Item D46
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 19. 2003
Division: Management Services
Bulk Item: Yes -X-
No
Department: Administrative ServiceslRiskManagement
AGENDA ITEM WORDING: Renewal of Contract with Interisk Corporation to provide Risk
Management, Employee Benefits and Worker's Compensation consulting services.
ITEM BACKGROUND: Interisk Corporation is the County's "insurance" consultant, who prepare
RFP's for all insurance policies and Third Party Administrator contracts for the Workers Compensation,
Health/Life Insurance, and Property/Liability/Risk Management Programs.
PREVIOUS REVELANT BOCC ACTION: Accepted Proposal August 15,2001. This is the
second renewal.
CONTRACT/AGREEMENT CHANGES: The renewal dates are 8/15/02-9/30/04.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $1 10.001hour
BUDGETED: Yes -1L No
COST TO COUNTY: $1 10.001hour
REVENUE PRODUCING: Yes
No -X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty ~ OMBfPurchasing _ Risk Management_
c;;V'~ {f ~~...l.JLI",t-
SHEILA A. BARKER
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included -X-
To Follow
Not Required _
DISPOSITION:
AGENDA ITEM #-~Jjb
Revised 2/27/0 I
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Interisk Corporation Effective Date: 8/15/2002
Expiration Date:Three Years
Contract Purpose/Description:Risk Management. Employee Benefits. and Workers
Compensation Consulting Services. including Insurance/Self-Insurance Programs.
Contract Manager:Sheila Barker
(Name)
4462
(Ext.)
Administrative Services
(Department)
for BOCC meetin
19 2003
A enda Deadline: Feb
5 2003
CONTRACT COSTS
Total Dollar Value of Contract: $110/hour
Budgeted? Y es~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $2.000
501-07501-530-310-
502-08001-530-310-
503-08501-530-310-
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Date Out
Division Director
.;2 -1/-0
2~( /O::J
Risk Management
O.M.B./Purchasing YesO No~
County Attorney ~ I J 2-/ D.3 Y esO No~ .
oP-/I-~
9-- '-/2 -OJ
Comments:
OMB Form Revised 9/11/95 MCP #2
EXTENSION OF INSURANCE CONSm TING AGREEMENT
,
This renewal agreement is made on this _ day of February, 2003, by and between Monroe County, a
political subdivision of the State of Florida, the County, and Interisk Corporation, the Consultant.
Whereas, on August 15,2001, the parties entered into an agreement whereby the Consultant was to
provide various insurance related consulting services; and
Whereas, the agreement had an initial one-year tenn with a provision for two one-year extensions; and
Whereas, the parties desire to extend the agreement for another one-year tenn;
NOW, THEREFORE, in consideration of the mutual covenants contained in this extension, the parties
agree:
1) The parties' August 15, 2001, consulting agreement, a copy of which is attached and incorporated
into this extension as Exhibit A, is hereby extended for another two-year term commencing August 15,
2002.
2) In all other respects, the parties' September 9, 1998 consulting agreement remains in full force and
effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year last written
below.
(SEAL)
A TTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
By:
Mayor/Chairman
Date:
WITNESS:
INTERlSK CORPORA nON
By:
President
Date:
02/11/2003 14:59
3052953550
CLERK OF COURT
PAGE El2
./
;,
EX1eNSION OF INSURANCE CONSTUL TING AGREEMENT
./J."
TI
This renewalllgreement is made on this 4- day of January 2001, by and between Monroe County, a
political subdivision of the State of Florid IS, the COWlty, and Interisk Corporation, the Consultant.
Whereas, on September 9, 1998, the plll1ies entered into an agreement whereby the Consultant was to
provide vllrious insurance related consulting services; and
Whereas, the agreement bad an initial one-year term with II provision for two one-year extensions; and
Whereat, the parties dCilire to extend the agreement for aoother one-year term; -
.WW, TIiEREFORE, in consideration of the mutual covenants contained in this extension, the parties
agree:
1) The pertics' September 9, 1998 consulting agreement, II copy of which is aached and incorporated
into this extension IS Exhibit A, is hereby extended for another one-year term commencing September 10,
2000.
~.
2) In all other respects, the partics' September 9, 1998 consulting agreement remains in full force and
effect.
. GE,CLERK
~ .....,. "
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By:A Q.. ~
Deputy Clerk
~ OF COUNTY COMMISSIONER. S
F ONROE COUNTY, FIflfDA d. - .-
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ay<Jl'1'CJ\linnan
Date:
WITNESS:
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Dat .r: 2 t1(J /
RISK MANAGEMENT. EMPLOYEE BENEFITS & WORKERS
COMPENSATION CONSULTING AGREEMENT
THIS AGREEMENT made this ~~ay of .A U.J' ,2001, by and
between Interisk Corporation (hereinafter referred to as "CONSULTANT') and
the Monroe County Board of County Commissioners (hereinafter referred to as
("County").
WHEREAS, CONSULTANT represents that it is in the business of
providing professional consulting services to local governments in the area of
risk management, employee benefits and workers compensation.
WHEREAS, CONSULTANT represents that the CONSULTANT officer or
representative executing this agreement is authorized to execute same on behalf
of CONSULTANT; and
WHEREAS, the County officer or representative executing this agreement
is authorized to execute same on behalf of the County;
NOW, THEREFORE, in consideration of the foregoing and the mutual
covenants and promises contained herein, the COUNTY and the CONSULTANT
(sometimes collectively called ("parties") agree as follows:
1. SCOPE OF WORK.
SCOPE - The scope of services to be provided on an as needed basis by
the Consultant may include, but is not limited to , the following:
related
*
Analysis of Employee Benefit Programs
Rebidding of Group Medical, Life, Accidental Death &
Dismemberment, Vision, Dental, Employee Assistance Plans,
Section 125 Plans, Deferred Compensation Plans and other
programs.
Employee Benefit Plan Design Development
Employee Benefit Claim Audits
Evaluation of Deferred Compensation Mechanisms
Analysis of Property and Casualty Exposures
Rebidding of Property and Casualty Insurance programs
Retention Level Analysis
Self-Insured Fund Analysis
Self-Insured Fund Audits
Claim Handling Procedure Manuals
Setting Minimum Insurance Requirements
Evaluating Agent/Broker Capabilities and Effectiveness
*
*
*
*
*
*
*
*
*
*
*
*
*
Evaluating Risk Management Policies & Procedures
Developing Loss Control, Safety and Insurance Manuals
Assistance in Developing and Coordinating Disaster Plans
*
*
Other Risk Management, Employee Benefits and Workers Compensation
matters as directed by the County.
1. PAYMENT. In consideration for the CONSULTANT providing said
professional services as outlined in the "Scope of Work", the COUNTY shall pay
the hourly rate as specified in Attached form "Fee Schedule Attachment A".
Attachment A is incorporated and made a part of this agreement. The payments
shall be made within thirty (30) days after the CONSULTANT'S submission of
monthly detailed invoices indicating number of hours by project and by type of
program.
3. LATE DELIVERY OR INABILITY TO PERFORM. In the event that
CONSULTANT encounters difficulty in meeting performance requirements,
CONSULTANT shall immediately notify the Administrative Services Director, in
writing, of said difficulty and the reasons therefore.
4. SEVERABILITY. If any provision of the agreement shall be held by a
court of competent jurisdiction to be invalid or unenforceable, the remainder of
this agreement or the application of such provision other than those as to which
it is invalid or unenforceable, shall not be effected thereby; and each provision of
the agreement shall be valid and enforceable to the fullest extent permitted by
law.
5. NOTICE. Any notice required or permitted under this agreement shall be
in writing and hand delivered or mailed, postage prepaid by certified mail, return
receipt requested, to the other party as follows:
TO CONSULTANT:
Director of Administrative Services
Public Service Building
5100 College Road,
Stock Island
Key West, FL 33040
(305) 292-4537
Lawton Swan III, President
Interisk Corporation
111 N. Westshore Blvd.
Suite 208
Tampa, FL 33607
(813) 287-1040
6. CONSENT TO JURISDICTION. This agreement, it's performance and all
disputes arising hereunder, shall be governed by the laws of the State of Florida
and both parties agree that the proper venue for any action shall be Monroe
County.
7. COMPLIANCE WITH LAW. CONSUL TANT shall comply with all federal,
state and local laws, ordinances, regulations and rules applicable to the services
to be performed by each party under the terms of this agreement.
CONSULTANT shall maintain such licensure as is required by F.S. 626 to carry
out the services in this agreement.
8. TERMINATION FOR CAUSE OR LACK OF FUNDS NON-WAIVER.
A. In the event that funds from COUNTY cannot be continued at a level
of sufficient to allow for the purchases of services specified herein, this
agreement may be terminated upon giving written notice of thirty (30) days to
CONSULTANT delivered in person or by mail to CONSULTANT.
B. County shall not be obligated to pay for any services provided by
CONSULTANT after the effective date of termination.
9. ANTI - DISCRIMINATION. CONSULTANT will not discriminate against
any person on the basis of race, creed, color, religion, sex, age, national origin,
or any other characteristic which is not job-related in its recruiting, hiring,
promoting, terminating or any other area affecting employment under this
agreement. CONSULTANT agrees to include this paragraph in all contracts it
enters into with other persons or entitles and to abide by federal and state laws
regarding non-discrimination, including but not limited to, Executive Order
11246, Executive Order 11375 and US Department of Labor Regulations.
10. PUBLIC ENTITY CRIME STATEMENT. "A person or affiliate who has
been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, May not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, sub-contractor or consultant under a contract with any
public entity and may not transact any business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
11. LOBBYING. CONSULTANT warrants that he has not employed, retained
or otherwise acted on his behalf any former COUNTY officer subject to the
prohibition in Sec. 2 of Ordinance NO. 10-1990 or any COUNTY officer or
employee in violation of Sec. 3 of 10-1990, and that no employee or officer of
the COUNTY has any interest, financially or otherwise, in CONSULTANT except
for such interests, permissible by law and fully disclosed by affidavit attached
hereto. For breach or violation of this paragraph, the COUNTY may, in its
discretion, terminate this agreement without liability and may also, in its
discretion, deduct from the contract or purchase price, or otherwise recover, the
full amount of any fee, commission, percentage, gift, or consideration paid to the
former COUNTY officer or employee.
12. INDEPENDENT CONTRACTOR. At all times and for all purposes
hereunder, CONSULTANT is an independent contractor and not an employee of
the COUNTY.
13. NO CONFLICT OF INTEREST. The CONSULTANT assures the
COUNTY, that to the best of his knowledge, information and belief, the signing
of this agreement does not create conflict of interest and that during the time of
this agreement CONSULTANT will not undertake representation of any parties
to or before COUNTY seeking to obtain contracts or other benefits from
COUNTY.
14. OWNERSHIP OF DOCUMENTS. All documents which are prepared in
the performance of this agreement are to be and shall remain, the property of
the COUNTY and shall be delivered to the Risk Manager at any time upon
request and no later than thirty (30) days after termination of this agreement.
15. INDEMNIFICATION. The CONSULTANT covenants and agrees to
indemnify and hold harmless Monroe County Board of County Commissioners
from any and all claims for bodily injury (including death), personal injury and
property damage (including property owned by Monroe County) and any other
losses, damages and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the Consultant or any of its
sub-contractor(s) in any tier, occasioned by the negligence, errors or other
wrongful act or omission of the Consultant or its sub-contractors in any tier, their
employees or agents.
In the event the completion of the project (to include the work of others) is
delayed or suspended as a result of the Consultant's failure to purchase or
maintain the required insurance, the Consultant shall indemnify the County from
any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Consultant is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced or lessened by the
insurance requirements contained elsewhere within this agreement.
16. INSURANCE. CONSULTANT is required to maintain the types an limits
of insurance identified in Attachment "8".
17 . MODIFICATION. No modification or amendment of this agreement shall
become effective until approved in writing by both parties.
ATTACHMENT A
FEE SCHEDULE
Consultant's fees are as follows:
Professional Consulting:
Class I: Senior Consultants who have
professional designations (CPCU, CLU,
ARM, AIU, JD, Ph.D., PE, CSP, MAl, FCAS,
ChFC, etc.)
$110 per hour
Class II: Other consultants without
designations
$80 per hour
Class III: Subcontracted Legal Counsel,
Actuarial counsel and/or other specialized
counsel
Prevailing rates*
Clerical Support
Included
Expenses
Included
* Subject to prior approval of the County
......\
18. TIME OF PERFORMANCE AND CANCELLATION. The term of this
agreement shall begin with the date of its execution by COUNTY and shall
terminate in one year. This agreement may be extended for a maximum of two
(2) additional years. In the event the COUNTY shall seek to terminate this
agreement, the COUNTY shall provide the CONSULTANT with in thirty (30)
days notice of its intention to terminate.
19. ASSIGNMENT/SUB-CONTRACT. CONSULTANT shall not assign or
sub-contract this agreement, except in writing and with the prior written approval
of the COUNTY.
20. PERSONNEL. The following Consultant employees are assigned to
provide the services required under this agreement:
Lawton Swan
Sid Webber
Sharon Jakobi
The Consultant may not substitute any of those named employees without the
consent of the County. If one of the named employees leaves the employ of the
Consultant, any replacement employee must be approved by the County.
IN WITNESS WHEREOF the parties hereto have executed this
Agreement the day and year first above written.
Deputy Clerk
(SEAL)
Attest:
f\
By .Y,~O--~ €-QcL~~
Interisk Corporation
B~H L,j~<f((
President
CERTIFICATE OF INSURANCE
The company indicated below certifies that the insurance afforded by the policy or policies numbered and
described below is in force as of the effective date of this certificate. This Certificate of Insurance
does not amend. extend. or otherwise alter the Terms and Conditions of Insurance coverage contained in any
policy numbered and described below.
CERTIFICATE HOLDER:
COUNTY OF MONROE
MONROE COUNTY RISK MANAGEMENT
5100 COLLEGE ROAD
KEY WEST. FL 33040
INSURED:
INSURANCE ADVISORY GROUP INC
AND INTERISK CORPORATION
1111 N WESTSHORE BLVD
SU ITE 208
TAMPA. FL 33607
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I [ ] Other Liability
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I [ ] Umbrella Form
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Should any of the above described policies be cancelled before the
expiration date. the lnsurance company will endeavor to mail 30 days
written notice to the above named certificate holder. but failure to
mail such notice shall impose no obligation or liability upon the
company. its agents. or representatives.
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TYPE OF INSURANCE I
LIABILITY I
[X] Liability and I
Medical Expense I
Personal and I
Advertising Injuryl
[X] Medical Expenses I
[X] Fire Legal I
Liability I
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POLICY NUMBER
& ISSUING CO.
77-BO-585401-0001
NATIONWIDE
MUTUAL FIRE
INSURANCE CO.
I POLICY I POLICY I
IEFF. DATE IEXP. DATE I
I 03-20-02 I 03-20-03 I
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AUTOMOBILE LIABILITYAFlPR
[ ] BUS I NESS AUTO BY.
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DJfTE
W11VER
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[ ] Owned
[ ] Hired
[ ] Non-Owned
N/A_YES
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Any One Occurrence........ $ 1.000.000 I
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5.000 I
100.000 I
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General Aggregate* ... .... $ 2.000.000 I
Prod/Camp Ops Aggregate* . $ 1.000.000 I
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100.000 I
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100.000 I
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500.000 I
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DESCRIPTION OF OPERATIONS/LOCATIONS
VEHICLES/RESTRICTIONS/SPECIAL ITEMS
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ALSO SHOWN AS
ADDITIONAL INSURED
LIMITS OF LIABILITY
(*LIMITS AT I~CEPTION)
Included in Above - Any One Person or
Organization
ANY ONE PERSON ..... ...... $
Any One Fire or Explosion $
Bocli ly Injury
(Each Person) .... ...... S
(Each Accident) ........ S
Property Damage
(Each Accident) ........ S
Combined Single Limit.... S
EXCESS LIABILITY
Each Occurrence .......... S
Prod/Comp Ops/Disease
Aggregate* ....... ...... S
[X] Workers'
Compensation
and
Employers'
Liability
77-WC-585401-0002
Nationwide
Mutual
Insurance Co.
03-20-02
03-20-03
STATUTORY LIMITS
BODILY INJURY/ACCIDENT ... $
Bodily Injury by Disease
EACH EMPLOYEE ...........-$
Bodily Injury by Disease
POLICY LIMIT ........... $
Effective Date of Certificate:
Date Certificate Issued:
03-20-2002
10-08-2002
Authorized Representative:
Countersigned at:
P. STEVE NASH
3347 W. BEARSS AVE.
TAMPA. FL 33618