Item D43
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Februarv 19. 20. 2003
Bulk Item: YES XXX NO
Division: Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
advertising, removal, and disposal.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
STAFF RECOMMENDATION:
TOT AL COST:
N/A
BUDGETED:
Yes_
No
Cost to County: N/A
REVENUE PRODUCING: Yes No
AMOUNT PER MTH
YEAR_
j)k~'~~^---'
Prepared By: Divina D. Speer. Deputv Clerk
Division Director Approval: SANDRA CARLILE Finance Director
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DOCUMENTATION: Included
DISPOSITION:
YES
To Follow Not Required
Agenda Item: ;/~ j<-?
ruesday. February 04, 2003
Board of County Commisioner
February 19, 20, 2003
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
Original Estimated
County 10 # Description Value Present Value need approval to-
1 0101-203 Dell Computer old-beyond economical repair $2,350.28 $0.00 remove & dispose
20701-185 HP Scanner old-not state compliance $866.79 $0.00 remove & dispose
30701-217 Netbuilder SSII old-not state compliance $1,496.88 $0.00 remove & dispose
4 0701-212 Printer old-not state compliance $681.60 $0.00 remove & dispose
5 0701-220 Printer old-not state compliance $832.77 $0.00 remove & dispose
6 0701-221 Printer old-not state compliance $832.77 $0.00 remove & dispose
7 0920-442 John Deere Gator beyond economical repair $4,731.06 $0.00 remove & dispose
8 1412-012 Mobile Radio broken-beyond economical repair $5,241.20 $0.00 remove & dispose
9 14120116 Battery Support System broken-beyond economical repair $1,400.00 $0.00 remove & dispose
10 14120140 Pulse Oximeter broken-beyond economical repair $2,495.00 $0.00 remove & dispose
11 14120143 Pulse Oximeter broken-beyond economical repair $2,495.00 $0.00 remove & dispose
12 1413-031 Copier broken-beyond economical repair $1,686.80 $0.00 remove & dispose
13 1416-082 Pulse Oximeter broken-beyond economical repair $995.00 $0.00 remove & dispose
14 1418-164 Dell Computer broken-beyond economical repair $2,680.00 $0.00 remove & dispose
15 1419-070 Ulrasound Machine broken-beyond economical repair $168,155.00 $0.00 remove & dispose
16 0100-268 Dell Computer broken-used for parts $1,698.00 $0.00 remove & dispose
17 0300-184 Dell Computer broken-used for parts $1,853.00 $0.00 remove & dispose
18 1404-061 HP Printer broken-used for parts $2,072.00 $0.00 remove & dispose
19 1404-071 Dell Computer broken-used for parts $2,274.36 $0.00 remove & dispose
20 1415-086 Dell Computer broken-used for parts $2,663.00 $0.00 remove & dispose
21 1434-298 Dell Computer broken-used for parts $1,657.00 $0.00 remove & dispose
22 1505-150 Dell Computer broken-used for parts $1,941.00 $0.00 remove & dispose
23 0901-206 EnQine Analyzer damaqe by hurricane $1,766.99 $0.00 remove & dispose
24 0910-063 1995 Ford F150 wi box beyond economical repair $12,710.00 $2,500.00 advertise for bids
25 0920-477 1980 Ford 3600 Tractor beyond economical repair $10,164.80 $1,500.00 advertise for bids
26 0940-204 1989 Fortress Paver beyond economical repair $36,750.00 $3,500.00 advertise for bids
27 1001-495 1994 Buick Century beyond economical repair $11,097.00 $900.00 advertise for bids
28 3000-070 1992 Ford Taurus beyond economical repair $10,762.00 $600.00 advertise for bids
29 3000-095 1992 Chev 1500 Pickup beyond economical repair $9,492.00 $1,500.00 advertise for bids
30 0910-055 1994 Ford F150 wi box beyond economical repair $11,279.00 $2,100.00 advertise for bids
31 0901-225 1986 Chev C20 Van beyond economical repair $10,255.57 $100.00 advertise for bids
fech <;vc.s C;:+Of ~5
RECEIVED JAN 2 2 20()3
MONROE COUNTY
"COMPUTER RELA TED EOUIPMENT"~ \ \J t \)
INVENTORY DELETION REQUEST~ \:.1
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TO:
Divina D. Speer
Property Clerk, Finance Dept.
FROM: Andrea Comstock
Monroe Council of the Arts
DATE:
M.C. Serial Asset Date Qr!gtllal & Est.
I.D. Number Number Description Purchased Present Value
0101-203 v--- B84ND Dell Computer 9/30/97 $2,350.28/$0
-
CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OLD- OBSOLETE - TOO COSTL Y TO UPGRADE - ALREADY REPLACED
APPROVED BY:
Print Name
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Andrea Comstock
DATE:
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DIVISION DIRECTOR APPROVAL:
PRINT NAME: JAMES ROBERTS
TECHNICAL SERVICES APPROVAL: ~ ~;1
PRINT NAME: TOD~SON
OMB FORM REVISED 11/99
TO:
MONROE COUNTY
"COMPUTER RELATED EOUIPMENt~ ..
