Loading...
Item V1 ,,;. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 19 March 2003 Division: Growth Management Bulk Item: Yes No -X- Department Marine Resources AGENDA ITEM WORDING: Update briefing on wastewater management projects and issues. ITEM BACKGROUND: The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In addition to an oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been asked to attend the meeting to provide the Commission with further updates on their projects as necessary. PREVIOUS RELEVANT BOCC ACTION: NA CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS; NA TOTAL COST: NA BUDGETED: Yes No COST TO COUNTY: NA SOURCE: REVENUE PRODUCING: Yes No NA AMOUNT Per Month Year APPROVED BY: County Atty NA NA Risk Management NA DIVISION DIRECTOR APPROVAL: ICP I / To Follow -X- Not Required AGENDA ITEM NO.: -VI DOCUMENT A TION: Included DISPOSITION: BC030380 03/04/033:28 PM AGENDA ITEM WITH LATE DOCUMENTATION DIVISION ~\~:Ustr\ ll){1j1AItr~- o DEPARTMENT nla.,~'Y~_lZc;j~u.~ SUBJECT! \1'Jcl-~~ 9--);"\~~ ~. '- .~ IJ. jo.~~"':' C"---CL'- )Y\(Li(~: ,,~~t r'~ ",,-Iz;, ;- LMv.Q.b ..., r, DA TE ITEM WILL BE A V AILABLE 5- / L' ~. D -=<., AGENDA ITEM NUMBER BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 19 March 2003 Division: Growth Management Bulk Item: Yes No ----K- Department Marine Resources AGENDA ITEM WORDING: Update briefing on wastewater management projects and issues. ITEM BACKGROUND: The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In addition to an oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been asked to attend the meeting to provide the Commission with further updates on their projects as necessary. PREVIOUS RELEVANT BOCC ACTION: NA CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS; NA TOTAL COST: NA BUDGETED: Yes No COST TO COUNTY: NA SOURCE: REVENUE PRODUCING: Yes No NA AMOUNT Per Month Year APPROVED BY: County Atty NA DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included -L To Follow _ Not Required DISPOSITION: AGENDA ITEM NO.: vi BC030380 03/04/03 3:28 PM Memorandum Deoartment of Marine Resources 2798 Overseas Highway, Suite 420 Marathon, Florida 33050 Voice: (305) 289 2507 FAX: (305) 289 2536 Emai1: garrell-george(lVrnonroecounlY-fl.com Board of County Commissioners Mayor Dixie Spehar, Dist I Mayor Pro Tern Murray Nelson, Dist 5 Commissioner George Neugent, Dist 2 Commissioner Charles "Sonny" McCoy, Dist 3 Commissioner David Rice, Dist 4 DATE: 12 March, 2003 TO: Board of County Commissioners FROM: James L. Roberts, County Administrator a er Master tI::~mtlOD SUBJECT: Staff Update Report (# 03-03) on Waste Issues The staff of the Florida Keys Aqueduct Authority will be on hand at the March Commission meeting to update the Board on progress to date. The FKAA February staff report is attached for review (Attachment 1) and the March report will be handed out at the meeting.. AVAILABLE FUNDS FOR WASTEWATER Update on Federal Funds - $100 M Congressional Authorization: Public Law 106-554 authorized the Army Corps of Engineers (ACOE) to "provide technical and financial assistance to carry out projects for the planning, design and construction of treatment works to improve water quality in the Florida Keys National Marine Sanctuary. Congress may appropriate up to 100 million dollars through previous authorization language. Since the February meeting minimal activity has occurred in furtherance of efforts to have Congress appropriate some portion of the $100 million Authorized by Congress. However, County staff provided appropriations requests to Senator Graham and Nelson's offices. The amount of the requested funds was $3,000,000 to initiate priority projects in the coming year. The Program Delivery Team (PDT) for the Corps of Engineers and the Water Management District met on February 26th 2003 to discuss progress on the Program Management Plan. At that meeting a final draft of the Plan was provided to members. The PDT is reviewing the final draft document at this time and will provide comments back to the ACOE by March 12, 2003. After final review by the PDT, County staff expects to provide the document to the BOCC for review and adoption. Update on FEMA Funds: The County staff continues to work with FEMA and the FKAA to complete the FEMA projects at Key Largo, Conch Key and Baypoint. Receipt of FEMA funds depends on the completion of a series of stepwise commitments leading from public hearings through construction design and ultimately construction. FEMA also BC030381 03/04/03 3:28 PM indicates that the local share of the project must be committed and contracted by September 2003. It is expected that Supplemental Environmental Assessment hearings will held in the in April (Conch Key) and May (Key Largo and Baypoint in order to take the final step toward providing FEMA funds to each of three projects in the County and one in Islamorada. Update on FDEP State funding: State funding, in the amount of $ 11.8 million, was broken into three categories and may fund either wastewater or stormwater projects. First, $1.66 million was provided to qualifying projects in Key Largo, Islamorada, Marathon, and Key West. Second, $200,000 was provided both Layton and Key Colony Beach. Third, the remaining funds ($4.76 million) will be provided to qualifying projects in hotspot areas as identified in the Wastewater Master Plan. The County and municipalities have agreed in joint resolution to the equitable split of these funds. The County's share will be $1.112 million. Then, ifthere are any funds left over, additional projects will be considered in an additional round of funding. Progress is being made on each of the State funded projects, Key Largo Park, North Key Largo Utilities, Key West Resort Utilities. Required documents for each project were submitted to the Department of Environmental Protection in a timely manner. Additional information has bee requested or the Key Largo Wastewater Treatment District for the Key Largo Park Project as it was for the North Key Largo Utility Project. All additional information has been provided and we believe that it will satisfy FDEP. There may be some problem with completed all requirements of the Key West Resort Utilities project as the bidding and contract negotiation for the project may not have conformed with those required by the state the state for state projects, though completely legal as undertaken by the Utility independently. Discussion concerning these issues is underway. Remaining Cesspool Elimination Funds: In a separate report prepared for the September Board meeting, a complete assessment of the availability of the cesspit replacement funds was provided with recommendations for its redistribution to other projects. However, at a minimum $1,095,394 of state funds and $792,049 of County funds are projected to remain for redistribution. These figures are predicated on an assumption that 36 on-site system permits that were still in the system in September would apply for and receive grant funds for cesspit replacement. If this is not the case, then the availability of cesspit replacement funds for redistribution will be higher than projected. The BOCC approved utilizing FDCA and County funds intended for cesspit removal at its September 21, 2002 meeting. Grant revisions to both FDCA grants for cesspit funding were also provided to the Board at its October 16, 2002 meeting. Both contract revisions were approved. The Transition Agreement with the Key Largo Utility Board, the FKAA, and the County will define more clearly how much of the cesspit fund will be required in this area and in what proportions between projects. No additional information since the February BOCC meeting. 2 Other Grant Opportunities: Under House Bill 851 (FY 2002), the County developed a wastewater project proposal for the Key Largo area. Similarly, the FKAA submitted several different proposals, one for each of its current wastewater project areas. The Key Largo proposal and other FKAA proposals were submitted in the early part of November. Rick Casey of the Monroe County Housing Authority had been very hopeful of receiving a Community Development Block Grant (CDBG) for approximately $350,000. This request fell through in October but apparently was revitalized in January when one of those agencies awarded funds failed to qualify in the final review. As the County was next in line, apparently the County will be receiving a share of the current grant funds. Staff understands that the amount is substantially more than originally requested, approximately $637,500. The Board will see this grant at its meeting in March and may approve the CDBG grant at that time. Issues Addressed! Actions Taken o Approval by the BOCC to provide funds to the FKAA in the amount of $200,000 to offset costs of preliminary engineering efforts to complete requirements to receive State funds at Key Largo Park. o Approval of staff recommendations for use of remaining FDEP, FDCA, and County funds remaining from cesspit replacement program. o Approval of a Resolution requesting that the State's Congressional delegation assess the feasibility of shifting any federal appropriations funds for wastewater in the Florida for management and dissemination by the Florida Department of Community Affairs. o Approval by the BOCC to provide an additional $156,000 to the FKAA for development of the state funded Key Largo Park wastewater project. o Approval of a revised Resolution to seek a dual path for funding wastewater projects, one through the existing federal authorization and the other through the efforts of the County's State Representative to have appropriations provided to a State Trust Fund administered by FDCA. o Submitted a project proposal for Key Largo under the auspices of House Bull 851. o Attendance or the Board at a meeting with Ileana Ros-Lehtinen's staff to discuss approaches federal wastewater funding. o Meeting held with Ileana Ros-Lehtinen's office regarding the most appropriate mechanism to obtain the $ 100 million appropriation. Indication was that the current approach is the best. 3 o Introduction of House Bill 0101 which would create a wastewater / stormwater trust fund to be administered through FDCA. o Contracts approved and signed to move forward on acquiring state funds for North Key Largo Utility and Key West Resort Utility. Issues That Need to be Addressed o Need to adopt financial assistance criteria for economically disadvantaged households throughout the County. Recommended BOCC Action: o Consideration of additional recommendations for financial assistance programs. Significant Future Milestones/Actions: o Decision on financial assistance programs as recommended by staff. [Target Date: December Commission meeting} WASTEWATER GOVERNANCE Update FKAA: Currently County and FKAA staff are working well together. Municipal Service Taxing Units were approved at the December 2002 Board meeting for Conch Key, Marathon, Baypoint, and Big Coppitt. This leaves the Board with two options for funding the FKAA administrative costs over the next several years, the MSTUs or Infrastructure Sales Tax dollars from Fund 304. These funds will be required prior during construction and prior to the operation of any wastewater facilities. The total annual encumbrance, in either approach is approximately $150,000. Update Kev Largo Wastewater Utility Board: The Utility Board has become largely self sufficient culminated by the adoption, at the BOCC special meeting held on February 24,2003, of the tri-party transition agreement between the Utility, the County, and The FKAA. Staff will be meeting with the Utility Board staff to complete remaining portions or the transition agreement within the next week. The Utility Board has provided all required documentation to FDEP under its requirements to obtain wastewater funding under the line item 1765A 2002 State appropriations language. Clarification on some items has been requested by FDEP and all questions have been responded to as of this date. Issues Addressed! Actions Taken o MSTUs advertised and adopted for Conch Key, Marathon, Bay Point, and Big Coppitt 4 o A District Manager (Management Firm - GSG/Robert Sheets), a District Engineer (Boyle Engineering) were hired, and number of Key Resolutions (Rates & Fees and Request for MSTU), were passed by the Key Largo Wastewater Utility District. o Transition agreement approved between the County, FKAA, and the Key Largo Wastewater Utility Board. o MSTU to be advertised in May at the BOCC'meeting for the Key Largo Wastewater Treatment District. Issues That Need to be Addressed: o Need to prepare and approve new agreements between the FKAA and Monroe County spelling out the roles and responsibilities of the two organizations for each party for the provision of wastewater services and financial commitment and underwriting by the County. Recommended BOCC Action: o Consideration of new agreement(s) with the FKAA establishing roles and responsibilities for wastewater services in unincorporated Monroe County prepared by the FKAA and County staffs. Significant Future Milestones/Actions: o Execution of new agreement(s) with the FKAA spelling out the renewed relationship with the County including specific roles and responsibilities and financial commitment and underwriting by the County. [Target Date: December or later Commission meeting} PROGRAMMATIC IMPLEMENTATION PLAN Update: No Additional Update at this time. Issues Addressed! Action Taken: o Approval by BOCC of policies on "reasonable" connection fees and monthly service charges and public financial assistance to wastewater projects and economically disadvantage households. Issues That Need to be Addressed: o Need for realistic programmatic implementation plan that establishes policies on reasonable COILllection fees and monthly cl1arges; project and financing priorities; and a schedule for programming of wastewater projects based on available identified funding in accordance with the Sanitary Wastewater Master Plan. 5 o Need to revise the Seven Year Work Program in the Monroe County Year 2010 Comprehensive Plan to reflect the results ofthe adopted programmatic implementation plan. Recommended BOCC Action: o Consideration of recommended draft programmatic implementation plan prepared by County and FKAA staff. Significant Future Milestones/Actions: o Approval of programmatic implementation plan for the Sanitary Wastewater Master Plan [Target Date: January 2003 Commission meeting) FEMA UNMET NEEDS PROJECTS A. General The Programmatic Environmental Assessment (PEA) for all FEMA projects is completed and that public hearing dates were held on October 8, 2002 in Key Largo and October 9, 2002 in Marathon. Supplemental Environmental Assessment hearings will be held for each of the projects individually, Key Largo, Conch Key, and Baypoint later in the winter. Dates have not yet been set for these hearings. However, these meetings should start with the Conch Key project sometime in mid 2003. Dates B. Key Largo Trailer Village (MM 101.5) and Key Largo Park (MM 100.5) Update: Staff met with FEMA, FDCA, and FDEP project managers to discus progress and the current time line for this project on December 11, 2002. Issues Addressed! Addressed Taken: o Approval by the BOCC assigning $1.66 million in available State funds to expand the Key Largo Trailer Village FEMA project to include Key Largo Park. o Approval of a resolution with the FKAA for the use of $1.66 million in FDEP funds to move forward toward constructing the Key Largo Park project and the designation of up to $200,000 in Fund 148 dollars to assist the FKAA in on-going engineering costs for the Key Largo project. o Approval of an additional $156,000 in funding for project development at Key Largo Park. o Approval of a revision to the Inter-local Agreement with FKAA to allow direct payment to Boyle Engineering for engineering services on Key Largo Park. o Approval of a joint transition agreement with the FKAA and the Wastewater District on the Key Largo Trailer Village project. 6 Issues That Need to be Addressed: o None at this time Recommended BOCC Action: o None at this time Significant Future Milestones/Actions: o None at this time C. Conch Key (MM 61) Update: Staff met with FEMA, FDCA, and FDEP project managers to discus progress and the current time line for this project on December 11,2002. Issues Addressed! Addressed Taken: o Approval by the BOCC of the selection of the stand-alone wastewater management option for Conch Key on June 20,2002. o Approval of an agreement with FDOT for the proposed wastewater treatment plant site on the north side of the Overseas Highway, Conch Key o Decision not to move forward in acquiring property on the south side of the Overseas Highway, Conch Key. o Held informal workshops with the Conch Key community in early December 2002 Issues That Need to be Addressed: o None at this time Recommended BOCC Action: o None at this time Significant Future Milestones/Actions: o None at this time D. Baypoint (MM 15) Update: Staff met with FEMA, FDCA, and FDEP project managers to discus progress and the current time line for this project on December 11,2002. 7 Issues Addressed! Addressed Taken: o Selection by the BOCC of a site in Bluewater RV Park for location of a wastewater treatment plant. o Approval to purchase lots 11 and 12 ofBaypoint Subdivision o Held informal workshops with the Bay Point community in early December 2002 o Baypoint lots 11 and 12 purchased and in County ownership Issues That Need to be Addressed: o None at this time Recommended BOCC Action: o None at this time Significant Future Milestones/Actions: o None at this time KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION) Update: A Resolution is on the Board agenda for December requesting that the KWRU initiate an upgrade of their wastewater facility to meet the A WT wastewater effluent standard. In addition, the state has determined that funding appropriated under state budget line item 1765 a, may be used for private utilities. County staff is proceeding to assure that this project meets its March 1,2003 deadlines in order to receive funding directed toward this project ($134,822). In January at its regular Board meeting, the BOCC heard from a number of concerned citizens about the connection requirements with Key West Resort Utilities. As currently approved, many properties would be required to make significant unanticipated on-site improvements at substantial additional cost per unit. Staff has been making a review of the issues and is prepared to identify critical concerns for the Commission at its February meeting and will make policy recommendations at the Board's April meeting. An update report on discussions with the Utility have been provided as a separate agenda item and report. The Board approved a Contract with Key West Resort Utility to provide some of the State 1776A funding to the Stock Island project - in the amount of $134,822. All requirements to receive the funding were submitted by the March 1 deadline. Clarification has been requested by FDEP, particularly related to the bidding process used to hire the project contractor. Though entirely legal for a private utility, the bidding process may not have met state bid requirements. If this is the case, receipt of these funds for this project may be a problem 8 Issues Addressed! Addressed Taken: o Approval by the BOCC on July 31, 2002, of a contract to make available to Key West Resort Utility $4.6 million in Fund 304 Infrastructure money to expand its collection to the remaining portions of south Stock Island. o Acceptance of financial assistance program for economically disadvantaged households presented by staff. o Revision of financial assistance program to include mobile home park owners, allowing multiple payments over a three year period. o Approval of a Resolution for Key West Resort Utility move forward on upgrading its plant to AWT. o Approval of a contract for receipt of state monies to assist in construction on Stock Island. Issues That Need to be Addressed: o Review of Connection policies for Key West Resort Utilities - what properties are served to what degree, and at who's expense. Recommended BOCC Action: o Establishment of a Connection policy for Key West Resort Utilities and the rest of the Keys under FKAA and KL WTD authority - what properties are served to what degree, and at who's expense. Significant Future Milestones/Actions: o Approval of a connection policy for all areas of the Keys, including Key West Resort Utilities [Target Date: April 2003 Commission meeting or later) LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0) Update: The FKAA is initiating preliminary work to develop engineering design criteria for the Big Coppitt area. This will begin in detail in October. Information developed by the FKAA will be evaluated to determined what the best management options are for the area. A preferred approach will be presented to the Commission in April or May. Staff has submitted a grant proposal to FDEP under the auspices of House Bill 851 (FY 2002). 9 Issues Addressed! Addressed Taken: o Requested $2,000,000 from House Bill 851 funding program. o Approved sending out an RFQ for Engineering services to complete surveYIng, aerial photography, and engineering design work. Issues That Need to be Addressed: o Need to determine the preferred wastewater management option for Big Coppitt, including preliminary system capital and operating costs. o Need to complete preliminary engineering and design on preferred wastewater management option. o Need to seek additional funding for the project as the next project in priority from the Sanitary Wastewater Master Plan. Recommended BOCC Action: o Consideration of recommendations of staff on preferred wastewater management options for Big Coppitt. o Direct staff to seek funding for the Big Coppitt wastewater project. Significant Future Milestones/Actions: o Consideration of project proposals for wastewater management options on Big Coppitt to determine the preferred wastewater management option. [Target Date: April 2003 ROCC meeting} o Acceptance of grant funds to further develop the Big Coppitt wastewater project. [Target Date: To be determined] EPA DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM Update: Staff has met with the Board of the FKAA and presented a preliminary proposal to move forward in acceptance of the EP A Decentralized wastewater grant. The FKAA Board agreed that it was worth pursuing the grant through the development of a feasibility analysis at which time the County and the FKAA would determine whether to move forward further on the project. The Commission approved this same recommended approach at its October meeting. Work orders for the completion of the EP A grant application and processing and for the Decentralized Utility feasibility study. CH2MHill will provide all documentation and report to the Commission by early 2003. 10 At the December BOCC meeting the Commission indicated that they didn't want the grant application to be sent to EP A yet and that refinement was still necessary. Staff will bring the application back to the Board for additional review most likely at the time that the feasibility study is presented. At the February BOCC meeting an item was initially approved and then reconsidered to put out a Request for Statements of Qualification on the EPA Decentralized Utility project. As approved by the BOCC in September of 2002, staff will provide a project feasibility report and grant application to the BOCC at the April meeting ofthe Board. Issues Addressed! Addressed Taken: o Approval of staff recommendations to move forward with the EP A decentralized grant program. Issues That Need to be Addressed: o Need to determine how the grant funds will be used and to prepare an application to receive the EP A decentralized utility grant award. o Need to complete a feasibility analysis to determine whether or not to move forward with the EP A decentralized Utility grant award. o Need to access the feasibility study and determine the future direction of the EP A decentralized wastewater project. Recommended BOCC Action: o Agreement to submit grant application to EP A. o Assessment of project feasibility for the EP A Decentralized Utility project. Significant Future Milestones/Actions: o Approval of EP A grant for Decentralized Utility funding. [Target Date: April 2003 Commission meeting} o Determination of project feasibility for the EP A Decentralized Utility project. [Target Date: April 2003 Commission meeting} OTHER ISSUES Update: Revision of the "coldspot" ordinance has placed areas like Duck Key and Conch Key in jeopardy of being required to provide engineered on-site wastewater systems prior to the 11 availability of the centralize wastewater system anticipated for either area. This jeopardy would involve both new construction, additions, repair, or redevelopment. Issues Addressed! Addressed Taken: o Revision of ordinance to change Duck Key and Conch Key to "hotspots." Resolutions 39- 2002 and 40-2002. Issues That Need to be Addressed: o None at this time Recommended BOCC Action: o None at this time Significant Future Milestones/Actions: o None at this time 12 Attachment 1 FKAA March update - to be provided at meeting 13 WASTEWATER REPORT - FEBRUARY 2003 !Active Project~ Little Venice Phase II Expansion: · FKAA Staff, Boyle Engineering and the FDEP have completed the documentation required by the USEPA to advertise an amended Finding of No Significant Impact (FONSI) for the expanded project. FDEP has prepared a draft of the amended FONSI and forwarded it to the USEP A. The entire process for amending the FONSI is expected to take approximately 3 months and should be complete in May. · Boyle Engineering has completed minor revisions and clarifications to the collection system expansion design. The receipt and opening of bids is now scheduled for Thursday, February 13th. · As of February 7th the following construction contractors had obtained a copy of the bid documents for the project: Douglas N. Higgins, Inc. (Naples & Key West, FL) Atlantic Civil, Inc. (Miami, FL) Man-Con, Inc. (Deerfield Beach, FL) United Engineering Corp. (Davie, FL) Astaldi Construction Corp. (Davie, FL) · FKAA staff and Boyle Engineering are reviewing the proposed change order received from United Engineering Corporation to expand the capacity of the Little Venice WWTP. · Staff has applied for $900,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the proj ect. · Staff is preparing an RFP for contracted operations and maintenance services. The RFP is scheduled to be complete by June 30th. Marathon Central: · The bond validation ruling issued on August 26th by the Monroe County Circuit Court has been appealed to the Florida Supreme Court. · Additional changes are complete to the design/build/operate request for proposals that have been requested by the FDEP in their role as lender under 14 the State Revolving Fund (SRF) loan program. The existing SFR loan will expire on April 15, 2003. · Staff has completed a Basis of Conceptual Design Report as a required deliverable under the Coastal Impact Assistance Program (ClAP) grant funding agreement with the FDEP. Conch Key: · Staff has completed a Basis of Conceptual Design Report to accompany the Supplemental Environmental Assessment (SEA) information required by FEMA. A site-specific SEA public workshop will be conducted in April. · Boyle Engineering is finalizing a revised Preliminary Design Report based on a stand-alone treatment plant to be located on Conch Key. · Staff has applied for $200,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the project. Kev Lar!!O Trailer Villa!!:e: · Staff has completed a Basis of Conceptual Design Report to accompany the Supplemental Environmental Assessment (SEA) information required by FEMA. A site-specific SEA public workshop will be conducted by FEMA in April or May. · Staff has also completed another design report evaluating the requirements for an alternative option to a central wastewater system. This report was requested by FEMA as additional information to support the SEA process. · Boyle Engineering has completed the design-build request for proposals. The RFP solicitation was advertised on January Ith. Technical proposals will be received on February 19th and Cost Proposals will be received on February 26th. · As of February ih the following construction firms had obtained a copy of the RFP documents for the project: The Haskell Company (J acksonville, FL) Earth Tech, Inc. (San Diego, CA) FWS, Inc. (Winnipeg, Manitoba) United Engineering Corp. (Davie, FL) Poole and Kent Company (Miami, FL) Harry Pepper & Assoc. (Jacksonville, FL) 15 Cardinal Contractors, Inc. (Sarasota, FL) Kev Lare:o Park: . An agreement for $1,660,000 of grant funding has been drafted by the FDEP and provided to the KL WTD Sewer Board and Monroe County. · Boyle Engineering completed the design drawings and technical specifications for the project. The solicitation for construction bids was published on January 29th. Bids will be received and opened on Tuesday, February 25th. · County staff is evaluating the availability of other sources of state and county grant funding (i.e., cesspit elimination funds), of which approximately $1,387,000 will be applied toward construction of the Key Largo Park proj ect. · The KL WTD is also targeted to receive $100,000 of construction grant funding that is included in the South Florida Water Management District (SFWMD) fiscal year 2002/03 budget. Hay Point: · Staff has completed a Basis of Conceptual Design Report to accompany the Supplemental Environmental Assessment (SEA) information required for FEMA. A site-specific SEA public workshop will be conducted by FEMA in April or May. · Staff has also completed another design report evaluating the requirements for an alternative option to a central wastewater system. This report was requested by FEMA as additional information to support the SEA process. · Boyle Engineering is preparing a Preliminary Design Report based on a stand-alone treatment plant to be located on Bay Point Key. · Staff has applied for $400,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the proj ect. Hie: Coppitt Key~ Geie:er Key and Rockland Key: 16 . Lindahl, Browning, Ferrari and Hellstrom (LBFH) has started work on a wastewater facilities plan and cost of service study to identify the most cost- effective approach for serving the Boca Chica Community Service Area. The facilities plan and study will be complete by May 15,2003. · Staff has applied for $1,800,000 of grant funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to initiate a wastewater project that will serve a portion of Big Coppitt Key. 17 DESIGN AND RFP SCHEDULE COMPLETE PROJECT NAME DESIGN ADVERTISE RFP RECEIVE PROPOSALS Little Venice ExpansionJan. 10,2003 Jan. 12, 2003 Feb. 13, 2003 Key Largo Trailer Village Jan. 10, ~003 Jan. 12, 2003 Feb. 19,2003 (Tech.) Feb. 26, 2003 (Cost) Key Largo Park Jan. 24,2003 Jan. 26,2003 Feb. 25, 2003 Conch Key Apr. 30, 2003 May 4, 2003 May 29, 2003 Bay Point May 30, 2003 June 1,2003 June 27, 2003 18 19 Florida Keys Aqueduct Authority Wastewater Report March 2003 Little Venice Wastewater System United Engineering Corporation (DEe) is continuing with the construction of the originally bid wastewater system. Notable points of construction are: . Vacuum Collection System . Construction of the underground Collection System pipeline work is approximately 60% complete. . Construction of the vacuum sewer system valve pits and laterals services (to the right of way lines) continues. . Restoration in the neighborhoods US 1 continues however, is lagging behind. . A change order that modifies the vacuum mains crossing of US 1 is currently being negotiated with UEe. Upon acceptance ofthe change, the crossing should be completed in approximately April 2003. . The Vacuum Collection Systf':m is on schedule to be completed by May 2003. . Advanced Wastewater Treatment (A WT) Plant . Wastewater treatment unit tankage has been erected. . Some site underground utilities have been constructed. . A change order to increase the Plant capacity has been agreed upon in principle by FKAA and UEe. . Otherwise, UEC has not prosecuted the work in a timely manner. This is causing a concern to the FKAA, as completion of the A WT Plant by November is questionable. . FKAA is therefore, considering changing contract managers to provide better project management, and mitigate construction delays. . Customer Hookup and Systems Operation . The FKAA, City of Marathon, and Department of Health met to initiate discussions on customer connections. . The FKAA is preparing a draft of the operations and maintenance contract that is scheduled to be completed by 30 June 2003. The following occurred during the month concerning the Little Venice Expanded (expanded service area) contract: . The FKAA accepted four bids for the construction of the vacuum collection system on 13 February 2003. Kenko, Inc. of Tampa, FL submitted the lowest bid. Based on Kenko's lack of experience in the Florida Keys, FKAA interviewed Kenko who then requested that their bid be withdrawn. FKAA will award the contract to the second bidder Man Con, Inc. Deerfie1d Beach, FL. The USEPA has advertised the amended Finding of No Significant Impact (FaNS!) for the expanded service area. Acceptance of the FONSI is expected to be complete in May. . . . Marathon Central The program has been on-hold until the decision on the appeal to the Florida Supreme Court concerning the Bond Validation process had been made. During the month: . The Florida Supreme Court reviewed, and denied the appeal concerning the bond validation. . Subsequently, FK.AA and the City of Marathon met to discuss moving forward with the program, and a follow up meeting is also scheduled during the month. . Currently, the City is concerned over lack of grant funding to aid in construction. Hence, it is likely the existing SFR loan through FDEP will be allowed to expire in April 2003. . FK.AA and the City shall also identify project for consideration under the potential Florida Keys Water Quality Improvement Program ($100 M Federal Fund) Program. . The FK.AA and the City will reinitiate Task Force meetings to coordinate the effort. Conch Key Design of the system continued during the month in order to meet the scheduled deadlines. Otherwise, as reported earlier: . FK.AA submitted the Basis of Conceptual Design Report as a condition of the Supplemental Environmental Assessment (SEA) information required by FEMA. . A site-specific SEA public workshop is currently scheduled to be conducted in April. . Staffhas applied for $200,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the project. Key Largo Trailer Village Technical and cost proposals were received by the FK.AA from four design build teams during the month as scheduled, and pursuant to the Transition Agreement, were submitted unopened to the Key Largo Sewer Board. FK.AA is coordinating with FEMA to close out the environmental assessment portion of the project. Key Largo Park Bids were received by the FK.AA from four contractors during the month as scheduled, and pursuant to the Transition Agreement, were submitted unopened to the Key Largo Sewer Board. Bay Point Design of the system continued during the month in order to meet the scheduled deadlines. Otherwise, as reported earlier: . FKAA submitted the Basis of Conceptual Design Report as a condition of the Supplemental Environmental Assessment (SEA) information required by FEMA. . A site-specific SEA public workshop will be conducted by FEMA in April or May. . Staff has applied for $400,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the project. Big Coppitt Key, Geiger Key and Rockland Key Preparation of the wastewater facilities plan and cost of service study for the system commenced during the month. Lindahl, Browning, Ferrari and Hellstrom (LBFH) prepared a draft technical memorandum outlining expected flows for the service area. LBFH will continue with the facilities plan that will review and evaluate several treatment options and plans to meet the completion date of May 15,2003. Staffhas applied for $1,800,000 of grant funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to initiate a wastewater project that will serve a portion of Big Coppitt Key. MEMOR$ANDUM DeDartment of Marine Resources 2798 Overseas Highway, Suite 420 ~athon,norida 33050 Voice: (305) 289 2507 FAX: (305) 289 2536 Email: garrettg(qJ.mai1.state.f1.us or garrettgeo(a)hotmail.com Board of County Commissioners Mayor Charles "Sonny" McCoy, Dist. 3 Mayor Pro Tern Dixie Spehar, Dist. 1 Commissioner George Neugent, Dist. 2 Commissioner Nora Williams, Dist. 4 Commissioner Murray Nelson, Dist. 5 DATE: 17 March, 2003 TO: Monroe County Board of Commissioners FROM: George Garrett, Director of Marine Resources h ~ SUBJECT: Update on Key West Resort Utility Matters Introduction Staff has made a preliminary review of issues raised by numerous property owners concerning connection requirements to Key West Resort Utility. Based on that review staff offers the following information and suggests that an additional month to two months be utilized to work with the Utility on a property by property basis to consider connection options. A recommendation on policy and specific solutions will be provided to the Commission at its April regular meeting. Backt!round In late July 2002 at a special meeting of the Board, the Commission approved a Contract with Key West Resort Utilities (Utility) to expand wastewater service to the remainder of south Stock Island not currently served by the Utility. Construction on the expanded wastewater project area began in October 2002 and has progressed rapidly. At the January Commission meeting, the Commission heard from a number of individuals, homeowners associations, and private commercial property owners concerning connection to Key \Vest Resort Utility. Most concerns revolved around technical requirements (engineering related) for connection to the utility and around the Utility and Service Agreements required by the Utility. BC030391 March 11,20033:55 PM Since the January Commission meeting, staff has met internally, with Key West Resort Utility, with a number of property owners, with the Florida Keys Aqueduct Authority, and has participated in a teleconference with the Public Service Commission. Staff has also talked with a number of individuals in telephone conversations about the project. The most recent meetings occurred as late as Monday and Tuesday of this week. Since the February Board meeting, staff has met twice more with the KWRU staff to establish engineering options. Staff has also begun to work on a generalized utility connection policy which would be applied at KWRU and elsewhere throughout the jurisdiction of the County and the Key Largo Wastewater Treatment District (with KL WTD consent and simultaneous approval). The connection policy will be recommended to the BOCC and will be the basis for any additional components (and related costs) of the Utility owned portion of the KWRU project. Actions Since the February 2003 BOCC Meetinl!: 26 February 2003 - meeting with KWRU . George Garrett . Dave Koppel . Ken Williams . Jack London . Doug Carter . Jeff Weiler . Ed Castle Staff met with the Utility at the Key West Golf Course facilities for approximately two and a half hours and then in the field for an additional two hours. Much of the first hour was spent discussing the reason that we were meeting. In general staff indicated that 1. we wanted to develop a clear understanding of the engineering and construction completed to date. 2. we then wanted to develop an engineering plan that accommodated the County's interests. 3. we indicated that we would then discuss our plap.lling with the County Administrator and each of the member of the BOCC individually (it was intended that KWRU would be present during these meetings); 2 4. then, staff indicated that we would collectively (staff and KWRU) provide clear concise options to the property owners individually so that they could begin planning their own engineering options for required work onsite; 5. Finally, staff indicated that we would return to the BOCC with a concise set of recommendations. 6. The time frame for the discussions and meetings noted above was anticipated to be between late February and mid April at the April BOCC meeting. Considerable discussion surrounded differences of opinion about how the Sanitary Wastewater Master Plan (SWMP) had been laid out relative to Stock Island. In concluding this discussion Ken Williams pointed out that the Master Plan provided a parallel vacuum and gravity sewer would help accommodate and reduce costs for the larger properties on Stock Island. This option is currently being considered by KWRU as one of three approaches that might be valuable in our deliberations. We also discussed significant differences that exist between the bid engineering documents provided to staff during the Summer of 2002 and those currently being used to construct the project. The significant difference between the two seems to lie in AirVac's (Vacuum Sewer company) willingness to certify the number of vacuum buffer tanks provided in the Summer engineering drawings. We then decided that we would go out in the field and begin looking at each of the sites. We went by each of the sites in question, primarily along Maloney Avenue.. This raised some debate and resulted in some agreement about how each site might be handled. Quite a number of problems exist throughout the service area, including leaky collection systems or substantially sub-standard collection systems. Most of these problems will have to be resolved by the property owners involved, in majority, at their own expense. As we finished we agreed that we would meet the following week when Jeff Weiler would be back in town. Jeff agreed that he would go back, based on our trip around the utility and come up with some additional options. Critical to the final conversations during our field meeting was that we agreed that the utility policy and the SWMP policy, as used to develop the SWMP, were different in engineering concept. The SWMP suggests that the Utility would absorb a greater share of the system than does KWRU, but that the overall total cost of the system (utility and private property owner) would not be any different. 3 We finished by saying that this new look should consider the most practical, efficient, and cost effective system without considering property lines per se and without determining who pays for what. After that and after coming to agreement on the best technical approach, we would then consider guidelines for who pays for what - particularly as it might consider construction on private property. 7 March 2003 - meting with K\VRU . George Garrett . Dave Koppel . Ken Williams . Jack London . Doug Carter . Jeff Weiler . Ed Castle Staff met with the KWRU at the Key West Golf Course for approximately one and a half hours. Little additional information was added to our knowledge over the conversation that staff had with the Utility ,Jf February 26th. However, some preliminary assessments of engineering options were shown to staff by the Utility. The Utility agreed to finish work on the e113ineering option document and to provide it to staff by the middle of the week stating March 10th. Staff has not received these documents as of March 14th, but after a couple of phone calls, was assured that they had been completed and were in the mail. Staff will be meeting with the Utility on March 17th to discuss l' ngineering option documents Issues No additional issues have arisen from conversation held with the KWRU since the staff report and presentation at tl' BOCC meeting in February. However, our review ofpropertic3 on Stock Island and the specific issues attendant to many would indicate that wh~: tever solutions staff and the Utility arrive at and ultimately suggest to the BOCC, substantial onsite improvements will be required of many properties on Stock Isbnd. Because many properties have substandard wastewater systems now, these" ill have to be improved before connecting to the Utility and the cost will have to lL borrle by the prop~rty on his or her own. 4 Recommendations Staff continues to feel that additional review of the issues is required, particularly including . a thorough review of engineering options, on a property by property basis, with Key West Resort Utility and \Veiler Engineering. . At this point, Weiler will provide a review of three options; 1. The option of placing multiple vacuum valve pits in the street in front of larger parcels (as considered and provided by Commissioner Nelson) 2. The option of providing a gravity force main for portions of Maloney Ave. with other vacuum optiol1.~ for neighboring properties (as suggested in part in the SWMP); and 3. The option of reviewing all properties, without consideration of property lines, to develop the most cost effective and efficient engineering solution inclusive of engineering options of private property.. Based on additional review: . staff will provide policy recommendations concerning the individual property connection options where not currently resolved. . Any additional potential cc .ts will be considered and a specific and detailed recommendation concerning those costs will be provided. . Staff will also provide add i h)nal utility connection policy recommendations as they would apply to future projects throughout the Keys. 5 Florida Keys Aqueduct Authority Wastewater Report March 2003 Little Venice Wastewater System United Engineering Corporation (DEe) is continuing with the construction ofthe originally bid wastewater system. Notable points of construction are: · Vacuum Collection System · Construction of the underground Collection System pipeline work is approximately 60% complete. · Construction of the vacuum sewer system valve pits and laterals services (to the right of way lines) continues. · Restoration in the neighborhoods US 1 continues however, is lagging behind. · A change order that modifies the vacuum mains crossing of US 1 is currently being negotiated with UEe. Upon acceptance ofthe change, the crossing should be completed in approximately April 2003. · The Vacuum Collection Syst~m is on schedule to be completed by May 2003. · Advanced Wastewater Treatment (A WT) Plant · Wastewater treatment unit tankage has been erected. · Some site underground utilities have been constructed. · A change order to increase the Plant capacity has been agreed upon in principle by FKAA and UEC. · Otherwise, UEC has not prosecuted the work in a timely manner. This is causing a concern to the FKAA, as completion of the A WT Plant by November is questionable. · FKAA is therefore, considering changing contract managers to provide better project management, and mitigate construction delays. · Customer Hookup and Systems Operation · The FKAA, City of Marathon, and Department of Health met to initiate discussions on customer connections. · The FKAA is preparing a draft of the operations and maintenance contract that is scheduled to be completed by 30 June 2003. The following occurred during the month concerning the Little Venice Expanded (expanded service area) contract: · The FKAA accepted four bids for the construction of the vacuum collection system on 13 February 2003. Kenko, Inc. of Tampa, FL submitted the lowest bid. · Based on Kenko's lack of experience in the Florida Keys, FKAA interviewed Kenko who then requested that their bid be withdrawn. · FKAA will award the contract to the second bidder Man Con, Inc. Deerfield Beach, FL. · The USEPA has advertised the amended Finding of No Significant Impact (FaNS!) for the expanded service area. Acceptance of the FONSI is expected to be complete in May. Marathon Central The program has been on-hold until the decision on the appeal to the Florida Supreme Court concerning the Bond Validation process had been made. During the month: · The Florida Supreme Court reviewed, and denied the appeal concerning the bond validation. · Subsequently, FKAA and the City of Marathon met to discuss moving forward with the program, and a follow up meeting is also scheduled during the month. · Currently, the City is concerned over lack of grant funding to aid in construction. Hence, it is likely the existing SFR loan through FDEP will be allowed to expire in April 2003. · FKAA and the City shall also identify project for consideration under the potential Florida Keys Water Quality Improvement Program ($100 M Federal Fund) Program. · The FKAA and the City will reinitiate Task Force meetings to coordinate the effort. Conch Key Design of the system continued during the month in order to meet the scheduled deadlines. Otherwise, as reported earlier: · FKAA submitted the Basis of Conceptual Design Report as a condition of the Supplemental Environmental Assessment (SEA) information required by FEMA. · A site-specific SEA public workshop is currently scheduled to be conducted in April. · Staffhas applied for $200,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the project. Key Largo Trailer Village Technical and cost proposals were received by the FKAA from four design build teams during the month as scheduled, and pursuant to the Transition Agreement, were submitted unopened to the Key Largo Sewer Board. FKAA is coordinating with FEMA to close out the environmental assessment portion of the project. Key Largo Park Bids were received by the FKAA from four contractors during the month as scheduled, and pursuant to the Transition Agreement, were submitted unopened to the Key Largo Sewer Board. Bay Point Design of the system continued during the month in order to meet the scheduled deadlines. Otherwise, as reported earlier: · FKAA submitted the Basis of Conceptual Design Report as a condition of the Supplemental Environmental Assessment (SEA) information required by FEMA. · A site-specific SEA public workshop will be conducted by FEMA in April or May. · Staff has applied for $400,000 of funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to obtain supplemental funding for the project. Big Coppitt Key, Geiger Key and Rockland Key Preparation of the wastewater facilities plan and cost of service study for the system commenced during the month. Lindahl, Browning, Ferrari and Hellstrom (LBFH) prepared a draft technical memorandum outlining expected flows for the service area. LBFH will continue with the facilities plan that will review and evaluate several treatment options and plans to meet the completion date of May 15,2003. Staffhas applied for $1,800,000 of grant funding under the State of Florida Water Projects Funding (WPF) grant program in an effort to initiate a wastewater project that will serve a portion of Big Coppitt Key.