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Item C11 I BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 12/18/02 , DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of a contract with Quality Communications of Florida, DBA Quality Communications Fire and Security, to provide security/safety items for the Key West International Airport. ITEM BACKGROUND: This project will be funded 90% by the Federal Aviation Administration, 5% by the Florida Department of Transportation, and 5% by Passenger Facility Charge Revenue. .\ \ PREVIOUS RELEVANT BOCC ACTION. Approval of award of bid to Quality Communications of Florida, 10/16/02. CONTRACT/AGREEMENT CHANGES: New Contract STAFF RECOMMENDATION: Approval TOTAL COST: $592,149.00 BUDGETED: Yes COST TO AIRPORT: None COST TO PFC: $29,607.45 COST TO COUNTY: None REVENUE PRODUCING: No AMOUNT PER MONTH/YEAR: APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X KEY WEST AIRPORT DIRECTOR APPROVAL ?'S"+{ Peter J. Horton DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM # ~// DISPOSITION: /bev APB , MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: Quality Communications of Florida, DBA Quality Communications Fire & Security Effective Date: Execution Expiration Date: 180 Days Contract Purpose/Description: Provide Security/Safety Items for the Key West Intemational Airport I Contract Manager: Bevette Moore (name) for BOCC meeting on: 12/18/02 # 5195 (Ext.) Airports - Stop # 5 (DepartmenUCourier Stop) Agenda Deadline: 12/4/02 Total Dollar Value of Contract: $592,149.00 Budgeted? Yes Grant: Yes - FAA & FDOT County Match: PFC Revenue Estimated Ongoing Costs: N/A (not included in dollar value above) Date In Airport Manager l "2.. /4 /OL.. Risk Management \ l}-- / ~ / 0<7 O.M.B./Purchasing --.!--.!_ County Attorney --.! --.!_ Comments: CONTRACT COSTS Current Year Portion: $592,149.00 Account Codes: 404-63059-560-630-GAKD56 ADDITIONAL COSTS For: . (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Needed Yes No Date Out ( ) (~ / ( ) (,.)" ( ) (~ ( ) ( ) ~A:i O'L. Qyd-.tCd- 1~/d!0,2 16- /~ O~ )(; . Mcy-~a .sl~vi~ -Luf.u{( -.??~ tJ? ~t Sm~.rJL Rob Wolfe J 'V:~_'t:~,,-~~~. . SECTION D CONTRACT TO I Security/Safety Items - Phase II: Proxy Card, Terminal Baggage Security Doors, Automatic Gate 4 Modification, Closed Circuit TV System, and Securib'/Fire Alarm System Key West International Airport THIS AGREEMENT made and entt:m:1QintoJhe day of b Qua~y Communications of F~ Inc. DBA' Contractor by and etween - Qua by Communications Fire & Security, )nc. I and the Monroe County Board of CommissIoners, Key West, Flonda, Owner, WITNESSETH: That the Contractor, for the consideration hereinafter fully set out hereby agrees with the Owner as follows: 1. That the Contractor, shall furnish all the materials, and perform all of the wOrk in the manner and form as provided by the following enumerated Instruction to Bidders, Form of Proposal, General Provisions, Special Provisions, Technical Specifications, Form of Contract, Form of Bond, Drawings and Addenda, which are attached hereto and made a part hereof, as..if fully contained herein, for the construction of: \ SecuritY/Safety Items - Phase II: Proxy Card, Terminal Baggage Security Doors, Automatic Gate 4 Modification, Closed Circuit TV System, and Security/Fire Alarm System Key West International Airport Monroe County, Florida 2. That the Contractor shall commence the work to be performed under this agreement on a date to be specified in a written order of the Owner and shall fully complete all work hereunder within one hundred eighty (faO) calendar days from the Notice-to-Proceed (Construction) as per Special Provision No, 2, 3. The Owner hereby agrees to pay to the Contractor for the faithful performance of the agreement, subject to addijions and deductions as provided in the specifications or proposal in lawful money of the United States, the fixed amount of: Five ~'~Ninty-o.o 'lln.Isam One Hun:Irect F~-nine & 00/100 Dollars ($ 592,149.00 ) in aCCOrdance with lump sum price set forth in the proposal. 11-6 }R i 4. On or before the 15th day of each calendar month, the second party shall make partial payment to the on the Contractor basis of a duly ce~ified and approved estimate of work perfurmed during the preceatng calendar month by the Contractor, less ten percent (10%) of the amount of SUCh estimate which is to be retained by the Owner until all work has been parformed strictly in accordanoe with this agreement. 5, Upon submission by the Contractor of ltvidence satisfactory ro the Owner that all payrolls, material bills and other costs incurred by the Contractor in connection with the construction of the work have been paid in full. finat payment on account of this agreement shaJl be made within twenty (20) days after the completion by the Contractor of all work covered by this agreement and the acceptance of such work by the Owner. , 6. It is mutually agreed between the parties hereto that time is of the essence in this contract and in the event the construction Of the work is not completed within the time herein specified, it is agreeo that from the compensation otherwise to be paid to the Contrador. the Owner may retain the amounts de$cribed iI"I the Uquidated Damages Section per day for each day thereafter, Sundays and holidays inciuded, that the work re-mains uncompleted, which sum shall represent the actual damages which the Owner will have sustained per day by failure 2# the Contractor to complete the work within the time stipulated and this sum is not a penalty being the stipulated damages the Owner will hav9 sustainod in the event of such default by the Contractor, 7. It is further mutually agnwd between the panies hereto that if at any time after the execution of this agreement and the surety bond hereto attached for il$ faithful performance. the Owner shall deem the surety or sureties upon &uch bond to be unsatisfactory, or if, for any reason, such bond ceases to be adequate to cover the performance of the \AI'ork, the Contractor shall, at its expense within five (5) days after the receipt of notice rrom the Owner so to do, furnIsh an additional bond or bonds in such form and amount and with such surety or sureties as shall be satisfactory to the Owner. fn such event, no further payment to the Contractor shall be deemed to be due under this agreement until such new or additional security for the faithful performance of the work shall be fumished in manner and form satisfactory 10 th.~ Owner. IN WITNESS WHEREOF the parties hereto have executed this agrAement on the day and date first above written in two (2) counterparts, each of which shall. without proof or accounting for the other counterpart, he deemed an original contract. ~litY rnn.tr\\C::IIticn. of nodda, ~. Il1I. C)Jality CamuUc:aticlns Flft " Securi.ty, Inc. (ContractOr) (Monroe County Boara of Commissioners) r I BY:~'_ ~~ By: U.7 -"'; '. ':~ .-':~:' llJ':'.'-',!!,"". 'l]m', ._~ ~:7:'~ I Title: General Manager President* 'C-;J WITNESS: ~ Title: - WITNESS: STATE OF FLORIDA COUNTY OF Rmw::lrrl I, the unders~ .~ut~~ a Notary Public in and for said County qnd State hereby certify that "J...l.1J ~ whose name as ~ttf~Y' of _ Is signed to the foregoing instrument and who is known to me, cknowledged before me on this day that being informed of the contents of the within instrument, he, in his capacity as such, executed the same voluntarily on lhe date the same bears date. Given under my hand and seal this 14 day of ~ rJ.OIemw , 20 02; ,\,\111/", Carl Buchheit '" y p" " . " ": -::. Commi&'Iion f# CC 973029 Notary Public :~! ..: !;t...1_ 1'\-6 S ~ -~\ ~= ~U~ ~ , ~:v." ~~ BoaIIed ".. ~~oh\.~,r.~ .......... tl........ ^" .. "flll\\\~ ............ - -. · Who is authorized by the corporation to execute this contract. - \ 11-8 ~