INVENTORY DELETION REQUEST
Divina D. Speer - Stop #8 FROM: R>'\t>,-- L".'ot, (<::\-
Property Clerk, Finance Dept. rls2C Qe~c - (~ ,5:, '('(>( ,1.- S\, fll(
DATE:
M.C. Serial Asset Date Original & Est.
1.0. Number Number Description Purchased Present Value
1418-164 ./ SWSTZ DELL COMPUTER 12/21/95 $2,680.00/$0
.~-~-----_._-
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CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROV AL TO REMOVE FROM fNVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OLD - OBSOLETE - TOO COSTL Y TO UPGRADE
APPROVED BY:
Print Name: PETE L
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DATE: / ;:LJ 17 / (/ L-
c2r~o4p/ '
CLARK ~'fTfN L
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TODD ERICKSON
DIVISION DIRECTOR APPROVAL:
PRINT NAME
TECHNICAL SERVICES APPROVAL:
PRINT NAME
OMIl FORM REVISED 11/99
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01/10/2001 17:16
30S295366C
~-:OLHAGE CLERK FINANC
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IVY'. . N~'=--i~ COUNTY
INVENTO-:.:( L.~ -,;~TION REQUEST
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PROPERTY CLERK, FINANCE DEPT
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DATE:
.';.. :,.1\t:c" :, , SERIAL
:i:~;ijhiNij~~.IJE~:... . . NUMBER
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~; p'~'LON PUE.O~~~gD: PRESENT VALUE
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CHECK APPROPRIATE .!-fNE BELOW
APPROVAL TO REMOVE .1 Tj.j"'RY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVL' .'....[:.. '.Itt";'1 ,.'RY AND DISPOSE OF IT
APPROVAL TO ACCEPT liIU:'ST ciD~; ,"}N SURPLUS PROPERTY.
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REASON FOR REQUEST:
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DIVISION Dll)fCTOIfAPPRoV'AL: '---- C.~.~.'./..~~.'.. _
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01/10/2001 17:16
3052'35366C
~,OLHtlGE CLERK FINtlNC
PAGE e:: ".
TO:
IV"', N~j.:-i~ COUNTY . ~~ ~q S-'YoCoO
INVENTG''-'.''Y 0.~ ...~~TION REQUEST
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fROM:
PROPERTY CLERK, FINANCE DEPT
DATE:
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p~;rE':. ' . RIQ.G..lN~~L & EST.
PURGlf{~S~.D: ,;J'i~S.ENTV ALUE
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CHECK APPROPRJA TE.!.fNE BELOW.
APPROVAL TO REMOVE " ,I' '.T!i"R \' AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVL' ....'.1:.. vt:!~'kR Y AND DISPOSE QF IT
APPROVAL TO ACCEPT HI, '~tSl 0jD~; ,IN SURPLUS PROPERTY.
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REASON FOR REQUEST:
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DIVISION DIRECTOR APPROVAL:
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MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERlY CLERK. FINANCE DEPT.
FROM: Joe Medallion
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DiT.. U, K. Ooerations
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DATE: Janua rv 9. 2003
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M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0920-442 ,/ WOO4X2X015432 John Deere Gator 2/15/96 $4,731.06 / $0.00
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BlDS.
---X- APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BlDS ON SURPLUS PROPERlY.
REASON FOR REOUEST:
Item is beyond it's useful life. Repairs are not financially feasible.
"Asset destruction" is requested.
PREPARED BY:
DA TE: 01/09/03
PRmTNA~ a-
I /10/03-
DIVISION DIRECTOR APPROV
OMB FORM REVISED I 1199
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
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MONROE COUNTY
INVENTORY DELETION REQUEST
FROM: 2/2 \~(" l ~,~t'--\~
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DATE:
M.C. Serial Asset Date Original & Est.
I.D. Number Number Description Purchased Present Value
1412-012 ./ 476ANSI624 Mobile Radio 10/1/88 $5,241.20/$0
14120116./ 00017121 Battery Support System 4/2/91 $1,400.00/$0
141201401/ 99561 Pulse Oximeter 3/19/91 $2,495.00/$0
14120143 ,./ 99555 Pulse Oximeter 3/19/91 $2,495.00/$0
1413-031./ CXL 71592 Copier 7/1/92 $1,686.80/$0
1416-082/ 296314744 Pulse Oximeter 3/25/93 $995.00/$0
~----~- 1------
CHECK APPROPRIATE LINE BELOW:
xxx xxx
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTlSE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Mostly broken-- beyond economical repair - old - obsolete
APPROVED BY: e.\-t'c 1 ,'; b (~;-\
PRINT NAME PETE LUBERT
DATE: 1/ '1/ Cr:]
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DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMB FORM REVISED 11/99
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
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MONROE COUNTY -.c<\"")
"COMPUTER RELATED EOUIPM~Nfj(,>
INVENTORY DELETION REQUEST
FROM: R,-\e, Lv'ot>r~
FIs2C Q e~ c:..- e.. ~J{?(l(,,-i-
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DATE:
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M.C. Serial Asset Date ()i!~in~l~p~~~',if% ·
I.D.Number Number Description Purchas'ed Present~alue ..':
1 4 1 8-1 64 ,/ SWSTZ DELL COMPUTER 1 2/2 1/95 $2,680.00/$0
CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPRO V AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REOUEST:
OLD - OBSOLETE - TOO COSTLY TO UPGRADE
APPROVED BY: DATE: /..2..) 17 / OL-.-
Print Name: PETE r.; // / / d
DIVISION DIRECTOR APPROVAL: ~4-0/ ftq ,
PRINT NAME: CLARK ~4f.TIN L-.
TECHNICAL SERVICES APPROVAL: ~)) ~l#
PRINT NAME: TODD ERICKSON
OMS FORM REVISED 11/99
~
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM:
DA TE:
M.C. Serial Asset Date Original & Est.
1.0. Number Number Description Purchased Present Value
1419-070 -/ 9412-6858 Ultrasound Machine 2/22/95 $168,155.00/$0
- -
--- -.- -- .----,-. ~
--
CHECK APPROPRIATE LINE BELOW:
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
xxxxx APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY_
REASON FOR REQUEST:
Equipment is old, outdated, broken and beyond economical repair. Previously advertised for bid but bidder refused because
the bidder found out that the machine is broken.
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PREPARED BY: J ~ ~
PRINT NAME Pame(a Johnson
DATE:
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DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMrl FORM REVISED 11/99
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
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TO:
FROM:
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DATE:
Property Clerk, Finance Dept.
M.C. Serial Asset Date Original & Est.
I.D. Number Number Description Purchased Present Value
0100-268 ,/ 4P9XD COMPUTER 5/31/95 $1,698.00/$0
0300-184 / 9KHRZ COMPUTER 9/9/97 $1,853.00/$0
1404-061 .-- JPGL018366 PRINTER 9/30/94 $2,072.00/$0
1404-071 ./ 93B IX COMPUTER 6/17/97 $2,274.36/$0
1415-086 - GRGJO COMPUTER 7/23/96 $2,663.00/$0
1434-298 v 3WKZN COMPUTER 311/95 $1,657.00/$0
1505-150 _ BJ22R COMPUTER 9/30/97 $1,941.00/$0
CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY,
REASON FOR REOUEST:
MOSTL Y BROKEN - USED FOR PARTS
APPROVED BY: TODD ERICKSON DATE:
DIVISION DIRECTOR APPROVAL: ~ Q~~
PRINT NAME she-II CL () 0f.li.~6 fL
TECHNICAL SERVICES APPROVAL: ~~ ~4~
PRINT NAME: TODD E CKSON
OMI3 FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina Speer, Property Manager
Finance Department, Stop #8
January 27, 2003
FROM:
Ro Sanchez
Fleet Management Services
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present Value
0901/206 SUB3S286163394 Snap-On Engine Analyzer Sept. 1996 1,766.99/ SALVo
Check appropriate line:
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXX APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ITEM WAS DAMAGED BY HURRICANE (WATER GOT TO IT)
PREP ARED BY:
Ron Cheny
DATE:
~ ~/1--<- -
Z/s"/o/
DIVISION DIRECTOR APPROVAL:
MONROE COUNTY
INVENTORY DELETION REQUEST.
TO:
Divina Speer, Property Clerk
Finance Department, Stop #8
February 3,2003
FROM:
Ro Sanchez
Fleet Management Se
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present Value
0910/063 IFTDF15YXSNB60557 95 FORD F150 WI BOX JULY 1995 12,710.00 I 2,500.00
0920/477 0665851 80 FORD 3600 TRACTOR MAY 1981 10,164.80 I 1,500.00
0940/204 88K4117 89 FORTRESS PAVER JAN. 1989 36,750.00 13,500.00
1001/495 1 G4AG55M6R6490572 94 BUICK CENTURY JUNE 1994 11,097.00 I 900.00
30001070 IFACP50UINA197499 92 FORD TAURUS MARCH 1992 10,762.00 I 600.00
30001095 IGCEC14Z6NEI70451 92 CHEV 1500 PICKUP APRIL 1992 9,492.00 I 1,500.00
0910/055 1 FTEFl 5Y7RNB52950 94 FORD FI 50 WI BOX JUNE 1994 11,27900 I 2,10000
0901/225 1 GCEG25N8G71864 71 86 CHEV C20 V AN 1986 10,25557 I 100.00
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPRO V AL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROV AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ITEMS ARE NO LONGER IN USE, HAVE BEEN REPLACED ANDIOR [S BEYOND
ECONOMICAL REPAIR.
TOP 6 ITEMS ARE LOCA TED AT THE KEY WEST GARAGE, CENTER UN[T AT THE
MARA THON GARAGE, LAST UNIT AT THE PK GARAGE.
PREP ARED BY: Ron Cherry
DATE: 02/03/03
~~~
PRINT NAME Dent Pierce
L /3/03
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DIVISION DIRECTOR APPROVAL: