Item Q07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19,2003
Division: BOCC
Bulk Item: Yes
No~
Department: District 5
AGENDA ITEM WORDING:
Approval for a request for qualifications for implementing the EP A Grant of 3.8 million dollars for a
Demonstration project on one of the Florida Keys in an efficient and affordable manner.
ITEM BACKGROUND:
EP A, Monroe County, and the State of Florida have acknowledged serious degradation of ocean eco-
Systems, including grasses and coral reefs in the Florida Keys. A demonstration on one of the Keys
will be an important initial effort to pull the advanced technologies and management together in an
innovative approach, and will serve as a model for the remaining Keys. Responders will be asked to
meet the Monroe County target price of$35.00 per month, and a $2,700 connection fee using the $3.8
million EPA grant money and the local match of$I,344,000 for a total of$5.07 million dollars.
PREVIOUS RELEVANT BOCC ACTION:
This item was carried over from Feb. 19,2003
CONTRACT/AGREEMENT CHANGES:
ST AFF RECOMMENDATIONS:
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
~e~~JdL
(TY E NAME HERE)
DOCUMENTATION:
Included Yes
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #---42 7
Revised 1/03
f
From: <Freeman.Bob@epamail.epa.gov> G f' .A-
To: "Commissioner Murray Nelson"
Sent: Tuesday, May 21, 20021:53 PM
Subject: EPA Decentralized Demo Grant
This em ail is to confirm the discussion we had on the telephone today
regarding the criteria necessary for the Decentralized System Demo Grant
to be offered to Monroe County by EPA.
"
Murra Nelson
As we have discussed previously, there are four basic principles that
any project(s) funded under this Demo Grant must comply with, as
follows:
. The funds must be used to cover as much as 75% of the costs of
design, construction, monitoring, O&M and administering
decentralized/onsite systems. Costs associated with operating the onsite
technology test facility on Big Pine Key could also be included in the
demo project.
. These funds must be used in areas where the decentralized systems are
seen to be a "permanent" solution, i.e. where those systems will not
be replaced during the life of that system (roughly 15 years)
. The establishment of afcentralized administrative entity with
responsibility for construction, oversight, ongoing maintenance,
and financial administration (billinq) for these systems is an essential
part of any orolect.
. Any project funded should be consistent with the Sanitary Wastewater
Master Plan accepted by the County.
As we discussed, the grant could be made with a phased approach on the
scope of work, with the first phase consisting of the evaluation of
alternative possible projects or project areas - the completion of that
phase would result in a detailed plan of work with specific project( s)
in specific areas. This evaluation/scope development would be prepared
by a consultant who has demonstrated experience and capability in
dealing with onsite and decentralized wastewater treatment alternatives
and who has demonstrated experience in FL Keys projects. This work
would be eligible for EPA participation under the Demo Grant at the 75%
max grant percentage. The grant would contain grant conditions
requiring the implementation of the developed scope of work within a
specific period of time.
If projects desired to be evaluated are not consistent with the existing
Master P lan, the Phase 1 sCope should include re-exam ination of the
portion of the plan pertaining to the project( s) in question to
determine if the Plan recommendations should be sustained or amended.
If an amendment to the Plan is justified, the Phase 1 deliverables
should include the amendment to the Plan along with the specific scope
of work for the project(s).
_ ihe goal of this Demo Grant is to further the concept of centralized
OS/21/2002
"
lJ1.anagement of decentralized wastewater treatment technology by "real
life" demonstrations projects. Close coordination with EP A throughout
the grant process and performance of the work will help insure that the
Agency goal is achieved through successful projects, as well as provide
Monroe County with a demonstration of decentralized treatment technology
that may provide an incentive for greater application of those concepts
in the future.
I ~::.':
...../
If you have any questions please contact me. I look forward to working
with the County to utilize these grant funds in an expeditious and
effective manner.
Bob Freeman, P.E.
Construction Grants & Technical Assistance
Water Management Division
EPA - Region 4
phone: 404-562-9244
fax: 404-562-8692
email: freeman.bob@epa.go,v
OS/21/2002
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.' 1te." ..... t IIIIIII t II
Monroe County Onsite Decentralized Wastewater
System Demonstration Grant
Conditions that make the demonstration grant a valuable asset to
Monroe County
· Cost to onsite users in "Cold Spot" areas substantially greater (at least twice)
than cost to central sewer users
~ Projected monthly cost, without subsidy (grants)
./ Onsite User: $105 - $326/month
./ Central sewer user: $52 - $148/ month
· Approximately 1,100 users in "Cold Spot" areas will remain on onsite systems
when the Master Plan is fully implemented
· No other area in the country has more stringent treatment and effluent standards
for onsite systems
~ Makes onsite user costs extremely high
Purpose of the onsite decentralized wastewater system demonstration
grant - To show that the Onsite Decentralized Wastewater
Utility Concept is the most Economical Means to Operate and
Manage Onsite Wastewater Systems in Monroe County
· Determine the amount of reduction that is possible with the utility concept for
both installation and operation and maintenance costs
· Determine a balance between site visit! inspection frequency and the ability of
the onsite systems to meet the treatment standards
· Evaluate the ability of remote monitoring and management systems to reduce
frequency of site visits, and thus overall operating costs
· Determine the number and type of personnel required to operate and manage
the onsite utility that has sophisticated onsite treatment systems
· Develop and refine onsite wastewater utility management concepts
· Develop and refine legalj institutional requirements and policies
Q7
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Requirements for the onsite decentralized wastewater system
demonstration grant
. Funds to be used to cover 75 % of the costs for design, construction, monitoring,
operation and maintenance, and administering decentralized onsite systems
. Funds must be used in areas where the decentralized systems are the
"permanent" solution, i.e. where these systems will not be :replaced by central
sewers during the life of the system (15 years)
. Funds can be used for the establishment of an administrative entity with
responsibility for construction, oversight, ongoing maintenance, and financial
administration
. Projects funded should be consistent with the Wastewater Master Plan
Potential study sites
. Big/Middle Torch Keys - 61 properties
. Pine Heights, Big Pine Key - 42 properties
. Silver Shores Estates, Ramrod Key -10 properties
. Northeast part of Summerland Key - 8 properties
. Pine Key Acres, Big Pine Key - 26 properties
. Long Beach, Big Pine Key - 44 properties
Demonstration grant budget
. EP A grant $3.8 million
. Local share (25%) $1.27 million
. Total $5.07 million
2