Item C15
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19.2003
Division:
Public Safety
Bulk Item: Yes ~
No
Department: Emergency Management
AGENDA ITEM WORDING:
Approval to apply to Florida Division of Emergency Management for a FEMA Sub-Grant to establish
and train Community Emergency Response Teams (CERT), and authorization for the Mayor to sign the
Applicant Questionnaire
ITEM BACKGROUND: The CERT (Community Emergency Response Teams) program provides
training for neighborhood, community, school and business volunteers to improve emergency
preparedness and response to all types of hazards, including terrorism. Through this training, persons
are able to respond immediately to an emergency, often before professional first responders are on-
scene or while first responders are overwhelmed in a large-scale disaster.
Funds have been allocated through the State on a competitive basis, to encourage and provide for the
development of local Community Emergency Response Teams. If awarded, this. funding will pay for
training, course materials, and the purchase of basic personal safety equipment for graduates of the
program. No financial match on the part of Monroe County is required.
PREVIOUS REVELANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES: This is not a contract.
STAFF RECOMMENDATIONS:
Approval
BUDGETED: Yes
SOURCE OF FUNDS:
No
N/A
TOTAL COST: N/A
COST TO COUNTY: N/ A
REVENUE PRODUCING: Yes
No N/ A AMOUNT PER MONTH_ Year
APPROVED BY: County Atty N/A OMB/Purchasing N/A
Risk Management _ N/ A _
DEPARTMENT DIRECTOR APPROVAL:
./.At.
James R. "Reggie" Paros
~D~
DIVISION DIRECTOR APPROVAL:
DOCUMENTA nON:
Included X
To Follow
Not Required_
AGENDA ITEM # CIS
DISPOSITION:
Revised 2/27/01
~,
CITIZEN CORPS/ CERT (Community Emen!ency Response Team) FEMA
FY 02 SUPPLEMENTAL SUB-GRANT FUNDING AVAILABILITY
The Florida Department of Community Affairs (DCA) announces the release of a Notice
of Funding Availability (NOF A) in conjunction with the Citizen Corps/Community
Emergency Response Team (CERT) Program. The purpose of the Citizen Corps'
program is to help your family and your community be safer, stronger and better prepared
to respond to any kind of disasters. The purpose of the CER T program is to train people
to be prepared for emergency situations in their communities and neighborhoods. CERT
members give critical support to first responders in emergency situations. The NOF A will
be available effective March 3,2002 to any regional or local government in the State of
Florida and non-profit 501 c (3) entity. Eligible applicants also include Fire Tax Districts
and Native American Tribes or nations of Florida. The total funds available for the
Citizen Corps sub-grant program are $124,614. The total funds available for the CERT
sub- grants are $529,600. There is no match requirement for recipients in this program.
The DCA will accept sub-grant applications to perform the following citizen corps
activities as described hereinafter:
I. Citizen Corps program - No single application may receive more than $17,802 in
grant funds. These funds are to support the formation of the Citizen Corps
Councils, and their responsibilities. Certain restrictions on what these grants can
be used for do apply.
2. CERT program - No single application may receive more than $24,000 in grant
Funds. Funding requests should be stated as increments of $4,000. (Ex. $4000,
$8000, $12000, $16000, $20000 or $24000). These funds are for CERT training
and start-up of teams in areas of the State where CER T is not currently
constituted and/or expansion of current programs. Certain restrictions on what
these grants can be used for do apply.
Sub-grant applications must be received at the following address by March 21,2003, no
later than 4 p.m. Eastern Standard Time.
Marcia Garcia
Department of Community Affairs
Division of Emergency Management
Directors Office
2555 Shumard Oak Blvd. (Room 120)
Tallahassee, Florida 32399-2100
ATTN: Citizen Corps/CERT Sub-grant Application Enclosed
All sub-grants must be prepared in conformance with the Citizen Corps Sub-grant
Application Package and Instructions found at the following Internet address:
http://floridadisaster .org
Requests for hard copies of the Citizen Corps Sub-grant Application Package and
questions or other inquiry should be directed to the attention of Ms. Marcia Garcia -
Citizen Corps program phone at (850) 413-9957 or bye-mail at the following address:
marcia.garcia~dca.state.fl.us , or Mr. Tom Weaver - CERT program phone at (850) 413-
9891 or by e-mail atthefollowingaddress:thomas.weaver~dca.state.fl.us
FDEM- Engaging Florida's Communities in All-hazard Preparedness
FEMA-FY 02 Supplemental Applicant Questionnaire
Citizen Corpsl CERT Sub-grant Program
Applicant Information
Legal Name:
Monroe County Board of County Commissioners
Address (give city, county, state and zip code):
Monroe County Emergency Management
490 63rd Street Ocean
Marathon, FL 33050
Employer Identification Number:
59-6000749
Agency Contact:
Jeffrey Manning
Agency Contact Phone:
( 305 )289-6325
Agency Contact E-mail:
Mann ing-jeff@monroecounty-fl.com
Agency Contact Fax:
( 305 )289-6333
To the best of my knowledge and belief, all data in this application are true and correct, the document has been
duly authorized by the governing body of the applicant and the applicant will comply with the attached
assurances if the assistance is awarded.
Type Name of Authorized Representative
Dixie Spehar
Phone Number:
(305) 292-3440
Title
Mayor
Monroe County Board of County Commissioners
E-mail:
boccdis1 @monroecountv-fl.com
Signature of Authorized Representative
Date Signed:
FEMA Supplemental Grant
CERT Sub-grant program
Monroe County CERT Program
Monroe County Emergency Management is applying for a CERT Sub-grant through this
FEMA Supplemental grant opportunity. Monroe County currently has no operational
Community Emergency Response Team, nor has it ever had one. There are at least nine
graduates ofCERT Train-the-Trainer courses within the county, many of whom remain
enthusiastic and willing to put forth an effort to develop a CERT Program in here.
The hazards and vulnerabilities faced by Monroe County are well documented, especially
with regard to hurricanes. Hurricanes, terrorist incidents, and other natural and man-
made hazards likely to impact the county also have the potential to isolate its 80,000
residents from the mainland of Florida due to our unique geography and transportation
network. Having a corps of trained citizens who could at least be self sufficient for some
time and who could help their neighbors do the same, would be a tremendous benefit and
enhance recoverability in a disaster. A CER T team that can go beyond this goal and
assist professional emergency responders will be a tremendous asset to the response
community here.
This application seeks to support the training of 80 CERT members. This may be an
ambitious goal, but it is expected that some students will drop out of training, move, or
otherwise lose interest after initial coursework is completed. Specifically, we intend to
train three groups of20 members; one each in the Lower, Middle, and Upper Keys, as
well as members of the Monroe County School District's Crisis Response Teams
(additional 20 students). The total amount of funds sought through this application is
$7808.00, ($8000.00) with an in-kind match of $765.00 in salary. The contact person for
this application, and any subsequent contract award, will be as follows:
Jeffrey Manning
Monroe County Emergency Management
490 63rd Street Ocean
Marathon, FL 33050
305.289.6325/6018
manning -j eff@monroecounty-fl.com
Please do not hesitate to our office if you have any questions regarding this application.
PART B - (Answer PART B Only if Applyinq for a CERT Sub-Grant)
App-P 3
14. Is this request for a CERT Sub-grant for a "Start-up" of a whole new program in a jurisdiction
currently without any program? _X_ yes _ no
15. Is this request for a CERT Sub-grant for a "Start-up" of a whole new program sponsored by one of
the following agencies, jurisdictions or groups?
_X_ County Emergency Management Office/Agency _ City Emergency Management Office
_ Fire/Rescue Service _ Sheriff/Police Agency _ Other county/municipal Agency
Fire Tax District _ Native American Tribe/Nation _ 501c3 IRS Not-for-Profit Group
16. Is this request for an expansion of an existing Program? _ yes _X_ no
17. What size CERT Sub-grant are you applying for(mark only one):
_ $ 4,000 (35-50+ trainees) _ $ 20,000 (235-250+ trainees)
_X_ $ 8,000 (85-100+ trainees _ $ 24,000 (285-300+ trainees)
_ $ 12,000 (135-150+ trainees) $ Other Amt $
_ $ 16,000 (185-200+ trainees) _ $ "Special Small Grant" less than $3,000 (15-25 trainees)
18. If awarded this Sub-grant, will your program purchase the minimum required Personal Protective
Equipment (PPE) for each trainee trained under this grant, utilizing funds from this grant?
(Min. Required PPE- Hard Hat, Protective Eye Ware, Reflective 10 Vest, Body Fluid Isolation Gloves,
Leather Gloves, dust mask or simple HEPA filter mask, flashlight, marking caulk or marking crayon,
signal whistle, basic first aid material - of at least 2 triangle bandages, 2 roller gauze {2" & 4"}, 6
sterile gauze pads at least 4"x4", cardboard or other type simple forearm splint, 1 roll duct tape, 1 foil
rescue blanket, wrench or gas meter slotted turn off wrench, 10 tag and backpack or carry bag.)
_X_ yes _ no
19. If awarded this Sub-grant will your training program teach the full FEMA CERT Basic Training
Program, All Modules? _X_yes no If no what unit will you leave out?
20. If awarded this Sub-grant will your training program include the FEMA CERT Mod 8-Terrorism &
Shelter-In-Place unit in the instruction? _X_ yes _ no
21. While this Sub-grant is a "no match" grant, do you plan to provide "In- Kind" type functions to extend
this grant to train more CERT members than the minimum required for the size-grant requested?
_X_ yes _ no If yes briefly detail what will be "In-Kind" functions:
Emergency Management staff (Manning) will function as overall Program Manager, and will
participate in instructional activities when appropriate. The County will also provide meeting
rooms and equipment to facilitate classroom instruction.
CERT Application
App-P 4
22. Can all funds provided in the size Sub-grant requested, be spent by your program no later than
Dec. 15,2003 _X_ yes _ no
23. Does your program understand that any equipment/supplies purchased must be for CERT Basic
Training. _X_ yes _ no (Expensive radios - those costing more than $100 each, laptop
computers, video projectors, vehicles, expensive extrication equipment or any item over $250
individual cost is not permitted.) (In programs requesting $8,000 or more - one laptop and one video
projector with combined cost of not more than $2500 will be permitted with special approval by the
FDEM-CERT Office - but should be so noted in the application budget information- under supplies,
not equipment.) (NOTE: In your budget no $ should be shown for equipment-this item refers to
"equipment" costing over $5,000 only. All training Items- shovels, fire extinguishers, extrication hand
tools, cribbing, disaster medical items, etc are considered training supplies for Sub-grant purposes).
24, Do you agree to reporting required information on a quarterly basis to the FDEM-CERT Office for this
Sub-grant and all information for you total CERT Program as requested. _X_ yes _ no
25. Will your program have a CERT Train-The-Trainer (TIT) Qualified Individual (FEMA/FDEM graduate
of CERT TTT-4170r 317 Trainer Course) as Program Manager? _X_ yes _ no
26. Will your program have a CERT Train-The-Trainer (TTT) Qualified Individual (see Q 25) as the
Course Manager or Lead Instructor for your Courses? _X_ Yes _ No
If yes Name, Address, phone number and E-mail address of the individual?
Jeffrey Manning 490 63rd Street Ocean Marathon, FL 33050
(305) 289-6325 manninq-ieff@monroecountv-fl.com
27. How many different CERT Training Courses do you plan to completed by the end of December 2003
under this Sub-grant? Number _4_ Estimated average # students/course_20
Any other brief comments you want to submit (enter below line)
Budget Narrative
FEMA Supplemental Grant
CERT Sub-grant program
Monroe County CERT Program
The following is a description of the proposed budget summary for this application. The amount
offederal dollars, $7808.00, is intended to allow for the purchase of the minimum PPE for each
of 80 program graduates and is based upon preliminary vendor research. The remainder of the
expenditure of federal grant monies is intended to pay costs of instructors. The total is derived
based upon the following estimates for the items indicated below:
PPE for each of 80 students:
Instructors
Printing materials for recruitment:
80 x $75.00
$21.00 x 48 hours
$6000.00
$1008.00
$800.00
Total Federal funds:
$7808.00
The paid instructors will be Monroe County Fire Rescue part-time certified instructors. These
individuals are paid at the rate mentioned above and receive no additional fringe benefits.
The remainder of instructional time will be performed either as In-Kind service, as in the case of
the Program Manager, or by other qualified individuals who have completed Train-theTrainer,
such as Salvation Army or American Red Cross staff. The detail of the In-Kind Match is as
follows:
Salary of Program Manager
Benefits of same:
34 hours @ 16.77 per hour
34 hours @ 5.73 per hour
$570.18
$194.82
Total In Kind:
$765.00
In-Kind services will be performed by current Emergency Management Staff and include actual
instruction time (estimated at 24 hours) as well as initial administrative duties (10 hours) to
include recruitment, curricula procurement, etc.
PPE for each program graduate will include, at a minimum, the following items:
Hard hat; gloves, protective eyewear; reflective vest, 1D badge; dust mask; latex gloves;
flashlight, lightstick; whistle; chalk; duct tape;
And disaster medical care items including:
2 triangle bandages; 2 rolls of gauze; 6 4x4 sterile bandages; splint-making material;
Additional items:
gas shut-off tool; Team shirt with logo; back pack, copy of Emergency Response Guide;
and Local CERT SOP
Budget Summary
(Instructions on back)
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3. Pro ram Title and Period:'
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, Federal Funds
6.
Cash Match
In-Kind Match
Total
4a. Personnel
1008.00
570.18
1578.18
b. Fringe Benefits
194.8Z
194.82
C. Travel
d. Equipment
(only items over $5000)
e. Supplies
6800.00
6800.00
as described in budget narrative
f. Other
5. Totals
7,808.00
765.00
8,573.00