Item D05i
Louis LaTorre, Social Services Director
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _Febn. as 19-20. 2003 Division: Community Services
Bulk Item: Yes X No
Department: Social Services/Transportation
AGENDA ITEM WORDING: Approval of an application for Federal Assistance between
Monroe County, the applicant, and the Federal Transit Administration for Financial Assistance
to purchase two transportation buses.
ITEM BACKGROUND: The application, if approved by the Federal Transit Administration,
would purchase two transportation buses with funding coming from the Federal Funds for
$84,156, state funds $15,844 and county match of $15,844. These vehicles would replace two
existing aging buses in the transportation fleet.
PREVIOUS REVELANT BOCC ACTION: At the January BOCC meeting the board approved
Mr. Roberts to sign this grant application.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval of Agreement
TOTAL COST: $114,420.00 (est)
BUDGETED: Yes X No
COST TO COUNTY: $11,442.00 (est) SOURCE OF FUNDS: Program Budget Account
#102-61505-560640 &
FDOT 5310 Grant
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty N/A
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
DISPOSITION:
OMB/Purchasing N/A Risk Management N/A
7
1 / )
(James E. Malloch)
Included X To Follow Not Required
AGENDA ITEM #
Revised 2/27/01
Checklist for Application Completeness: Section 5310
Name of Applicant: Monroe County Board of County Commissioners
Check One:
First Time Applicant_ Previous Applicant X
The following
must be included in Section 5310 grant applications in the following order:
X
This Checklist
X
Applicant's cover letter and 2 copies of the governing board's Resolution.
X
Application for Federal Assistance (Form 424, Code 20.513)
X
Operating and Administrative Revenue Form
X
Current Vehicle and Transportation Equipment Inventory Form
X
Capital Request Form
X
Exhibit A: Current System Description
X
Exhibit A-1: Fact Sheet
X
Exhibit B: Proposed Project Description
X
Exhibit C: Public Hearing notice and Publisher's Affidavit (for public agencies only.)
X
Exhibit D: Coordination
X
Exhibit E: N/A
X
Exhibit F: Federal Certifications and Assurances
X
Exhibit G: Certification of Equivalent Service (if grant is for non -accessible vehicles)
X
Exhibit H: Applicant Certification and Assurance to FDOT.
Date submitted to local Clearinghouse: January 22. 2003
47 CAC3310.1DOC
�4
-_i
UNTY o MONROE"
KEY WEST rLORIDA 33040
O0
(305) 294-464 i I
Transportation Dept.
1 100 Simonton St. Rm 1-131
Gato Building
lies" West. Fl 33040
;()�-N2-4422 Phone
30�-292- l� l 1 Fax
BOARD OF COUNTY COMMISSIONERS
-,, �� Mayor Dixie M. Spenar, District 1
!Ilion Mayor Pro Tern Murray E. Nelson, District 5
t. George Neugent, District 2
fil Charles "Sonny" McCoy, District 3
David P. Rice, District 4
COVER LETTER
S T ATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
GRANT APPLICATION
Monroe County Board of County Commissioners submits this Application for the Section
5310 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by
this reference made a part thereof, as itemized in this Checklist for Application Completeness.
Monroe County Board of County Commissioners further agrees, to the extent provided by
law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida
Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents or
employees from any claim, loss, damage, cost, charge, or expense arising out of the non-
compliance by the Agency, its officers, agents or employees, with any of the assurances stated in
this Application.
This application is submitted on this 22"d day of January, 2003 with two (2) original
resolutions or certified copies of the original resolution authorizing James L Roberts County
Administrator to sign this Application.
Board of County Commissioners
�l
By:
Date:
Title: County Administrator
STATE OF FLORIDA,
ss.
COUNTY OF MONROE
I HEREBY CERTIFY that the foregoing copy is a true copy of an Excerpt from the
Board of County Commissioners Minutes enacted by the Board of County Commissioners of
Monroe County, Florida at a meeting of said Board duly held on the 15th day of January, A.D.
2003, filed in my office.
WITNESS my hand and official seal this 21st day of January, A.D., 2003.
(SEAL) Danny L. Kolhage
Clerk of the Circuit Court
and ex officio Clerk to the
Board of County Commissioners
Monroe County, Florida
B �.
Deputy Clerk
01 / 15/2003
2003; S
not provided services per the Scope of Work in their Contract. which constitutes a material
breach of the Agreement, and granted approval to enter into a month to month Agreement with
Ace Building Maintenance at a cost of $9,600 per month until the service can be re -advertised for
formal bids.
Board granted approval to remove surplus equipment from inventory via advertising,
removal, and disposal. Said list is incorporated herein by reference.
Board authorized the County Administrator to sign the application for Federal Assistance
between Monroe County, the applicant, and the Federal Transit Administration to purchase two
transportation buses. The submitted grant application will be included on the February Agenda
for BOCC's review and ratification. Grant submission deadline requires this action.
TOURIST DEVELOPMENT COUNCIL
Board granted approval and authorized execution of an Addendum to Agreement between
Monroe Countv and Islamorada, Village of Islands allowing for an additional $125,142 towards
the construction of an Amphitheater at Founders Park, DAC IV, FY 2003 Capital Project
Resources.
Board granted approval and authorized execution of a Destination Events Agreement
between Monroe County and the Gay and Lesbian Community Center covering Pridefest 2003 on
June 8-15, 2003 in an amount not to exceed $23, 610, DAC 1, FY 2003 Event Funding.
Board granted approval and authorized execution of an Amendment to Bailment
Agreement between Monroe County and the Key West Art & Historical Society, Inc., to extend
Agreement for an additional two years.
DIVISION OF PUBLIC WORKS
Board granted approval and authorized execution of a Interlocal Agreement for the
Rehabilitation of the Boot Key Harbor Bridge between Monroe County and the City of Marathon.
AIRPORTS
Board granted approval to terminate month -to -month Lease Agreement. as amended, with
Tango One Flight Academv at the Florida Kevs Marathon Airport based on a letter to the
Marathon Airport Manager ,,dated 12/10/02) stating that they would cease to operate as of that
date.
Board granted approval and authorized execution of an Agreement Extension between
Monroe Countv and S_vna`,ro Southeast, Inc. for the operation and maintenance of the Marathon
Airport Terminal Sewage Treatment Plant, for a period of three years, effective December 1.
2002, at a cost of S6,555.78 for the first year and an adjustment annually in accordance with the
percentage chany-e in the Consumer Price Index.
OMB Aooroval No_ 03dA-0nAn
APPLICATION FOR
2. DATE SUBMITTED
Applicant dentrher
FEDERAL ASSISTANCE
-
1 TYPE OF SUBMISSION.
3, DATE RECEIVED BY STATE
State Application Identifier
Application Preapp icahon
Constmaton Constniction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Non-COnstruCtion X NonfConstnrctdn
5. APPLICANT INFORMATION
Legal Name
Q'yanRaeonal ln/n
Monroe County Board of County Commissioners
Social Services Transportation
Address (give city, county. state and no code)
Nang and telephone ntarber of person to be contacted On rreffers vrnoMng
1100 Simonton St. Rm 1-181
dts application, (give ania code)
Gato Building
Jerry L. Eskew
Key West, Florida 33040
305-292-4425
6. EMPLOYER IDENTIFICATION NUMBER (EINI
7. TYPE OF APPLICANT: (enter appropriate letter in ndg B
59-6000749
state H. Independent School Dtst.
8. TYPE OF APPLICATION:
B. County I. State Conmolled Institution of Figher Learning
New Continuation Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate Lefferts) in bot<(es)
E. Interstate L. Individual
F. Intenlaficipal M. Profit Organmtion
A. Increase Award B. Decrease Award C. Increase Duration
D. Special District N. Other (Specify)
D. Decrease Dun nion Other
9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC
11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT.
I�
ASSISTANCE NUMBER: 20 513
Paratransd vehicle
Bus Body -On -Chassis
TITLE Federal Transa Adnanistiation Section 53 10 Program
12. AREAS AFFECTED BY PROJECT (cores, counties. states etc.)
Monroe County
13 PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF
Stan Date
Ending Date
a. Applicarn
p. pro�q
09/03
106/04
20th Con ressional District
20th Congressional District
15. ESTIMATED FUNDING
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. Federal
$ 91,536.00
a. YES THIS PREAPPLICATION APPLICATION WAS MADE AVAILABLE TO TFE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
Date
b. NO PROGRAM IS NOT COVERED BY E O 12372
b. Apocant
$ 11,442.00
c. State
$ 11,442.00
d. Local
$
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e. Other
$
1 Program Income
$
17, IS THE APPLICANT DELINI ENT ON ANY FEDERAL DEBT?
YES If 'Yes- attach an e)rplanation NO
g. TOTAL
$ 114,420.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL DATA IN THIS APPLICATION PREAPPLtCATION ARE TRUE AND CORRECT. TFE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING
BODY OF TFE APPLICANT AND TFE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF TFE ASSISTANCE IS AWARDED
a. Typed Name of Auingnsd Representative
D. Tile A L —11 111 , (
c. Telephone number
James Roberts �,
Coun Administrator
305-292 4441
d. Signature of Autbons Representative
a. Date Sgneo
revwua c rt— rat tisane
Standard Fonn 424 (REV 4-88)
Pmscnbed by OMB Circular A-102
Authorized for Local Reproduction
-2CVEC A; T
4L SUF", - %� /
�-. G2` ✓ 17 AFA5310-2003
TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE EXPENSES
Name of Applicant Organization lone county, 801 of cowry commswwn Dale Completed 1/17/03
Fiscal Period From 10/01/03 to 09/30/2004 Budget (estenated) based on FY 2003 Budget
TOTAL EXPENSE
OPERATING REVENUES I TOTAL REVENUE
(AN Applur a)
Passenger Fares for Transit Services 401
25,000
Special Transit Fares f402
55,000
School Bus Service Revenues 403
Freight Tari fs 404
Charter Service Revenues 405
Auxiliary Transportation Revenues 406
Non -Transportation Revenues 407
Total Operating Revenues
80,000
OTHER REVENUES
Taxes Levied Direct)y by Transit S tem 408
Local Cash Grants and Reimbursements 4
933,404
Local Special Fare Assistance 410
State Cash Grants and Reimbursements
50,400
State Spec Fare Assistance 412
Federal Cash Grants and Reimbursements
413
Interest Income 414
Contributed Services 415
Contributed Cash 416
Subaldv from Other Sectors of O erations
440
Total of Other Revenues
$ 983,804
GRAND TOTAL REVENUES
$ 1,063.804
24 OAE5310-2003
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CAPITAL REQUEST
VEHICLE REQUEST
FTA GMIS Code
Number of
Vehicles
Requested Options
Sources of Fundinq
Estimated
Cost
5310
5311
Either
11.12.04
2
Paratransit Equipped with
X
$114,420.00
11.
5 Wheelchair positions
11.
11.
11.
11.
VEHICLE SUBTOTAL
[:$_7_:l 14,420.00
OTHER CAPITAL REQUEST
FTA GMIS Code
Quantity
Brief Description
Sources of unding
Estimated
Cost
5310
5311
Either
11.
11.
11.
11.
11.
11.
OTHER CAPITAL SUBTOTAL
VEHICLE SUBTOTAL $114,420 + OTHER CAPITAL SUBTOTAL $ X 80%= Federal Request $ 91,536
31 CA5310-2003
EXHIBIT A
Overview
Monroe County Transportation provides paratransit service to the elderly, handicap and
transportation disadvantaged citizens of Monroe County. The three geographical
service areas are Lower Keys, (Key West) from mile marker 0 to 40, Middle Keys
(Marathon Key) from mile marker 47 to 72, and Upper Keys (Plantation Key and Key
Largo) from mile marker 73 to 112.
Fleet Size
All seventeen paratransit vehicles are wheelchair equipped. The fleet is based as
follows:
Seven vehicles in the Lower Keys,
Five vehicles in the Middle Keys, and
Five vehicles in the Upper Keys
Routes
There are four routes assigned to the Lower Keys, two routes for the Middle Keys and
three routes for the Upper Keys.
Hours of Operation
Monday through Friday 7:00 AM to 6:00 PM
(excluding County Holidays)
Staffing
Transportation Administrator, Administrative Assistant, Special Needs Coordinator,
One Dispatcher, One Reservationist, One Scheduler, One Regional Transportation
Specialist with CDL Class D License and Nine CDL Class B Licenses Transportation
Drivers with Passenger and Airbrake Endorsements and up to nine On Call Substitute
Transportation Drivers with CDL Class D or B Licenses.
Ridership
64% Elderly 60 years or older
36% Transportation Disadvantaged
of those two categories 18% are wheelchair
Vehicle Maintenance
Fully staffed maintenance facility with a recognized preventative maintenance program.
Single Audit Act
Attached is the Single Audit Act, and a copy of the latest completed audit.
EXBA5310.DOC
MONROE COUNTY TRANSPORTATION
EXHIBIT A-1 -- FACT SHEET
October 1, 2001 - September 30. 2002
1. Number of one-way trips provided
to elderly and persons with disabilities
(E&D) PER YEAR
CURRENTLY
42.222
IF GRANT IS AWARDED
48.000
2. Number of individual E&D served
(unduplicated) PER YEAR
1.280
1.600
3. Percentage of E&D needing
wheelchair positions AVERAGE
15 7%
20 00/1C
4. Number of vehicles used to provide
service AVERAGE
16
T 16
5. Number of ambulatory seats AVERAGE
158
174
6. Number of wheelchair positions AVERAGE
41
47
7. Vehicle miles traveled PER YEAR
378,370.9
400.000.0
8. Average vehicle miles PER DAY
1.576 1,667
9. Normal number of days in
operation PER WEEK
5
5
10. Normal hours of vehicle operation PER DAY
11
11
11. Trip length AVERAGE
9.64
&50
EXHIBIT B
PROPOSED PROJECT DESCRIPTION
The awarded funds will be used to replace one aging 1993 Ford 12 Passenger
Bus Vin #1 FDKE30M6NHB57373 and one aging 1994 Ford 8 Passenger
Vin # 1 FDJE37MXRHA38474 with two bus body on chassis vehicles (diesel).
The replacement vehicles will provide our clients with dependable transportation
and reduce the high repair and maintenance associated with high mileage
vehicles.
As always, the new vehicles would be placed on the County preventative
maintenance plan.
The Regional Transportation Specialist will be continuing the rigorous outreach
program that includes a wide spread mail out targeted at the elderly,
handicapped transportation disadvantaged, welfare to work and
education/training of our existing clients. We continue to educated elderly
Special Needs clients regarding the Monroe County Paratransit services
throughout Monroe County as well as Ocean Reef. Monroe County is prepared
to evacuate elderly and handicapped should there be danger from the Turkey
Point Nuclear Power Point.
1/17/03 8:28 AM
EXBB5310-2003
Required for: Section 5310
Section 5311 and 5311 (f)
Exhibit C, Attachment 1
Public Notice
All interested parties within Monroe County are hereby advised that Monroe County
Board of County Commissioners is applying to the Florida Department of
Transportation for a capital grant under Section 5310 (and/or Section 5311) of the
Federal Transit Act of 1991, as amended, for the purchase of Paratransit equipped
vehicle to be used for the provision of public transit services within Monroe County.
A Public Hearing has been scheduled at 10:00 AM on January 15 2003 at the Harvey
Government Center Key West, for the purpose of advising all interested parties of
service being contemplated if grant funds are awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed
services provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is
received by (two days prior to the scheduled hearing).
Requests for a hearing must be addressed to Monroe County Board of County
Commissioners 1.100 Simonton St Key West FI.
40 SPN5310.DOC
EXHIBIT
Attached is the year 2002-03 Standard Coordination/Operator
Contract.
Effective: 07/01/02to 06/30/03
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
STANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION COORDINATOR THE
GUIDANCE CLINIC OF THE MIDDLE KEYS. designated pursuant to Chapter 427, F.S.. to serve the
transportation disadvantaged for the community that includes the entire area of MONROE county, and
hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS. hereinafter referred to as the "Agency/Operator". The terms and conditions of this
Contract are effective JULY 1. 2002. and will continue through JUNE 30. 2003.
WHEREAS. the Coordinator is required, under Rule 41-2.011, F.A.C.. when cost effective and efficient. to
enter into contract with a transportation Agency/Operator to provide transportation services: and
WHEREAS. transportation disadvantaged funds includes any local government. state or federal funds that are
for the transportation of transportation disadvantaged; and
WHEREAS. the Coordinator desires to contract with the Agency/Operator for the provision of transportation
services for the transportation disadvantaged: and
WHEREAS. the Coordinator believes it to be in the public interest to provide such transportation services
through the Agency/Operator for the residents of the service area who are clients of the Agency/Operator: anc
WHEREAS. the Agency/Operator will provide the Coordinator the opportunity to develop a proposal for any
new transportation services needed: and
WHEREAS. the Agency/Operator, in an effort to coordinate available resources, will make available
transportation services to the Coordinator.
WHEREAS. this Contract allows for the provisions of transportation services be provided by the
Agency/Operator. in accordance with Chapter 427, F.S., Rule 41-2, F.A.C., and the most current Community
Transportation Coordinator policies.
NOW. THEREFORE, in consideration of the mutual covenants, promises and representations her
parties agree as follows: ein, the
THE ,AGENCY/OPERATOR SHALL:
A. Provide services and vehicles according to the conditions specified in Attachment I.
B. Coordinate available resources and make available transportation services to the Coordinator. Such
services shall be provided in accordance with Attachment I.
C. Ever., three (3) months. submit to the Coordinator a Quarterly Year to Date Operating Report (frcm the
Annual Operating Report) detaiiing demographic, operational and financial data regarding coero;natien
activr,!es in the designated service area. The report shall be prepared on forms provided by the
Commission for the Transportation Disadvantaged. hereinafter Commission, and according to .",e
instrucrons for the forms.
D. Comply with audit and record keeping requirements by:
1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation
Accounting Consortium Model Uniform Accounting S stem for Rural and Specialized
Transoortation Providers (uniform accounting system) for all transportation disadvantaged
accounting and reporting purposes. Agencies/Operators with existing and equivalent
accounting systems are not required to adopt the Chart of Accounts in lieu of their existing
Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the
transportation disadvantaged functions and activities using the chart of accounts and
accounting definitions as outlined in the above referenced manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other
reports as the Coordinator may require during the period of this contract.
3. By reserving to the Coordinator, the right to conduct finance and compliance audits at
any time. Such audits conducted by the Coordinator will be at the expense of the Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any other documents
pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit
has been initiated and audit findings have not been resolved at the end of the five- (5) years, the
records shall be retained until resolution of the audit findings. The Agency/Operator shall assure that
these records shall be subject to inspection, review, or audit at all reasonable times by persons duly
authorized by the Coordinator or Commission or this Agreement. The Commission and the
Coordinator shall have full access to and the right to examine any of the records and documents during
the retention period.
F. Comply with Safety Requirements by:
1. Complying with Section 341.061, F.S., and Rule 14-90, F.A.C.,
concerninStem
Safety or complying with Chapter 234.051, F.S., regarding school bus Safety requi emen s for
those services provided through a school board;
2. Assuring compliance with local, state, and federal laws, and Commission policies
relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP) for designated
service area.
G. Comply with Commission insurance requirements by maintaining at least minimum liability insurance
coverage in the amount of $100,000 for any one person and $200,000 per occurrence at all times
during the existence of this Contract. In the event of any cancellation or changes in the limits of liability
in the insurance policy, the insurance agent or broker shall notify the Coordinator. The
Agency/Operator shall furnish the Coordinator written verification of the existence of such insurance
coverage prior to the execution of this Contract or proof of a self-insurance program operated by the
Agency/Operator. School board vehicle insurance coverage shall be in accordance with Section
234.03, F. S. and 234.211, F.S.
H. Safeguard information by not using or disclosing any information concerning a user of services under
this Agreement for any purpose not in conformity with the local, state and federal regulations, including
but not limited to 45 CFR, Part 205.50, except upon order of a court of competent jurisdiction, written v
consent of the recipient, or his/her responsible parent or guardian when authorized by law.
Protect Civil Rights by.-
1 . Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, as amended. The Agency/Operator gives this assurance in
consideration of and for the purpose of obtaining federal grants, loans, contracts (except
contracts of insurance or guaranty), property, discounts, or other federal financial assistance to
programs or activities receiving or benefiting from federal financial -assistance and agreeing to
complete a Civil Rights Compliance Questionnaire if so required by the Coordinator.
Agency/Operator shall also assure compliance with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq.,
which prohibits discrimination on the basis of race, color, or national origin in programs
and activities receiving or benefiting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which I
prohibits discrimination on the basis of disability in programs and activities receiving or
benefiting from federal financial assistance.
C. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et
seq., which prohibits discrimination on the basis of sex in education programs and
activities receiving or benefiting from federal financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq., which
prohibits discrimination on the basis of age in programs or activities receiving or
benefiting from federal financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which prohibits y
discrimination on the basis of sex and religion in programs and activities receiving or
benefiting from federal financial assistance.
f. All regulations, guidelines, and standards lawfully adopt6d under the above
statutes.
g. The Americans with Disabilities Act of 1990, as it may be amended from time to
time.
2. Agreeing that compliance with this assurance constitutes a condition of continued
receipt of or benefit from federal financial assistance, and that it is binding upon the
Agency/Operator, its successors, subcontractors, transferees, and assignees for the period
during which such assistance is provided. Assuring that operators, subcontractors,
subgrantees, or others with whom the Coordinator arranges to provide services or benefits to
participants or employees in connection with any of its programs and activities are not
discriminating against those participants or employees in violation of the above statutes,
regulations, guidelines, and standards. In the event of failure to comply, the Agency/Operator
agrees that the Coordinator may, at its discretion, seek a court order requiring compliance with
the terms of this assurance or seek other appropriate judicial or administrative relief, to include
assistance being terminated and further assistance being denied.
The Agency/Operator agrees to indemnify and hold the Coordinator harmless for all claims, cost
(including legal fees). and expenses associated with the services provided under this contract arising
out of the negligent acts of the Agency/Operator.
THE COORDINATOR SHALL:
A. Recognize the Agency/Operatoe as described in Chapter 427, F.S.; and Rule 41-2, F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the coordinated system.
C. At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting requirements.
pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The information contained in the Annual
Operating Report must be collected, at a minimum, quarterly from the Agency/Operator.
THE OPERATOR AND COORDINATOR FURTHER AGREE:
A. Nothing in the Contract shall require the Coordinator to observe or enforce compliance with any
provision thereof, perform any other act or do any other thing in contravention of any applicable state
law. If any provision of the Contract is found by a court of law to violate any applicable state law, the
purchasing entity will at once notify the Coordinator in writing in order that appropriate changes and
modification maybe made by the Coordinator and the Agency/Operator to the end that the
Agency/Operator may proceed as soon as possible with the provision of transportation services.
B. If any part or provision of this Contract is held invalid; the remainder of this Contract shall be binding on
the parties hereto.
C. Termination Conditions:
1. Termination at Will - This Contract may be terminated by either party upon no less than
thirty (30) days notice, without cause. Said notice shall be delivered by certified mail, return
receipt required, or in person with proof of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses its
designation, this contract is terminated immediately upon notification to the Agency/Operator.
Notice shall be delivered by certified mail, return receipt requested, or in person, with proof of
delivery. Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement - In the event that the
e
t
Memorandum of Agreement, this Contract is terminated immediately upon notih Commission does not accept and approve any contracted transportation rates listed within the
h
Agency/Operator. Notice shall be delivered by certified mail, return receipt reqfication to
person, with proof of delivery. Notice shall be effective upon receipt. uested,
or 4. Termination due to Lack of Funds - In the event funds to finance this contract become
unavailable, the Coordinator may terminate the contract with no less than twenty-four (24)
hours written notice to the Agency/Operator. Notice shall be delivered by certified mail, return
receipt requested, or in person, with proof of delivery. Notice shall be effective upon receipt.
The Coordinator shall be the final authority as to the availability of funds.
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the Agency/Operator, terminate
this Contract upon no less than twenty-four (24) hours notice. Notice shall be delivered by
certified mail, return receipt requested, or in person with proof of delivery. Waiver by the
Coordinator of breach of any provision of this Contract shall not be deemed to be a waiver of
any other breach and shall not be construed to be'a modification of the terms of this Contract,
and shall not act as a waiver or estoppel to enforcement of any provision of this Contract. The
provisions herein do not limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason. the
Agency/Operator shall cease service and prepare all final reports and documents required by
the terms of this Contract. A final invoice shall be sent to the Coordinator within thirty (30) days
after the termination of this Contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they have been reduced to
writing, duly approved by the Coordinator, and signed by both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written consent of the
Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and II are an integral part of the Contract and are hereby incorporated by reference into
this Contract. All subsequent attachments are of an optional nature.
H. Notice and Contact:
The name and address of the contract manager for the Coordinator for this Contract is:
Maureen Grynewicz
Guidance Clinic of the Middle Keys
3000 415t Street, Ocean
Marathon, FL 33050
The representative/position of the Agency/Operator responsible for administration of the program
under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
Contract. notice of the name and address of the new representative will be
In the event that different representatives are designated by either party after execution of this
rendered
other party and said notification attached to originals of this Contract. in writing to the
This contract and its attachments contain all the terms and conditions agreed upon by the parties hereto.
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERATOR:
Monroe County Board of County
Commissioners
[ Agency/Operator Name
Charles "Sonny" McCoy
I yped/Printed Nap3e of Authorized Individual
�I
Signature t
Mayor/Chairman
Title
July 17, 2002
APPROVED AS TO FORM
AND L SUFFI 1 CY
BY
ZAN
DATE
k!
(SEAL)
HY L CL IM
--- Y
DE- T ' LERK
COMMUNITY TRANSPORTATION
COORDINATOR
Guidance Clinic of the Middle Keys
[ Coordinator Name]
David P. Rice, Ph.D.
Typed/Printed Name of Authorized Individual
2
ignature
Chief Executive Officer
t Me
ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1 • The Agency/Operator will be able to provide:
Ambulatory and wheelchair service, paratransit
2• The Agency/Operator will be available to provide transportation
Monday thru Friday, 7:00 am to 6:00 pm
Days Agency/Operator will not be able to provide services:
Service will not be provided on Saturday and Sunday or County holidays
3• Vehicles Agency/Operator will use to transport all passengers
See attached listing of vehicles
4• Vehicle/Equipment Standards (if any)
Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios
5• Driver Requirements (if any)
All drivers are required to have a CDL B drivers license with airbrake and passenger endorsements.
Drivers are required to pass physicals and drug tests
6. Training
All drivers are trained prior to being released to drive.
7• Agency/Operator' fare structure
$5.70 per person per one way trip and $0.31 per mile per trip outside designated service areas.
Monroe County Social Services will pay a $0.20 administrative fee per one way trip to the CTC.
$• Billing/Invoicing and Reimbursement procedure for Agency/Operator
Monthly invoices, quarterly operating reports
9• Reporting Requirements
Monthly invoices, quarterly operating reports
ATTACHMENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation Coordinator and any
Transportation Operator/Agency from'whom service is purchased or arranged by the Community
Transportation Coordinator shall adhere to Commission approved standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-
employment, randomization, post -accident, and reasonable suspicion as required by the Federal
Highway Administration and the Federal Transit Administration;
(b) An escort of a passenger and dependent children are to be transported as locally negotiated and
identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of such
device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip and can be safely be
stowed on the vehicle, shall be allowed to be transported with the passenger at no additional charge.
Additional requirements may be negotiated for carrying and loading rider property beyond this amount.
Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal
assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security and safety of passengers;
(� A local toll free phone number for complaints or grievances shall be posted inside the vehicle. The
local complaint process shall be outlined as a section in the local Transportation Disadvantaged
Service Plan including, advising the dissatisfied person about the Commission's Ombudsman Program
as a step within the process as approved by the Local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the local
Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or broken
seats, protruding metal or other objects or materials which could soil items placed in the vehicle or
provide discomfort for the passenger;
(i) Billing requirements of the Community Transportation Coordinator to subcontractors shall be
determined locally by the local Coordinating Board and provided in the local Transportation
Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors, after
receipt of said payment by the Community Transportation Coordinator, except in instances where the
Community Transportation Coordinator is a non -governmental entity;
(j) Passenger/trip database must be maintained or accessible by the Community Transportation
Coordinator on each rider being transported within the system;
(k) Adequate seating for paratransit services shall be provided to each rider and escort, child, or personal
care attendant, and no more passengers than the registered passenger seating capacity shall be
scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles.
adequate seating or standing space will be provided to each rider and escort, child, or personal care
attendant, and no more passengers than the registered passenger seating or standing capacity shall
be scheduled or transported in a vehicle at any time;
(1) Drivers for paratransit services, including coordination contractors, shall be required to announce and
identify themselves by name and company in a manner that is conducive to communications with the
specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associatf
of the rider, except in situations where the driver regularly transports the rider on a recurring basis.
Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions
or badges that affix to driver clothing are acceptable. For transit services, the driver photo identificatior
shall be in a conspicuous location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested.
to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door,
fastening the seat belt or utilization of wheel chair securement devices, storage of mobility assistive
devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be
required to open and close doors to buildings, except in situations in which assistance in
opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted
access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one
step, unless it can be performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and providing service
within the coordinated system, shall be equipped with two-way communications in good working order
and be audible to the driver at all times to the base. All vehicles that are not equipped with two-way
communications shall have two years to be in compliance after the adoption date of this section of the
Rule;
(o) All vehicles ordered or put into service after the adoption of this section of the Rule, and providing
service within the coordinated system, shall have working air conditioners and heaters in each vehicle.
Vehicles that do not have a working air conditioner or heater will be.scheduled for repair or
replacement as soon as possible. All vehicles that are not equipped with an air conditioner shall have
two years to be in compliance after the adoption date of this section of the Rule;
(p) First Aid shall be determined locally and provided in the local Transportation Disadvantaged Service
Plan; and
(q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation
Disadvantaged Service Plan.
Federal Register / Vol. 67, No. 205 / Wednesday, October 23, 2002 / Notices 65183
Appendix A
FEDERAL FISCAL YEAR 2003 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or formula project)
AFFIRMATION OF APPLICANT
Name of Applicant: MONROE. r•OUNTY ctnrRLl._(1F—COXI11Ty f•QMM1ggrnNrRS
Name and Relationship of Authorized Representative: JAMES L . ROBERTS, COUNTY ADM IN I STRATC
BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicants compliance. Thus, the Applicant agrees to comply with
all Federal statutes, regulations, executive orders, and Federal requirements applicable to each application it makes
to the Federal Transit Administration (FTA) in Federal Fiscal Year 2003.
FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in Appendix A, should apply, as required, to each project for
which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 2003.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FTA, and acknowledges that the
provisions of the Program Fraud Civil Remedies Act of 19$6, 31 U.S:C. 3801 et seq., as implemented by U.S. DOT
regulations, "Program Fraud Civil Remedies," 49 CFR part `31 apply to any certification, assurance or submission
made to FTA The criminal fraud provisions of 18 U.S.C.1001 apply to any certification, assurance, or submission
made in connection with the Urbanized Area Formula Program, 49 U.S.C. 5307, and may apply to any other
certifkation, assurance, or submission made in connection with any other program administered by FTA
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by mew behalf of the Applicant are true and correm
�tG7 il✓�
Name JAMES L. ROBERTSI COUNTY ADMT
Authorised Representative of Applicant
AFFIRMATION OF APPLICANTS ATTORNEY
For (Name of Applicant): MONROE COUNTY BOARD OF COUNTY
Date: 2-1 / U
APPROVED AS TO FORrr
AND LEGAL SUFF N
9-1
BY
ANNE �H?TTO>
COMMISSIONERS
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under state and local law to make and comply with the certifications and assurances as indicated on the foregoing
pages. 1 further affirm that, in my opinion, the certifications and assurances have been legally made and constitute
legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the
proJe-
Signature Date: v 3
Name A A. HUTMN
Attorney for Applicant
Each Applicant for FTA financial assistance (except 49 U.S.C. 5312(b) asistaoce) and each FTA Grantee wiRh an active capital a formula
in lieu must provide as Ar6tmirr a of Applicant's Attotaey t�i�g to tba Appfitlt's legal capacity. The Appiicoat may enter ita sigm eve
in lieu of the Attornry's signature, provided the Applicant has on file this An$snstion, tign'ad by the anomay and dated this Federal fiscal year.
1FR Doc. 02-26975 Filed 10-22-02: 8:45 am)
BLUNG CODE "16-67vC
Appendix A
FEDERAL FY 2003 CERTIFICATIONS AND ASSURANCES FOR FEDERAL
TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM -web)
Name of Applicant: Monroe County Board of County Commissioners
The Applicant agrees to comply with applicable requirements of Categories 1-16. X
(The Applicant may make this selection in lieu of individual selections below.)
OR
The Applicant agrees to comply with the applicable requirements of the following
categories it has selected:
Cat_ Description
01.
Required of Each Applicant
02.
Lobbying
03.
Private Mass Transportation Companies
04.
Public Hearing
05.
Acquisition of Rolling Stock
06.
Bus Testing
07.
Charter Service Agreement
08.
School Transportation Agreement
09.
Demand Responsive Service.
10.
Alcohol Misuse and Prohibited Drug Use.
11.
Interest and Other Financing Costs.
12.
Intelligent Transportation Systems Program.
13.
Urbanized Area, JARC, and Clean Fuels Programs.
14.
Elderly and Persons with Disabilities Program.
15.
Nonurbanized Area Formula Program.
16.
State Infrastructure Bank Program.
(Both sides of this Signature Page must be appropriately completed and signed as indicated.)
1/16/03 3:21 PM 33 FFCA53 I OappendixA-2003
EXHIBIT G
CERTIFICATION FOR AGENCIES REQUESTING NON -ACCESSIBLE VEHICLES.
If the applicant wants to purchase non -accessible vehicles for demand responsive
service, the following "Certification of Equivalent Service" must be completed and
included in the application.
E
�j
The Monroe County Board of County Commissioners certifies that it's demand
responsive service offered to individuals with disabilities, including individuals who use
wheelchairs, is equivalent to the level and quality of service offered to individuals
without disabilities. Such service, when viewed in its entirety, is provided in the most
integrated setting feasible and is equivalent with respect to:
1. Response time;
2. Fares;
3. Geographic service area;
4. Hours and days of service;
5. Restrictions on trip purpose;
6. Availability of information and reservation capability; and
7. Constraints on capacity or service availability.
In accordance with 49 CFR Part 37, public entities operating demand responsive
systems for the general public which receive financial assistance under 49 U.S.C. 5310
and 5311 of the Federal Transit Administration (FTA) funds must file this c!rtification
with the appropriate state program office before procuring any inaccessible vehicle.
Such public appropriate state program office before procuring any inaccessible vehicle.
Such public entities not receiving FTA funds shall also file the certification with the
appropriate state office program. Such public entities receiving FTA funds under any
other section of the FTA programs must file the certification with the appropriate FTA
regional office. This certification is valid for no longer than one year from its date of
filing.
Executed this Z day of
APPROVED AS TO FO M
AND L 5UFFI-1c: C
t, r,NNi= : TTON
James L Roberts
County Administrator
Signature
1/16/03 4:28 PM 1 33 ExhibitG-2003
APPLICANT CERTIFICATION AND ASSURANCE TO FDOT
To be completed and signed by an individual authorized by the governing board
of the applicant agency and submitted with the grant application.
COMMISSIONERS
The MONROE COUNTY BOARD OF COUNTY Cerd{1eS and assures to the Florida Department of
Transportation in regard to its App"; Z n for Assistance under U.S.C. Section 5310 dated -
1) It shall adhere to all Certifications and Assurances made to the federal government in its
Application.
2) ft shall Code. comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative
3) It has the fiscal and managerial capability and legal authority to file the application.
4) Local is funds will be available to purchase vehicles/equipment at the time an order is
placed.
5) It will carry adequate insurance to maintain; repair, or replace project vehicles/equipment in the
event of loss or damage due to an acciderrt or casualty.
6) , n Mil maintain project vehides/equipment in good working order for the useful fife of the
vehides/equipment
7) It will return project vehides/equipment to the Department 9, for any reason, they are no longer •
needed or used for the purpose intended
8) It recognizes the Departmerift authority to remove vehicles/equipment from its premises, at no
cost to the Department, If the Department determines the vehkkWequipnwnt are not used for the
purpose intended, improperly maintained, uninsured, or operated unsafely. v
9) It will not enter into any lease of project vehiclWa dpment or contract for transportation services
with any third party without prior written approval of the Department
10) It will notify the Department within 24 hours of any accident or casualty involving project
vehicles/equipment, and submit related reports as required by the Department
11) It will submit an annual financial audit report to the Departmenrt, if required by the Department
Date: /Z / r/ 0 '�> Signature:
a-��11
JAMES L. ROBERTS
,gLT1�6p- COUNTY ADMINISTRATOR
-'OVED AS TO ORM
AL SUF CY
ZANN A. UTTON
/ a/_
23