Item H7
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 19. 2003
Division: Public Safety
Bulk Item: Yes .x
No
Department: Marathon Airport
AGENDA ITEM WORDING: Approval of Purchase/Service Order with URS Corporation to
provide Construction Management Services related to the Sheriff's Hangar project at the Florida Keys
Marathon Airport, in the total amount of$76,803,16
ITEM BACKGROUND: Please see Previous Relevant BOCC Action. Purchase/Service Order is
attached,
PREVIOUS RELEVANT BOCC ACTION: On March 15, 2000, Board approved Lease Agreement
between Monroe County and the Monroe County Sheriff for a parcel ofland at the Florida Keys
Marathon Airport for construction of an aviation hangar, On September 18, 2002, Board approved
Lease Amendment for a hangar building and associated paved areas and infrastructure at Florida Keys
Marathon Airport, On September 18,2002, Board approved contract with D,L. Porter Constructors,
Inc" lowest qualified bidder, for the construction of the Monroe County Sheriff's Hanger and related
work at the Florida Keys Marathon Airport in the amount of $1,476,722.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $76.803,16
BUDGETED: Yes -X No
SOURCE OF FUNDS: Sheriff's Budget - $38.401.58
FDOT Funds - $38.401.58
REVENUE PRODUCING: Yes No --.X
AMOUNT PER MONTH
Included X
N/A
APPROVED BY: County Atty: YES
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
To Follow
Not Required _
AGENDA ITEM #-4
DISPOSITION:
_,__~~,::,(LL,OJ . l~ III r."X J(}5~61';U17
llR~ ::ORPORATION
~ ~O, C(I, 8, MQol"e ~U02
PURCHASE I SERVICE ORDER
FOR '
MONROE COUNTY
':,
..'l
To: UR.S
Purch.a$e Serva Order NQ, 02/03-15
Re: PSA A&ceeIllent. Dated 1-1..02
Resolution No,
','
.' j
PrQjcct Name; Sheri(f HanJar and Re}li\ted Work - Florida JUVll Marathgn Ai~rt
De$Cripbon of Servj~:
Construction Ma11agcmellt Semces (see llllachmcnt).
Multiple of Direct Salaries
,Lump Sum X
Reimbursable Expense
DaY$ to COIDpletC 250
Fee this Sor'Vice Order S 76,803.16
Payment (or Servicc=$ ~h.uJ be in tbeir enW'ety IU per PSO,
Prepared by:
Reconmrelldid by:
~~Z.~~
Milford A, Reisert
Date: 214/03
Date:
\
Approved by:
, .
Date:
214/Q3
Daw
lI~ol:JlIl, SI\l'CliliCOJ-U,1/lID
....i'fROVED AS TO FORM
~y
a \ ICUBERT 91.FL
DATe'Z.- 5""- OS
02-04-03
Construction Management Services
Florida Keys Marathon Airport
Contract Amount Description:
1) Construction Management Services
(Provide by B. W. Sprague, Inc.)
2) New Consultant Services to review and
approve Shop-Drawing related to Sheriff
Hangar building (structural, electrical, etc.)
3) Material Testing (including concrete, and
pavement, etc,)
4) URS additional Services: Including Monthly
meetings, RFI, Change Order, Permitting Process,
Punch List and Close-Out Project.
(See URS man-hour estimate)
Lump Sum $ 44,303.16
Lump Sum $ 10,000.00
Lump Sum $ 7,500.00
Lump Sum $ 15,000.00
Grand Total
h \luis \documents \sheriffcontract. doc
$ 76,803.16
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Scope of Work: Construction Management Services
Project:
Sheriff's Hangar and Related Structures
Marathon Airport
Construction Manager: B, ~ Spragu~..' lnc.
Owner: Richard D. Roth, Sheriff of Monroe Coun~
and the Board of County Commissioners of Monroe County
[Note: The project is funded and directed by the Sheriff on land leased
from Monroe County Board of Connty COmmissioners, The structure
will be owned by County and occupied by Sheriff References to
'Owner' in this document are understood to mean the Sheriff and
County.]
URS Southern Corporation ['URSj: URS is under contract to the
County to provide architectural, planning, and engineering services in
connection with the Marathon Airport on which this project is located.
URS will retain Construction Manager for this project, URS and
Construction Manager will coordinate and cooperate in delivery of
se:rvices required for the project.
~chiteC'E: No Architect is currently nnder contract in
connection with this project. Construction Manager andtJRS:
\&:Qn?g.t:~!iqnSbl.lthetp.will retain the services of a qualified Florida-
licensed architect when required for the proper execution of the work.
CONSTRUCTION MANAGER'S SERVICES
1, The Construction Manager shall provide sufficient organization,
personnel and management to carry out the requirements of this
Agreement in an expeditious and economical manner consistent with
the interests of the Owner.
Page 1 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
2. The Construction Manager shall assist the Owner in obtaining
building permits and special permits for permanent improvements,
except for permits required to be obtained directly by the various
Contractors, The Construction Manager shall verify that the Owner
has paid applicable fees and assessments. The Construction Manager
shall assist the Owner and Architect in connection with the Owners
responsibility for filing documents required for the approvals of
governmental authorities having jurisdiction over the Project.
3, The Construction Manager shall provide administration of the
Contracts for Construction in cooperation with the Owner and~:m:..R8:
4, erne, CdHstrttcti6n;'M~aget',anaf[JRS.sl1an;at'theitEost,.teta.ih;'
thes,~tyices}6f'q),iaIiJ1ed:a.x~.hitePts,.,e.ngrnee.t$;;ap:d"q~~~:d,~~igp.I~d' 1
lc:9:tist.rticti8ri'prdfeSsi6riaIsemties;'.,ifich.tdiiig .Wjth(j\lt~t~t:i9P:,
@:!~t~~alstestiligras.teCJ.tili~dt6rtlie.' p.fopete~e~t:i(),~Qf'We:v.9+1,{.
5, The Construction Manager shall provide administrative,
management and related services to coordinate scheduled activities and
responsibilities of the Contractors with each other and with those of
the Construction Manager, the Owner, and the~cWte(;t"to endeavor
to manage the Project in accordance with the latest approved estimate
of Constructinn Cost, the Project Schedule and the Contract
Documents.
6, The Construction Manager shall schedule and conduct meetings
to discuss such matters as procedures, progress and scheduling. The
Construction Manager shall prepare and promptly distribute minutes
to the Owner,~cIiitettt," and Contractors.
7, Utilizing the Construction Schedules provided by the
Contractors, the Construction Manager shall update the Project
construction schedule incorporating the activities of the Contractors
on the Project, including activity sequences and durations, allocation of
labor and materials, processing of all submittals, including without
Page 2 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
. I
limitation, Shop Drawings, Product Data and Samples, and delivery of
products requiring long lead-time and procurement. The Project
construction schedule shall include the Owners occupancy
requirements showing portions of the Project having occupancy
priority: The Construction Manager shall update and reissue the
Project construction schedule as required to show current conditions,
If an update indicates that the previously approved Project
construction schedule may not be met, the Construction Manager shall
recommend corrective action to the Owner and ~c.h.it~~C
8, Consistent with the various bidding documents, and utilizing
information from the Contractors, the Construction Manager shall
coordinate the sequence of construction and assignment of space in
areas where the Contractors are performing Work.
9, The Construction Manager shall endeavor to obtain satisfactory
performance from each of the Contractors, The Construction
Manager shall recommend courses of action to the Owner when
requirements of a Contract are not being fulfilled,
10, The Construction Manager shall maintain accounting records on
authorized Work performed under unit costs,
11, The Construction Manager shall, m~'Q'gl?~~~tiQ~rWit1iDRS,
(D.OUfity;2~d Owner, develop and implement procedures for the review
and processing of applications by Contractors for progress and final
payments,
13, Based on the Construction Managers observations and
evaluations of each Contractors Application for Payment, the
Construction Manager shall review and certify the amounts due the
respective Contractors,
14. The Construction Manager shall prepare a Project Application
for Payment based on the Contractors Certificates for Payment,
Page 3 of 8
Scope of Services: Canst. Mgt,
Sheriff's Hangar-Marathon
, ,
15, The Construction Manager's certification for payment shall
constitute a representation to the Owner, based on the Construction
Manager's determinations at the site as provided in Paragraph 18 and
on the data comprising the Contractors' Applications for Payment,
that, to the best of the Construction Manager's knowledge,
information and belief, the Work has progressed to the point indicated
and the quality of the Work is in accordance with the Contract
Documents, The foregoing representations are subject to an
evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subsequent
tests and inspections, to minor deviations from the Contract
Documents correctable prior to completion and to specific
qualifications expressed by the Construction Manager, The issuance
of a Certificate for Payment shall further constitute a representation
that the Contractor is entitled to payment in the amoilllt certified,
16, The issuance of a Certificate for Payment shall not be a
representation that the Construction Manager has reviewed copies of
requisitions received from Subcontractors and material suppliers and
other data requested by the Owner to substantiate the Contractors
right to payment or ascertained how or for what purpose the
Contractor has used money previoilsly paid on accoilllt of the
Contract Sum.
17, The Construction Manager shall review the safety programs
devdoped by each of the Contractors for purposes of coordinating the
safety programs with those of the other Contractors, The
Construction Manager's responsibilities for coordination of safety
programs shall not extend to direct control over or charge of the acts
or omissions of the Contractors, Subcontractors, agents or employees
of the Contractors or Subcontractors, or any other persons performing
portions of the Work and not directly employed by the Construction
Manager,
Page 4 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
. ,
18, The Construction Manager shall determine, in general, that the
Work of each Contractor is being performed in accordance with the
requirements of the Contract Documents, endeavoring to guard the
Owner against defects and deficiencies in the Work. As appropriate,
the Construction Manager shall have authority; upon written
authorization from the Owner, to require additional inspection or
testing of the Work in accordance with the provisions of the Contract
Documents, whether or not such Work is fabricated, installed or
completed, The Construction Manager, in consultation withrth~r~
~;rdui:ecI;~\may reject Work that does not conform to the requirements
of the Contract Documents,
19, The Construction Manager shall schedule and coordinate the
sequence of construction in accordance with the Contract Documents
and the latest approved Project construction schedule,
20, With respect to each Contractors own Work, the Construction
Manager shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety ptecautions and programs in connection with
the Work of each of the Contractors since these are solely the
Contractor's responsibility under the Contract for Construction, The
Construction Manager shall not be responsi;]le for a'Contractor's
failure to carry out the Work in accordance with the respective
Contract Documents, The Construction Manager shall not have
control over or charge of acts or omissions of the Contractors,
Subcontractors, or their agents or employees, or any other persons
performing portions of the Work not directly employed by the
Construction Manager,
21, The Construction Manager shall respond to requests for
interpretations or additional information regarding the Drawings and
Specifications, and assist in the resolution of questions that may arise,
Page 5 of 8
Scope of Services: Canst. Mgt,
Sheriff's Hangar-Marathon
..
22. The Construction Manager shall review requests for changes,
assist in negotiating Contractors proposals, submit reconunendations
to the Owner, and, if they are accepteeJ, prepare Change Orders and
Construction Change Directives,
23, The Construction Manager shall revie\v, evaluation, and
documentation of Claims.
24, The Construction Manager shall receive certificates of insurance
from the Contractors and forward them to the Owner,
25, The Construction Manager shall establish and implement
procedures for processing and approval of Shop Drawings, Product
Data, Samples, and other submittals, The Construction Manager shall
review all Shop Drawings, Product Data, Samples, and other submittals
from the Contractors, After revie\v, the Construction Manager shall
transmit written approval or reconunendations to Contractor and
Owner. The Construction Manager's actions shall be taken with such
reasonable promptness as to cause no delay in the Work and in the
activities of the Owner or Contractors,
26, The Construction Manager shall record the progress of the
Project. The Construction Manager shall submit written progress
reports to the Owner including information on each Contractor and
each Contractors' Work as well as the entire Project, showing
percentages of completion, The Construction Manager shall keep a
daily log containing a record of weather, each Contractor's Work on
the site, number of workers, identification of equipment, Work
accomplished, problems encountered, and other similar relevant data as
the Owner may require,
27, The Construction Manager shall maintain at the Project site for
the Owner one record copy of all Contracts, Drawings, Specifications
addenda, Change Orders and other Modifications, in good order andomarked currently to record changes and selections made during
Page 6 of 8
Scope of Services: Const. Mgt.
Sheriff's Hangar-Marathon
.,
construction, and in addition, approved Shop Drawings, Product Data,
Samples and other required submittals. The Construction Manager
shall maintain records, in duplicate, of principal building layout lines,
elevations of the bottom of footings, floor levels and key site
elevations certified by a qualified surveyor or professional engineer,
Upon completion of the Project, the Construction Manager shall
deliver them to the Owner,
28. The Construction Manager shall arrange for the delivery, storage,
protection, and security of Owner-purchased materials, systems and
equipment that are a part of the Project rmtil such items are
incorporated into the Project.
29, With the Owner's maintenance personnel, the Construction
Manager shall observe the Contractor's final testing and start-up of
utilities, operational systems, and equipment,
30. When the Construction Manager considers each Contractor's
Work pr a designated portion thereof substantially complete, the
Construction Manager shalI, jointly with the Contractor, prepare a list
of incomplete or unsatisfactory items and a schedule for their
completion, The Construction Manager shall conduct inspections to
determine whether the Work or designated portion thereof is
substantially complete,
31, The Construction Manager shall coordinate the correction and
completion of the Work following issuance of a Certificate of
Substantial Completion of the Work or a designated portion thereof.
The Construction Manager shall evaluate the completion of the Work
of the Contractors and advise Owner when the Work is ready for final
inspection. The Construction Manager shall conduct final inspections.
32. The Construction Manager shall secure and transmit warrantiesfand similar submittals required by the Contract Documents, and deliver
all keys, manuals, record drawings, and maintenance stock (extra
Page 7 of 8
Scope of Services: Canst, Mgt.
Sheriff's Hangar-Marathon
materials) to the Owner, The Construction Manager shall forward to
the Owner a final project Application for Payment upon compliance
with the requirements of the Contract Documents,
33, Duties, responsibilities and limitations of authority of the
Construction Manager as set forth in the Contract Documents shall
not be restricted, modified or extended without written consent of the
Owner, Construction Manager, and Contractors. Consent shall not be
unreasonably withheld,
34. Providing consultation concerning replacement of Work
. damaged by fire or other cause during construction, and furnishing
services required in connection with the replacement of such Work.
35, Providing services made necessary by the termination or default
or a Contractor, by major defects or deficiencies in the Work of a
Contractor, or by failure of performance of either the Owner or
Contractor under a Contract for Construction,
36, Providing services in connection with a public hearing,
arbitration proceeding, or legal proceedings, except where the
Construction Manager is party thereto,
Page 8 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon