Item I3
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: March 19. 2003
Bulk Item: Yes No ~
Division: County Administrator
Department: Fire Rescue
AGENDA ITEM WORDING: Approval of Renewal Agreement effective from March 1, 2003
through February 28, 2004, between Board of Governors of Fire and Ambulance District 1 of Monroe
County Florida and Fire Tech Repair Service, Inc. for maintenance of fire apparatus, including
preventative maintenance, unscheduled maintenance and annual pump testing.
ITEM BACKGROUND: The original agreement provides for annual renewals for up to three (3)
one-year periods, with approval of the District's governing Board. We are requesting approval to
exercise that renewal clause for the second one-year period, commencing on March 1, 2003 and ending
on February 28, 2004.
PREVIOUS REVELANT BOG ACTION: On February 21,2001, the Board approved an
agreement with Fire Tech Repair Service, Inc. for maintenance of fire apparatus, including preventative
maintenance, unscheduled maintenance and annual pump testing. On May 15,2002, the Board
approved a Renewal Agreement commencing on February 21,2002 and ending on February 28,2003.
CONTRACT/AGREEMENT CHANGES: None.
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: $16.740.00* BUDGETED: Yes --X- No 141-1 1500-530-460 and 462
*Cost to cover periodic inspection. preventative maintenance and pump testing. Contract also includes
fixed pricing for unscheduled repairs at $60/hour and parts 25% over cost.
COST TO COUNTY: $16.740.00
SOURCE OF FUNDS: Ad valorem taxes
REVENUE PRODUCING: Yes
No~ AMOUNT PER MONTH_ Year
APPROVED BY: County Atty YES
ement YES
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION:
Incl uded
x
To Follow
Not Required_
DISPOSITION:
AGENDAITEM# ~
Revised I/03
MONROE COUNTY BOARD OF GOVERNORS
CONTRACT SUMMARY
Contract #
Contract with:Fire Tech Repair Service, Effective Date:03/01/2003
Inc.
Expiration Date:02/28/2004
Contract Purpose/Description:Renewal of agreement dated 2/21/01 for scheduled semi-annual
inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for
unscheduled maintenance and repair resulting from equipment failure or malfunction.
Contract Manager: Susan Hover
(Name)
6088
(Ext. )
Fire Rescue
(Department)
for BOCC meeting on 03/19/2003
Agenda Deadline: 03/05/2003
CONTRACT COSTS
Total Dollar Value of Contract: 1(.;, 7'ftJ .00 Current Year Portion:
Budgeted? Yesrgj No D Account Codes: 11500-530-460-_-_
Grant: $ 11500-530-462-_-_
County Match: $ _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Date Out
Division Director ~ / ,,/ ~.?
J /201 oj
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Comments: ~ f\'€~ ) rPge""~+ ~,r '-.JG.;lJo#'.r b~ \:\.~v, ",.1 ~ e ~15~e.Ji'
u:{ 0"'- l,,'1 t'l'tW I{(V\. WVIJ\~I) C-'fJ, ~ <,n,q,.\ 11 ~ s4olJi/t:" I..JI.Y
Date In
OMB Form Revised 9/11/95 Mep #2
RENEW AL AGREEMENT
This AGREEMENT dated the day of , 2003, by and between
the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida, hereinafter called the
"District" and Fire Tech Repair Service, Inc., whose mailing address is Post office Box 1570, Key Largo,
Florida 33037, hereinafter called the "Contractor".
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated February 21,2001 for scheduled semi-
annual inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or malfunction; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, the DISTRICT has elected to exercise said option for the continuation of scheduled semi-
annual inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or malfunction; how, therefore
IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as
follows:
1. The District elects to renew the contract for an additional year pursuant to paragraph 1 of the
agreement entered February 21,2001.
2. The effective date of this amendment is March 1,2003 and shall extend through February 28,
2004, under the same terms and conditions of the contract dated February 21,2001.
3. Attachment 1, as amended, and attached hereto reflects the current schedule of fire rescue
vehicles.
4. All other terms and conditions of the contract dated February 21,2001 shall remain in full
force and effect.
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF GOVERNORS,
FIRE AND AMBULANCE DISTRICT 1
By:
Deputy Clerk
By:
Mayor/Chairman
FIRE-TECH REPAIR SERVICE, INe.
WITNESS:
Authorized Representative
MONROE COUNTY FIRE RESCUE
VEHICLE LIST - DISTRICT 1
Revised 01101103
DEPT. & VIN. # COUNTY ID# UNIT# NEW UNIT # MAKE TYPE YEAR PUMP CAP TANK CAP
STOCK ISLAND
46JABAA84Ll003413 1439-195 E-12 E-8 E-l PUMPER 1990 1500 750
lHTSDN6R2RH562127 1439-281 T-15 T-8 SO.COACH TANKERI PUMPER 1994 1250 2000
BIG COPPITT :
1439-303 RE-14 RH-9 FORD REHAB UNIT/AMB 1983/89 N/A N/A
46JABAA84L 1003414 1430-116 E-20 E-9 E-l PUMPER 1990 1500 750
1 FVXJLCB6YHA28819 1417-206 T-18 T-9 SO.COACH PUMPER 1999 1250 2000
SUGARLOAF
lGBL7D1G9GV107111 1431-070 R-25 S-10 CHEVY RESCUE PUMPER 1986 250 200
1 FV6JLCB3PL476133 1431-164 E-26 E-l0 BRDMN. PUMPER 1993 1250 750
IGDV9E4HXBV566578 1431-017 T-24 T-l0 SAULS. TANKER PUMPER 1981/1998 1000 3000
CUDJOE KEY
CE 12-6238 1438-009 E-27 E-l1 LFRNC PUMPER 1978 1500 1000
T17DE9V573805 1430-217 R-17 delete- sold E-l RESCUE/ PUMPER 1979 750 500
BIG PINE
1091 P11 J5KI008070 1432-216 E-30 E-12 YOUNG PUMPER 1989 1000 750
88K430104011205 Forestry Surplus B-33 B-12 AMGC 6 X 6 BRUSH TRUCK 1985 250 1000
3B7MF33C6TM111113 1432-383 B-31 U-12 DODGE BRUSH TRUCK 1996 150 350
IGDV9E4HXBV566579 1432-042 T-32 T-12 SAULS. TANKER PUMPER 1981 I 1998 1000 3000
TRAINING DIVISION - MARA THON
T80FVB38357 3210-218 T-38 FORD TANKER 1976 750 2200
C85LVE13501 1439-005 E-18 CENTRAL PUMPER! TANKER 1969 750 500
CE12-6240 1437 -002 E-43 E-39 LFRNC PUMPER 1978 1500 1000
CE12-6239 1438-010 E-44 E-139 LFRNC PUMPER 1978 1500 1000
87K17141 0401 0438 Forestry Surplus B-34 AMGC 6 X 6 BRUSH TRUCK 1985 N/A N/A
CONCH KEY
1091 Pll J6KI008059 1434-183 E-45 E-17 YOUNG PUMPER 1989 1000 750
1 GDV9E4H8BV566580 1434-061 T-47 T-17 SAULS. TANKER! PUMPER 1981 I 1998 1000 3000
LA YTON
46JABAA84L1003415 1440-166 E-49 E-18 E-l PUMPER 1990 1250 750
lFDPK74P7NVA35763 1440-177 R-50 AU-18 E-l RESCUE 1992 0 0
TA VERNIER
CCZ335A143212 3210B-233 U-56 U-22 CHEVY UTILlTYI HAl MAT 1975 0 0
OR842125 1437-300 R-61 S-22 SPARTAN RESCUEI PUMPER 1988 1500 500
IF9D8BA89Jl037252 1437-288 L-58 L-22 E-l AERIAL PLATFORM 1988 1500 150
1 HTSCPHN4NH446561 1437-361 H-57 H-22 SAULS. HOSE REEL TRUCK 1992 0 0
OSDLS47M4MCA48400 1413-037 RE-60 RH-22 FORD REHAB UNIT/AMB 1992 N/A N/A
4P1CT02A81AOO1720 1437-519 E-59 E-22 PIERCE PUMPER 2001 1500 1500
E= ENGINE
R= RESCUE
L= LADDER
RE= REHAB
T= TANKER
U= UTILITY
H= HOSE TRUCK
B= BRUSH
ATTACHMENT 1
FIRE TECH REPAIR SERVICE, INC.
MAINTENANCE OF FIRE RESCUE VEHICLES
SEMI-ANNUAL INSPECTIONS, MAINTENANCE, AND PUMP TESTS
TABULATION SHEET - PROJECTED COST FOR ONE YEAR
DATE PREPARED 3/01/2003
District 1
Semi-Annual Inspection and Maintenance:
Pumper $245.00 x 2 = $490.00 x 18 = $ 8,820.00
Rescue vehicle without pump $180.00 x 2 = $360.00 x 8 = $ 2,880.00
Aerial $320.00 x 2 = $640.00 x 1 = $ 640.00
Annual pump test
Total:
$275.00 x 16 = $ 4.400.00
$16,740.00
A CORD,..
CERTIFICATE OF LIABILITY INSURANCE
DATE (MMiDD,yy)
04 05/02
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELO~~
COMPANIES AFFORDING COVERAGE
PRODUCER
Smith, Mack & Associates, Inc.
Warner-Harrison House
3384 Post Road, Suite 1
Warwick RI 02886-7133
(401) 732-2800 ()
INSURED
COMPANY
A Hartford Insurance Com any
Fire Tech Repair Service, Inc.
P.O. Box 1570
COMPANY
B
COMPANY
C
Key Largo FL 3303 7 - CCMPANY
(305) 451-4230 D
COVERAGES
THIS IS TO CERTIPf THAT THE POLICiES OF INSURANCE LISTED BELOW HAVE aE::N ISSUED TO THE INSURED NA:VIED ABOV:: FOR THE POLICY P::::110D
INDICA T::O. NOTWITHSTANDING ANY REClUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESP::CT TO WHICH THIS
CERTIFiCATE MAY BE ISSUED OR MAY P::RTAIN, THE INSURANCE AFi"ORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
E<CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHCWN MAY HAVE 9E::N REDUCED 9Y PAID CL~IMS.
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POLICY ~UMBER
POLIC'! EFFECTIVE POLIC'! E:<PIRA TION
DATE (MMiDDiYY) DATE (MM,QD,YY)
LIMITS
GENERAL LIABILITY
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DESCRIPTION OF OPERA TlONSILOCA TIONS,vEHICLES/SPECIAL ITEMS
Certificate holder is additional ir.sured with respect to these
coverages.
CERTIFICATE HOLDER
Monroe County - Board of County
Commissioners
Attn: Marie pelrio
5100 College Road
Key West FL 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CAHCELl.ED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
~ DAYS WRITIEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE OR REPRESENTATIVES.
AUTHORIZE REPRESENTATIVE
~
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">ACORO CORPORATiON 198a
ACORD 25-5 (1[95)
t/'
MAINTENANCE OF FIRE/RESCUE VEHICLES
AGREEMENT is made and entered into by the Board of Governors of the Lower and Middle
Keys Fire and Ambulance District of Monroe County, Florida, hereinafter referred to as
"DISTRICT", and Fire-Tech Repair Service, Inc., hereinafter referred to as "CONTRACTOR".
RECIT ALS
A. The DISTRICT advertised a notice of calling for bid for MAINTENANCE OF
FIRE/RESCUE VEHICLES on the 1 8th day of November and the 25th day of November
2000 in the Florida Keys Keynoter, on the 17th day of November and the 24th day of
November 2000 in the Key \Vest Citizen and on the 23rd day of November and the 30th
dav of November 2000 in The Reporter;
B. The successful bidder was Fire- Tech Repair Service, Inc.;
C. The initial contract provides for a renewal of the contract for three additional one-year
terms.
D. This contract is an agreement between parties.
NOW, therefore, the parties agree as follows:
1. CONTRACT PERIOD AND RENEWAL - The contract term is a period of one year from
the date on which it is signed by the last of the two parties to sign.
2. CONTRACT TERMINATION - This contract may be terminated for any reason by either
party on 30-day -written notice 'Without cause.
3. SUBJECT MATTER OF CONTRACT - This contract is for scheduled semi annual
inspections and preventative maintenance of fire rescue vehicles, annual pump tests and
for unscheduled maintenance and repair resulting from equipment failure or malfunction.
4. RATES -The hourly rate shall be $60.00 per man-hour with no travel time or mileage
charge. Jobs requiring more than one technician will be charged at the rate of $35.00 per
man-hour for the second man. Semi Annual inspections and annual pump tests are at
quoted flat rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for emergency repairs called
outside normal business hours and federal holidays shall be one and one half times the
normal rate.
6. SEMI-ANNUAL INSPECTIONS - During the year Contractor shall perform two
inspections on vehicles described in Attachment 1 (Level I and Level II Preventative
Maintenance Service) at an annual total cost of:
Rescue-type vehicles, without pump $360.00
Pumpers $490.00
Aerials $640.00
Exception shatl be if a vehicle has been used 1,000 hours prior to yearly preventative
maintenance service, Level I and II Preventative Maintenance Service shall be performed
and charged _the above rate.
Level I: 250 Hours or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection schedule plus:
Engine oil and filter change
Fuel filter change (every 6 months)
Air filter inspection and replacement if necessary
Chassis lubrication
Outboard (forward) impeller shaft lubrication
Lubrication of all valve control linkages
Clean or replace air compressor strainer
Clean engine crankcase breather
Inspection of generator and service of lubricant system, full system, and air filter
according to its individual hours of operation (not to exceed 6 months)
.
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
Replacement of coolant hoses, filter and coolant as needed
Replacement of all drive belts as needed
Replacement of pump transmission oil and filter
Replacement of engine transmission fluid and filter
Replacement of rear axle lube oil as needed -
Inspection of front wheel bearing
Replacement and repacking as needed
Inspection and cleaning of relief valve strainer
Replacement of secondary fuel filters on both engine and generator
The number of vehicles may fluctuate from time to time due to new purchases or removal
of vehicles from inventory. The inspections shall be preformed at the respective fire
stations.
7. WORK SCHEDULE Regularly scheduled semi-annual inspections and preventative
maintenance shall be conducted at such intervals as are approved by the DISTRICT.
8. PUMP TESTS - CONTRACTOR shall perform an annual pump test at a flat rate cost of
$275 each for all vehicles requiring such test. In order to facilitate the passing of the
pump test, minor repairs and adjustments shall be made as needed; price includes clean-
up after salt water use.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for
maintaining and repairing vehicles shall be supplied by CONTRACTOR and billed to the
DISTRICT at cost plus 25%, with a copy of original parts suppiier invoices for all parts
attached to the bill.
10. ENGINE OIL ~AND FILTER CHANGE and complete drive train lubrication and any
other fluids and/or filter changes, shall be performed as recommended by the
manufacturer.
11. SEMI-ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall perform the
following inspection and preventative maintenance twice per year on all vehicles:
(a) Cooling system, including fan belts, radiator supports, hoses and clamps, and
auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and pipes;
(c) Clutch, including freeplay, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube level;
(e) Automatic Transmission, including fluid level, seals, modulator adjustment, and
linkage;
(f) Drive Train, including U-joints, center support, and companion flanges;
(g) Rear Axle and Springs, including oil links, spring hangers, center bolts, and U-
bo lts
(h) Front End, including steering box, linkage, kingpins and bushings, spring hangers,
and U-bolts;
(i) Mechanical Brakes, including adjustment and fluid levels;
G) Air Brakes, including drain, adjustment, wear, and air leaks;
(k) Tires, including condition and wear;
(1) Electrical System, including running lights, emergency lights, battery cables, turn
lights, 4-way flasher, headlights, stop lights, and switches;
(m) Fuel System, including hoses and fittings, filters and brackets, and tank straps;
(n) Booster Tank, including leaks and supports;
(0) Prime Ptunp, including wires, coupling, switch, and valve discharge;
(p) Plumbing and Gates, including leaks, brackets, bleed valves, control arms and
knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test, packing, clappers, and
mounting;
(r) Pump Transmission, including fluid levels, seals, shift motors, and manual
override;
(s) Aerial Ladder, including power takeoff, drive shaft and coupling, p.t.o. activating
device, and outrigger controls;
(t) Aerial Operation, including engine r.p.m., hydraulic pressure, operation of all
controls, warning devices, hoses and fittings, rung covers, ladder locks, and ring
gear;
(u) Aerial Platform, including lubrication, leveling, electrical system, turntable and
platform controls, communications, and water tube.
The above inspections shall include, at no additional labor charge, the changing of all
applicable filters and fluids used by the unit being inspected. Air filters shall be changed
on first inspection and then yearly thereafter. Filters and fluids shall be billed at cost plus
25%, as previously described in Section lOaf this AGREEMENT.
12. \VEEKL Y MAINTENANCE SCHEDULE - CONTRACTOR shall provide to the
DISTRICT a preventative maintenance schedule that can be performed weekly by the
individual Volunteer Fire Departments' personnel.
13. MAINTENANCE LOG CONTRA.CTOR shall maintain an inspection and maintenance
chart on each vehicle containing at least the follO\ving information:
(a) Date of performance,
(b) apparatus serviced,
( c) service performed,
(d) parts used, .
(e) name of service person(s),
(f) total downtime of vehicle
A copy of this chart shall be supplied to the Fire Rescue Office within 30 days of the
service.
14.' COMMUNICATION - CONTR.A..CTOR shall maintain a telephone or paging device such
that prompt notification of request for service is possible at all times.
15. RESPONSE TO SERVICE REQUEST - CONTRA.CTOR shall maintain itself in a state
of readiness during normar" working hours, 8:00 am - 5:00pm Monday thru Friday, and
shall respond to the location where emergency repairs are needed within 12 hours of
receiving a request. For repairs required after normal working hours, CONTR.A..CTOR
shall respond to the location where emergency repairs are needed within 24 hours of
receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence satisfaction to the
DISTRICT that its personnel who perform maintenance work are certified in pump
mechanics, general mechanics and repair.
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel performing
maintenance, repairs, adjustments, and related work on the DISTRICT'S equipment shall
be certified or experienced in the work to be performed.
18. INDEMNIFICA nON - CONTRA.CTOR shall indemnify and hold the DISTRICT and
Monroe County harmless for any negligence on its part, or faulty or improper
workmanship, for all work performed under this contract, including all costs of
collection, reasonable attorney fees, claim costs, and as per "Attachment A". All property
-or equipment being directly maintained or repaired by CONTR.A..CTOR shall be
considered in its care, custody, and control while such work is in progress and until
physical control of such property or equipment is restored to the DISTRICT.
19. LOCATION OF WORK - This contract covers vehicles located at the following Fire
Stations:
a. Stock Island f. Monroe County Fire Academy (Marathon)
b. Big Coppitt g. Conch Key
c. Sugarloaf h. Layton
d. Cudjoe 1. Tavernier
e. Big Pine
20. INSURANCE - As per Attachments "B" and "e".
21. P A ThfENTS:Payments for semi-annual inspection, preventative maintenance and pump
tests shall be made by the DISTRlCT within 30 days of the completion of the rendered
services on each vehicle and proper invoicing by the CONTRACTOR. All unscheduled
maintenance and repair resulting from equipment failure or malfunction requiring service
shall be billed by the CONTRACTOR at the applicable rates as specified in Section four
and five of this AGREEMENT. The CONTRACTOR upon notification by the
DISTRICT of an equipment failure or malfunction requiring unscheduled maintenance
shall, in a timely manner investigate the problem and pwvide to the DISTRICT an
estimate of the cost for repair and vehicle downtime. The CONTRA.CTOR upon
receiving authorization to proceed from the DISTRlCT shall effectuate such repair; upon
completion of same the contractor shall notify the DISTRICT of the out come and actual
cost. The DISTRICT shall issue a separate purchase order for each occurrence of
unscheduled maintenance and repair.
22. This contract takes effect on the date of the last party to sign.
23. Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the B.O.C.C.
24. Venue for any litigation arising under this contract must be in a court of competent
jurisdiction in Monroe County, Florida.
IN WITNESS WHEREOF, each party hereto has caused this contract to be executed by its duly
authorized representative.
BOARD OF GOVER.J.'IORS, LOWER AND
MIDDLE KEYS FIRE AND
AMBULANCE DISTRlCT
Mayor/Chairman Z-/"Z-I/ t'1
Attest: Danny L. Kolhage, Clerk
G.~ .~~D~.
WITNESS:
Authorized Representative
MONROE COUNTY FIRE RESCUE
Vehicle List - District 1
Location
Stock Island
Vehicle Description
1990 E-One Pumper
1994 Southern Coach TankerlPumper
Big Coppitt
1983/89 Ford Rehab UniUAmb
1990 E-One Pumper
1999 Southern Coach Pumper
Sugarloaf
1993 Boardman Triple Comb Pumper
1986 Chevrolet Rescue Pumper
1981 Saulsbury Tanker Pumper
Cudjoe
1979 E-One Rescue Pumper
Big Pine Key
1989 Young Pumper
1981 Saulsbury Tanker Pumper
1996 Dodge 3500 Brush Truck
1985 AMGC 6 x 6 Brush Truck
Monroe County Fire Academy
(Marathon)
1985 AMGC 6 x 6 Brush Truck
1969 Central Pumperrranker
1975 Ford Tanker
Conch Key
1989 Young Pumper
1981 Saulsbury 3000 Gallon TankerlPumper
Lay ton
1992 E-One Rescue
1990 E-One Pumper
Tavernier
1992 Saulsbury Hose Reel Truck
1988 Spartan RescuelPumper
1988 E-One Aerial Platform
1978 American Lafrance Pumper
1975 Chevrolet UtilityfHazmat
Ford Rehab UniU Amb
Attachment 1
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTR<\CT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurap.ce, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Administration [nstruction
#4709.3
Attachment A
96
1996 Edition
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTR~CT ADMINISTRATION
l\IANU AL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed. or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at hislher own expense,
insurance as specified in any attached schedules, \vhich are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Administration [nstruction
#4709.3
14
Attachment B (Page 1 of 3)
1996 Edition
The Monroe County Board of County Commissioners, its employees and officials will be'
included as IIAdditional Insuredll on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for '\Vaiver of Insurance Requirementsll and
approved by Monroe County Risk Management.
Administration Instruction
#4709.3
15
Attachment B (Page 2 of 3)
(996 Edition
~IONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements.
It is requested that the insurance requirements, as specified in the County's Schedule of fnsur:mce Requirements, be
waived or modified on the following contract.
Contractor:
Fire Tech Repair Service, Inc.
Contract for.
Scheduled semi-annual inspections and preventative
maintenance of fire rescue vehicles, annual pump tests and
for unscheduled maintenance and repair resultin~ from
equipment failure or malfunction.
1b.l~~
Address of Contractor: P.o. Box 1570, Key Largo, FL 33037
Phone: (lO~) 4~1-4710/(10~) lq4-1QQ~ ~pll/(10~) lql-l~l' cell
Scope of Work:
Stated above.
/fdi, ~e-..__7L ~'(r' - (J.-~ Lj~~
(80TII It\ic~k'&~s. oWN TI:J&. C/l"'f'IlIVY:) ~
Agreement dated 2/21/01 between BOG and Fire Tech Repair
Serv~ce, lnc. tor Tax~ng D~str~ct 1, and all renewals.
Agreement dated 2 /01 between BOCC and Fire Tech Repair
erv~ce, ax~ng ~str~ct a renewals.
X.
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Risk Management
Approved 'N~ Not Approved
0" W~ ~~~UV-
"2- \ "Z. 51\ 0 L-
I I
w;!L
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Board of County Commissioners appeal:
Approved:
Not Approved:
Meeting Date:
Administl'3tion Instruction
#4709.3
102
Attachment B (Page 3 of 3)
1996 Edition
GARAGE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BET\VEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the servicing and/or repair of
County-o\Viled vehicles, the Contractor will be required to purchase and maintain a Garage
Policy to include Garage Liability Insurance extending to vehicles, o\Viled or leased by the
County, left with the Contractor for servicing, repair, storage, or safekeeping. Coverage should
include, as a minimum:
· Premises and Operations Liability
· VehicIe Liability
· Contractual Liability
· Products and Completed Operations Liability
· Garage Keepers' Legal Liability, to include:
Comprehensive and Collision
The Garage Keepers' Legal Liability shall extend to all County-owned/leased vehicles in the care,
custody, and control of the Contractor.
The Contractor's insurance shall be primary to any coverage maintained by the County.
The minimum limits acceptable shall be:
$300,000 Combined Single limit (CSL) for liability
$ 25,000 Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GKl
Administration Instruction
#4709.3
46
Attachment C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perfonn work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
flDd (f€:r ]) . ,($u.suL
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any fonner County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section J of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the fonner County officer or employee.
. . ~:1 ~.)
(signature) . ./
Date: /~k
SI A IE OF /= '-'<>(2./ DA
COUNTY OF /fI 0 AI flei!.....
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
I? Obe.R.1 1) B /e.~ 12- who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this 01 () day of
})e c e ~I be )f!..
NOTARY PUBLIC
~,~ SOPHIE P. PENA
#~ M' COMMISSION" CC 1189S7
~A."'I r:XPIRES: feWUUYn.1OO2
-~ or,"" .
,~TAI" Fl. _.............Co.
My commission expires: g ~;;. -;;LOG)
OMB - MCP FOR1v1 #4
Pas, I Q 9 f II