certify that 8~ fl. G-no.~t"\ whose name as Prt.SiJ t.......t' ofJftcclls
signed to the foregoing instrument and who is known to me, acknowledged before me
on this day that being informed of the contents of the within instrument, he, in his
capacity as such, executed the same voluntarily on the date the same bears date,
Given under my hand and seal this 3) ~r day of ~o~e("
, 200.2-.
t2Ju.\-\..L. t. ~~~J
() Notary Public
Notary Pu~lic~ Putnam COUnty, Georgia
My Commission Expires May 7. 2005
* Who is authorized by the corporation to execute this contract.
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r..IRCIL.I. T IN~UKANl;1: " '"IIm' ~1I1".~n~~,
- - --no " ...__.. a. .. . -,..,. ... ..., . :~..3\,i' :0;11107/2002 .:
PRODUCER (478)474-6468 FAX (478)474-0116 nilS CERTIFICATE IS ISSUED AS A MAneR OF INFORMATION
Allen & Lamert. Inc. ONLY AND CONFERS NO RIGHTS UPON niE CERTIFICATE ".
HOLDER. nilS CERTIFICATE DOES NOT AMEND, EXTEND OR
1760 Bass Rd.. Suite 101 ALTER niE COVERAGE AFFORDED BY niE POLICIES BELOW.
P.O. Box 28410 INSURERS AFFORDING COVERAGE
Macon, 'GA 31221-8410
INSURED Jaco Air1"leld Construction. Inc. INSURER A: XL Specialty
1071 Greensboro Road INSURER B: Auto Owners Insurance
Eatonton, GA 31024 INSURER C: National Trust Ins. Co.
INSURER D: Peerless Ins. Co.
f INSURER E: Arch Specialty Insurance Co.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER ~Al{~~~:88~E "g~fl,~~~N LIMITS
LTR
~NERAL LIABIUTY NAF3010666 11/07/2002 11/07/2003 EACH OCCURRENCE S 1,000.000
X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) S 100,000
I CLAIMS MADE 0 OCCUR MED EXP (Any one person) s 5.000
A PERSONAL & ADV INJURY S 1.000,000
i--
I-- GENERAL AGGREGATE S 1.000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS.COMP~PAGG S 1.000,000
h .nPRO- n
POLICY JECT LOC
~OMOBILE LlA8IUTY 43919176-00 07/11/2002 07/11/2003 COMBINED SINGLE LIMIT
X ANY AUTO (Ea accident) S 1.000,000
-
ALL OWNED AUTOS ~~f~
- D.~~SK-Mtl s
B SCHEDULED AUTOS APPP..fVf
I"- HIRED PHYSICAL DAMAGE
HIRED AUTOS
I"- LIMIT $50,000; $100 ...' ~, $
NON-OWNED AUTOS BY V Il rL~l(}'Y (Per accident)
I-- bEDUCTIBLE COMPREHENSION,
- $500 DEDUCTIBLE COLLISION DATE PROPERTY DAMAGE $
A" " J~er accident)
RARAG' UABUY AUTO ONLY. EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
~ AUTO ONLY: AGG S
EXCESS LIABILITY 32ULP1289900 11/07/U>02 11/07/2003 EACH OCCURRENCE $ 4,000,000
::KJ OCCUR 0 CLAIMS MADE AGGREGATE $ 4,000,000
E $
~ DEDUCTIBLE $
RETENTION $ S
WORKERS COMPENSATION AND D10-WC02A-51405 07/01/2002 07/01/2003 I TORY LIMITS I IOl~-
EMPLOYERS' LlA8ILITY 1.000,000
C E.L. EACH ACCIDENT $
E.L. DISEASE. EA EMPLOYEE $ 1,000,000
E.L. DISEASE. POLICY LIMIT S 1,000 000
OTHER ~ 9611738 07/01/2002 07/01/2003
D
DESCRIPTION OF OPERATIONSIlOCATIONSlVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/sPECIAL PROVISIONS
Job: Airfield Guidance Signs and West Apron Lighting Plan. Key West International Airport-JACO project
~o. FL47.
lonroe County Board of Commissioners is additional insured with regard to this project.
CERTIFICATE HOLDER I I ADDmONAL INSURED; INSURER LETTER: CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BI!FORE THE
EXPIRATION DATE THEREOF, THE ISSUING CO"ANY WILL ~ MAIL
Monroe County Board of Gomnrissioners -12- DAYS WRrTTEN NOTICE TO THE CERTIFICATE HOlDER NAMED TO THE lEFT,
Purchasing Office ~v~*BK~K~IOlIr~
1100 Simonton St., Room 2-213 ~~~
Key West, FL 33040 ~EDREPRESENTATlVE _n. 12. Q
\CORD 25-8 (7/97) ( ~fi!iAr ORD CO nON 1988